HomeMy WebLinkAbout105-14 RESOLUTIONRESOLUTION NO. 105-14
A RESOLUTION TO AWARD BID #14-26 TO LEWIS FORD SALES, INC.
OF FAYETTEVILLE, ARKANSAS FOR THE PURCHASE OF A FORD F350
PICKUP TRUCK WITH READING UTILITY BODY IN THE AMOUNT OF
$41,707.00 FOR USE BY THE WATER AND SEWER OPERATIONS
DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#14-26 to Lewis Ford Sales, Inc. of Fayetteville, Arkansas and approves the purchase of a Ford
F350 pickup truck with Reading Utility Body in the amount of $41,707.00 for use by the Water
and Sewer Operations Division.
PASSED and APPROVED this 3rd day of June, 2014.
APPROVED:
ATTEST:
By: e°14•11/11-- I.
„ounirrrrit,
SONDRA E. SMITH, City Clerk/ r. TRF'
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Jesse Beeks / Barbara Olsen
Submitted By
City of Fayetteville Item Review Form
2014-0225
Legistar File Number
June 3, 2014
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Action Required:
Transportation Services
Department
A resolution awarding Bid 14-26 to Lewis Ford of Fayetteville for the purchase of one Ford F350
Service Body Truck in the amount of $41,707 for use by Sewer Maintenance.
Does this item have a cost?
$41,707.00
Cost of this request
9700.1920.5802.00
Account Number
02078.2014
Project Number
Budgeted Item?
Previous Ordinance or Resolution #
Original Contract Number:
$800,500.00
Category or Project Budget
$387,015.00
Funds Used to Date
$371,778.00
Remaining Balance
Budget Adjustment Attached?
Light / Medium Utility Vehicles
Program or Project Name
Vehicles and Equipment
Program or Project Category
Shop Fund
Fund Name
Q_ 5-15-2o�Y
CITY OF
yeaevwe
ARKANSAS
CITY COUNCIL AGENDA MEMO
MEETING OF JUNE 3, 2014
TO: Mayor and City Council
THRU: Terry Gulley, Director of Transportation40'
FROM: Jesse Beeks, Fleet Operations Superintendent
DATE: May 14, 2014
SUBJECT: Purchase of one F450 Service Body Truck for Water & Sewer
RECOMMENDATION:
That City Council approve the purchase of one F350 truck with Reading utility body from Lewis
Ford of Fayetteville in the amount of $41,707.
BACKGROUND:
Unit 363 is a 2008 Ford F350 utility body truck with over 161,000 miles that needs to be
replaced. It was budgeted to replace in 2014. Bid 14-26 was opened on April 17, 2014; a copy
of the bid tab is attached.
DISCUSSION:
Lewis Ford of Fayetteville is the low bidder and they meet all specs.
Fleet recommends the purchase of one Ford F350 with Reading Utility Body from Lewis Ford of
Fayetteville in the amount of $41,707.
BUDGET/STAFF IMPACT:
Sufficient replacement funds have been collected to replace this unit. It was budgeted on both
the capital and operating sides for replacement in 2014.
Attachments:
Bid Tab 14-26
Purchase Requisition
Mailing Address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
RESOLUTION NO.
A RESOLUTION TO AWARD BID #14-26 TO LEWIS FORD SALES, INC.
OF FAYETTEVILLE, ARKANSAS FOR THE PURCHASE OF A FORD F350
PICKUP TRUCK WITH READING UTILITY BODY IN THE AMOUNT OF
$41,707.00 FOR USE BY THE WATER AND SEWER OPERATIONS
DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#14-26 to Lewis Ford Sales, Inc. of Fayetteville, Arkansas and approves the purchase of a Ford
F350 pickup truck with Reading Utility Body in the amount of $41,707.00 for use by the Water
and Sewer Operations Division.
PASSED and APPROVED this 3rd day of June, 2014.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
CITY OF
e Levi le
BID 14-26, Service Body Truck
14,000 GWR 4x4 Cab and Chassis
9' UtilityTvpe Truck Body Installed on Chassis
Bid: 14-26
4/17/2014
2:00 PM
City of Fayetteville
BIDDER
Manufacturer
Model
Qty
Price Each
Manufacturer
Model
Qty
Price Each
Total Bid
Equipment Technology LLC
Ford
F450GA4x4
1
$ 35,121.50
ETI
SB108
1
$ 12,539.94
$ 47,661.44
Lewis Ford Sales Inc
Ford
F350
1
$ 29,764.80
Reading
US108ABDW
1
$ 11,942.00
$ 41,706.80
National Auto Fleet Group
NO BID
NO BID
Republic Ford Inc
Ford
F350
1
$ 30,164.00
Monroe
5B1081M5320-FT
1
$ 15,161.00
$ 45,325.00
Terex
Ford
F350
1
$ 31,366.00
Reading
US108ABDW
1
$ 17,072.00
$ 48,438.00
•NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
CERTIFIED:
P. Vice, Purchasing Manager
Wit J ss
—ara—C
Date
City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail: Purchasing@ci.fayetteville.ar.us
Requisition No.:
Date:
5/8/2014
P.O Number:
Expected Delivery Date:
Vendor #:
7040
Vendor Name:
LEWIS FORD
Mail
Yes:_ No: X
Address:
Fob Point:
Taxable
Yes: No: X
Quotes Attached
Yes: No:_x_
City:
State:
Zip Code:
Ship to code:
50
D iso .He`rab
Requester:
BARBARA OLSEN
Requester's Employee #:
1940
:'-nsion:
3485
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
1
2
3
4
5
6
7
8
9
10
F350 TRUCK WITH READING UTILITY BODY
1
' EA
41,706.80
$41;706.80
9700.1920.5802.00
02078.2014 '
700384
PER BID SPECS BID 14-26. TO BE UNIT 384
$0.00
FIXED ASSET 700384
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Shipping/Handling
Lot
$0.00
Special Instructions:
Subtotal: $41,706.80
Total:
$41,706.80
Approvals:
Mayor:
Finance
Dispatch
Department Director:
Budget Manager:
Utilities Manager:
Purchasing Manager:
& Internal Services Director:
IT Manager:
Manager:
Other:
Revised 1/2/2008