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Home My WebLink About96-13 RESOLUTIONRESOLUTION NO.96-13 A RESOLUTION REPEALING RESOLUTION NO. 51-13, AWARDING BID #13-12 AND AUTHORIZING THE PURCHASE OF THREE (3) FORD F-550 SERVICE BODY TRUCKS FROM TEREX EQUIPMENT SERVICES OF NORTH LITTLE ROCK IN THE TOTAL AMOUNT OF $127,545.00 FOR USE BY THE WATER AND SEWER DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby repeals Resolution No. 51-13. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #13-12 and authorizes the purchase of three (3) Ford F-550 service body trucks from Terex Equipment Services of North Little Rock in the total amount of $127,545.00 for use by the Water and Sewer Division. PASSED and APPROVED this 71h day of May, 2013. 611M LIN ATTEST: By:0� SONDRA E. SMITH, City Clerk/Treasurer XN Y OF =;FAYETTEVILLE*. City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 5/7/2013 City Council Meeting Date Agenda Items Only Dennis Pratt / Barbara Olsen Fleet Operations Transportation Submitted By Division Department $ 127,545.00 $ 687,600.00 Light/Medium Utility Vehicles Cost of this request Category / Project Budget Program Category / Project Name 9700.1920.5802.00 $ 154,427.00 Vehicles and Equipment Account Number Funds Used to Date Program / Project Category Name 02078.2013 $ 1 533,173.00 Shop Fund Project Number Remaining Balance Fund Name Budgeted Item �X Budget Adjustment Attached ly-� Previous Ordinance or Resolution # epa Kor Date Original Contract Date: Original Contract Number: tt�rnev Date `- 'J a.. �,..` `� - 2Z-2o 13 Finance and Internal Services Director Date Date iC3? Date Received in City 1?- i 3 P 0 3 0 '? R Clerk's Office Received in ,, LLE TER Mayor's Office 7 �' Revised January 15, 2009 • fayLl evl e ARKANSAS CITY COUNCIL AGENDA MEMO To: Mayor/City Council Thru: Terry Gulley, Director of Transportation From: Dennis Pratt, Fleet Operations Supt. Date: February 27, 2013 Subject: Purchase of three Service body trucks for Water & Sewer THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE PROPOSAL: That City Council rescind resolution 51-13 and award Bid 13-12to Terex Equipment Services for the purchase of three Ford F550 service body trucks for use by Water & Sewer in the amount of $127,545. RECOMMENDATION: Water & Sewer (Sewer Maintenance program) has three service body trucks that need to be replaced. Bid #13-12 was opened January 18t` 2013; Fleet recommended that the bid be awarded to North Point Ford. Council approved the purchase on Resolution 51-13. When Fleet placed the order with North Point Ford, they realized that they had bid on 2x4 trucks, not 4x4 trucks as specified in the bid. They have withdrawn their bid. Fleet recommends purchasing three service body trucks from Terex Equipment Service of N. Little Rock, the lowest bid that meets specs on bid #13-12, in the amount of $42,515 each for a total of $127,545. The bid tab sheet is attached. The vendor has verified that they will honor their bid for these trucks. The price difference is less than $6,000 for the three trucks. More than enough replacement funds have been collected, and there are sufficient capital funds in the budget to cover the difference. This purchase was unanimously approved by the Equipment Committee on February 26, 2013. BUDGET IMPACT: These replacements were budgeted for on both the capital and operating sides. RESOLUTION NO. A RESOLUTION REPEALING RESOLUTION NO. 51-13, AWARDING BID #13-12 AND AUTHORIZING THE PURCHASE OF THREE (3) FORD F-550 SERVICE BODY TRUCKS FROM TEREX EQUIPMENT SERVICES OF NORTH LITTLE ROCK IN THE TOTAL AMOUNT OF $127,545.00 FOR USE BY THE WATER AND SEWER DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby repeals Resolution No. 51-13. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #13-12 and authorizes the purchase of three (3) Ford F-550 service body trucks from Terex Equipment Services of North Little Rock in the total amount of $127,545.00 for use by the Water and Sewer Division. 10 PASSED and APPROVED this 7`" day of May, 2013. LIONELD JORDAN, Mayor ATTEST: go SONDRA E. SMITH, City Clerk/Treasurer Page 1 of 1 RESOLUTION NO.51-13 AA. RESOLUTION AWARDING BID #13-12 AND AUTHORIZING THE PURCHASE OF THREE (3) FORD F-550 SERVICE BODY TRUCKS FROM NORTH POINT FORD. OF NORTH LITTLE ROCK IN THE TOTAL AMOUNT OF $121,812.00 FOR USE BY THE WATER AND SEWER. DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FA4'YETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #13-12 and authorizes the purchase three (3) Ford F-550 service body trucks from North Point Ford of North Little Rock in the total amount of $121,812.00 for use by the Water and. Sewer Division. PASSED and APPROVED this 190' day of March, 2013. APPROVED: W-Eal-01m)1 O:'.� ATTEST: By: A �-a- SONDRA E. SMITH, City Clerk/Treasurer http://docs.accessfayetteville.org:81IAppXtenderlRenderContent.aspx?DataSource=AX&P... 4/19/2013 BID: 13-12 �fiev 01118113 2:00 PM CITY OF FAYETTEVILLE Bid,13-12, Service Body Trucks with HD Chassis 00000'. NO I Bill Knight Ford (truck)l Caseco Truck Body (bed) Item 1 19,000 GVWR Extended cab of chassis Ford F-680 3 $ 33,960.00 $ 101,860.00 91 Utilitaylitype truck body Item 2 Installed on abova, chassis Reading H0108ABOW 3 $ 9,116.00 $ 27,246.00 (Item 11 2 Country Ford Item I 19,000 GVWR Extended cab. Ford F-660 3 $ 35,336.36 $ 106.015.08 and nhaxplA $' Utility type truck body Item 2 Installed an above chassis D.k.�MC G11094VHSS 3 $ 7,000.00 21,000.00 Iftern 11 3 North Point Ford (Option 1) Item 1 19,000 GVWR Extended cab Ford F-660 3 $ 32,059.00 $ 90,877.00 and chassis 9' Utility type truck body Item 2 Installed on above chassis Dakota COG11094VHSS 3 S 0 9 20,967.00 (Item 11 W 4- Norft.,P.bInWcr,*(QptIorv2Y 19,000.9MR Extended cab Item I and chassis Ford F-560, 3 $ ,F?, 32,469.01) S 97,377.00 ,vill 9'Utilt(ty type truck body Item 2 Installed'on above chassis Reading H010BAG 3 S 8,145.00 24,435.00 litern 11 6 Republic Ford Lincoln, Inc. Item I 113,000 GVWR Extended cab and chassis Ford F-560 Suparcab v$th chassis 4x4 DRW 3 35,017.00 $ 105,051.00 S'Uttlt"pe truck body Item 2 Installed on above chassis Knaphelde 7108D64JI 108" Service Body 3 9,147.00 $ 27,441.00 (Item 1) 6 The Larson Group Item I 19,000 GVWR Extended cab Ford F-650 4X4 Supercab 3 39,500.00 $ 118,500.00 and chassis 91 Utility type truck body 7 Item 2 Installed on above chassis Reading U108ASHH 3 8,145.00 $ 24,435.00. (Item 11 114WHER? W 7 Terex Equipment Service Item I 19,000 GVWR Extended cab Ford Super Duty F-660 e4) 3 $ 34,370.00 103,110.00 and chassis tA Item 2 $' Utility type truck body Installed on above chassis Reading U108ASHM 3 $ 8,145.0 24,435.00 (Item 11 -NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. CERTIFIED: P. Vice, PURCH MGR WITNESS ATE . . .. ........ ..... 1..__._,...-. .... :- -- -I — , . - City Of Fayetteville - Purchase Order (PO) Request (Not a Purchase Order) All purchases under $2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions) All PO Request shall be scanned to the Purchasing a -mail: Purchasing@ci.fayetteville.ar.us Requisition o.: Date: 4/19/2013 P.0 Number: Expected Delivery Date: Vendor #: 15379 Vendor Name: TEREX EQUIPMENT SERVICES Mail Yes:_ No: X Address: Fob Point: Taxable Yes:_ No: X Quotes Attached Yes: No:_x_ City: State: Zip Code: Ship to code: 50 Divison Head Approval: Requester: BARBARA OLSEN Requester's Employee #: 1940 Extension: 485 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Pro'ect/Sub ro'ect # Inventory# Fixed Asset # 1 2013 FORD F550 SERVICE BODY TRUCKS PER 3 EA 42,515.00 $127,545.00 9700.1920.5802.00 02078.2013 2 BID SPECS, BID #13-12, TO BE UNITS: $0.00 3 377, FIXED ASSET #700377 $0.00 700377 4 378, FIXED ASSET #700378 AND $0.00 700378 5 379, FIXED ASSET #700379 $0.00 700379 6 $0.00 7 $0.00 8 $0.00 9 $0.00 10 $0.00 Shipping/Handling Lot $0.00 Special Instructions: Subtotal: $127,545.00 Total: $127,545.00 Approvals: Mayor: Department Director: Purchasing Manager: Finance & Internal Services Director: Budget Manager: IT Manager: Dispatch Manager: Utilities Manager: Other: Revised 1/2/2008