HomeMy WebLinkAbout66-13 RESOLUTIONRESOLUTION NO.66-13
A RESOLUTION AUTHORIZING THE PURCHASE OF COMPUTER
SERVERS AND A BACKUP APPLIANCE FROM AOS, LLC, PURSUANT TO
A STATE PROCUREMENT CONTRACT, IN THE TOTAL AMOUNT OF
$131,413.99, AND APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the purchase of computer servers and a backup appliance from AOS, LLC, pursuant to a state
procurement contract, in the total amount of $131,413.99.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A".
PASSED and APPROVED this 2nd day of April, 2013.
ATTEST:
By: . '�5-
SONDRA E. SMITH, City Clerk/Treasurer
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City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year Division: *ALL DIVISIONS Request Date
2013 1
Department: Citywide
3/14/2013
V 13.0107
Adjustment Number
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION
$75,000 in the Local Area Network (LAN) Improvements project for the purchase of a Backup Storage Appliance.
$75,000 from the Backup Storage Appliance project.
The funds are requested to be combined due to the nature of the purchase which is tied directly to LAN
Improvements.
kO3 Prepared By: Kevin Springer
Division H ad Date
703 Reference:
/udget Director Date Budget & Research Use Only
Type: A B C E P
Department Director Date
r1d113 General Ledger Date
Fi an e irector batd
J�IS113 Posted to General Ledger
Chit ii Staff Date Initial Date
p Checked / Verified
a r ate Initial Date
TOTAL BUDGET ADJUSTMENT - -
Increase / (Decrease) Project.Sub
Account Name. Account Number Expense Revenue Number
Fixed Assets 4470 9470.58011.00 75,000 - 02056_ . 1
Fixed Assets 4470.9470.5801.00 (75,000) - 13003 1
H:\Budget\Budget Adjustments\2013_Budget\Kevin\BA2013_IT_BACKUP_STORAGE.xlsm 1 Of 1
City of Fayetteville Staff Review Form
Scott Huddleston
Submitted By
City Council Agenda Items
and
Contracts, Leases or Agreements
4/2/2013
City Council Meeting Date
Agenda Items Only
Information Technology FISD
Division Department
Action Required:
A resolution approving the purchase of servers and a backup appliance from Alexander Open Systems in the amount
of $131,413.99 pursuant to the WSCA and Arkansas State Procurement Contracts and approving a budget
adjustment.
$ 131,413.99
Cost of this request
4470.9470.5801.00
Account Number
02056.1
Project Number
Budgeted Item LJ
217,038.00
Category / Project Budget
217, 038.00
Remaining Balance
Budget Adjustment Attached C-1
/?
Depart t Director Date
3 �
Ci ttorney D to
;i0nahcend Internal Services Director to
Me b,5 -
Date
13 / RP
Da e
Comments:
Local Area Networks (LAN) Upgrades
Program Category / Project Name
Program / Project Category Name
Capital Improvement Projects
Fund Name
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in C�, .I 5 -1 3 P 1 '2 '� R S V
Clerk's Office
Cn
Received in �Es
Mayor's Office ``/<
Revised January 15, 2009
Ta e ev�l e
ARKANSAS
CITY COUNCIL AGENDA MEMO
To: Mayor Lioneld Jordan and the City Council
From: Scott Huddleston, Information Technology Director S�
Date: March 15, 2013
Subject: Purchase Servers, Backup Appliance
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
PROPOSAL:
Virtualization and Data Backup are two core components of the City of Fayetteville IT department's disaster
recovery strategy. Nearly 90% of all City servers are now virtual.
As we add applications and continue to convert our existing physical machines, the demand for resources also
increases. The City's current virtual server environment consists of 4 physical hosts in the primary data center
(DC) and 2 in the disaster recovery (DR) DC. We are starting to see contention for resources, and require 2
additional hosts. The City also has plans to migrate the Primary DC to a new facility. If the 2 additional hosts
could be installed in the new facility, IT could migrate all virtual servers without any interruption in the
services/applications they provide. This will provide a virtually seamless transition to the new facility. Staff
recommends the purchase of a Cisco UCS server bundle, including the needed 2 additional server hosts as well
as the chassis and fabric interconnects to house and connect them to the network.
The current Data backup strategies consist of a mixture of different backup software and hardware. Our virtual
environment is largely backed up to a NAS device hosted in the DR DC, while physical servers and
unstructured data is backed up mostly to tape. SQL data is backed up to disk and then to tape. There are over
500 tapes in our existing library. Current backup technology allows for de -duplication of data in the backup
environment to reduce the amount of overall storage, and/or tapes required. Staff recommends the purchase of
an EMC Data Domain backup appliance along with EMC Networker backup software to consolidate our current
backup environment.
RECOMMENDATION:
Staff recommends authorizing the purchase of servers, Data Domain backup appliance and EMC Networker
backup software from Alexander Open Systems pursuant to the WSCA and the Arkansas State Procurement
Contracts in the amount of $131,413.99.
BUDGET IMPACT:
This project is funded out of the Local Area Networks (LAN) Upgrades CIP. $75,000 is being moved from the
Backup Storage Appliance project to fund this request. The funds are being combined due to the nature of the
purchase which is tied directly to LAN improvements and to provide additional cost savings through buying
power.
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF COMPUTER
SERVERS AND A BACKUP APPLIANCE FROM AOS, LLC, PURSUANT TO
A STATE PROCUREMENT CONTRACT, IN THE TOTAL AMOUNT OF
$131,413.99, AND APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section l: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the purchase of computer servers and a backup appliance from AOS, LLC, pursuant to a state
procurement contract, in the total amount of $131,413.99.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A".
PASSED and APPROVED this 2°d day of April, 2013.
APPROVED:
LN
LIONELD JORDAN, Mayor
ATTEST:
SONDRA E. SMITH, City Clerk/Treasurer
AOS, LLC
QUOTATION
Springfield
Rogers
Tulsa
Oklahoma Citv
Little Rock
Quote No.:
SQ012980
636 W. Republic Rd
5308 Village Parkway #1
7666 E. 61st St
3030 NW Expressway
5315 Highland Drive
Customer ID:
ZFAYE-101
Unit F100 Corp Village Park
Rogers, AR 72758
#310
Suite 1750
Little Rock, AR 72223
Date::
3/13/2013
Springfield, MO 65807
Phone: 479-899-6830
Tulsa, OK 74133
Oklahoma City, OK 73112
Phone: 417-888-2675
Phone: 417-888-2675
Fax: 479-899-6831
Phone: 918-935-3530
Phone: 405-943-8900
Fax: 417-888-0994
Sales Rep:
MEGANK
Fax:417-888-0994
Fax:918-935-3532
Fax:405-943-8902
Designer:
JAMESI
1
Please visit www.aos5.com for a complete listing of all service areas
QUOTE TO:
SHIP TO:
ACCOUNTS PAYABLE
CHRIS DOUGHTY
CITY OF FAYETTEVILLE
CITY OF FAYETTEVILLE
113 W MOUNTAIN STREET
113 W MOUNTAIN STREET
FAYETTEVILLE, AR 72701
FAYETTEVILLE, AR 72701
Phone: (479) 575-8306
Fax:
Discounts reflectAR State Contract #CISCO-SP-11-0185
QUANTITY DESCRIPTION UNIT PRICE EXTENDED PRICE
Cisco UCS
1.00
UCS SP B200 ENTRY BDL 2x6248 1xCH 2xB200w/2xE52620 64GB
0.00
0.00
2.00
(Not a standalone SKU) B200M3 w/2xE5-262064GB1240 VIC
5,700.00
11,400.00
2.00
Smart Play B200 M3 Server
212.48
424.96
4.00
Heat Sink for UCS B200 M3 server
0.00
0.00
2.00
VIC 1240 modular LOM for M3 blade servers
0.00
0.00
2.00
Cisco UCS Port Expander Card (mezz) for VIC 1240 modular LOM
0.00
0.00
4.00
HDD slot blanking panel for UCS B-Series Blade Servers
0.00
0.00
4.00
2.00 GHz E5-2620/95W 6C/15MB Cache/DDR3 1333MHz
0.00
0.00
16.00
8GB DDR3-1600-MHz RDIMM/PC3-12800/dual rank/1.35v
0.00
0.00
1.00
UCS SP BASE 5108 Blade SvrAC Chassis
8,694.00
8,694.00
1.00
ONSITE 24X7X4 5108 Blade Server Chassis
180.11
180.11
1.00
Single phase AC power module for UCS 5108 Crypto
0.00
0.00
1.00
Access. kit for 5108 Blade Chassis incl Railkit, KVM dongle
0.00
0.00
8.00
Blade slot blanking panel for UCS 5108/single slot
0.00
0.00
8.00
Fan module for UCS 5108
0.00
0.00
1.00
UCS Blade Server Chassis FW Package 2.1
0.00
0.00
2.00
UCS 2208XP 1/0 Module (8 External, 32 Internal 10Gb Ports)
0.00
0.00
4.00
250OW Platinum AC Hot Plug Power Supply for UCS 5108 Chassis
0.00
0.00
4.00
AC Input Power Cord
0.00
0.00
2.00
UCS 6248 FI w/ FC Expn Card, Cables Bundle
6,183.00
12,366.00
2.00
ONSITE 24X7X4 6248UP Fabric Interconnect
666.49
1,332.98
12.00
8 Gbps Fiber Channel SW SFP+ LC
0.00
0.00
4.00
10GBASE-SR SFP Module
0.00
0.00
8.00
10GBASE-CU SFP+ Cable 3 Meter
0.00
0.00
2.00
UCS 6248UP Chassis Accessory Kit
0.00
0.00
4.00
UCS 6248UP Power Supply/100-240VAC
0.00
0.00
2.00
UCS Manager v2.1
0.00
0.00
4.00
Power Cord, 125VAC 13A NEMA 5-15 Plug, North America
0.00
0.00
2.00
UCS 6200 Series Expansion Module Blank
0.00
0.00
4.00
UCS 6248UP Fan Module
0.00
0.00
2.00
UCS 6248 Layer 2 Daughter Card
0.00
0.00
16.00
8GB DDR3-1600-MHz RDIMM/PC3-12800/dual rank/1.35v
203.40
3,254.40
AOS, LLC
QUOTATION
Springfield
636 W. Republic Rd
Unit F100 Corp Village Park
Springfield, MO 65807
Phone:417-888-2675
Fax:417-888-0994
Rogers
Tulsa
Oklahoma City
5308 Village Parkway #1
7666 E. 61st St
3030 NW Expressway
Rogers, AR 72758
#310
Suite 1750
Phone: 479-899-6830
Tulsa, OK 74133
Oklahoma City, OK 73112
Fax: 479-899-6831
Phone:918-935-3530
Phone:405-943-8900
Fax:918-935-3532
Fax:405-943-8902
Please visit www.aos5.com for a complete listing of all service areas
Little Rock
5315 Highland Drive
Little Rock, AR 72223
Phone: 417-888-2675
Fax:417-888-0994
Quote No.: S0012980
Customer ID: ZFAYE-101
Date:: 3/13/2013
Sales Rep: MEGANK
Designer: JAMESI
2
2.00 16GB SO Card module for UCS Servers 180.00 360.00
$38,012.45
EMC Networker
1.00 EMC Networker Source Capacity Data Zone Enabler
0.00 0.00
3.00 EMC Networker Source Capacity 1TB License Tier 1
3,058.00 9,174.00
1.00 EMC Backup and Recovery Manager - Networker
0.00 0.00
1.00 EMC Enhanced Software Support- 36 Months
7,064.00 7,064.00
$16,238.00
EMC DD640
1.00
EMC System; DD640; NFS; CIFS
0.00
0.00
1.00
EMC System DD640-7xl; 7T; NFS; CIFS
15,471.00
15,471.00
1.00
EMC OPTION;ES30 SHELF;15X1TB HDD;2XLCC
16,498.00
16,498.00
1.00
EMC License; Expstor; DD640
4,421.00
4,421.00
4.00
Power Cord; North America; 1-5-1513; C13; 6ft
0.00
0.00
1.00
Docs, License, Boost, S1
0.00
0.00
1.00
Documents, Data Domain OS Doc, Al
0.00
0.00
1.00
EMC Option; DD640 Add ES Exp Kit; Dual Path
3,316.00
3,316.00
1.00
Option, NIC, 10GBE, LP, PCIe, SFPP, DP, COP
1,718.00
1,718.00
1.00
EMC Zero Dollar ESRS Install
0.00
0.00
1.00
EMC Enhanced System Support (DD) - 36 Months
13,493.00
13,493.00
1.00
EMC Enhanced Software Support (DD) - 36 Months
1,161.00
1,161.00
1.00
EMC License; Boost; DD640
1,768.00
1,768.00
$57,846.00
AOS Professional Services
1.00 AOS Professional Services 7,000.00 7,000.00
$7,000.00
Merchandise Total $119,096.45
Tax Total 11,126.58
Shipping $1,190.96
Document Total $131,413.99
Above quoted pricing is valid until 4/12/2013 .
Quoted pricing includes sales tan /f yualified customer has a valid tax exenyibon certificate on file ivith AOS at the Buie of billing, sales tax ivill NOT be included an the invoice.
Total solution financing • is available Ask your account manager how you can avoid upfront cast and pay for your solution over time
"Restrictions apply. Subject to credit approval and documentation.
Customer signature constitutes eme,&L ith all A S rms and Condition ,which may be found at hlto://www.aos5.com/terms in addition to any addendums shown on this quote.
Customer Signature Date
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