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Home My WebLink About82-13 RESOLUTIONRESOLUTION NO.82-13 A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) KENWORTH T800 SEMI TRUCK TRACTOR PURSUANT TO BID #12-38 FROM MHC KENWORTH OF SPRINGDALE IN THE AMOUNT OF $114,715.00, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of one (1) Kenworth T800 semi truck tractor pursuant to Bid @12-38 from MHC Kenworth of Springdale, in the amount of $114,715.00. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 16t' day of April, 2013. APPROVED: IC ATTEST: _ By: Z�4 � SONDRA E. SMITH, City Clerk/Treasurer 0111111111111 r =v- FAYETTEVILLE o� 11111110 0 o °��® City of Fayetteville, Arkansas. V12.0724 Budget Adjustment Form Budget Year Division: Fleet Operations Request Date Adjustment Number 2013 Department: Transportation Services 4/16/2013 BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION Funds are requested to purchase a semi truck tractor to replace #755 (WWTP_F018 - a 2000 Kenworth semi). Fleet didn't budget to replace it in 2013, but the old unit is no longer dependable and needs to be replaced. Sufficient funds are available to meet City objectives. & C;a-� J- I.' - /Z Division Head at 1f ?7:� u ge c or Date Depart nt Director Date 4-1-2,013 Finance Dir ctor Date -/ /3 Chief dySraff Date ay ate Prepared By: Barbara Olsen bolsen Reference: Budget & Research Use Only Type: A B C D E P General Ledger Date Posted to General Ledger Initial Date Checked / Verified Initial Date TOTAL BUDGET ADJUSTMENT 115,000 115,000 Increase / (Decrease) Project.Sub Account Name Account Number Expense Revenue, Number Vehicles and equipment 9700.1920:5802.00 � 115,000 - 02079 2013 Use of fund balance 9700.0970.4999.99 - 115,000 1 of K:\Budget\Budget Adjustments\2013 Adjustments\4-16-13 Use fund bal 771 City of Fayetteville Staff Review Form Dennis Pratt / Barbara Olsen Submitted By City Council Agenda Items and Contracts, Leases or Agreements 4/16/2013 City Council Meeting Date Agenda Items Only Fleet Operations Transportation Division Department Action Kequirea: resolution to purchase a T800 Kenworth semi truck tractor off Bid 12-38 from MHC Kenworth of Springdale in the nount of $114,715, and approval of a Budget Adjustment to move funds to the Fleet expense account. $ 114,715.00 Cost of this request 9700.1920.5802.00 Account Number 02079.2013 Project Number Budgeted Item Category / Project Budget Funds Used to Date Remaining Balance Budget Adjustment Attached 0 Date Date Finance and Internal Services Director Date y-/-/3 ' ' bate J ate Heavy Utility Vehicles Program Category / Project Name Vehicles and Equipment Program / Project Category Name Shop Fund Fund Name Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City-2 - 13 P i 2 i P C V Clerk's Office Received in , ENffD Mayor's Office `� Zayjeev�iileKANSAS CITY COUNCIL AGENDA MEMO To: Mayor/City Council Thru: Terry Gulley, Director of Transportation From: Dennis Pratt, Fleet Operations Supt. Date: March 289, 2013 Subject: Purchase of one Semi Truck Tractor THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE PROPOSAL: That City Council approve the purchase of one Kenworth T800 Semi Truck Tractor off Bid 12- 38 from MHC Kenworth of Springdale in the amount of $114,715. RECOMMENDATION: Unit #755 is a 2000 Kenworth Semi truck tractor that was purchased used. It has over 760,000 miles and is no longer dependable for full time front line use. This truck was due for replacement in 2012, but was pushed back to 2015. However, it is now clear that it needs to be replaced this year. Bid 12-38 was opened April 23, 2012. The low bid was from MHC Kenworth. Fleet checked with the vendor and they have agreed to hold their price on bid #12-38. As it has been less than a year, Fleet will piggyback that bid. Fleet recommends purchasing a 2013 Kenworth T800 Semi Truck Tractor from MHC Kenworth of Springdale, AR in the amount of $114,715. This purchase was unanimously approved by the Equipment Committee on March 26, 2013. BUDGET IMPACT: Since this unit was not budgeted on the capital side to replace in 2013, a Budget Adjustment is needed to move funds to the Fleet expense account. Sufficient replacement funds have been collected to replace this unit. Operating funds have been budgeted for this year. RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) KENWORTH T800 SEMI TRUCK TRACTOR PURSUANT TO BID #12-38 FROM MHC KENWORTH OF SPRINGDALE IN THE AMOUNT OF $114,715.00, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of one (1) Kenworth T800 semi truck tractor pursuant to Bid @12-38 from MHC Kenworth of Springdale, in the amount of $114,715.00. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 16th day of April, 2013. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer Tefteville I MHC KenworthlVolvo - Springdale Tandem axle diesel powered truck tractor Hydraulic wet line kit Bid 12-38,Truck Tractor Kenworth -Chelsea T800 AUK BID" 12-38 04123112 3:00 PM CITY OF FAYETTEVILLE $110,715.00- $4,000.00 2 Peterbilt of Fort Smith, LLC Tandem axle diesel powered truck tractor Peterbilt 367 $114,593.00 Hydraulic wet line kit Muncie TG8B-U6807P3KX $4,465.60 *NOTICE: Bid award Is contingent upon vendor meeting minimum specifications and formal authorization by City officials. CERTIFIED: City Of Fayetteville - Purchase Order (PO) Request equisition o.: Date' - 3/28/2013 (Not a Purchase Order) All purchases under $2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions) P.0 Number: Lxpected pelivery Date: All PO Request shall be scanned to the Purchasing e-mail. Purchasing&i.fa etteville.anus Vendor #: 730 Mail 73750 MHC KENWORTH Address: Yes:_ No: X Fob Point: Taxable Quotes Attached City: State: Yes:_ No: X Yes: No: x Zip Code: Ship to code: Div' on Head Approv� Requester: 50/ l�?v Requester's Employee #: BARBARA OLSEN Extension: 1940 485 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Proiect/Sub roiect # Inventory # Fixed Asset # 1 T800 KENWORTH SEMI TRUCK TRACTOR WITH 1 EA 114,715.00 $114,715.00 9700.1920.5802.00 02079.2013 700771 2 HYDRAULIC WET LINE KIT PER BID 12-38 SPECS $0.00 3 TO BE UNIT 771, FIXED ASSET #700771 $0.00 4 $0.00 5 $0.00 6 $0.00 7 $0.00 8 $0.00 9 $0.00 10 $0.00 Shipping/Handling Lot $0.00 Special Instructions: Subtotal: $114,716.00 Total: $114,715.00 Approvals: Mayor: Department Director: Purchasing Manager: Finance R Internal Services Director: Budget Manager: IT Manager: Dispatch Manager: Utilities Manager: Other: Kevisea iwzuus