HomeMy WebLinkAbout106-14 RESOLUTIONRESOLUTION NO. 106-14
A RESOLUTION TO AWARD BID #14-27 TO EQUIPMENT RESOURCE
MANAGEMENT, INC. OF LITTLE ROCK, ARKANSAS FOR THE
PURCHASE OF A WIRTGEN MILLING MACHINE W2001 IN THE
AMOUNT OF $589,690.00 WITH A TRADE-IN ALLOWANCE OF
$250,000.00 FOR A TOTAL COST TO THE CITY OF $339,690.00 FOR USE
BY THE TRANSPORTATION DIVISION, AND TO APPROVE A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#14-27 to Equipment Resource Management, Inc. of Little Rock, Arkansas and approves the
purchase of a Wirtgen Milling Machine W200i in the amount of $589,690.00 with a trade-in
allowance of $250,000.00 for a total cost to the City of $339,690.00, for use by the
Transportation Division.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit "A".
PASSED and APPROVED this 3`d day of June, 2014.
ATTEST:
By: ZIAA.2.4-• �e ,
SONDRA E. SMITH, City Clerk/Treasur�@t���`����'7 /i,
` LR K � Tia !rr
•
•
)
•i
-_; • ;,_
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year
2014
Division: Fleet Operations
Dept.: Transportation Services
Requestor: Ginny Gundlach
Adjustment Number
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
To replace 2007 Wirtgen W1900 Milling Machine, TRANS_F055, Unit 9092. The new equipment will be Unit 9199. Unit
9092 was budgeted to be replaced in 2017 but staff has requested to replace early due to advancements in technology
and to take advantage of an excellent trade-in offer.
RESOLUTION/ORDINANCE
COUNCIL DATE:
LEGISTAR FILE ID#:
6/3/2014
2014-0222
KeNivvSpr%vujer
5/15/2014 3:12 PM
Budget Director Date
TYPE:
DESCRIPTION:
GLDATE:
POSTED:
l
TOTAL
589,690 589,690
Increase / (Decrease) Proiect.Sub#
Account Number Expense Revenue Project Sub AT Account Name
v.20140428
9700.1920.5802.00 589,690 02080 2014 EX Vehicles And Equipment
9700.0970.4999.99 - 339,690 RE Use of Fund Balance
9700.0970.6881.02 250,000 RE Gain/Loss Sale of Assets
K:\01_Financial Services\Agenda Requests\Transportation Services Department\Fleet Division\14-xx Wirtgen W200i M
Machine\2014-0222 BA
1 of 1
Jesse Beeks / Barbara Olsen
Submitted By
City of Fayetteville Item Review Form
2014-0222
Legistar File Number
June 3, 2014
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Action Required:
Transportation Services
Department
A resolution awarding Bid 14-27 to Equipment Resource Management, Inc. for the purchase of one
Wirtgen W200i milling machine in the amount of $339,690.00 (including trade allowance) for use by
the Transportation Division and approval of a budget adjustment.
Does this item have a cost?
$339,690.00
Yes
Cost of this request
9700.1920.5802.00
Account Number
02080/2014
Project Number
Budgeted Item?
No
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
val of the attached budget adjustment will increase the remaining balance to $161,128.87.
e _ 5 - - 22 11 Y
$197,947.00
Category or Project Budget
$36,818.13
Funds Used to Date
-$178,561.13
Remaining Balance
Budget Adjustment Attached?
Fleet - Other Vehicles / Equipment
Program or Project Name
• Vehicles and Equipment
Program or Project Category
Yes
Shop Fund
Fund Name
P-.
CITY OF
ilye ve
ARKANSAS
CITY COUNCIL AGENDA MEMO
MEETING OF JUNE 3, 2014
TO: Mayor and City Council
THRU: Terry Gulley, Transportation Services Director1
FROM: Jesse Beeks, Fleet Operations Superintendent oyis
DATE: May 13, 2014
SUBJECT: Replacement of Milling Machine for the Transportation Division
RECOMMENDATION:
That City Council approve the purchase of one Wirtgen Milling Machine W200i from Equipment
Resource Management, Inc. for $339,690, including trade allowance, and to approve a budget
adjustment to move funds into the Fleet expense account.
BACKGROUND:
Unit 9092 is a 2007 Wirtgen W1900 Milling Machine that was scheduled for a 10 year life. It
was budgeted to replace in 2017. This unit was bid early because of advancements in
technology and to take advantage of an excellent trade-in offer.
DISCUSSION:
Bid 14-27 was opened on May 6, 2014 and Equipment Resource Management, Inc. has the
lowest total bid that meets specifications for a price of $589,690 with a $250,000 trade-in
allowance for a total of $339,690.
Fleet recommends purchasing one Wirgen W200i Milling Machine from Bid 14-27 for a total cost
to the City of $339,690.
BUDGET/STAFF IMPACT:
Sufficient replacement funds have been collected but a budget adjustment is needed to move
those funds into the 2014 capital account.
Attachments:
Purchase Requisition
Bid Tab, Bid 14-27
Budget Adjustment
Mailing Address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
RESOLUTION NO.
A RESOLUTION TO AWARD BID #14-27 TO EQUIPMENT RESOURCE
MANAGEMENT, INC. OF LITTLE ROCK, ARKANSAS FOR THE
PURCHASE OF A WIRTGEN MILLING MACHINE W200I IN THE
AMOUNT OF $589,690.00 WITH A TRADE-IN ALLOWANCE OF
$250,000.00 FOR A TOTAL COST TO THE CITY OF $339,690.00 FOR USE
BY THE TRANSPORTATION DIVISION, AND TO APPROVE A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#14-27 to Equipment Resource Management, Inc. of Little Rock, Arkansas and approves the
purchase of a Wirtgen Milling Machine W200i in the amount of $589,690.00 with a trade-in
allowance of $250,000.00 for a total cost to the City of $339,690.00, for use by the
Transportation Division.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit "A".
PASSED and APPROVED this 3`d day of June, 2014.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
-Requisition
City Of Fayetteville - Purchase Order (PO) Request
(Nota Purchase Order)
All purchases under 92500 shall be used on a P-Card unless medical or 1099 service related. (Calf x256 with questions)
Au PO Request shaii be scanned to the Purchasing e-mail: Purchasing@clfayatfevlfle.arres
17U.:
-111,...: ,
5/14/2014
F.o Number.
Expected Deirvery Date:
'
Vendor#:
1Vendo Name:
I Equipment Resource Management,
Inc
Mail
Yes: X No:
..12737
Address:
Fob Point
Taxabie '
Yes:_ No: X,Yes:�
Quotes Attached
No: X
City:
State:
Zip Code:
`Ship to code:
50
Divison He ' Approval:
Requester.
Ginny Gundlach
Requester's Em pioyee #:
2283
Extension: I
$489
Item
Description
Quantity
Unit of Issue
Unit Cost
'Extended Cost
Account Numbers ,Project/Subproject
it
Inventory #
Fixed Asset*
1
2
3
4
5
6
7
8
9
10
Wirtgen W2001 Milling
Machine (To Be Unit 9199)
1
EA
589,690.00
$589,690.00
9700.1920.5802.00
02080/2014
709199
Note: Trade-In Value of $250,000 to be applied at payment (Charge
to Gain/Loss Sale of Assets - 9700.0970.6881.02)
$0.00
.
T
$0.00
$0.00
$0.00
$0.00
90.00
80.00
90.00
80.00
•
Shipping/Handling
Lot
$0.00
Special instructions:
Per Bid 14-27 and Res 14-xx
Subtotal:
Tax:
Total:
8589,690.00
8589,690.00
'
Approvals:
Mayor.
Finance
Dispatch
Department
Budget Manager:
Utilities Manager:
Director:
Purchasing Manager:
8 Internal Services Director:
IT Manager.
Manager
Other.
Revised 112/2008