HomeMy WebLinkAbout128-14 RESOLUTIONRESOLUTION NO. 128-14
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A GRANT FROM
THE URBAN SUSTAINABILITY DIRECTORS NETWORK IN THE
AMOUNT OF $2,465.00, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
acceptance of a grant from the Urban Sustainability Directors Network in the amount of
$2,465.00.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit "A".
PASSED and APPROVED this 15th day of July, 2014.
APPROVED: ATTEST:
LI
NEL
AN, Mayor
By:
SONDRA E. SMITH, City Clerk/Treasurer
0,1t„ n, r+►►►►
fiiy; -i-' ;ri1�
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year
2014
Division: Sustainability & Resilience
Dept.: Chief of Staff
Requestor: Peter Nierengarten
Adjustment Number
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Approval of a $2,465 grant and Budget Adjustment for representatives from the Cities of Fayetteville and Columbia,
Mo to travel and meet in Lawrence, KS for a 2.5 day meeting including garden tours and networking events, in August
2014 to help staff from each City exchange information regarding the implementation of urban agriculture policies and
successful community garden programs.
RESOLUTION/ORDINANCE
COUNCIL DATE:
LEGISTAR FILE ID#:
7/15/2014
2014-0293
KeviNvSpriivtgex
6/26/2014 3:02 PM
Budget Director Date
TYPE:
DESCRIPTION:
GLDATE:
POSTED:
TOTAL
2,465 2,465
Increase / (Decrease) Proiect.Sub#
Account Number Expense Revenue Project Sub AT Account Name
v.20140619
1010.6310.5304.00 2,465
31402 1. EX Travel & Training
1010.0001.4305.00
2,465 31402 1 RE Commercial Grants
C:\Users\kspringer.CITY\AppData\Roaming\L5\Temp\985d4d55-66e0-4136-a365-ec5f52e 1559c.xlsm
1 of 1
Kristina Jones
Submitted By
City of Fayetteville Item Review Form
2014-0293
Legistar File Number
07/15/14
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Action Required:
Sustainability & Resilence
Department
Staff recommends approval of a $2,465 grant for representatives from the Cities of Fayetteville and
Columbia, Mo to travel and meet in Lawrence, KS for a 2.5 day meeting including garden tours and
networking events, in August 2014 to help staff from each City exchange information regarding the
implementation of urban agriculture policies and successful community garden programs.
Does this item have a cost?
$0.00
No
Cost of this request
1010.0001.4305.00
Account Number
31402
Project Number
Budgeted Item?
Yes
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
$2,465.00
Urban Ag Peer Exchange Grant
Category or Project Budget Program or Project Name
$0.00 Commercial Grant
Funds Used to Date Program or Project Category
$2,465.00
Remaining Balance
Budget Adjustment Attached?
7— 0,-ZdaY
Yes
General Fund
Fund Name
V20130812
CITY OF
aye vevi le
ARKANSAS
MEETING OF JULY 15, 2014
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO
THRU: Don Marr, Chief of Staff DA
Peter Nierengarten, Sustainability & Resilience Director j V`"
FROM: Kristina Jones, Sustainability & Resilience Designer and Project Coordinator
DATE: June 27, 2014
SUBJECT: Acceptance of Urban Ag Peer Exchange Grant
RECOMMENDATION:
Approval of a $2,465 grant for representatives from the Cities of Fayetteville and Columbia, Mo
to travel and meet in Lawrence, KS for a 2.5 day meeting including garden tours and networking
events, in August 2014 to help staff from each City exchange information regarding the
implementation of urban agriculture policies and successful community garden programs.
BACKGROUND:
In March of 2013, in response to citizen demand for greater access to more locally produced
food, the Fayetteville City Council passed a resolution requesting staff to draft changes to
Fayetteville's Unified Development Code that would increase citizens' access to urban
agriculture and provide greater food security for Fayetteville. These changes, a new "urban ag"
ordinance, including provisions for the keeping of fowl, bees, and goats, and limited sales of
home produced products in residential areas, were brought forward and adopted by City Council
in March 2014. The next area of focus for the City, as requested by the community, is greater
access to community gardens.
DISCUSSION:
In May of 2014, the City of Fayetteville, in partnership with the sustainability offices of Columbia,
MO and Lawrence, KS applied for and was awarded a grant through the USDN (Urban
Sustainability Directors Network) to organize a peer exchange event. All three Cities are all
currently working on food policy initiatives and this event will allow 16 staff and community
representatives to exchange best practices and implementation strategies for urban agriculture
related policies. Of particular interest to the City of Fayetteville is Lawrence's "Common
Ground" program, a community gardening and urban farming program that utilizes vacant, city -
owned properties. Fayetteville's Sustainability and Resilience Department seeks to return home with
a better understanding of ways to promote community gardens and support existing urban
agriculture policies, as well as a strengthened relationship with our peer cities.
BUDGET/STAFF IMPACT:
None
Mailing Address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
ATTACHMENTS:
• Grant Proposal
• Grant Acceptance Agreement
• Budget Adjustment
2
RESOLUTION NO.
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A GRANT FROM
THE URBAN SUSTAINABILITY DIRECTORS NETWORK IN THE
AMOUNT OF $2,465.00, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
acceptance of a grant from the Urban Sustainability Directors Network in the amount of
$2,465.00.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit "A".
PASSED and APPROVED this 15th day of July, 2014.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
USDN directors network
A Project of Global Philanthropy Partnership
June 13, 2014
Peter Nierengarten
Director —Sustainability and Resilience Dept.
Fayetteville AR
479.575.8272,
pnierengarten@fayetteville-ar.gov
RE: PE07
Dear Peter,
We are pleased to proceed with a USDN Peer Learning Exchange grant for $2,465 for
representatives from Columbia and Fayetteville to travel to and meet in Lawrence for a 2.5 day
meeting in August 2014 to help staff from each City move forward with progressive Urban
Agriculture Policies and successful community garden programs.
The outcomes of the peer learning exchange will include:
• Better understanding by individual cities of ways to promote community gardens and
develop successful urban agriculture policy
• After -Action report and Crystal Ball report
• Report to the Sustainable Food Systems Group (written and via phone conference, if
desired)
Here are other terms of the grant:
• There are four reporting requirements for grantees within 30 days after the peer
exchange for the two lead cities has taken place:
1. After -Action Report: Two-page synopsis of meetings and discussions
capturing key lessons learned due within 30 days of completion of the
exchange.
2. Crystal Ball Report: One-page documents from each of the participating
cities forecasting the anticipated impacts of the exchange with as much
specificity as possible due within 30 days of completion of the exchange.
The intent is to capture what each participating community believes may
happen as a result of the exchange.
3. Products produced as described above.
1
4. Detailed record of expenditures of grant funds.
• The grant funds cannot be used for lobbying.
• The grant funds must be expended per the proposed budget.
• The City of Fayetteville will provide oversight and will administer the grant and
reimburse participants.
• Under United States law, Grant Funds may be expended only for charitable,
scientific, literary, or educational purposes. This Grant is made only for the
purposes stated in this Agreement and Grant Funds shall be used for such purposes
in accordance with the proposed budget. Any Grant Funds not expended or
committed for the purposes of the Grant, or within the period stated, must be
returned to USDN, unless otherwise authorized in writing by USDN, a project of
Global Philanthropy Partnership.
Please sign this letter indicating that you agree with the terms. USDN is a project of Global
Philanthropy Partnership. Once Global Philanthropy Partnership receives your signed letter
with description of how the check should be issued, it will disburse the grant funds.
5i ely,
r�
ecutive Director
ril D• neflan
Global Philanthropy Partnership
cc: Nils Moe, Managing Director
Urban Sustainability Directors Network
2
Acceptance of Grant Terms
Mayor Lioneld Jordan accepts the grant conditions of this letter
Name:
Title: MotAtoe
Date:
Signature:
coiN
How the Check Should Be Issued:
Project Manager:
Project Budget
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Description
Cost
Quantity
Total
Notes
Van Rental
$150
2
$300
Van for 2 morning tours
Hotel
$125
10
$1,250
10 people, 2 nights
Per diem
$61
15
$915
15 people, 2 days
Total Request
$2,465
USDN Peer Exchange Proposal: Urban Agriculture
Applicants: Fayetteville, AR; Columbia, MO; Lawrence; KS
Primary contact: Peter Nierengarten, City of Fayetteville, 479.575.8272,
pnierengarten@fayetteville-ar.gov
During the last few decades American communities have seen a rebirth of interest in locally produced
foods and products. A local foods movement strives to build a locally based, sustainable food economy
where production, processing and distribution are integrated with an emphasis on social health benefits
and environmentally sustainable local food crops and products. Additionally, supporting a strong local foods
system is essential to addressing the issues of hunger and nutrition.
In March of 2013, in response to citizen demand for greater access to more locally produced food, the
Fayetteville City Council passed a resolution requesting staff to draft changes to Fayetteville's Unified
Development Code that would increase citizens' access to urban agriculture and provide greater food
security for Fayetteville. The City's Sustainability and Resilience Department then began working with
stakeholders and developed a list of recommended changes. During the winter of 2013/14 those
recommended changes were presented to the public and were eventually adopted by City Council in
March 2014. This new ordinance is an update and replacement of the previous "Animals & Fowl"
ordinance and includes provisions for the keeping of fowl, bees, and goats, and allows for limited sales of
home produced products in residential areas. The next area of focus for the City that the community has
requested is greater access to community gardens.
The City of Lawrence has a strong local food movement and a Douglas County Food Policy Council that
advises the City and County on local government policies to encourage a local food economy. In 2011, the
City of Lawrence created the Common Ground Program, a community gardening and urban farming
program that utilizes vacant, city -owned properties. The City offers a free lease to residents who are
interested in creating community gardens or urban farms within the city limits. In the past three years the
program has expanded to eight food -producing sites for a total of six acres in production. These creative,
community -led projects range from community gardens in neighborhoods to orchards along bike trails to
student farms. Common Ground has helped the City connect with the nonprofits and schools doing food
system work in the community, and helped increase access to homegrown food in the city's "food deserts."
The Douglas County Food Policy Council is currently working on their 2015-2016 workplan, to outline key
food policy initiatives to support. The Council is currently focused on economic development and food
insecurity topics, but are looking to expand into urban agriculture policies such as the ones recently
adopted in Fayetteville, AR.
Support for local foods in Columbia, MO is also a result of strong community advocacy. In 2010, the city
enacted its "Chicken ordinance", allowing residences to have 6 chickens on residential lots. This was at the
push of local urban agriculture advocates like Columbia Garden Coalition and Columbia Center for Urban
Agriculture. Columbia also participated with St. Louis and Kansas City in a successful USDN Innovation
Fund project that produced a scan and dynamic website of urban agriculture policies and resources of
North American cities. Many aspects of urban agriculture and community gardens address goals and
guiding principles of the Columbia Imagined Comprehensive Plan and the Mayor's Climate Protection
Agreement. Following the success of the Unite4Health community garden adjacent to the Health
Department, the City of Columbia is interested in increasing community gardens or urban agriculture sites
offered on City -owned property. The City's hope is that implementing programs and plans of peer cities will
assist the city of Columbia in fulfilling its goals, principles, objectives and priorities outlined in these plans.
Fayetteville, Columbia and Lawrence are very similar in many ways. Geographically they are located in
similar growing regions within the breadbasket of America. Demographically they are progressive mid-
sized college communities with growing local foods movements and strong support for Urban Agriculture.
Proposed Exchange Summary
Representatives from the Cities of Fayetteville and Columbia will travel to Lawrence in late August 2014 to:
• Discuss and tour Lawrence's Common Ground — Community Garden Program
• Review and share Urban Agriculture Policy
• Discuss strategic partnerships with local food advocacy groups and their methods of success.
• Review health impacts of urban agriculture and community gardens.
Participating cities and staff
Five City of Fayetteville and five City of Columbia representatives will travel to Lawrence at the end of
August (tentatively scheduled for August 25th —
27th)
Fayetteville
• Peter Nierengarten, Director — Fayetteville Sustainability and Resilience Dept.
• Kristina Jones, Project Coordinator — Fayetteville Sustainability and Resilience Dept.
• Byron Humphrey, Maintenance Superintendent - Fayetteville Parks & Rec Dept.
• Don Bennett, Executive Director - Tricycle Farms (non-profit)
• Adrienne Shaunfield, Executive Director — Feed Fayetteville (non-profit)
Coumbia
• Barbara Buffaloe, City of Columbia Sustainability Manager
• Mike Heimos, City of Columbia Stormwater Educator
• Bill McKelvey, Columbia Garden Coalition president (non-profit)
• Adam Saunders, Columbia Center for Urban Agriculture (non-profit)
• Mike Snyder, Columbia Parks and Recreation Park Development Superintendent
Lawrence
• Eileen Horn, City/County Sustainability Coordinator
• Amy Miller, Assistant Director of Planning and Development Services
• Ernie Shaw, Director of Lawrence Parks and Recreation Department
• Jill Elmers, Chair of the Douglas County Food Policy Council
• Bob Schumm, City Commissioner, Supporter of Common Ground Program
• Chris Tilden and Charlie Bryan, Douglas County Community Health Planners
• Garden and farm coordinators from the 8 Common Ground sites
Other participants may include:
• Members of the Douglas County Food Policy Council
• Members of the City of Lawrence Sustainability Advisory Board
• Livewell Lawrence Coalition (through the Lawrence -Douglas County Health Dept)
Grant requested
We request a maximum of $2,465 to enable five City of Fayetteville and five City of Columbia
representatives to travel to Lawrence.
Meeting topics
1) Common Ground Tour — Group will tour 4 different community gardens in the Common Ground
program. The goal of the tours is to give participants an opportunity to experience different types of
gardens and to interact with garden managers/farmers. Topics include but are not limited to:
• Structure and governance for each garden -
• Connections with neighborhood associations, nonprofits, academic institutions
• Factors that determine which sites are fit for land -lease programs, etc.
2) Common Ground Program Details - What are the details related to how the Common Ground
program operates? The primary goals of this session are to help participants understand the legal,
financial and organizational structure of the program. Topics include but are not limited to:
• How to do outreach and recruit potential program partners
• How to identify appropriate properties
• Infrastructure supports (i.e. access to water)
2
• How to identify and solicit non-profit partners through application process
• Lease structure and requirements
• Legal and insurance requirements
• Lessons learned and best practices
3) Urban Agriculture Policy — What are the history and details of the new Fayetteville's Urban
Agriculture Ordinance? The goal of this session is to help participants understand the steps and
strategies involved with this year-long policy development process. Topics include but are not limited
to:
• History of ordinance development
• Stakeholder engagement process
• Public outreach/participating
• Ordinance highlights and implementation
4) Garden Partnerships (municipal, non -profits, neighborhoods, health departments, etc.)
How do the community garden and urban agriculture groups in Columbia manage their operations
and partnerships with others? The goal of this session is to give partners and City staff from
Fayetteville and Lawrence ideas to increase the success of their local food advocates through
strategic partnership. Examples include, but are not limited to:
• Successful operational management - especially of the volunteer Community Garden
Coalition that has been successful since 1983 and non-profit Columbia Center for Urban
Agriculture (CCUA)
• Partnerships with community action agencies, school districts, and housing authorities
• Partnerships with for -profits and homeowners to establish financial base
• Partnerships with local health organizations and municipal staff to achieve mutual benefits
from different strategic priority areas
5) Health Impact Discussion - Participant cities will discuss how the health impacts of community
gardens are measured. How do we know that they are having an impact on human health and
addressing our cities' "food deserts"? What tools can cities use to track the impacts of community
garden programs?
In addition, the group may substitute (or add) a School Garden Tour as part of their activities on the second
day. School gardens are becoming increasingly popular and could benefit from increased coordination
with nearby community gardens.
Pre -meeting preparation
In advance of the meeting, we will share background documents and arrange 1-2 conference calls to
review what steps have been taken to date as well as future plans. These pre -meeting discussions will
ensure that all participants are familiar with the status, goals and details of each development, and enable
us to engage in detailed discussions of the topics outlined above immediately upon arrival. Specific
conversations in advance of the meeting will include an overview of the Urban Agriculture Policies and
Community Gardens in each community.
Additional participants: USDN member cities Kansas City, Oklahoma City, St. Louis and Lincoln will be
informed of the meeting and invited to participate.
3
Meeting Plan: Detailed schedule
DAY 1
6:00 PM
Fayetteville and Columbia Staff arrive in Lawrence
7:OOPM
Networking Dinner
DAY 2
7:30 AM
Meet for Breakfast
8:15 AM
Van Pick-up for Common Ground Garden Tours (Leader: Eileen Horn, Lawrence)
8:30 AM
Garden 1Tour (tbd)
9:15 AM
Garden 2Tour(tbd)
10:OOAM
Garden 3 Tour (tbd)
11:OOAM
Common Ground Tour Debrief (Leader: Eileen Horn, Lawrence)
12:00 PM
Working Lunch
1:00 PM
Common Ground Program Details (Leader: Eileen Horn, Lawrence)
2:45 PM
Break
3:00 PM
Urban Agriculture Policy Discussion (Leader: Peter Nierengarten, Fayetteville)
5:15 PM
Break
6:30 PM
City Council Introduction
7:00 PM
Networking Dinner with Douglas County Food Policy Council
DAY 3
7:30 AM
Meet for Breakfast
8:15 AM
Van Pick-up for Common Ground Garden Tours (Leader: Eileen Horn, Lawrence)
8:30 AM
Garden 4 Tour (tbd)
9:30 AM
Community Garden Efforts, Partnering w/ Non -Profits (Barbara Buffaloe, Columbia)
11:15 PM
Break
11:30 PM
Health Impact Assessment of Urban Agriculture and Community Gardens (Leader: Chris Tilden, Lawrence)
12:30 PM
Working Lunch and Debrief
2:00 PM
Departure for Fayetteville and Columbia
Proposed Outcomes
The exchange with Fayetteville, Columbia and Lawrence will help staff from each City move forward with
progressive Urban Agriculture Policies and successful community garden programs. Proposed
deliverables are:
• Better understanding by individual cities of ways to promote community gardens and develop
successful urban agriculture policy
• After -Action report and Crystal Ball report
• Report to the Sustainable Food Systems Group (written and via phone conference, if desired)
Grant management
The City of Fayetteville will act as lead applicant and administer all funds associated with the grant.
Project Budget
Qe cription
Cost
Quantity
Total "
Notes
Van Rental
$150
2
$300
Van for 2 morning tours
Hotel
$125
10
$1,250
10 people, 2 nights
Per diem
$61
15
$915
15 people, 2 days
Total Request
$2,465
Timeline (including meeting, After -action report and Crystal Ball Report)
Preparatory calls, exchange of documents, briefing of staff participants from
all cities on details of the projects.
Late -July Conference call to finalize agenda
August 25th — 27th 1.5 day meeting
Late September Submission of After -Action and Crystal Ball reports
June — July 2014
4