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Home My WebLink About10-14 RESOLUTIONRESOLUTION NO. 10-14 A RESOLUTION AWARDING BID #14-07 AND AUTHORIZING THE PURCHASE OF AGGREGATE MATERIALS FOR VARYING UNIT PRICES FROM VARIOUS VENDORS, AS NEEDED THROUGH THE END OF CALENDAR YEAR 2014 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #14-07 and authorizes the purchase of aggregate materials for varying unit prices from various vendors, as shown in the attached Exhibit "A", as needed through the end of calendar year 2014. PASSED and APPROVED this 7th day of January, 2014. APPROVED: By: ATTEST: By: SONDRA E. SMITH, City Clerk/Treasurer 1744>, ®FAYETTEV!LLE• = r Za 9 °] v``O1e fgo d'tooro aye evtle • Bid 14-07, Aggregate Materials BID: 14-07 DATE: 12111/13 2:00 PM CITY OF FAYETTEVILLE Item ..... ,. ... :.. ..- .,-.: _.;. DESCRIPTION E, ..,, 7 .,<. .,:..:. ...:..:., ... V:. ;,.: .. }s;: r.`r,.., ...,,; .. `'. „.::• .. Estimated ' APAC CENTRAL Hunt Rogers Opt 1 Hunt Rogers Opt 2 Tons .... ::wA i PRICE ER EAC PER �. ,..: �: +�'r -,.i. .... EXTEND. D PRICE i � FY, .w�:r... 1.:,.:.,. ' ICE PER EA H P . :4°. < �1.:iM'r. ...;�; ? .EXTE DED P.r CEr : , N .RI c . _.., w... v,.(k:x"hY ,,,p =CEP EACH , ��, ER. s _ .9I 5, EXTENDED PRI(+c, :r..:. . �`�..vS,'' 1 Class 7 Base (SB -2) - includes wet and dry 30,000 $7.50 $225,000.00 $7.50 $225,000.00 $7.50 $225,000.00 2 Concrete Aggregate - 1.5" 500 $8.50 $4,250.00 $10.50 $5,250.00 NO BID $0.00 3 Concrete Aggregate - 3/4" 500 $11.00 $5,500.00 $11.50 $5,750.00 $11.50 $5,750.00 4 "Jr Stone 2,500 $7.00 $17,500.00 $7.75 $19,375.00 $7.75 $19,375.00 5 Abrasives / Grit (1/4" chips) 500 $7.00 $3,500.00 $5.75 $2,875.00 NO BID $0.00 6 Shot Rock 500 $6.50 $3,250.00 $6.50 $3,250.00 $6.50 $3,250.00 7 Rip Rap - Limestone 1,500 $17.00 $25,500.00 $18.00 $27,000.00. NO BID $0.00 8 Rip Rap - HARD SANDSTONE: Rock shall have an average diameter ranging from 6 inches to 24 inches. Rock can be quarried, cut or fieldstone material but shall be brown in color. No limestone will be accepted. 400 $15.50 $6,200.00 No Bid $0.00 $288,500:00: NO BID $0.00 TOTAL BASED BID ='.$290,700.00: $253,375.00. CERTIFIED: *NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. P. VICE, PURCIHASI G MGR DATE Terry Gulley Submitted By City of Fayetteville Item Review Form 2013-0239 Legistar File Number January 7, 2014 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Action Required: Transportation Services Department A resolution awarding Bid #14-07, Aggregate on a line item basis as specified in this memo, authorizing the use of other bidders based on price and availability, and approving the purchase of aggregate materials for the unit price amounts specified on the attached bid tabulation, as needed through the end of calendar year 2014. Does this item have a cost? Yes Cost of this request Various Capital Projects Category or Project Budget Program or Project Name Transportation Improvements Program or Project Category $0.00 Sales Tax Capital Improvements Account Number Funds Used to Date Project Number Budgeted Item? Yes Remaining Balance Budget Adjustment Attached? Fund Name Previous Ordinance or Resolution # Original Contract Number: Comments: i2- tK- 13 i)ois 12- (� V20130812 THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE www.accessfayetteville.org CITY COUNCIL AGENDA MEMO To: Mayor and City Council Thru: Don Marr, Chief of Staff From: Terry Gulley, Transportation Services Director -to- Date: January 7, 2014 Subject: Bid #14-07, Aggregate PROPOSAL: The purchase of bulk construction materials and services is necessary to maintain the City's current infrastructure and to implement the Capital Improvement Program projects outlined in the 2014 Annual Budget & Work Program and five-year Capital Improvement Program. Sealed formal bids for aggregate materials were publicly read and the results are attached to this memo. The following in-house hauling costs were disclosed in the Invitation to Bid for Bid 14-07, Aggregate. City Costs: i. City Staff— Maintenance Worker III (Truck Driver) _ $14.28 / hour ii. 10 -Wheel Dump Truck (15 ton capacity) = $10.36 / hour iii. Tri -Axle Dump Truck (18 ton capacity) = $10.89 / hour iv. 10 -Wheel Dump Truck (15 tons) + Truck Driver = $24.64 / hour v. Tri -Axle Dump Truck (18 tons) + Truck Driver = $25.17 / hour The following mileages were calculated based on the distance from each supplier's location to the City of Fayetteville Transportation Division, utilizing Google Maps: • APAC — Central, Inc. —17.1 miles, 22 minutes • Rogers Group, Inc. (Springdale Quarry) —15.0 miles, 23 minutes • Rogers Group, Inc. (Hamstring Quarry) —10.1 miles, 19 minutes The following City hauling costs were calculated based on the information shown above and added to the unit price per ton in order to fairly evaluate the bids submitted by each potential supplier. The calculation method consisted of converting the mileage and drive time to a percentage of an hour. The resulting percentages were multiplied by the tri -axle dump truck + truck driver cost and divided the dump truck capacity to arrive at the cost per ton added to the original unit price in each bid. Based on the aforementioned method of calculation, the following unit costs were added to the unit bid prices for each potential supplier: • APAC — Central, Inc. — $0.52 per ton • Rogers Group, Inc. (Springdale Quarry — OPT 1) — $0.53 per ton • Rogers Group, Inc. (Hamstring Quarry — OPT 2) — $0.45 per ton RECOMMENDATION: Staff recommends awarding 1. Class 7 Base (SB -2): 2. Concrete Aggregate 3. Concrete Aggregate 4. "B" Stone: 5. Abrasives / Grit: 6. Shot Rock: 7. Rip Rap — Limestone THE CITY OF FAYETTEVILLE, ARKANSAS the aggregate materials bid on a line item basis as follows: Primary Supplier: Hunt -Rogers Materials, LLC — Opt 2 Secondary Supplier: APAC — Central, Inc. — 1.5": Primary Supplier: APAC — Central, Inc. Secondary Supplier: Hunt -Rogers Materials, LLC — Opt 1 — %": Primary Supplier: APAC — Central, Inc. Secondary Supplier: Hunt -Rogers Materials, LLC — Opt 2 Primary Supplier: APAC — Central, Inc. Secondary Supplier: Hunt -Rogers Materials, LLC — Opt 2 Primary Supplier: Hunt -Rogers Materials, LLC — Opt 1 Secondary Supplier: APAC — Central, Inc. Primary Supplier: Hunt -Rogers Materials, LLC — Opt 2 Secondary Supplier: APAC — Central, Inc. Primary Supplier: APAC — Central, Inc. Secondary Supplier: Hunt -Rogers Materials, LLC — Opt 1 Secondary suppliers are awarded for use on an "as needed" basis in the event that the primary supplier cannot provide the necessary materials or services within the time frame required to complete a project. BUDGET IMPACT: Funds for the acquisition of these materials have been budgeted in various capital projects within the Sales Tax Capital Improvements fund. RESOLUTION NO. A RESOLUTION AWARDING BID #14-07 AND AUTHORIZING THE PURCHASE OF AGGREGATE MATERIALS FOR VARYING UNIT PRICES FROM VARIOUS VENDORS, AS NEEDED THROUGH THE END OF CALENDAR YEAR 2014 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #14-07 and authorizes the purchase of aggregate materials for varying unit prices from various vendors, as shown in the attached Exhibit "A", as needed through the end of calendar year 2014. PASSED and APPROVED this 7th day of January, 2014. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer