HomeMy WebLinkAbout103-14 RESOLUTIONRESOLUTION NO. 103-14
A RESOLUTION TO AWARD BID #14-24 TO LEWIS FORD SALES, INC.
OF FAYETTEVILLE, ARKANSAS FOR THE PURCHASE OF A 2015 FORD
F550 PICKUP TRUCK WITH READING UTILITY BODY IN THE AMOUNT
OF $44,276.00 FOR USE BY THE WATER AND SEWER OPERATIONS
DIVISION, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#14-24 to Lewis Ford Sales, Inc. of Fayetteville, Arkansas and approves the purchase of a Ford
F550 pickup truck with Reading Utility Body in the amount of $44,276.86 for use by the Water
and Sewer Operations Division.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit "A".
PASSED and APPROVED this 3rd day of June, 2014.
APPROVED:
By: ,`i Lel s.
L ONELD IVAN, Mayor
ATTEST:
By:
SONDRA E. SMITH, City Clerk/Treas e�+�� /.111. i,,
G\ -RK / TRF
• X• 01- Y 0/,'•`2.6
FAYETTEVILLE
Jy NCD
SP•e'er
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year
2014
Division: Fleet Operations
Dept.: Transportation Services
Requestor: Barbara Olsen
Adjustment Number
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
To replace a Utility body F550 truck, WSEW_F030, unit 343. New unit will be #383.
Sufficient funds remain to meet City objectives
RESOLUTION/ORDINANCE
COUNCIL DATE:
LEGISTAR FILE ID#:
6/3/2014
2014-0226
KeNayspr
5/14/2014 5:01 PM
Budget Director Date
TYPE:
DESCRIPTION:
GLDATE:
POSTED:
TOTAL
45,000 45,000
Increase / (Decrease) Project.Sub#
Account Number Expense Revenue Project Sub AT Account Name
v.20140428
9700.1920.5802.00 45,000 - 02078 2014 EX Vehicles And Equipment
9700.0970.4999.99
45,000 RE Use of Fund Balance
C:\Users\ggundlach\AppData\Roaming\L5\Temp\e8elOaef-0798-4841-b55c-a065078d821 b
1 of 1
Jesse Beeks / Barbara Olsen
Submitted By
City of Fayetteville Item Review Form
2014-0226
Legistar File Number
June 3, 2014
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Action Required:
Transportation Services
Department
A resolution awarding Bid 14-24 to Lewis Ford of Fayetteville for the purchase of one 2015 Ford
F550 truck with Reading Utility Body in the amount of $44,276 for use by Water Distribution.
Does this item have a cost?
$44,276.00
Yes
Cost of this request
9700.1920.5802.00
Account Number
02078.2014
Project Number
Budgeted Item?
Previous Ordinance or Resolution #
Original Contract Number:
S/1&/P-{
i)oj cu _ v 5-1S-24 tic
$800,500.00
Category or Project Budget
$342,739.00
Funds Used to Date
$413,485.00
Remaining Balance
Budget Adjustment Attached?
'Yes„
Light /Medium Utility Vehicles
Program or Project Name
Vehicles and Equipment
Program or Project Category
Shop Fund
Fund Name
CITY OF
yeuevuie
ARKANSAS
CITY COUNCIL AGENDA MEMO
MEETING OF JUNE 3, 2014
TO: Mayor and City Council
THRU: Terry Gulley, Director of Transportation T .-
FROM: Jesse Beeks, Fleet Operations Superintendent ViS
DATE: May 14, 2014
SUBJECT: Purchase of one F550 Truck for Water & Sewer
RECOMMENDATION:
That City Council approve the purchase of one F550 truck with Reading Utility body from Lewis
Ford of Fayetteville in the amount of $44,276.
BACKGROUND:
Unit 343 is a 2004 Ford F550 truck that needs to be replaced. It was due for replacement in
2014 but was pushed back to 2015. However, it now appears that it needs to be replaced now.
Bid 14-24 was opened on April 17, 2014; a copy of the bid tab is attached.
DISCUSSION:
Lewis Ford of Fayetteville is the low bidder and they meet all specs.
Fleet recommends the purchase of one 2015 Ford F550 with Reading Utility Body from Lewis
Ford of Fayetteville in the amount of $44,276.
BUDGET/STAFF IMPACT:
Sufficient replacement funds have been collected to replace this unit. As it was budgeted to
replace in 2015, a Budget Adjustment is needed to move the funds to the 2014 Fleet expense
account.
Attachments:
Bid tab, bid 14-24
Budget Adjustment
Purchase Requisition
Mailing Address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
RESOLUTION NO.
A RESOLUTION TO AWARD BID #14-24 TO LEWIS FORD SALES, INC.
OF FAYETTEVILLE, ARKANSAS FOR THE PURCHASE OF A 2015 FORD
F550 PICKUP TRUCK WITH READING UTILITY BODY IN THE AMOUNT
OF $44,276.00 FOR USE BY THE WATER AND SEWER OPERATIONS
DIVISION, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#14-24 to Lewis Ford Sales, Inc. of Fayetteville, Arkansas and approves the purchase of a Ford
F550 pickup truck with Reading Utility Body in the amount of $44,276.86 for use by the Water
and Sewer Operations Division.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit "A".
PASSED and APPROVED this 3rd day of June, 2014.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
CITY OF
a e eville
ARKANSAS
BID 14-24, Utility Body Trucks
19,000 GVWR Extended Cab & Chasis
9'Utility type Truck Body Installd On Chasis
81d:14.24
4/17/2014
2:00 PM
City of Fayetteville
BIDDER
Manufacturer
Model
Qty
Price Each
Manufacturer
Model
Qty
Price Each
Total Bid
Equipment Technology LLC
Ford
F550GA4x419
1
$ 36,781.04
ETI
SB108
1
$ 8,413.17
$ 45,194.21
Lewis Ford Sales Inc
Ford
2015 F550
1
$ 37,089.80
Reading
HD 108ABDW
1
$ 7,186.00
$ 44,275.80
Republic Ford Inc
Ford
F550
1
$ 37,379.00
Monroe
$B1081M5320
1
$ 9,763.00
$ 47,142.00
Terex
Ford
F550
1
$ 38,793.00
Reading
HD108ABDW
1
$ 11,379.00
$ 50,172.00
CERTIFIED:
*NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
P. Vice, Purchasing Manager
Date
City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail: Purchasing@ci.fayettevllle.ar.us
Requisition No.:
Date:
5/8/2014
Ober:
Expected Delivery Date:
Vendor #:
7040
Vendor Name:
LEWIS FORD
Mail
Yes:_ No: X
Address:
Fob Point:
Taxable
Yes:_ No: X
Quotes Attached
Yes: No:_x_
City:
State:
Zip Code:
Ship to code:
50
Di ison Head Apist :
�2Z�� ee
Requester:
BARBARA OLSEN
Requester's Employee #:
1940
E e sion:
3485
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
1
2
3
4
5
6
7
8
9
10
2015 FORD F550 WITH READING UTILITY BODY
. 1
EA
44,275:80
$44,275.80
9700.1920.5802.00
02078.2014
70038'3
PER BID SPECS BID 14-24. TO BE UNIT
$0.00
#383, FIXED ASSET 700383
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Shipping/Handling
Lot
$0.00
Special Instructions:
Subtotal: $44,275.80
Total:
$44,275.80
Approvals:
Mayor:
Finance
Dispatch
Department Director:
Budget Manager:
Utilities Manager:
Purchasing Manager:
& Internal Services Director:
IT Manager:
Manager:
Other:
Revised 1/2/2008