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Home My WebLink About65-13 RESOLUTIONRESOLUTION NO.65-13 A RESOLUTION AUTHORIZING THE PURCHASE OF APC DATA CENTER HVAC AND UPS EQUIPMENT FROM PRESIDIO NETWORKED SOLUTIONS, PURSUANT TO A STATE PROCUREMENT CONTRACT, IN THE TOTAL AMOUNT OF $143,610.61, APPROVING A PROJECT CONTINGENCY OF $10,000.00, AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $170,887.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of APC Data Center HVAC and UPS equipment from Presidio Networked Solutions, pursuant to a state procurement contract, in the total amount of $143,610.61, and approves a project contingency of $10,000.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A", in the amount of $170,887.00. PASSED and APPROVED this 2❑d day of April, 2013. APPROVED: Los ATTEST: By:�t� SONDRA E. SMITH, City Clerk/Treasurer : FAYETTEVILLE.�r '%9�'••�'kANSP .��. fTON O ;�` �`�� City of Fayetteville, Arkansas Budget Adjustment Form Budget Year Division: information Technology Request Date 2013 Department: Finance Director 3/15/2613 V12.0724 Adjustment Number BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION A budget adjustment of $170,887 is needed to move funds for additional building and equipment cost provided through combining related IT projects and cost savings associated with other IT CIP projects. xs'�i3 �Date Date `Q� 0. - .� Department Director Date 3 FinancLirector Date 3 -- & -13 Chief of aff Date Mayor D to Prepared By: Fulmer, Brad Reference: Budget & Research Use Only Type: A B C D E General Ledger Date Posted to General Ledger Checked / Verified Initial Date Initial Date Account Name Building costs Building costs TOTAL BUDGET ADJUSTMENT Account Number 4470.9470.5804.00 -4470.9470.5804.00. E} - - Increase / (Decrease) Expense Revenue 170,887 - Project.Sub Number 13006 ,, 1,- 12001 ., 1 Minor equipment Minor equipment 4470.9470.5210.00 4470.9470.5210.00 E? E} (15,000) (45,000) 02060 . 02056 . 1 1 Minor equipment Minor equipment 4470.9470.5210.00 4470.9470.5210.00 E} E} (10,000) (30,000) 99021 02055 . 1 1 Minor equipment 4470.9470.5210.00 E (20,000) 02094 1 1 of 1 J:\Documentatioh\Council.items\bata Center HVAC-UPS Equipment\Data Center HVAC and UPS BA.As 'fir .�- City of Fayetteville Staff �� Review Form� 4 � Scott Huddleston Submitted By City Council Agenda Items and- Contracts, Leases or Agreements .311/ 4/2/2013 City Council Meeting Date Agenda Items Only Information Technology FISD Division Department Action Required: A resolution approving an agreement with Presidio Networked Solutions in the amount of $143,610.61 for the purchase of APC Data Center HVAC and UPS equipment pursuant to the Arkansas state procurement contract SP- 07-0178, approving a project contingency of $10,000, and approving of a budget adjustment of $170,887.00. $ 143,610.61 Cost of this request 4470-9470-5801.00 Account Number 1300, .1 Project Number Budgeted Item 0 $ 271,260.00 Category / Project Budget Funds Used to Date $ 271,260.00 Remaining Balance Budget Adjustment Attached Ztt nt Director Date orney Date ,.I� p` , 3 • �S a 2D t Finance and Internal Services Director Date Date Comments: Data Center Relocation Program Category / Project Name Program / Project Category Name Sales Tax Capital Improvement Fund Name Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in(ny 2 —1 3 A 0 9: 3 5 R C V C Clerk's Office Received in (WI Mayor's Office Revised January 15, 2009 CITY COUNCIL AGENDA MEMO To: Mayor Lioneld Jordan and the City Council From: Scott Huddleston, Information Technology Director Date: March 15, 2013 Subject: APC Data Center HVAC and UPS equipment BACKGROUND: - In July of 2007, the City entered into a lease agreement for space in the EJ Ball Building to house the City's primary datacenter. This space was previously used for a Sprint data center that included HVAC and Uninterruptible Power Supply (UPS) equipment. The new facility requires the same type of infrastructure equipment specifically designed for the data center and provides both redundancy and improved efficiency addressing the dynamic demands of the City's IT equipment. RECOMMENDATION: Staff recommends approving an agreement with Presidio Networked Solutions in the amount of $143,610.61 for the purchase of APC Data Center HVAC and UPS equipment pursuant to the Arkansas state procurement contract SP-07-0178, approving a project contingency of $10,000, and approving of a budget adjustment of $170,887.00. BUDGET IMPACT: This project is funded out of the Data Center Relocation CIP. A budget adjustment of $170,887 is needed to move funds for additional building and equipment cost provided through combining related IT projects and cost savings associated with other IT CIP projects. The Data Center Relocation project was created when staff decided to move the data center out of the leased space at the EJ Ball building to City owned facilities at the Airport. This budget adjustment combines all of the funding into the one Data Center Relocation project. RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF APC DATA CENTER HVAC AND UPS EQUIPMENT FROM PRESIDIO NETWORKED SOLUTIONS, PURSUANT TO A STATE PROCUREMENT CONTRACT, IN THE TOTAL AMOUNT OF $143,610.61, APPROVING A PROJECT CONTINGENCY OF $10,000.00, AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $170,887.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of APC Data Center HVAC and UPS equipment from Presidio Networked Solutions, pursuant to a state procurement contract, in the total amount of $143,610.61, and approves a project contingency of $10,000.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A", in the amount of $170,887.00. PASSED and APPROVED this 2nd day of April, 2013. APPROVED: 10 LIONELD JORDAN, Mayor ATTEST: SONDRA E. SMITH, City Clerk/Treasurer Title: APC To: Brad Fulmer City of Fayetteville, AR [School] 113 W. Mountain St. FAYETTEVILLE, AR 72701 Phone: 479/575-8217 Email: bfulmer@ci.fayetteville.ar.us Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Quote #: 11359172-01 Date: 03/15/2013 Page: 1 of 9 From: Margaret Mendenhall Presidio Networked Solutions 7601 Ora Glen Dr Suite 100 Greenbelt, MD 20770 Phone: 301.313.2043 Fax: Email: mmendenhall@presidio.com Account Manager: Jennifer Curlee Contact: Brad Fulmer Phone: 479/575-8217 Email: bfulmer@ci.fayetteville.ar.us Part # Description e ty Price Ext Price 1 SY40K40F Symmetra PX 40kW Scalable to 40kW N+1, 208V 1 $29,051.37 $29,051.37 Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayeffeville.ar.us 2 PSX-PDU120V 120 V TYPE PDU 1 $0.00 $0.00 Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayetteville.ar.us 3 ELECTRICAL SYSTEM ELECTRICAL SYSTEM 120V 1 $0.00 $0.00 120V Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayetteville.ar.us 4 OG-PD40G6FK1-M TYPE B PDU INCL. 480V STEP DOWN TRANSFORMER & MBP 1 $10,773.89 $10,773.89 Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayefteville.ar.us 5 DISTRIBUTION TYPE & AMP OF DISTRIBUTION CKT BRKS 1 $0.00 $0.00 BREAKERS120V Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayetteville.ar.us 6 OM-4264 3-POLE, 20A BOLT -ON SQUARE D BREAKER 8 $67.27 $538.16 Quote #: 11359172-01 PRESID.10. Date: 03/15/2013 Page: 2 of 9 Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayetteville.ar.us 7 OM-0218 S/A BLANK PNL I CKTBRK NAM PSX-PDU 60 $23.74 $1,424.40 Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayefteville.ar.us 8 DISTRIBUTION OVERHEAD DISTRIBUTION CORDSETS 1 $0.00 $0.00 CORDSETS 120V Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayefteville.ar.us 9 OM-5350-009 TC 5WIRE W/1-21-20 9FOOT 2 $76.17 $152.34 Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayefteville.ar.us 10 OM-5350-011 TC 5WIRE W/1-21-20 11FOOT 2 $79.14 $158.28 Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayetteville.ar.us 11 OM-5350-015 TC 5WIRE W/1-21-20 15FOOT 2 $85.08 $170.16 Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayetteville.ar.us 12 OM-5350-017 TC 5WIRE W/1-21-20 17FOOT 2 $88.04 $176.08 Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayefteville.ar.us 13 INSTRUMENTATION INSTRUMENTATION OPTIONS 1 $0.00 $0.00 120V Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayetteville.ar.us 14 AR8108BLK I Blanking Panel Kit 19" Black 1 $18.61 $18.61 Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bftilmer@ci.fayetteville.ar.us 15 OPTIONS & OPTIONS AND ACCESSORIES 1 $0.00 $0.00 ACCESSORIES 120V Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayetteville.ar.us 16 OG-PSX-B-UM-EN USER MANL ASSY PSX B Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayetteville.ar.us 17 RACK COLOR RACK COLOR Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayetteville.ar.us 18 OM-1292 KIT PSX-PDU BLACK EXTERIOR Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayetteville.ar.us 19 ACRP101 InRow RP DX Air Cooled 460480V 60Hz Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayefteville.ar.us 20 ACRD501 InRow RD, 600mm, Air Cooled, 460-480V, 60Hz Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 4791575-8217 bfulmer@d.fayetteville.ar.us 21 AP9326 APC Leak Sensor Extension Cable - 20 ft (6.1 m) Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayetteville.ar.us 22 ACCD75205 Condenser 2 EC Fan 14.6 MBH/1 F TO 460480V13/60 Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayefteville.ar.us 23 ACAC75005 FLOODED RECEIVER 62LBS 6 5/8" L Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayetteville.ar.us 24 NBRK0201 NetBotz Rack Monitor 200 (with 120/240V Power Supply) Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 Quote #: 11359172-01 Date: 03/15/2013 Page: 3 of 9 1 $55.40 $55.40 1 $0.00 $0.00 1 $483.74 $483.74 1 $16,485.81 $16,485.81 1 $15,486.67 $15,486.67 2 $164.22 $328.44 2 $8,692.52 $17,385.04 2 $1,661.94 $3,323.88 1 $388.77 $388.77 bfulmer@ci.fayetteville.ar.us 25 NBPD0150 NetBotz Rack Sensor Pod 150 Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayefteville.ar.us 26 AP9335T APC Temperature Sensor Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayefteville.ar.us 27 AP9335TH APC Temperature & Humidity Sensor Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bftjlmer@ci.fayefteville.ar.us 28 AP8861 Rack PDU 2G, Metered, ZeroU, 5.7kW, 208V, (36) C13 & (6) C19 & (2) 5-20 Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayefteville.ar.us 29 AP8961 RACK PDU 2G, SWITCHED, ZEROU, 5.7KW, 200/208V, (21) C13 & (3) C19 Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayetteville.ar.us 30 AR8560 Cable Trough, Open Bottom, 600mm Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@oi.fayefteville.ar.us 31 AR8561 Cable Trough, 600mm Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayetteville.ar.us 32 AR8571 Cable Trough, 750mm Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayetteville.ar.us 33 AR8162ABLK Data Cable Partition, NetShelter, 600mm Wide Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.tyefteville.ar.us Quote #: 11359172-01 Date: 03115/2013 Page: 4 of 9 1 $201.81 8 $64.30 2 $98.92 6 $455.05 2 $783.48 1 $82.05 6 $79.70 1 $90.76 5 $33.06 $201.81 $514.40 $197.84 $2,730.30 $1,566.96 $82.05 $478.20 $90.76 $165.30 Quote #: 11359172-01 r� Aii I D 10Date: 03/15/2013 Page: 5 of 9 34 AR8163ABLK Data Cable Partition, NetShelter, 600mm Wide, pass -through 5 $34.41 $172.05 Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayetteville.ar. us 35 AR8172BLK Data Cable Partition, NetShelter, 750mm Wide 1 $59.20 $59.20 Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayetteville.ar.us 36 AR8173BLK Data Cable Partition, NetShelter, 750mm Wide, pass -through 1 $59.19 $59.19 Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayetteville.ar.us 37 ACAC10010 InRow Bridge Partition, Data Cable 600 MM 2 $167.18 $334.36 Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayetteville.ar.us 38 AP9224110 APC 24 Port 10/100 Ethernet Switch 1 $215.96 $215.96 Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayefteville.ar.us 39 AR8429 Horizontal Cable Organizer 1 U w/brush strip 1 $26.00 $26.00 Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayefteville.ar.us 40 AP9465 StruxureWare Data Center Expert Basic 1 $2,472.13 $2,472.13 Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayetteville.ar.us 41 3827GY-5 APC CATEGORY 5 UTP 568E PATCH CABLE, GREY, 1 $2.57 $2.57 RJ45M/RJ45M Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayetteville.ar.us 42 3827GY-10 APC CATEGORY 5 UTP 568B PATCH CABLE, GREY, 9 $3.37 $30.33 RJ45M/RJ45M Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayetteville.ar.us 43 3827GY-15 APC CATEGORY 5 UTP 568E PATCH CABLE, GREY, 7 $3.86 $27.02 RJ45WRJ45M Quote #: 11359172-01 IJK LbIDIOTMDate: 03/15/2013 Page: 6 of 9 Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayefteville.ar.us 44 47136WH APC RJ45F/RJ45F, WHITE, IN LINE COUPLER, CAT 5, 2 $5.25 $10.50 RJ45F/RJ45F Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfijlmer@ci.fayetteville.ar.us 45 WSTRTUP5X8-AX-41 Start -Up Service 5X8 2 $828.99 $1,657.98 Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayefteville.ar.us 46 WSITECOORD Site Coordination Service 1 $2,484.00 $2,484.00 Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayefteville.ar.us 47 WASSEMUPS5X8-PX-21 Scheduled 5X8 Assembly Service for Symmetra PX 40 kW UPS 1 $801.29 $801.29 and/or PDU Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayetteville.ar.us 48 WASSEM5X8-AX41 Scheduled Air Assembly Service 5X8 for InRow RP DX units 2 $667.74 $1,335.48 Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayetteville.ar.us 49 WASSEMNB-NB-10 NetBotz Assembly Services 2 $112.77 $225.54 Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayefteville.ar.us 50 WASSEM5X8-5R-PX-20 5X8 Scheduled Assembly Service for 1-5 Racks 1 $1,111.91 $1,111.91 Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayefteville.ar.us 51 WUPG4HR-UG-01 1 Year 4HR 7X24 Response Upgrade to Factory Warranty or 1 $464.95 $464.95 Existing Service Contract for up to 40 kVA Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayetteville.ar.us 52 WUPG4HR-AX-00 1 Year 4HR Response Upgrade to Existing Service Contract for ( 2 $500.56 $1,001.12 1) Cooling Product Ship To: City of Fayetteville 113 W Mountain Street Quote #: 11359172-01 Date: 03/15/2013 `` Page: 7 of 9 Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayetteville.ar.us 53 WCONFIGINB-NB-10 Netbotz Configuration Service in ISX Designer 1 1 $2,553.25 $2,553.25 Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayetteville.ar.us 54 WMSIYRBASIC 1 Year StruxureWare Data Center Expert Basic Software Support 1 $210.71 $210.71 Contract Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayetteville.ar.us 55 DDCC6-013 APC Data Distribution Cable, CAT6 UTP CMR 6XRJ-45 Black, 4 $120.20 $480.80 13FT (3.9M) Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayetteville. ar. us 56 DDCC6-009 APC Data Distrbution Cable, CAT6 UTP CMR 6XRJ-45 Black 9FT 4 $110.95 $443.80 (2.7M) Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayetteville.ar.us 57 AR3300 NetShelter SX 42U/600mm/1200mm Enclosure with Roof and 3 $1,314.71 $3,944.13 Sides Black Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayefteville.ar.us 58 AR3340 NetShelter SX 42U 750mm Wide x 1200mm Deep Networking 1 $1,808.34 $1,808.34 Enclosure with Sides Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayetteville.ar.us 59 DDCC6-005 APC Data Distribution Cable, CAT6 UTP CMR 6XRJ-45 Black, 4 $97.87 $391.48 5FT (1.5M) Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayetteville.ar.us 60 DDCC6-007 APC Data Distribution Cable, CAT6 UTP CMR 6XRJ-45 Black, 4 $105.19 $420.76 7FT (2.1M) Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Brad Fulmer 479/575-8217 bfulmer@ci.fayetteville.ar.us 61 AP9525 StruxureWare Data Center Expert, 25 Node License Only 1 $1,058.49 $1,058.49 Ship To: City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 Quote #: 11359172-01 PRESID10.Date: 03/15/2013 Page: 8 of 9 Brad Fulmer 479/575-8217 bfulmer@ciJayetteville.ar.us Sub Total: $126,232.00 Shipping: $5,590.73 *"Any Tax & Freight Charges will be added/amended at time of billing, as applicable. Sales taxis an estimate and Is subject to change. Estimated Tax: $11,787.88 Grand Total: $143,610.61 Quote valid for 30 days from date shown above. Prices may NOT include all applicable taxes and shipping charges. All prices subject to change without notice. Supply subject to availability. This quotation subject to Presidio Standard Terms and Conditions as follows: Credit: Net 30 Days (all credit terms subject to prior Presidio credit department approval) The price included herein reflects a 3% discount for payment by cash, check or wire transfer. This discount will not apply in the event that customer pays using a credit card or debit card. Delivery: FOB origin (FOB destination (CONUS) applicable to Federal Government Customers only) Orders shipped from a manufacturer to Presidio at customer request for warehousing, configuration, storage or otherwise, shall be deemed to have been shipped to customer FOB origin. Changes to the above Terms and Conditions must be accepted in writing by Presidio Networked Solutions Preprinted terms appearing on Customer Purchase Orders must be accepted in writing by Presidio Networked Solutions to be applicable. Size Business: Large; CAGE Code: OKD05; DUNS 15-405-0959; CEC: 15-506005G; Tax ID# 58-1667655 Product is warranted by the Manufacturer, not by Presidio Networked Solutions. Please consult Manufacturer for warranty terms. Opened product is non -returnable. Unopened equipment is non -returnable after 30 days from shipment date. Presidio reserves the right to deny RMA requests in the event the Manufacturer will not provide for an authorized return. If integration of product is performed at a Presidio facility, transfer of ownership occurs as of inception of integration regardless of shipment terms as manufacturers will not accept return of open product. Please inspect equipment thoroughly against packing list before opening. Pricing for Professional Services are best -effort estimates only. Actual pricing will be finalized as part of a mutually -agreeable Statement of Work. Import Clearance and Documentation - Customer shall be responsible for the Customs clearance process, where applicable, and for obtaining any and all required license and permits as well as satisfying any formalities required to import the Products into the Territory in accordance with all applicable laws and regulations, including but not limited to the payment of duties, taxes, surcharges, fees and any special assessments and take all other actions required in connection with the importation and Customs clearance of Products. Customer shall be responsible for ensuring documentation necessary for the import and Customs clearance process and recordkeeping meets all applicable laws and regulations. Export Controls - (i) Customer shall comply with all applicable Export Control Laws, including but not limited to the U.S. Department of Commerce's Export Administration Regulations, in the performance of this Agreement and in the import, export, re-export, shipment, transfer, use, operation, maintenance, repair or disposal of Products and any related parts, components, accessories, know-how or technology. "Export Control Laws" means all export control, economic sanction and antiboycott laws and regulations of the United States and other jurisdictions, including but not limited to the U.S. Export Administration Regulations, the U.S. International Traffic in Arms Regulations and the U.S. Department of Treasury's economic sanctions regulations. (ii) Product and any related parts, components, accessories, know-how and technology must not be re-exported or transferred to restricted persons and sanctioned countries designated by the U.S. Government, including Cuba, Iran, North Korea, Sudan and Syria, unless authorized in advance by the Company and the U.S. Government. (iii) Customer acknowledge that transfers of Product and any related parts, components, accessories, know-how and technology may be subject to the terms and conditions of an export license, license exception or other authorization pursuant to Export Control Laws. Customer agree to comply fully with the terms of any licenses, license exceptions or authorizations and to provide Presidio Networked Solutions access to records needed to confirm such compliance upon request. (iv) Customer further acknowledges that certain Products may contain encryption and may be restricted for export, re-export, shipment or transfer to government end users in certain countries. Quote #: 11359172-01 Date: 03/15/2013 Page: 9 of 9 Customer hereby authorizes and agrees to make timely payment for products delivered Ad services rendered, including payments for partial shipments Date Representative Date ill IIIIIIMI�I� Customer hereby authorizes and agrees to make timely payment for products delivered and services rendered, including payments for partial shipments Customer Signature Presidio Representative Date Date Quote M 11359172-01 Date: 03/15/2013 Page: 9 of 9 lest ill x256 with questions) Wle.ar.us Vendor #: r 18595 Vendor Name. Presidio Networked Solutions Mail Yes: X No: Address: 7601 Ora Glen Dr. Fob Point: Taxable Yes: X No:_ Quotes Attached Yes: No: City: Greenbelt State: IMD Zip Code: 20770 Ship to code: Divison Hea Approv Requester: Brad Fulmer Requester's Employee #: 2273 Extension: 8217 Item Description —Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject # Inventory # Fixed Asset # 1 APCData Center HVAC & UPS equipment 1 143,610.61 $143,610.61 4470.9470.5801.00 13006.1 2 $0.00 3 Shipping/Sales Tax Included $0.00 4 $0.00 5 $0.00 6 $0.00 7 $0.00 8 $0.00 9 $0.00 10 $0.00 Shipping/Handling Lot $0.00 Subtotal: $143,610.61 Tax: Total: $143,610.61 Approvals: Mayor: Department Director: Purchasing Manager: Finance & Internal Services Director: Budget Manager: IT Manager: Dispatch Manager: Utilities Manager: Other: Scott Huddleston Submitted A resolution approving an agre purchase of APC Data Center 07-0178, approving a project c $ 143,610.61 Cost of this request 4470-9470-5801.00 Account Number 13003.1 Project Number Budgeted Item �X Departmgl-4 Director and Internal Services Director Chief of �yaff !P -_ City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 4/2/2013 City Council Meeting Date Agenda Items Only Information Technology FISD Division Department Action Required: with Presidio Networked Solutions in the amount of $143,610.61 for the and UPS equipment pursuant to the Arkansas state procurement contract SP- mcy of $10,000, and approving of a bu et adjustment of $50,887.00. 27 Category / Project BY,( Fu s Us d to Date 7 271,260.00 maining alance Adjustment A ched Data Center Relocation Program Category / Project Name Program / Project Category Name Sales Tax Capital Improvement Fund Name -? b/3 P\dinanesolution # Date O / (� O: Date Da e Received inntq 1 3- 1 3 k 8: 4 1 R C V D Clerk's Office D to ERE% Received in l8/13 Date Mayor's Office Revised January 15, 2009 Tavele—vi le CITY COUNCII�AGENDA MEMO To: From: Date: Subject: Mayor Li eld Scott Huddles March 15, 2013 Jordan and the City Council Information Technology Director S APC Data Center HVAI� and UPS equipment BACKGROUND: In July of 2007, the City entered into a lease a e primary datacenter. This space was previously u Uninterruptible Power Supply (UPS) equipment. equipment specifically designed for the data cent addressing the dynamic demands of the City's IJ THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE t PIr space in the EJ Ball Building to house the City's a Sprint data center that included HVAC and new facility requires the same type of infrastructure t provides both redundancy and improved efficiency RECOMMENDATION: Staff recommends approving an agreemen with Presidio Net orked Solutions in the amount of $143,610.61 for the purchase of APC Data Center HV C and UPS equipme t pursuant to the Arkansas state procurement contract SP-07-0178, approving a project contingency of $10,0 , and approving of a budget adjustment of $50,887.00. BUDGET IMPACT: This project is funded out of t Data Center Relocation CIP. $50,887 i being moved from the Data Center Upgrade project to fund this quest. This Data Center Upgrade project wa originally created and funded to replace the HVAC and UPS systems at the EJ Ball location. The Data Cente elocation project was created when staff decided to mo e the data center out of the leased space at the EJ all building to City owned facilities at the Airport. This budget adjustment combines all of the funding 'nto the one Data Center Relocation project. RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF APC DATA CENTER HVAC AND UPS EQUIPMENT FROM PRESIDIO NETWORKED SOLUTIONS, PURSUANT TO A STATE PROCUREMENT CONTRACT, IN THE TOTAL AMOUNT OF $143,610.61, APPROVING A PROJECT CONTIN6NCY OF $10,000.00, AND APPROVING A BUDGET ADJUSTM8N,T IN THE AMOUNT OF $50,887.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKA \SAS: Section 1: That the Ci ff ouncil of the City bf Fayetteville, Arkansas hereby authorizes the purchase of APC Data Ce er HVAC and,/{UPS equipment from Presidio Networked Solutions, pursuant to a state proc ement contract, in the total amount of $143,610.61, and approves a project contingency of $10, 00.00. Section 2: That the City Council o he City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is atta h as Exhibit "A", in the amount of $66;88-9f-M. f 176t��7 PASSED and APPROVED t$ 2°d day of ril, 2013. APPROVED: Mot ATTES By: LIONELD JORD)(N, Mayor SONDRA E. S*TH, City Clerk/Treasurer City of Fayetteville, Arkansas Budget Adjustment Form V12.0724 Budget Year Division: Information Technology Request Date Adjustment Number 2013 Department: Finance Director 3/15/2013 D BUDGET ENT DESCRIPTION / JUSTIFICATION A BA for Is needed to move funds from the Data Center Upgrade to the C Center Relocation project for the purchase of Data Center HVAC and UPS equipment. / _... __ udget Director DepartQlent Director *AFiniati,,,Je&Direcnt6odr—' Chie aff 3lY P D to Date i Type: By: Fulmer, Brad ice: Budget & Research Use Only A B C D E P General Ledger Date Posted to General Ledger /4Wat 3 hecked /Verified Initial Date Initial Date OTAL BUDGET ADJUSTME Increase / (Decrease) Project.Sub Account Name Account Number Expense Revenue Number Building costs 4470.9470.5804.00 t' S0,887 13006 1 Building costs 4470.9470.5804.00 (50 87) 12001 1 EXHIBIT A JADocumentation\Council Items\Data Center HVAC and UPS BA.xls 1 of 4 Requisition o.: Date: City Of Fayetteville - Purchase Order'(PO) Request (Not a Purchase Order) P.0 Number: Expected Delivery Date: All purchases under $2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions) All PO Request shall be scanned to the Purchasing e-mail.Purchasing&i.fayetteville.ar us Vendor #: Vendor Name: Mail 18595 Presidio Networked Solutions Yes: X No: Address: Fob Point: Taxable Quotes Attached 7601 Ora Glen Dr. Yes: X No:_ Yes: No: City: State: 1MD Zip Code: Ship to code: Divison Head Approval* Greenbelt 20770 Requester: Requester's Employee #: Extension: Brad Fulmer 2273 8217 Item Description NNI Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject # lowelif-ory # Fixed Asset # 1 APC Data Center HV & UPS equipment 1 143,610.61 $143,610.61 4470.9470.5801.00 13006.1 2 Contingency 10,000.00 $10,000.00 4470.9470.5801.00 006.1 3 Shipping/Sales Tax Included $0.00 4 $0.00 5 $0.00 6 $0.00 7 0.00 8 $0.00 9 $0.00 10 $0.00 Shipping/Handling Lot $0.00 Special Instructions: Subtotal: $153,610.61 Tax: Total: $153,610.61 Approvals: Mayor: Department Director: Purchasing Manager: Finance & Internal Services Director: Budget Manager: IT Manager: Dispatch Manager: Utilities Manager: Other: Revised 102008