HomeMy WebLinkAbout119-14 RESOLUTIONRESOLUTION NO. 119-14
A RESOLUTION TO AWARD BID #14-28 TO SCRUGGS EQUIPMENT CO.
OF MEMPHIS, TENNESSEE AND TO AUTHORIZE THE PURCHASE OF
AN RS TECHNICAL SERVICES TRAK-STAR VAN WITH PIPELINE
TELEVISION INSPECTION SYSTEM IN THE AMOUNT OF $139,685.00
FOR USE BY THE WATER AND SEWER OPERATIONS DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#14-28 to Scruggs Equipment Co. of Memphis, Tennessee and authorizes the purchase of an RS
Technical Services Trak -Star Van with pipeline television inspection system in the amount of
$139,685.00 for use by the Water and Sewer Operations Division.
PASSED and APPROVED this 15th day of July, 2014.
APPROVED:
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I 1 ELI , i ' ► • N, Mayor
ATTEST:
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SONDRA E. SMITH, City Clerk/Tr,
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FAYETTEVILLE •�-
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City of Fayetteville Staff Review Form
2014-0283
Legistar File ID
7/15/2014
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Jesse Beeks / Barbara Olsen
Submitted By
6/26/2014
Submitted Date
Fleet Operations /
Transportation Services Department
Action Recommendation:
Division / Department
A resolution awarding Bid 14-28 to Scruggs Equipment Co. of Memphis, TN for the purchase of one RS Technical
Services Trak -Star van with pipeline TV inspection system in the amount of $139,685 for use by Water and Sewer.
Budget Impact:
9700.1920.5802.00
Account Number
02080.2013
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
9700 - Shop fund
Fund
Other Vehicles and Equipment
Project Title
Current Budget $
Funds Obligated $
Current Balance
795,903.00
473,266.00
322,637.00
Item Cost $
Budget Adjustment $
Remaining Budget
139,685.00
182,952.00
Previous Ordinance or Resolution #
Original Contract Number:
Comm
30-1`i
dip, -;/44,„ 6-4-a-ky
ENTERED
Z�1J
Approval Date:
V20140610
CITY OF
S'etWle
v
ARKANSAS
CITY COUNCIL AGENDA MEMO
MEETING OF JULY 15, 2014
TO: Mayor and City Council
THRU: Terry Gulley, Director of Transportation
FROM: Jesse Beeks, Fleet Operations Superintendent
DATE: June 25, 2014
SUBJECT: Purchase of one Sewer TV Camera van for Water & Sewer
RECOMMENDATION:
That City Council approve the purchase of one RS Technical Services Trak -Star van with
pipeline TV inspection system from Scruggs Equipment Co of Memphis, TN in the amount of
$139,685.
BACKGROUND:
Unit 9068 is a 2005 Ford F550 chassis with a Sewer TV Camera Van body that has over 8,000
hours. It was scheduled for replacement in 2013 and was pushed back. It is worn out and
needs to be replaced.
DISCUSSION:
Bid 14-28 was opened on May 6, 2014; a copy of the bid tab is attached. Scruggs Equipment
Co. of Memphis, Tennessee is the low bidder and they meet all specs.
Fleet recommends the purchase of one RS Technical Services Trak -Star van with pipeline TV
inspection system off Bid 14-28 from Scruggs Equipment Co of Memphis, Tennessee in the
amount of $139,685.
This purchase was approved by the Equipment Committee at the meeting of June 24, 2014.
BUDGET/STAFF IMPACT:
Sufficient replacement funds have been collected to replace this unit.
Attachments:
Bid Tab, bid 14-28
Purchase Requisition
Mailing Address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
RESOLUTION NO.
A RESOLUTION TO AWARD BID #14-28 TO SCRUGGS EQUIPMENT CO.
OF MEMPHIS, TENNESSEE AND TO AUTHORIZE THE PURCHASE OF
AN RS TECHNICAL SERVICES TRAK-STAR VAN WITH PIPELINE
TELEVISION INSPECTION SYSTEM IN THE AMOUNT OF $139,685.00
FOR USE BY THE WATER AND SEWER OPERATIONS DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#14-28 to Scruggs Equipment Co. of Memphis, Tennessee and authorizes the purchase of an RS
Technical Services Trak -Star Van with pipeline television inspection system in the amount of
$139,685.00 for use by the Water and Sewer Operations Division.
PASSED and APPROVED this 15th day of July, 2014.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
CITY OF
City of Fayetteville, Arkansas
Purchasing Division
OFFICIAL BID TABULATION
Bid 14-28, Sewer Camera Van
Tuesday, May 06, 2014, 2:00 PM
BIDDER•
Manufacturer
Model
Qty
Price Each
Total Base Bid Less
Trade -In
Atlas Inspection Technologies, Inc.
Aries/Mercedes Benz
Pathfinder in Outfitted Sprinter
Van
1
$ 173,139.25
$ 173,139.25
Henard Utility Products, Inc.
Cues
Summit Multi Conductor TV
Inspection System
1
$ 143,000.00
$ 143,000.00
Scruggs Equipment Co., Inc.
RS Technical Services
Trak -STAR
1
$ 139,685.00
$ 139,685.00
Truck Component Services
Cobra Technologies
Mainline Truck 601 PTZ-9
1
$ 148,350.00
$ 148,350.00
*NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
CERTIFIED:
A. Fore , CPL PPB, Purchasin
Witness
Voq
an'Actua
seri, issue;
Requisition No.:
P.O Number:
nate:
6/2612014
Vendor
#:
88070
Vendor
Name:
SCRUGGS EQUIPMENT CO
Mail r Yes R No
Address:
City:
State:
FOB Point:
Zip Code:
Taxable
rYes 17 No
Legistar#:
2014-0283
Ship to code: Quotes Attached
50 r Yes No
Expected Delivery Date:
Requester: Barbara Olsen
Requester's Employee #: Extension:
1940 3485
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Number
Project.Sub# 1 Inventory #
Fixed Asset #
1
2
3
4
5
6
7
8
9
10
RS TECHNICAL SERVICES TRAK- STAR
1
EA
139,685.00
$139,685.00
9700.1920.5802.00 02080.2013
709200
VAN WITH PIPELINE TV INSPECTION
$0.00
SYSTEM PER BID SPECS, BID 14-28
$0.00
TO BE UNIT #9200, AXED ASSET 709200
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Shipping/Handling
-Special Instructions:
Lot
$0.00
Approvals:
Mayor:
Chief Financial Officer:
Dispatch Manager:
Subtotal:
Tax: EXEMPT
Total:
$139,685.00
$0.00
$139,685.00
Department Director: Purchasing Manager:
Budget Director: IT Director:
Utilities Manager: Other:
Revised 6/18/2014