HomeMy WebLinkAbout78-13 RESOLUTIONRESOLUTION NO.78-13
A RESOLUTION APPROVING A FIXED -BASE OPERATIONS HANGAR
LEASE AGREEMENT FORM AT THE CURRENT RENTAL RATE OR AS
ADJUSTED UPWARD BY THE AIRPORT BOARD FOR FIXED -BASE
OPERATIONS HANGAR SPACE RENTED AT THE FAYETTEVILLE
EXECUTIVE AIRPORT -DRAKE FIELD
WHEREAS, the City has taken over fixed -base operations (FBO) at Drake Field; and
WHEREAS, the FBO hangar provides long-term and short-term leased aircraft storage
space in the large multi -tenant hangar space; and
WHEREAS, the previous FBO assessed rental amounts which the City intends to
maintain in the near term in order to continue the seamless transition to the City's performance
of its own FBO; and
WHEREAS, pursuant to state law, lease contracts should be approved by the City
Council prior to the Mayor's signature, and
WHEREAS, periodic review of both short-term and long-term rental space rates in the
FBO hangar should be conducted in consultation with the Airport Board;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves all
FBO hangar space leases, if in the attached standard form, and for the existing (or increased by
the Airport Board) amount and authorize the Mayor or his designee to execute the same.
PASSED and APPROVED this 16th day of April, 2013.
APPROVED:
ATTEST:
By: j6-�-- By:
L O LD J , Mayor
4&,,�c� e. 4mt,,_&
SONDRA E. SMITH, City Clerk/Treasurer
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FAYETT EVILLE;�
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City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
__ D-
City Council Meetingg Date /
Agenda Items Only
Ray M. Boudreaux Aviation
Transportation
Submitted By Division Department
REVENUE $ 217,800.00 ChrgsSery
Cost of this request Category / Project Budget Program Category / Project Name
5550.0955.4450.00 $ 57,358.00 Airport Revenue - Rent
Account Number Funds Used to Date Program / Project Category Name
$ 160,442.00 Airport
Project Number Remaining Balance Fund Name
Budgeted Item �X Budget Adjustment Attached
Date
Date
-f o3,_ 1- - 3- -)f313
Finance and Internal Services Director Date
Chief of Sta — Date
3D.t/�3
Da
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
�5
Received in City _
Clerk's Office /
Received in
Mayor's Office
Revised January 15, 2009
aye evaSi le
City Council Meeting of April 16, 2013
Agenda Item Number:
AVIATION DIVISION
FAYETTEVILLE EXECUTIVE AIRPORT • DRAKE FIELD
CITY COUNCIL AGENDA MEMO/STAFF CONTRACT REVIEW MEMO
TO: Mayor Jordan
THRU: Chief of Staff
THRU: Staff/Contract Review Committee
THRU: Terry Gulley, Transportation Direc
FROM: Ray M. Boudreaux, Aviation irector
DATE: March 21, 2013
SUBJECT: Approve a Lease Form for the multi tenant FBO Hangar at the
airport.
RECOMMENDATION: Approve the lease form for long term FBO Hangar aircraft storage
at the airport. This form will be used when tenants wish to make long term arrangements
for permanent aircraft storage in the large multi tenant hangar.
BACKGROUND: With the operation of the Fixed Base Operation at the airport, we take
over the multi tenant FBO Hangar and offer short and long term arrangements for storage
of aircraft in the Hangar. There are currently 6 aircraft stored in the hangar. All have
signed agreements with Million Air for storage and the service that comes with the long
term arrangement. The attached lease form requires the information necessary for
individuals and corporations to secure a space in the hangar for long term storage. Aircraft
are pulled out and returned to the hangar by City Line Service Personnel. Space in the
hangar is not physically identified as the aircraft are moved as necessary to fit them in the
hangar. Aircraft that fly most often are placed in the hangar near the door. Other aircraft
are stored in the back. Lease rates will remain the same as charged by Million Air.
Changes in the future will be determined using approximate size of the aircraft and the rate
per square foot of $2.00/SF/Year in the hangar coupled with the value of the aircraft and
any fuel discount offered for long term tenants. Market rate for hangar storage will also be
used to determine any rate change in the future. Short term rates (overnight hangar) are
determined by market rates in the region and no agreement is required. Short term rates
also include towing, pull-out and stowing by Line service technicians. Long and short term
storage rates will be periodically changed in consultation with the Airport Board
BUDGET IMPACT: Revenue from FBO Hangar rent is budgeted
Attachments: Staff Review
Blank Lease Agreement
4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE AR 72701
479.718.7642 - 479.718.7646 FAX • www.accessfayeffeville.org/govemmenVaviabon
airport—economic—development@ci.fayefteville.ar.us
RESOLUTION NO.
A RESOLUTION APPROVING A FIXED -BASE OPERATIONS HANGAR
LEASE AGREEMENT FORM AT THE CURRENT RENTAL RATE OR AS
ADJUSTED UPWARD BY THE AIRPORT BOARD FOR FIXED -BASE
OPERATIONS HANGAR SPACE RENTED AT THE FAYETTEVILLE
EXECUTIVE AIRPORT -DRAKE FIELD
WHEREAS, the City has taken over fixed -base operations (FBO) at Drake Field; and
WHEREAS, the FBO hangar provides long-term and short-term leased aircraft storage
space in the large multi -tenant hangar space; and
WHEREAS, the previous FBO assessed rental amounts which the City intends to
maintain in the near term in order to continue the seamless transition to the City's performance
of its own FBO; and
WHEREAS, pursuant to state law, lease contracts should be approved by the City
Council prior to the Mayor's signature, and
WHEREAS, periodic review of both short-term and long-term rental space rates in the
FBO hangar should be conducted in consultation with the Airport Board;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves all
FBO hangar space leases, if in the attached standard form, and for the existing (or increased by
the Airport Board) amount and authorize the Mayor or his designee to execute the same.
PASSED and APPROVED this 16th day of April, 2013.
APPROVED:
LIONELD JORDAN, Mayor
ATTEST:
in
SONDRA E. SMITH, City Clerk/Treasurer
FBO HANGAR LEASE AGREEMENT
Fayetteville Executive Airport, Drake Field
Lease Application and Accounting Information Form
Name:
If a company, please provide the name of the individual leaseholder and corporate
representative(s):
State of Corporation as incorporated:
Social Security Number:
Date of Birth:
Home Address:
Phone Numbers
Cell: _
Work: _
Home:
Email Address:
Aircraft Information
Tail Number:
Color Scheme:
Make/Model/Year:
Type (single, twin, etc.):
or Tax ID Number:
Mailing Address (if different):
Emergency Contact Information
Name:
Phone Number:
Please attach a copy of insurance with City of Fayetteville named as additionally insured.
Effective Date:
Monthly Rental:
1
LEASE AGREEMENT
The City of Fayetteville, Fayetteville Executive Airport, Drake Field hereby leases to
a space in the FBO hangar for N
on the following terms and conditions. This lease is intended for the storage of an
aircraft. It is not intended to be used for aircraft maintenance, storage of hazardous
materials or storage of non -aviation materials.
The FBO Hangar is a multi -tenant storage hangar managed by the City of Fayetteville.
This agreement includes hangar storage and pull-out services by line service personnel.
On notice, FBO personnel will pull-out the aircraft and tow it to the flight line in front of
the airport terminal at the time requested. On return, the aircraft will be towed back to
the hangar for storage.
1. AIRPORT RULES AND ACCESS:
shall abide by "The Minimum Standards for
Fayetteville Executive Airport, Drake Field", City of Fayetteville codes and
ordinances, county, state, federal Statutes, Federal Aviation Regulations, and
environmental laws.
2. RENT:
A. The hangar rent is invoiced in advance and shall be due on the first day of
each month. further agrees to pay upon demand any excise or
other tax on the leasehold interest.
B. The non-payment of rent may be grounds for termination of this Agreement.
will also be subject to a late fee for delinquent
rental payment. Delinquent accounts will be sent to a collection agency in
accordance with City of Fayetteville's collection/termination policies after 90
days.
C. The rent stated above is subject to periodic adjustment by the Airport Board.
Notice of increase shall be sent out at least thirty days prior to the increase.
3. ENGINE OPERATION: No aircraft engine shall be operated inside a hangar or in a
negligent manner so that the propeller or exhaust blast may cause injury to persons or
damage to property.
4. PROPERTY DAMAGE/PERSONAL INJURY: Aircraft and other personal
property are stored at sole risk. Any insurance protecting
personal property against fire, theft or damage must be
provided by agrees to save the
Airport Harmless from any and all liability by reason of the storage or maintenance of
said aircraft upon the Fayetteville Executive Airport, Drake Field, or from injury or
damage caused to any persons or property by reason of the operations of said aircraft.
Insurance requirement shall be in accordance with the Airport's Minimum Standards and
a current Certificate of Insurance shall be on file at the Airport Administration Office.
This clause shall not be construed to waive that tort immunity as set forth under Arkansas
Law.
2
5. AIRCRAFT MAINTENANCE: No maintenance repair work will be done in this
FBO Hangar that requires open flame, use of spark producing devices (i.e. grinders),
welding, or the use of flammable liquids. Opening fuel cells and fuel lines is not
permitted in the FBO hangar.
6. NO COMMERCIAL ACTIVITY: No commercial or revenue -producing activities
shall be conducted or permitted from any aircraft storage space without written approval
of the Airport Director.
7. NO ASSIGNMENT: The aircraft storage space designated above is rented on a
month -to -month basis for aircraft storage only. Such space may not be sublet, assigned
or otherwise transferred without the prior written approval of the Airport Director. Only
the aircraft identified in this Agreement may be stored in the FBO hangar.
8. TERMINATION:
A. This Agreement shall be deemed a "month -to -month" tenancy and may be
terminated by either party upon giving thirty (30) days notice to the other in
writing, prior to the end of any such rental period.
B. This Agreement may be terminated by the Airport upon ten (10) days written
notice for any violation of the terms or conditions of this Agreement.
9. NOTICE: Any Notice or consent required by this Agreement shall be sufficient if
sent by Certified Mail, return receipt requested, postage paid, to the following address for
the City/Airport, or for the tenant, the last known address.
CITY OF FAYETTEVILLE
Airport Administration Office
4500 S. School Ave., Suite F
Fayetteville, AR 72701
Phone: 479-718-7642
TENANT
10. If fails to make any payment due hereunder within
ten (10) days of the date on which such payment is due, the City of Fayetteville may, at
its option, terminate this agreement and take possession of such of
personal property as is reasonably necessary to secure
payment of the amount due and unpaid.
11. Upon expiration or other termination of this lease,
to use of the demised premises shall cease, and
the premises without unreasonable delay.
rights
shall vacate
12. All covenants, conditions and provisions in this agreement shall extend to and bind
the legal representatives, successors and assigns of the respective parties hereto.
3
I have received a copy of "The Minimum Standards
for the Fayetteville Municipal Airport Drake Field"
(tenant's initials)
Mandatory Acknowledgment "By signing this application, acknowledge that I am
ultimately responsible for the payment of any and all sums of money arising as a
result of this grant of temporary credit."
Signature of Responsible Party
APPROVED:
Title
Date
THE CITY OF FAYETTEVILLE:
Ray Boudreaux, Airport Director, Date Lioneld Jordan, Mayor
ATTEST:
Sondra Smith,
City Clerk and Treasurer
Date
Ei