HomeMy WebLinkAbout85-13 RESOLUTIONRESOLUTION NO.85-13
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) 2013 JOHN
DEERE 750K DOZER FROM STRIBLING EQUIPMENT OF SPRINGDALE,
PURSUANT TO A STATE PROCUREMENT CONTRACT, IN THE AMOUNT
OF $230,750.00, AND APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the purchase of one (1) 2013 John Deere 750K dozer from Stribling Equipment of Springdale,
pursuant to a state procurement contract, in the amount of $230,750.00.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit "A".
PASSED and APPROVED this 16t' day of April, 2013.
APPROVED:
ATTEST:
By: ma ' 4f 4wa't 6
SONDRA E. SMITH, City Clerk/Treasurer
K / TRH
G\TY per•: ��.
J; FAYETTEVILLE:x�=
%.yes''• kANSP .���.
City of Fayetteville, Arkansas
Budget Adjustment Form V12.0724
..Budget. -ear_ ..Division:___ .. F1eet_Operations_ .___ _ Reques_t_Date_ Adjustment Number__
2013 Department: Transportation Services
4/16/2013
BUDGET ADJUSTMENT DESCRIPTION. / JUSTIFICATION
Funds are requested to cover the shortfall on the replacement of dozer #807 (a 1996 Dozer, TRAN F036). The
purchase price'was underestimated. Funds are available in project 02082.2011 which can be moved to project
02077.2013.
Sufficient funds remain to meet City objectives.
K:\BudgetlBudget Adjustments12013 Adjustments\4-16-13 Move funds, dozer.821
1 of 1
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
4/16/2013
City Council Meeting Date
Agenda Items Only
Dennis Pratt / Barbara Olsen Fleet Operations Transportation
Submitted By Division Department
Action Kequirea:
A resolution to purchase a 2013 John Deere 750K Dozer off the State purchase contract from Stribling Equipment of
Springdale, AR in the amount of $230,750, and approval of a Budget Adjustment to move funds to the Fleet expense
account.
$ 230,750.00
Cost of this request
9700.1920.5802.00
Account Number
02077.2013
Project Number
Budgeted Item �X
I//BAN
$ 437,000.00
Category / Project Budget
Funds Used to Date
$ 437,000.00
Remaining Balance
Budget Adjustment Attached �X
Construction Equipment
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
Shop Fund
Fund Name
Previous Ordinance or Resolution #
Date
Original Contract Date:
` ( Original Contract Number:
Date
Date
-( -1
Date
Y/44--l�
ate
Received in City -?) - ; 3 P l ? : �- 1
Clerk's Office
TRH
Received in
Mayor's Office (((
Revised January 15, 2009
THE CITY OF FAYETTEVILLE, AR ANSAS
lie DEPARTMENT CORRESPONDENCE
AS
CITY COUNCIL AGENDA MEMO
To: Mayor/City Council
Thru: Terry Gulley, Director of Transportation
From: Dennis Pratt, Fleet Operations Supt.
Date: March 28, 2013
Subject: Purchase of one John Deere Dozer
PROPOSAL: That City Council approve the purchase of one 2013 John Deere 750K Dozer off the State
purchase contract from Stribling Equipment of Springdale, AR in the amount of $230,750 and approve a Budget
Adjustment to move funds to the Fleet Expense account.
RECOMMENDATION: Unit #807 is a 1996 John Deere 750C Dozer which was scheduled for replacement in
2013 as it is no longer dependable for full time front line use. The unit spun a main bearing in mid -March and
now needs immediate replacement. It is available off the State purchase contract #4600028050.
Fleet recommends purchasing a 2013 John Deere 750K XLT Dozer off the State contract from Stribling
Equipment of Springdale, AR in the amount of $230,750.
This purchase was unanimously approved by the Equipment Committee on March 26, 2013.
BUDGET IMPACT: This unit was budgeted for.on both the operating and capital sides. The purchase price
was underestimated on the capital side so a Budget Adjustment is attached to move the balance needed to the
Fleet Expense account.
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) 2013 JOHN
DEERE 750K DOZER FROM STRIBLING EQUIPMENT OF SPRINGDALE,
PURSUANT TO A STATE PROCUREMENT CONTRACT, IN THE AMOUNT
OF $230,750.00, AND APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the purchase of one (1) 2013 John Deere 750K dozer from Stribling Equipment of Springdale,
pursuant to a state procurement contract, in the amount of $230,750.00.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit "A".
PASSED and APPROVED this 161" day of April, 2013.
APPROVED:
ATTEST:
By: By:
LIONELD JORDAN, Mayor
SONDRA E. SMITH, City Clerk/Treasurer
City Of Fayetteville - Purchase Order (PO) Request
equisition o.:
Date:
3/28/2013
(Not a Purchase order)
All purchases under $2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions)
um er:
Expected Delivery Date:
All PO Request shall be scanned to the Purchasing e-mail. Purchasing@chfayetteville.anus
Vendor #: Vendor Name:
Mail
22696 STRIBLING EQUIPMENT
Address: Fob Point:
Taxable Quotes Attached
City:State:
Yes:_ No: X Yes: No: x
Zip Code: Ship to code:
50
Div' on Head Approv
Requester:
Requester's Employee #:
Extension:
BARBARA OLSEN
1940
485
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Proiect/Sub ro'ect #
Inventory #
Fixed Asset #
1
2013 JOHN DEERE 750C DOZER PER SPECS, OFF
1
EA
230,750.00
$230,750.00
9700.1920.5802.00
02077.2013
700821
2
STATE PURCHASE CONTRACT 4600028050
$0.00
3
TO BE UNIT 821, FIXED ASSET 700821
$0.00
4
$0.00
5
$0.00
6
$0.00
7
$0.00
8
$0.00
9
$0.00
10
$0.00
Shipping/Handling Lot $0.00
Special Instructions:
Subtotal: $230,750.00
Total: $230,750.00
Approvals:
Mayor: Department Director: Purchasing Manager:
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
Revised 1/2/2008