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Home My WebLink About138-14 RESOLUTIONRESOLUTION NO. 138-14 A RESOLUTION TO AWARD BID #14-41 AND AUTHORIZE THE PURCHASE OF CRUSHED ROCK SALT FROM CENTRAL SALT COMPANY IN THE AMOUNT OF $106.16 PER TON, AS NEEDED THROUGH JULY 31, 2015 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #14-41 and authorizes the purchase of crushed rock salt from Central Salt Company in the amount of $106.16 per ton, as needed, through July 31, 2015. PASSED and APPROVED this 5th day of August, 2014. APPROVED: ATTEST: L ONE AN, Mayor By:�- SONDRA E. SMITH, City Clerk/Treasur�er •.VtK/17-,gN `�.�•. GST Y • p ••s • FAYE�EVIL«:;_ o .• ®�z 1 ift0i 1{110 ```` City of Fayetteville Staff Review Form 2014-0330 Legistar Fife ID 8/5/2014 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Terry Gulley Submitted By 7/18/2014 Transportation Services / Transportation Services Department Submitted Date Division / Department Action Recommendation: A resolution awarding Bid 14-41 to and authorizing the purchase of bulk crushed rock salt from Central Salt, LLC for a unit price of $106.16 per ton, as needed, throughout the 2014-2015 winter season. Budget Impact: 2100.4120.5204.00 Account Number Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Street Fund Current Budget Funds Obligated Current Balance ........ ......... Item Cost Budget Adjustment Remaining Budget Project Title 74,865.00 73,408.45 1,456.55 Previous Ordinance or Resolution # Original Contract Number: Comments: Approval Date: f,?.. -.„)Li The "item cost" box has been left blank because the exact item cost will vary depending upon the Transportation Division's fluctuating needs based onthe j/ -rity of th - ` winter weather season. lopy 4111/4-/ T / CITY OF aye pkville CITY COUNCIL AGENDA MEMO MEETING OF AUGUST 5, 2014 TO: Mayor and City Council THRU: Don Marr, Chief of Staff FROM: Terry Gulley, Transportation Services Director DATE: July 17, 2014 SUBJECT: Bid 14-41, Bulk Crushed Rock Salt - Rebid RECOMMENDATION: A resolution awarding Bid 14-41 to and authorizing the purchase of bulk crushed rock salt from Central Salt, LLC fora unit price of $106.16 per ton, as needed, throughout the 2014-2015 winter season. BACKGROUND: The purchase of bulk construction materials and services is necessary to maintain current infrastructure and to implement projects outlined in the 2013-2017 Capital Improvements Program and annual budget and work program. Sealed bids in accordance with State statutes, City ordinances, and purchasing procedures were publicly read and the results are attached to this memo. DISCUSSION: The only bid received for bulk crushed rock salt was submitted by Central Salt, LLC. Their product meets all necessary specifications. BUDGET/STAFF IMPACT: Funds for the acquisition of these materials have been budgeted in Street Fund. Bulk crushed rock salt will be purchased on an "as needed" basis with payment remitted via procurement card. Attachments: Bid 14-41 Tabulation Bid Submittal Mailing Address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov RESOLUTION NO. A RESOLUTION TO AWARD BID #14-41 AND AUTHORIZE THE PURCHASE OF CRUSHED ROCK SALT FROM CENTRAL SALT COMPANY IN THE AMOUNT OF $106.16 PER TON, AS NEEDED THROUGH JULY 31, 2015 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #14-41 and authorizes the purchase of crushed rock salt from Central Salt Company in the amount of $106.16 per ton, as needed, through July 31, 2015. PASSED and APPROVED this 5th day of August, 2014. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer CITY OF aye evi ARKANSAS le Bid 14-41, Bulk Crushed Rock Salt - Rebid Bid: 14-41 DATE: 07/16/2014 3:00 PM CITY OF FAYETTEVILLE *NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal CERTIFIED: uJ P. Vice, Purchasing Manager Wits 9/ q—/1— � Date Cargill Central Salt LLC Independent Morton North American. Salt l tem +` t.�.T _ DESCRIPTION �. :'. .r.: �..��.. .."»,... ,Est Tons . �.. �.ar .N: Price Per Ton '- - � in. ,: Total r�n'� ,� rr.... Price Per ,Tort C+.,:, J'5.�.: Total ..7 Ksv''',Y' a Price Pere• on 'a�.[� ._ .... %::. Total r.4 v ....�..a�4F, Prue Per on .:X�O.ji�r$.N �.�. .�. Total ..�. ..� ,..�. F_ Price Per rTori,. .vS;sN..::..�f...,l.'al.*.. Total ..w'.v. r....n,.... 1 Medium Crushed Clean Rock Salt for Snow and Ice Removal: Maximum size 3/8" with no more than 5% exceeding size 3/8", meeting AHTD specifications DELIVERED to the City of Fayetteville, 1525 S. Happy Hollow, Fayetteville, AR 72701 - Through July 31, 2015 600 $0.00 $0.00 $106.'16 $63,696.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL BASE BID= NO BID $63,696.00 NO BID NO BID NO BID *NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal CERTIFIED: uJ P. Vice, Purchasing Manager Wits 9/ q—/1— � Date CITY OF a�'yeA.Rlevi�le INVITATION TO BID City of Fayetteville, Arkansas Purchasing Division — Room 306 113 W. Mountain Fayetteville, AR 72701 Phone: 479.575.8220 TDD (Telecommunication Device for the Deaf): 479.521.1316 INVITATION TO BID: Bid 14-41, Bulk Crushed Rock Salt - Rebid DEADLINE: Wednesday, July 16, 2014 before 3:00 PM, Local Time DELIVERY LOCATION: Room 306 —113 W. Mountain, Fayetteville, AR 72701 PURCHASING AGENT: Andrea Foren, CPPO, CPPB, aforen@fayetteville-ar.gov DATE OF ISSUE AND ADVERTISEMENT: Saturday, June 28, 2014 INVITATION TO BID Bid 14-41, Bulk Crushed Rock Sale - Rebid No late bids will be accepted. Bids shall be submitted in sealed envelopes labeled with the name and address of the bidder. All bids shall be submitted in accordance with the attached City of Fayetteville specifications and bid documents attached hereto. Each bidder is required to fill in every blank and shall supply all information requested; failure to do so may be used as basis of rejection. The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms stated herein, and in strict accordance with the specifications and general conditions of bidding, all of which are made a part of this offer. This offer is not subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City Purchasing Manager. Name of Firm: Central Salt, LLC Contact Person: Lori Young E -Mail: lyoungQcentralsalt.com Business Address: 385 Airport Road, Suite 108 City: Elgin State: IL Title: Customer Service Supervisor Phone: 620-257-5626 Ext. 203 Signatur City of Fayetteville, AR Bid 14-41, Bulk Crushed Rock Salt - REBID Page 1 of 15 Zip: 60123 Date: 7/15/2014 City of Fayetteville Bid 14-41, Bulk Crushed Rock Salt - Rebid Bid Form ITEM: DESCRIPTION: QUANTITY: *PRICE EACH: *TOTAL PRICE 1. Medium Crushed Clean Rock Salt for Snow and Ice Removal: Maximum size 3/8° with no more than 5% greater than 3/8" in the mix, meeting AHTD specifications - DELIVERED to the City of Fayetteville, 1525 S. Happy Hollow, Fayetteville, AR 72701 — Through July 31, 2015 600 Tons $ 106.16 $ 63,696.00 *Salt Producer: Central Salt / Lyons Mine 2. Medium Crushed Clean Rock Salt for Snow and Ice Removal: Maximum size 3/8° with no more than 5% plus 3/8" in the mix, meeting AHTD specifications — PICKED UP BY the City of Fayetteville—Through July 31, 2015 200 Tons $ N/A $ *Salt Producer: Please Specify Location from Item 2: *Physical address of salt pick up location: Address: City: State: Zip Code: TOTAL BASE BID (Sum of Item 1 and Item 2): $ 63,696.00 Bids shall be submitted on this bid form in its entirety AND accompanied by descriptive literature on the products being bid. The City reserves the right to award this bid based on the City's best interest at the time of product order. THIS BID FORM CONTINUES ON THE NEXT PAGE. City of Fayetteville, AR Bid 14-41, Bulk Crushed Rock Salt - REBID Page 2of15 EXECUTION OF BID - Actual specification of any deficient item shall be noted on the bid sheet or separate attachment. If specifications of item bid differ from provided literature, deviation shall be documented and certified by the manufacturer as a regular production option. Upon signing this Bid, the bidder certifies that: 1. He/she has read and agrees to the requirements set forth in this proposal, including specifications, terms, standard conditions, and any pertinent information regarding the articles being bid on. 2. Unless otherwise noted and explained, the unit bid and listed meets or exceeds all of these requirements as specified by The City of Fayetteville. 3. The Bidder can and will comply with all specifications and requirements for delivery, documentation and support as specified herein. 4. I, as an officer of this organization, or per the attached letter of authorization, am duly authorized to certify the information provided herein is accurate and true. 5. Bidder shall comply with all State and Federal Equal Opportunity and Non -Discrimination requirements and conditions of employment in addition to all federal, state, and local laws. 6. Bidder shall disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any relationship with any City of Fayetteville employee. Response shall disclose if a known relationship exists between any principal or employee of your firm and any City of Fayetteville employee or elected City of Fayetteville official. If no relationship exists, this should also be stated in your response. Failure to disclose such a relationship may result in cancellation of a purchase and/or contract as a result of your response. X 1.) NO KNOWN RELATIONSHIP EXISTS 2.) RELATIONSHIP EXISTS (Please explain): 7. Bidder will perform the Work in compliance with all applicable trench safety standards set forth in Occupational Safety and Health Administration (OSHA) Part 1926 — Subpart P — Excavations. 8. As A bidder on this project, you are required to provide debarment/suspension certification indicating that you are in compliance with the below Federal Executive Order. Certification can be done by completing and signing this form. a. Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving individual awards, using federal funds, and all sub -recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. b. Your signature below certifies that neither you nor your principal is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. City of Fayetteville, AR Bid 14-41, Bulk Crushed Rock Salt - REBID Page 3 of 15 Unsigned bids will be rejected. Items marked * are mandatory for consideration. *NAME OF ARM: Central Salt, LLC Purchase Order/Payments shall be issued to this name *D/B/A or Corporation Name Central Salt, LLC *BUSINESS ADDRESS: PO Box 798303 *CITY: St.Louis *PHONE: 620-257-5626 Ext.203 *STATE: MO *ZIP: 63179-8000 *E-MAIL: lyoung@centralsalt.com FAX: 620-257-5052 *BY: (PRINTED NAME) Lori Young *AUTHORIZED SIGNATURE xQ *TITLE: Customer Service Superviosr DUNS NUMBER: CAGE NUMBER: *TAX ID NUMBER: 43-1788697 Acknowledge Addendums: Addendum No. 1 Dated: 5/19/14 Acknowledged by: Lori Young Addendum No. Dated: Acknowledged by: Addendum No. Dated: Acknowledged by: Addendum No. Dated: Acknowledged by: City of Fayetteville, AR Bid 14-41, Bulk Crushed Rock Salt - REBID Page 4 of 15 CITY OF Trryi1le Bid 14-41, Bulk Crushed Rock Salt -Rebid ARKANSAS Bid: 14-41 DATE: 07/16/2014 3:00 PM CITY OF FAYETTEVILLE *NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal CERTIFIED: 3 ,6iLf P. Vice, Purchasing Manager Wits 7-16— J. Date Cargill Central Salt LLC Independent Morton North American. Salt It m + r: PTI N u DESCRI O b., r � �, f,..k , . t .:..--.S,r._. �f_.k: :v �.. ....�, est Tons -� .i:l �.. Price Per :-Ton. � 3�1.._... t�;d; v_en T to o I,: r�. l ,- .ter In ...';. .n ..5,.;.. Price Per r , :>f Ton � f ;+✓...,. �G..:.:C,'�.,e..-:� Total : � ,, �1,...r..; �: Price Per i To .a., ..m. N.... ,.. .-,., otah• T,.. A �--4S�-nr_rrx•Jr,Na'.ii Prrce Per - , 1Ton ..r Y,:�u�'`-rGuxi:r �v.�.'�J: Total �r .. .........�.. � Price Per Tqn ,...c.. ...�..�.5§.�e.. Total ,km.. �_..T..._ 1 Medium Crushed Clean Rock Salt for Snow and Ice Removal: Maximum size 3/8" with no more than 5% exceeding size 3/8", meeting AHTD specifications DELIVERED to the City of Fayetteville, 1525 S, Happy Hollow, Fayetteville, AR 72701 - Through July 31, 2015 600 $0.00 $0.00 $106.16 $63,696.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL BASE BID= NO BID $63,696.00 NO BID NO BID NO BID *NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal CERTIFIED: 3 ,6iLf P. Vice, Purchasing Manager Wits 7-16— J. Date