HomeMy WebLinkAbout57-13 RESOLUTIONRESOLUTION NO.57-13
A RESOLUTION APPROVING A CONTRACT WITH CRAFTON TULL IN
AN AMOUNT NOT TO EXCEED $42,430.00 FOR ARCHITECTURAL AND
BIDDING SERVICES RELATED TO RENOVATION OF POOL BUILDINGS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a
contract with Crafton Tull in an amount not to exceed $42,430.00, a copy of which is attached as
Exhibit "A", for architectural and bidding services related to renovation of pool buildings at
Wilson Park.
PASSED and APPROVED this 19t' day of March, 2013.
APPROVED:
ATTEST:
Y By.
O LD JJO-Rf5g, Mayor SONDRA E. SMITH, City Clerk/Treasurer
K
s�o FAYET7EVILLE:X ==
' -4 N S Pam. °���,;•
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
3/19/2013
City Council Meeting Date
Agenda Items Only
Carole Jones Park Planning Parks
Suomi ed By Division Department
Action Requirea:
Staff recommends a resolution approving the agreement for architectural and bidding services between the
Fayetteville and Crafton Tull in an amount not to exceed $42,430 for architectural design associated with the
renovation of the Wilson Park pool buildings.
$42,430.00
Cost of this request
2250.9255.5314.00
Account Number
13001.1101
Project Number
Budgeted Item
$ 519,000.00
Category / Project Budget
Funds Used to Date
$ 519,000.00
Remaining Balance
Budget Adjustment Attached
Date
Date
`po,.A oX %J 3- t - 71013
Finance and Internal Services Director Date
Alk."y�
Date
3 /3
Date
Community Park Improvements
Program Category / Project Name
Wilson Park Improvements
Program / Project Category Name
Parks Development
Fund Name
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received is N91-1 3 P 0 2: 02 R C V D
Clerk's Office i % ..
Received in
Mayor's Office
Revised January 15, 2009
AGREEMENT
For
PROFESSIONAL ARCHITECTURAL SERVICES
Between
CITY OF FAYETTEVILLE, ARKANSAS
And
CRAFTON TULL
THIS AGREEMENT is made as of , 2013, by and between City of
Fayetteville, Arkansas, acting by and through its Mayor (hereinafter called CITY OF FAYETTEVILLE)
and CRAFTON TULL (hereinafter called CRAFTON TULL).
CITY OF FAYETTEVILLE from time to time requires professional architectural services in connection
with the evaluation, design, and/or construction supervision of capital improvement projects. Therefore,
CITY OF FAYETTEVILLE and CRAFTON TULL in consideration of their mutual covenants agree as
follows:
CRAFTON TULL shall serve as CITY OF FAYETTEVILLE's professional architectural consultant in
those assignments to which this Agreement applies, and shall give consultation and advice to CITY OF
FAYETTEVILLE during the performance of CRAFTON TULL's services. All services shall be
performed under the direction of a professional architect registered in the State of Arkansas and qualified
in the particular field.
SECTION 1 - AUTHORIZATION OF SERVICES
1.1 Services on any assignment shall be undertaken only upon written Authorization of CITY OF
FAYETTEVILLE and agreement of CRAFTON TULL.
1.2 Assignments may include services described hereafter as Basic Services or as Additional Services
of CRAFTON TULL.
1.3 Changes, modifications or amendments in scope, price or fees to this contract shall not be
allowed without a formal contract amendment approved by the Mayor and the City Council in
advance of the change in scope, costs, fees, or delivery schedule.
SECTION 2 - BASIC SERVICES OF ARCHITECT
2.1 Perform professional services in connection with the Project as hereinafter stated.
2.1.1 The Scope of Services to be furnished by CRAFTON TULL during the Project is included in
Exhibit A attached hereto and made part of this Agreement.
2.2 CRAFTON TULL shall coordinate their activities and services with the CITY OF
FAYETTEVILLE. CRAFTON TULL and CITY OF FAYETTEVILLE agree that CRAFTON
TULL has full responsibility for the architectural services.
EXHIBIT
Standard Contract - Professional Architectural Services.doc
SECTION 3 - RESPONSIBILITIES OF CITY OF FAYETTEVILLE
3.1 CITY OF FAYETTEVILLE shall, within a reasonable time, so as not to delay the services of
CRAFTON TULL.
3.1.1 Provide full information as to CITY OF FAYETTEVILLE's requirements for the Project.
3.1.2 Assist CRAFTON TULL by placing at CRAFTON TULL's disposal all available information
pertinent to the assignment including previous reports and any other data relative thereto.
3.1.3 Assist CRAFTON TULL in obtaining access to property reasonably necessary for
CRAFTON TULL to perform its services under this Agreement.
3.1.4 Examine all studies, reports, sketches, cost opinions, proposals, and other documents
presented by CRAFTON TULL and render in writing decisions pertaining thereto.
3.1.5 The Parks and Recreation Project Manager is the CITY OF FAYETTEVILLE's project
representative with respect to the services to be performed under this Agreement. The Parks
and Recreation Project Manager shall have complete authority to transmit instructions,
receive information, interpret and define CITY OF FAYETTEVILLE's policies and decisions
with respect to materials, equipment, elements and systems to be used in the Project, and
other matters pertinent to the services covered by this Agreement.
3.1.6 CITY OF FAYETTEVILLE and/or its representative will review all documents and provide
written comments to CRAFTON TULL in a timely manner.
SECTION 4 - PERIOD OF SERVICE
4.1 This Agreement will become effective upon the first written notice by CITY OF
FAYETTEVILLE authorizing services hereunder.
4.2 The provisions of this Agreement have been agreed to in anticipation of the orderly progress of
the Project through completion of the services stated in the Agreement. CRAFTON TULL will
proceed with providing the authorized services immediately upon receipt of written authorization
from CITY OF FAYETTEVILLE. Said authorization shall include the scope of the services
authorized and the time in which the services are to be completed. The anticipated schedule for
this project is included as Exhibit A.
SECTION 5 - PAYMENTS TO ARCHITECT
5.1 The maximum not -to -exceed amount authorized for this Agreement is $ 42,430.00
The CITY OF FAYETTEVILLE shall compensate CRAFTON TULL based on a Lump Sum
basis as described in Exhibit A.
5.2 Statements
5.2.1 Monthly statements for each calendar month shall be submitted to CITY OF
FAYETTEVILLE or such parties as CITY OF FAYETTEVILLE may designate for
professional services consistent with CRAFTON TULL's normal billing schedule. Once
established, the billing schedule shall be maintained throughout the duration of the Project.
Applications for payment shall be made in accordance with a format to be developed by
CRAFTON TULL and approved by CITY OF FAYETTEVILLE. Applications for payment
Standard Contract - Professional Architectural Services.doc 2
shall be accompanied each month by the updated project schedule as the basis for
determining the value earned as the work is accomplished. Final payment for professional
services shall be made upon CITY OF FAYETTEVILLE's approval and acceptance with the
satisfactory completion of the study and report for the Project.
5.3 Payments
5.3.1 All statements are payable upon receipt and due within thirty (30) days. If a portion of
CRAFTON TULL's statement is disputed by CITY OF FAYETTEVILLE, the undisputed
portion shall be paid by CITY OF FAYETTEVILLE by the due date. CITY OF
FAYETTEVILLE shall advise CRAFTON TULL in writing of the basis for any disputed
portion of any statement. CITY OF FAYETTEVILLE will make reasonable effort to pay
invoices within 30 days of date the invoice is approved, however, payment within 30 days is
not guaranteed.
5.4 Final Payment
5.4.1 Upon satisfactory completion of the work performed under this Agreement, as a condition
before final payment under this Agreement, or as a termination settlement under this
Agreement, CRAFTON TULL shall execute and deliver to CITY OF FAYETTEVILLE a
release of all claims against CITY OF FAYETTEVILLE arising under or by virtue of this
Agreement, except claims which are specifically exempted by CRAFTON TULL to be set
forth therein. Unless otherwise provided in this Agreement or by State law or otherwise
expressly agreed to by the parties to this Agreement, final payment under this Agreement or
settlement upon termination of this Agreement shall not constitute a waiver of CITY OF
FAYETTEVILLE's claims against CRAFTON TULL or his sureties under this Agreement or
applicable performance and payment bonds, if any.
SECTION 6 - GENERAL CONSIDERATIONS
6.1 Insurance
6.1.1 During the course of performance of these services, CRAFTON TULL will maintain (in
United States Dollars) the following minimum insurance coverages:
Type of Coverage
Workers' Compensation
Employers' Liability
Commercial General Liability
Bodily Injury and
Property Damage
Automobile Liability:
Bodily Injury and
Property Damage
Professional Liability Insurance
Limits of Liability
Statutory
$500,000 Each Accident
$1,000,000 Combined Single Limit
$1,000,000 Combined Single Limit
$1,000,000 Each Claim
Standard Contract - Professional Architectural Services.doc 3
CRAFTON TULL will provide to CITY OF FAYETTEVILLE certificates as evidence of the
specified insurance within ten days of the date of this Agreement and upon each renewal of
coverage.
6.1.2 CITY OF FAYETTEVILLE and CRAFTON TULL waive all rights against each other and
their officers, directors, agents, or employees for damage covered by property insurance
during and after the completion of CRAFTON TULL's services.
6.2 Professional Responsibility
6.2.1 CRAFTON TULL will exercise reasonable skill, care, and diligence in the performance of
CRAFTON TULL's services and will carry out its responsibilities in accordance with
customarily accepted professional architectural practices. CITY OF FAYETTEVILLE will
promptly report to CRAFTON TULL any defects or suspected defects in CRAFTON TULL's
services of which CITY OF FAYETTEVILLE becomes aware, so that CRAFTON TULL can
take measures to minimize the consequences of such a defect. CITY OF FAYETTEVILLE
retains all remedies to recover for its damages caused by any negligence of CRAFTON
TULL.
6.3 Cost Opinions and Projections
6.3.1 Cost opinions and projections prepared by CRAFTON TULL relating to construction costs
and schedules, operation and maintenance costs, equipment characteristics and performance,
and operating results are based on CRAFTON TULL's experience, qualifications, and
judgment as a design professional. Since CRAFTON TULL has no control over weather,
cost and availability of labor, material and equipment, labor productivity, construction
Contractors' procedures and methods, unavoidable delays, construction Contractors' methods
of determining prices, economic conditions, competitive bidding or market conditions, and
other factors affecting such cost opinions or projections, CRAFTON TULL does not
guarantee that actual rates, costs, performance, schedules, and related items will not vary
from cost opinions and projections prepared by CRAFTON TULL.
6.4 Changes
6.4.1 CITY OF FAYETTEVILLE shall have the right to make changes within the general scope of
CRAFTON TULL's services, with an appropriate change in compensation and schedule only
after Fayetteville City Council approval of such proposed changes and, upon execution of a
mutually acceptable amendment or change order signed by the Mayor of the CITY OF
FAYETTEVILLE and the duly authorized officer of CRAFTON TULL.
6.5 Termination
6.5.1 This Agreement may be terminated in whole or in part in writing by either party in the event
of substantial failure by the other party to fulfill its obligations under this Agreement through
no fault of the terminating party, provided that no termination may be effected unless the
other party is given:
6.5.1.1 Not less than ten (10) calendar days written notice (delivered by certified mail, return
receipt requested) of intent to terminate,
6.5.1.2 An opportunity for consultation with the terminating party prior to termination.
Standard Contract - Professional Architectural Services.doc 4
6.5.2 This Agreement may be terminated in whole or in part in writing by CITY OF
FAYETTEVILLE for its convenience, provided that CRAFTON TULL is given:
6.5.2.1 Not less than ten (10) calendar days written notice (delivered by certified mail, return
receipt requested) of intent to terminate,
6.5.2.2 An opportunity for consultation with the terminating party prior to termination.
6.5.3 If termination for default is effected by CITY OF FAYETTEVILLE, an equitable adjustment
in the price provided for in this Agreement shall be made, but
6.5.3.1 No amount shall be allowed for anticipated profit on unperformed services or other work,
6.5.3.2 Any payment due to CRAFTON TULL at the time of termination may be adjusted to
cover any additional costs to CITY OF FAYETTEVILLE because of CRAFTON
TULL's default.
6.5.4 If termination for default is effected by CRAFTON TULL, or if termination for convenience
is effected by CITY OF FAYETTEVILLE, the equitable adjustment shall include a
reasonable profit for services or other work performed. The equitable adjustment for any
termination shall provide for payment to CRAFTON TULL for services rendered and
expenses incurred prior to the termination, in addition to termination settlement costs
reasonably incurred by CRAFTON TULL relating to commitments which had become firm
prior to the termination.
6.5.5 Upon receipt of a termination action under Paragraphs 6.5.1 or 6.5.2 above, CRAFTON
TULL shall:
6.5.5.1 Promptly discontinue all affected work (unless the notice directs otherwise),
6.5.5.2 Deliver or otherwise make available to CITY OF FAYETTEVILLE all data, drawings,
specifications, reports, estimates, summaries and such other information and materials as
may have been accumulated by CRAFTON TULL in performing this Agreement,
whether completed or in process.
6.5.6 Upon termination under Paragraphs 6.5.1 or 6.5.2 above CITY OF FAYETTEVILLE may
take over the work and may award another party an agreement to complete the work under
this Agreement.
6.5.7 If, after termination for failure of CRAFTON TULL to fulfill contractual obligations, it is
determined that CRAFTON TULL had not failed to fulfill contractual obligations, the
termination shall be deemed to have been for the convenience of CITY OF
FAYETTEVILLE. In such event, adjustments of the agreement price shall be made as
provided in Paragraph 6.5.4 of this clause.
6.6 Delays
6.6.1 In the event the services of CRAFTON TULL are suspended or delayed by CITY OF
FAYETTEVILLE or by other events beyond CRAFTON TULL's reasonable control,
CRAFTON TULL shall be entitled to additional compensation and time for reasonable costs
incurred by CRAFTON TULL in temporarily closing down or delaying the Project.
Standard Contract - Professional Architectural Services.doc 5
6.7 Rights and Benefits
6.7.1 CRAFTON TULL's services will be performed solely for the benefit of CITY OF
FAYETTEVILLE and not for the benefit of any other persons or entities.
6.8 Dispute Resolution
6.8.1 Scope of Paragraph: The procedures of this Paragraph shall apply to any and all disputes
between CITY OF FAYETTEVILLE and CRAFTON TULL which arise from, or in any way
are related to, this Agreement, including, but not limited to the interpretation of this
Agreement, the enforcement of its terms, any acts, errors, or omissions of CITY OF
FAYETTEVILLE or CRAFTON TULL in the performance of this Agreement, and disputes
concerning payment.
6.8.2 Exhaustion of Remedies Required: No action may be filed unless the parties first negotiate.
If timely Notice is given under Paragraph 6.8.3, but an action is initiated prior to exhaustion
of these procedures, such action shall be stayed, upon application by either party to a court of
proper jurisdiction, until the procedures in Paragraphs 6.8.3 and 6.8.4 have been complied
with.
6.8.3 Notice of Dispute
6.8.3.1 For disputes arising prior to the making of final payment promptly after the occurrence of
any incident, action, or failure to act upon which a claim is based, the party seeking relief
shall serve the other party with a written Notice.
6.8.3.2 For disputes arising within one year after the making of final payment, CITY OF
FAYETTEVILLE shall give CRAFTON TULL written Notice at the address listed in
Paragraph 6.14 within thirty (30) days after occurrence of any incident, accident, or first
observance of defect or damage. In both instances, the Notice shall specify the nature
and amount of relief sought, the reason relief should be granted, and the appropriate
portions of this Agreement that authorize the relief requested.
6.8.4 Negotiation: Within seven days of receipt of the Notice, the Project Managers for CITY OF
FAYETTEVILLE and CRAFTON TULL shall confer in an effort to resolve the dispute. If
the dispute cannot be resolved at that level, then, upon written request of either side, the
matter shall be referred to the President of CRAFTON TULL and the Mayor of CITY OF
FAYETTEVILLE or his designee. These officers shall meet at the Project Site or such other
location as is agreed upon within 30 days of the written request to resolve the dispute.
6.9 CITY OF FAYETTEVILLE represents that it has sufficient funds or the means of obtaining
funds to remit payment to CRAFTON TULL for services rendered by CRAFTON TULL.
6.10 Publications
6.10.1 Recognizing the importance of professional development on the part of CRAFTON TULL's
employees and the importance of CRAFTON TULL's public relations, CRAFTON TULL
may prepare publications, such as technical papers, articles for periodicals, and press releases,
pertaining to CRAFTON TULL's services for the Project. Such publications will be
provided to CITY OF FAYETTEVILLE in draft form for CITY OF FAYETTEVILLE's
advance review. CITY OF FAYETTEVILLE shall review such drafts promptly and provide
Standard Contract - Professional Architectural Services.doc 6
CITY OF FAYETTEVILLE's comments to CRAFTON TULL. CITY OF
FAYETTEVILLE may require deletion of proprietary data or confidential information from
such publications, but otherwise CITY OF FAYETTEVILLE will not unreasonably withhold
approval. The cost of CRAFTON TULL's activities pertaining to any such publication shall
be for CRAFTON TULL's account.
6.11 Indemnification
6.11.1 CITY OF FAYETTEVILLE agrees that it will require all construction Contractors to
indemnify, defend, and hold harmless CITY OF FAYETTEVILLE and CRAFTON TULL
from and against any and all loss where loss is caused or incurred or alleged to be caused or
incurred in whole or in part as a result of the negligence or other actionable fault of the
Contractors, or their employees, agents, Subcontractors, and Suppliers.
6.12 Ownership of Documents
6.12.1 All documents provided by CITY OF FAYETTEVILLE including original drawings, CAD
drawings, estimates, field notes, and project data are and remain the property of CITY OF
FAYETTEVILLE. CRAFTON TULL may retain reproduced copies of drawings and copies
of other documents.
6.12.2 Architectural documents, computer models, drawings, specifications and other hard copy or
electronic media prepared by CRAFTON TULL as part of the Services shall become the
property of CITY OF FAYETTEVILLE when CRAFTON TULL has been compensated for
all Services rendered, provided, however, that CRAFTON TULL shall have the unrestricted
right to their use. CRAFTON TULL shall, however, retain its rights in its standard drawings
details, specifications, databases, computer software, and other proprietary property. Rights
to intellectual property developed, utilized, or modified in the performance of the Services
shall remain the property of CRAFTON TULL.
6.12.3 Any files delivered in electronic medium may not work on systems and software different
than those with which they were originally produced. CRAFTON TULL makes no warranty
as to the compatibility of these files with any other system or software. Because of the
potential degradation of electronic medium over time, in the event of a conflict between the
sealed original drawings/hard copies and the electronic files, the sealed drawings/hard copies
will govern.
6.13 Notices
6.13.1 Any Notice required under this Agreement will be in writing, addressed to the appropriate
party at the following addresses:
CITY OF FAYETTEVILLE's address:
113 West Mountain Street
Fayetteville, Arkansas 72701
CRAFTON TULL's address:
901 N. 47th Street Suite 200
Rogers, Arkansas 72756
Standard Contract - Professional Architectural Services.doc %
6.14 Successor and Assigns
6.14.1 CITY OF FAYETTEVILLE and CRAFTON TULL each binds himself and his successors,
executors, administrators, and assigns to the other party of this Agreement and to the
successors, executors, administrators, and assigns of such other party, in respect to all
covenants of this Agreement; except as above, neither CITY OF FAYETTEVILLE nor
CRAFTON TULL shall assign, sublet, or transfer his interest in the Agreement without the
written consent of the other.
6.15 Controlling Law
6.15.1 This Agreement shall be subject to, interpreted and enforced according to the laws of the
State of Arkansas without regard to any conflicts of law provisions.
6.16 Entire Agreement
6.16.1 This Agreement represents the entire Agreement between CRAFTON TULL and CITY OF
FAYETTEVILLE relative to the Scope of Services herein. Since terms contained in
purchase orders do not generally apply to professional services, in the event CITY OF
FAYETTEVILLE issues to CRAFTON TULL a purchase order, no preprinted terms thereon
shall become a part of this Agreement. Said purchase order document, whether or not signed
by CRAFTON TULL, shall be considered as a document for CITY OF FAYETTEVILLE's
internal management of its operations.
SECTION 7 - SPECIAL CONDITIONS
7.1 Additional Responsibilities of CRAFTON TULL
7.1.1 CITY OF FAYETTEVILLE's review, approval, or acceptance of design drawings,
specifications, reports and other services furnished hereunder shall not in any way relieve
CRAFTON TULL of responsibility for the technical adequacy of the work. Neither CITY
OF FAYETTEVILLE's review, approval or acceptance of, nor payment for any of the
services shall be construed as a waiver of any rights under this Agreement or of any cause of
action arising out of the performance of this Agreement.
7.1.2 CRAFTON TULL shall be and shall remain liable, in accordance with applicable law, for all
damages to CITY OF FAYETTEVILLE caused by CRAFTON TULL's negligent
performance of any of the services furnished under this Agreement except for errors,
omissions or other deficiencies to the extent attributable to CITY OF FAYETTEVILLE or
CITY OF FAYETTEVILLE-furnished data.
7.1.3 CRAFTON TULL's obligations under this clause are in addition to CRAFTON TULL's
other express or implied assurances under this Agreement or State law and in no way
diminish any other rights that CITY OF FAYETTEVILLE may have against CRAFTON
TULL for faulty materials, equipment, or work.
7.2 Remedies
7.2.1 Except as may be otherwise provided in this Agreement, all claims, counter -claims, disputes
and other matters in question between CITY OF FAYETTEVILLE and CRAFTON TULL
Standard Contract - Professional Architectural Services.doc 8
arising out of or relating to this Agreement or the breach thereof will be decided in a court of
competent jurisdiction within Arkansas.
7.3 Audit: Access to Records
7.3.1 CRAFTON TULL shall maintain books, records, documents and other evidence directly
pertinent to performance on work under this Agreement in accordance with generally
accepted accounting principles and practices consistently applied in effect on the date of
execution of this Agreement. CRAFTON TULL shall also maintain the financial information
and data used by CRAFTON TULL in the preparation of support of the cost submission
required for any negotiated agreement or change order and send to CITY OF
FAYETTEVILLE a copy of the cost summary submitted. CITY OF FAYETTEVILLE, the
State or any of their authorized representatives shall have access to all such books, records,
documents and other evidence for the purpose of inspection, audit and copying during normal
business hours. CRAFTON TULL will provide proper facilities for such access and
inspection.
7.3.2 Records under Paragraph 7.3.1 above, shall be maintained and made available during
performance on assisted work under this Agreement and until three years from the date of
final payment for the project. In addition, those records which relate to any controversy
arising out of such performance, or to costs or items to which an audit exception has been
taken, shall be maintained and made available until three years after the date of resolution of
such appeal, litigation, claim or exception.
7.3.3 This right of access clause (with respect to financial records) applies to:
7.3.3.1 Negotiated prime agreements:
7.3.3.2 Negotiated change orders or agreement amendments in excess of $10,000 affecting the
price of any formally advertised, competitively awarded, fixed price agreement:
7.3.3.3 Agreements or purchase orders under any agreement other than a formally advertised,
competitively awarded, fixed price agreement. However, this right of access does not
apply to a prime agreement, lower tier subagreement or purchase order awarded after
effective price competition, except:
7.3.3.3.1 With respect to record pertaining directly to subagreement performance, excluding
any financial records of CRAFTON TULL;
7.3.3.3.2 If there is any indication that fraud, gross abuse or corrupt practices may be involved;
7.3.3.3.3 If the subagreement is terminated for default or for convenience.
7.4 Covenant Against Contingent Fees
7.4.1 CRAFTON TULL warrants that no person or selling agency has been employed or retained
to solicit or secure this Agreement upon an agreement of understanding for a commission,
percentage, brokerage or continent fee, excepting bona fide employees or bona fide
established commercial or selling agencies maintained by CRAFTON TULL for the purpose
of securing business. For breach or violation of this warranty, CITY OF FAYETTEVILLE
shall have the right to annul this Agreement without liability or at its discretion, to deduct
Standard Contract - Professional Architectural Services.doc 9
from the contract price or consideration, or otherwise recover, the full amount of such
commission, percentage, brokerage, or contingent fee.
7.5 Gratuities
7.5.1 If CITY OF FAYETTEVILLE finds after a notice and hearing that CRAFTON TULL or any
of CRAFTON TULL's agents or representatives, offered or gave gratuities (in the form of
entertainment, gifts or otherwise) to any official, employee or agent of CITY OF
FAYETTEVILLE, in an attempt to secure an agreement or favorable treatment in awarding,
amending or making any determinations related to the performance of this Agreement, CITY
OF FAYETTEVILLE may, by written notice to CRAFTON TULL terminate this Agreement.
CITY OF FAYETTEVILLE may also pursue other rights and remedies that the law or this
Agreement provides. However, the existence of the facts on which CITY OF
FAYETTEVILLE bases such finding shall be in issue and may be reviewed in proceedings
under the Remedies clause of this Agreement.
7.5.2 In the event this Agreement is terminated as provided in Paragraph 7.5.1, CITY OF
FAYETTEVILLE may pursue the same remedies against CRAFTON TULL as it could
pursue in the event of a breach of the Agreement by CRAFTON TULL As a penalty, in
addition to any other damages to which it may be entitled by law, CITY OF
FAYETTEVILLE may pursue exemplary damages in an amount (as determined by CITY OF
FAYETTEVILLE) which shall be not less than three nor more than ten times the costs
CRAFTON TULL incurs in providing any such gratuities to any such officer or employee.
7.6 Arkansas Freedom of Information Act
7.6.1 City contracts and documents, including internal documents and documents of subcontractors
and sub -consultants, prepared while performing City contractual work are subject to the
Arkansas Freedom of Information Act (FOIA). If a Freedom of Information Act request is
presented to the CITY OF FAYETTEVILLE, CRAFTON TULL will do everything possible
to provide the documents in a prompt and timely manner as prescribed in the Arkansas
Freedom of Information Act (A.C.A. §25-19-101 et seq.). Only legally authorized
photocopying costs pursuant to the FOIA may be assessed for this compliance.
IN WITNESS WHEREOF, CITY OF FAYETTEVILLE, ARKANSAS by and through its Mayor, and
CRAFTON TULL, by its authorized officer have made and executed this Agreement as of the day and
year first above written.
CITY OF FAYETTEVILLE, ARKANSAS CRAFTON TULL
By:
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Ma , Li neld an
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ATTEST:
By;�-;a r Title: V Pon WT
City Clerk = : FAYETTEVILLE
END OF AGREEMW* ,k � &J�F�ONAL ARCHITECTURAL SERVICES
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Standard Contract - Professional Architectural Services.doc 10
Exhibit A
THE CITY OF FAYETTEVILLE, ARKANSAS
ARt�AN+45
February 20, 2013
_' PARKS AND RECREATION DEPARTMENT
a a 113 est Mountain
Foyottevitle, AR 72701
of fi� P(479P444-3471 F{47% 521.7714
Crafton Tull has been selected by the City of Fayetteville to assist the Parks and Recreation Department with the Wilson
Park Pool Buildings Renovation Project. Included in the project are renovations to the pool house, concession and
chemical equipment buildings. The City would like to request a proposal for the following scope of work:
Services:
1. Provide design and prepare bid documents and cost estimate for the construction of the project which may
include but is not limited to the following:
• Changes to the main pool house entrance including removal of concrete wall(s) for new entrance and
adding structural support if required;
• Renovation of pool house office area including possible replacement or relocation of check in window,
replacement of built-in cabinets/furniture, addition of storage space, replacement of windows on north and
south to doorways and addition of climate control (equipment, insulation, etc.);
• Renovation of ceilings and floors of entire pool house building. Renovations to include elimination or
replacement of drop ceilings, painting or renovating the existing wood ceilings and renovating the existing
concrete floors (tile or decorative concrete);
• Renovation of bathrooms including replacement of shower and toilet fixtures, addition of partitions in
showers, the addition of ceiling fans in both bathrooms and the addition of a changing station in men's
restroom;
• Replacement of existing and addition of grates above windows along north and south sides of restroom
areas to create air flow and cross ventilation;
• Improve efficiency of interior layout in concession building, including but not limited to, replacing built-in
cabinets/furniture; and
• Improvements to exterior of pool house, concession and chemical equipment buildings including veneer.
2. Ensure all new construction meets current ADA requirements, where applicable.
3. Assure all improvements meet current building and Arkansas Department of Health codes and regulations.
Assist owner in obtaining all necessary permits which may include but is not limited to City of Fayetteville
building permits and Arkansas Department of Health permits. Fees for City of Fayetteville permits will be
waived.
4. Provide bidding phase services including reviewing submittals, issuing addendums (as required), attending
pre -bid meeting, pre -construction meeting, etc.
5. Provide construction phase services such as review of submittals, review of pay requests, part time
construction observation and attendance at progress meetings and inspections.
Schedule:
1. Agreement and Proposal for services due to Parks staff by noon Friday, March 1, 2013 to meet the deadline
for March 19, 2013 City Council meeting. Agreement must be in the required format approved by the City of
Fayetteville City Attorney.
2. Conceptual design (30%) due to Parks staff by Friday, April 12, 2013.
3. Preliminary design (60%) due to Parks staff by Tuesday, April 30, 2013.
4. Final design (100%) including construction bid documents and cost estimate due to Parks staff by Friday, May
17, 2013
5. Advertise for bids no later than Wednesday, May 22, 2013.
6. Bid opening due no later than Wednesday, June 12, 2013 to meet deadline for July 2, 2013 City Council
meeting.
7. Construction contract must be approved by the Fayetteville City Council no later than Tuesday, August 6,
2013.
Please let me know if you have any questions or need additional information. You may reach me at 479-444-3472 or
cdones(a)-ci.favetteville.ar.us. Regards,
Carole Jones, P.E.
Park Planner II
Teaecc n mii ications Device for the Deaf TD'D (47% 521-1316- 113 )Ne,—t k OLIt7tain - rayettevillt=, AR ?2701
ukrjlff CraftonI I
Exhibit A Cont.
Architectural Scope of Basic Services For:
Project:
Wilson Park Pool Building Renovations
Client:
City of Fayetteville
Location of Project:
Fayetteville, AR
Discipline:
Architecture
Discipline Manager:
Wes Burgess
Project Manager:
Wes Burgess
Proposal Date:
2/28/13
Billing Type:
Fixed Fee
Fee/Estimate:
$25,730.00
Description of the Construction
Project:
Renovations of Bath house and Concession Buildings at Wilson
Park Pool. Total project budget is $500,000.
The services to be provided by the Architect, as outlined below, shall include submittal for the Owner's approval a
schedule for the performance of the Architect's services to include allowances for periods of time required for the
Owner's review and for approval of submissions by authorities having jurisdiction over the project. Time limits
established by this schedule approved by the Owner shall not, except for reasonable cause, be exceeded by the
Architect or Owner.
Conceptual Design Phase - Anticipated Schedule March 20, 2013-April 12, 2013:
• Review Owner's project program and concept to establish project requirements.
• Provide preliminary evaluation of Owner's program, schedule and construction budget.
• Review with the owner alternative approaches to design and construction of the project.
• Based on the mutually agreed -upon program, schedule and construction budget requirements, the architect
shall prepare, for the Owner's approval, Conceptual Design Documents as indicated below:
• Floor plans and other drawings necessary to convey intent for 2-3 conceptual schemes.
• Relative preliminary opinions of probable cost for each scheme.
Preliminary Design Phase - Anticipated Schedule April 13-April 30, 2013:
• Based on the selected final Conceptual Design and any adjustments authorized by the Owner in the program,
schedule or construction budget, the Architect shall prepare, for approval by the Owner, Preliminary
Design documents consisting of drawings and other documents as indicated below:
• Floor Plans, Elevations, Ceiling Plan, Finish Schedule
Final Design (Construction Documents) Phase - Anticipated Schedule May 1-May 17, 2013:
• Based on the approved Preliminary Design Documents and any further adjustments in scope, quality,
schedule or construction budget authorized by the Owner, the Architect shall prepare, for approval by the
Owner, Construction Documents consisting of Drawings and Specifications setting forth in detail the
requirements for the construction of the project.
www.craftontull.com
• Assist the Owner in preparation of necessary bidding information, bidding forms, the Conditions of the
contract, and the form of Agreement between the Owner and the Contractor.
• Assist the Owner with the filing of required documents for approval of the authorities having jurisdiction over
the project.
• Provide an updated opinion of probable cost for all work contained in Construction Documents.
Bidding & Negotiating Phase - Anticipated Schedule May 18-July 2, 2013:
• Assist the owner in obtaining bids or negotiated proposals and award of contracts.
• Respond to contractor's request for information regarding clarification of the contract documents.
• Review substitution requests for products specified on project.
• Prepare addendum and supplemental drawings as needed.
Construction Administration Phase:
• No services provided under this agreement.
Additional Services:
It may become necessary from time to time to incorporate changes to the contract documents to accommodate
changes in the project program and /or other requirements. These changes will be made on time and material
basis and billed to the Owner per the attached billing rate schedule for additional services.
• Provide revisions to approved documents when requested and approved in writing by the Owner.
• These services shall not be provided without prior written approval by the owner.
Owner's Responsibilities:
The Owner shall be responsible for providing the following information:
• Any special requirements not typically provided by the Architect's scope which are necessary to complete the
design of the project.
Excluded Items:
The following items are excluded from this proposal but may be provided at the request of the Owner for
additional fee to be addressed by separate agreement
• Design and documentation of or owner provided or special systems.
• Any required environmental permitting associated with the site is assumed to have been evaluated prior to the
beginning of design through appropriate due diligence by the owner or contractor and is not required for the
project site including:
• FEMA Permitting (CLOMR/LOMR)
• Corps of Engineers 404 Permitting
• Wetlands Determination
• Environmental Assessment and remediation
This is the scope of services for the Project. Should there be additions to this scope of services, those
services shall be compensated for additional fee.
www.craftontull.com
Crafton
C a
4
nr()[Wlure engineering I airveyinrq
Exhibit A Cont.
Mechanical/Electrical/Plumbing Scope of Basic Services For:
Project:
Wilson Park Pool Building Renovations
Client:
City of Fayetteville
Location of Project:
Fayetteville, AR
Discipline:
Mechanical, Electrical, Plumbing
Discipline Manager:
Richard Godfrey
Project Manager:
Wes Burgess
Proposal Date:
2/28/13
Type:
Fixed Fee
—Billing
Fee/Estimate:
$12,600
Description of the Construction
Project:
Renovations of Bath house and Concession Buildings at Wilson Park
Pool. Total project budget is $500,000.
Mechanical design shall consist of ventilation, and air conditioning (HVAC) systems design. Air conditioning shall
be limited to office area only. Mechanical design shall be in general conformance with the 2006 Arkansas
Mechanical Code. HVAC design shall include the following items presented at the following project phases:
Conceptual Design Phase - Anticipated Schedule March 20, 2013-April 12, 2013:
• Develop mechanical systems and mechanical space requirements for narrative.
Preliminary Design Phase - Anticipated Schedule April 13-Apri130, 2013:
• Locate major mechanical equipment.
• Single line ductwork plan.
• Preliminary equipment schedules.
• Specification index.
Final Design (Construction Documents) Phase - Anticipated Schedule May 1-May 17, 2013:
• Final plans including: equipment/ductwork layout, piping plans, schedules, and details.
• Specifications.
Bidding & Negotiation:
• Provide addenda information as required for clarification regarding construction documents.
Construction Administration:
• No services provided under this agreement.
www.craftontull.com
Plumbing design shall consist of design for domestic water, natural gas, and sanitary sewer. Plumbing design
shall be in general conformance with the 2009 International Plumbing Code. Plumbing design shall include the
following items presented at the following project phases:
Conceptual Design Phase - Anticipated Schedule March 20, 2013-April 12, 2013:
• Develop plumbing systems and plumbing space requirements for narrative.
Preliminary Design Phase. Anticipated Schedule April 13-April 30, 2013:
• Locate plumbing fixtures and equipment.
• Preliminary plumbing fixture schedule.
• Preliminary one line piping plans.
• Specification index.
Final Design (Construction Documents) Phase - Anticipated Schedule May 1-May 17, 2013:
Final plans including domestic water, sanitary sewer and natural gas distribution plans, plumbing fixtures,
schedules and details.
Final rough -in plumbing design to be based on input from City personnel.
Specifications.
Bidding & Negotiation:
• Provide addenda information as required for clarification regarding construction documents.
Construction Administration:
• No services provided under this agreement.
Electrical design shall consist of design for power, lighting, and communications systems (if required). Electrical
design shall be in general conformance with the 2011 National Electrical Code. Electrical design shall include the
following items presented at the following project phases:
Conceptual Design Phase - Anticipated Schedule March 20, 2013-April 12, 2013:
• Develop electrical systems and electrical space requirements for narrative.
Preliminary Design Phase - Anticipated Schedule April 13-April 30, 2013:
• Preliminary electrical power plans indicating panels, distribution and receptacles.
• Preliminary communication plans indicating low voltage (data, phone, cable) outlets.
• Preliminary Lighting plans.
• Preliminary lighting fixture schedule.
• Specification index.
www.craftontull.com 2
Final Desian (Construction Documents) Phase - Anticipated Schedule May 1-May 17, 2013:
• Final electrical power plans indicating panels, distribution and receptacles.
• Final communication plans indicating low voltage (data, phone, cable) outlets.
• Final lighting plans.
• Final lighting fixture and panel schedules.
• Performance based fire alarm plans.
• Backbox only plans for owner provided access control locations.
• Specifications.
Bidding & Negotiation:
• Provide addenda information as required for clarification regarding construction documents.
Construction Administration:
• No services provided under this agreement.
Provide design for fire protection system via a performance specification if fire protection system is determined to
be required by Architect.
Drawings will be in Revit format and will be presented in hardcopy format. Electronic copies of drawing files can
also be provided in PDF format, only, for archiving purposes.
Drawings will be made available in AutoCAD format to the Architect, upon request, for coordination with the other
design professionals. These files will be transferred via the Engineer's file exchange server. These files are to be
used by members of the design team, only, and shall not be transferred to contractors, sub -contractors, other
design professionals, etc., without written permission from Crafton, Tull, & Associates, Inc.
Mechanical, electrical, and plumbing design, drawings, and responsibility shall terminate five (5) feet outside of
the building, except as required for feeders from transformers beyond this distance, site lighting, parking lot
lighting and branch circuiting. Outside plant telecommunications empty conduit shall terminate 5'-0" outside of
building.
Scope of Basic Services does NOT include the following:
• Site sewer, water, gas, or drainage design.
• Detailed energy analysis and/or life -cycle cost analysis.
• Design for Backup power to systems (UPS or generator).
• Preparation of energy code compliance documentation.
• Fire protection system hydraulic calculations and/or preparation of shop drawings.
• Fire alarm system battery calculations, foot candela levels and/or preparation of shop drawings.
• Specification and/or design of security, access control and surveillance system.
• Specification and/or design of audio and video systems.
• Specification and/or design of theatrical production lighting.
• Detailed equipment and/or materials take -off.
• Preparation of "As -Built" drawings.
www.craftontull.com 3
• Lightning protection system.
• LEED design or documentation.
• Specification and/or design of foodservice equipment.
• Construction administration services.
• Specification and/or design of site lighting.
Note: Services listed can be provided for additional fee.
This is the scope of services for the Project. Should there be additions to this scope of services, those
services shall be compensated for additional fee.
www.craftontull.com
Crafton Tull
9 ai-,r;h1teD1urc: I enq n wring I spur P:.yinq
Exhibit A Cont.
Scope of Basic Services
For Survey:
Project:
Wilson Park Pool Building Renovations
Client:
City of Fayetteville
Location of Project:
Wilson Park Pool — west end of pool admissions building
Discipline:
Surve in for Project Design)
Discipline Manager:
Al Harris
Project Manager:
Wes Burgess
Proposal Date:
2/28/2013
Billing Type:
Fixed Fee
Fee/Estimate:
$1,500 for partial Topographic Survey at west end of pool admissions building
Description of the
Construction Project:parking
Proposed improvements to the existing admissions building and handicap ramps for
lot. The area for the survey is as shown on attached Exhibit "C" Survey Site.
1. Our survey crew will set a minimum of two semi -permanent survey control monuments/benchmarks on the site
that will be tied to the city coordinate & elevation datum to which all survey data will be referenced.
2. We will provide a partial topographic survey of the project area site as shown on the aerial map attached as
Exhibit "C". Sufficient ground elevation shots will be taken for the creation of 1'-contours across the proposed
improvement site. We will locate the exterior corners of the existing building on the site and determine the finish
floor elevation. The project site for the topographic survey will include approximately 4,350 square feet.
3. We will locate all visible utility lines within the project area site, and will include the sizes & flow lines of visible
drainage inlets and pipes, and sewer manhole tops & inverts.
4. A portion of the existing parking lot will be located in the vicinity of the northwest corner of the admissions
building. We will survey the location and elevations of the curb, edge of asphalt and sidewalk.
5. We will prepare a base survey drawing of the topographic survey for the proposed improvement area site,
which will be used for architectural and/or engineering design purposes.
6. Scope of Basic Services does NOT include the following:
a. Tree surveys.
b. Easement dedication plat, easement documents, tract split plats, or similar type plats as may be
required by the governing agency for approval of this project. Surveys and plats of the property for
financing, sales, or for purposes other than as previously described, such as an as -built survey.
c. Surveys of offsite utility, street or drainage improvements not within the project area.
d. Surveys for environmental studies, including wetland delineation.
e. Surveys for flood data or studies for Corps of Engineer, FEMA or other special government agency
permitting.
f. Surveys for location of geotechnical soil borings or pits, and construction services or staking.
Note: Services listed under Item 6 can be provided for additional fee.
7. Client shall provide:
a. Disclosure of known buried tanks or environmental concerns within the proposed improvement site
area that will be required to be shown on the survey.
b. Access for our survey crew personnel to enter the property to conduct the surveys.
This is the scope of services for the Project. Should there be additions to this scope of services, those services
shall be compensated for additional fee.
www.craftontull.com 1 of 1
WILSON PARK POOL BUILDING RENOVATIONS EXHIBIT A Cont.
Phase Name Employee/Class Name Billable Rate Hours Cost
Conceptual Design
Director of Architecture
$ 145.00
34
$ 4,930.00
Intern Architect III
$ 95.00
12
$ 1,140.00
Engineer Intern II
$ 85.00
8
$ 680.00
Sr. Professional Surveyor
$ 120.00
2
$ 240.00
Professional Surveyor
$ 90.00
4
$ 360.00
Survey Party Chief
$ 60.00
7
$ 420.00
Survey Technician II
$ 40.00
12
$ 480.00
Sub -Total
79
$ 8,250.00
Preliminary Design
Director of Architecture
$ 145.00
8
$ 1,160.00
Intern Architect III
$ 95.00
46
$ 4,370.00
Sr. Engineering Manager
$ 140.00
4
$ 560.00
Engineering Designer III
$ 95.00
20
$ 1,900.00
BIM Coordinator III
$ 70.00
8
$ 560.00
Sub -Total
86
$ 8,550.00
Final Design / Const. Docs
Director of Architecture
$ 145.00
40
$ 5,800.00
Intern Architect III
$ 95.00
49
$ 4,655.00
Vice President of Engineering
$ 150.00
2
$ 300.00
Sr. Engineering Manager
$ 140.00
8
$ 1,120.00
Project Engineer
$ 100.00
8
$ 800.00
Engineering Designer III
$ 95.00
44
$ 4,180.00
Engineer Intern II
$ 85.00
16
$ 1,360.00
Engineer Intern I
$ 75.00
5
$ 375.00
BIM Coordinator III
$ 70.00
32
$ 2,240.00
Sub -Total
204
$ 20,830.00
Bidding & Negotiating
Director of Architecture
$ 145.00
6
$ 870.00
Intern Architect III
$ 95.00
14
$ 1,330.00
Sub -Total
20
$ 2,200.00
Reimbursable Expesnses
Survey Expenses
$ 250.00
Mileage
$ 250.00
Postage
$ 100.00
Printing
$ 1,500.00
Health Dept. Review Fee
$ 500.00
Sub -Total
$ 2,600.00
Total
389
$ 42,430.00
Crafton Tull
m architedure I engineering I surveying
Exhibit "B"
Standard Hourly Rate Schedule
Effective February 5, 2013
Hourly
Category
Rate
• •
VICE PRESIDENT OF ARCHITECTURE .....
$
150
DIRECTOR OF ARCHITECTURE ..............
$
145
DIRECTOR OF QUALITY ASSURANCE .....
$
145
SR. PROJECT MANAGER .......................
$
140
PROJECT MANAGER .............................
$
125
SR. PROJECT ARCHITECT .....................
$
105
PROJECT ARCHITECT ...........................
$
95
INTERN ARCHITECT III ...........................
$
95
INTERN ARCHITECT II ...........................
$
85
INTERN ARCHITECT I ............................
$
75
SR. DESIGNER ......................................
$
110
DESIGNER III ........................................
$
95
DESIGNER 11.........................................
$
85
DESIGNER I ..........................................
$
75
BIM COORDINATOR III ...........................
$
70
BIM COORDINATOR II ............................
$
55
BIM COORDINATOR I .............................
$
40
- • -
VICE PRESIDENT OF INTERIOR DESIGN..
$
105
DIRECTOR OF INTERIOR DESIGN ...........
$
95
INTERIOR DESIGN PROJECT MANAGER..
$
90
SR. PROJECT INTERIOR DESIGNER ........
$
85
PROJECT INTERIOR DESIGNER .............
$
80
INTERIOR DESIGNER III .........................
$
75
INTERIOR DESIGNER II ..........................
$
70
INTERIOR DESIGNER I ...........................
$
65
ENGINEERING PRINCIPAL ......................
$
150
SR. ENGINEERING MANAGER ................
$
140
ENGINEERING MANAGER ......................
$
125
SR. PROJECT ENGINEER .......................
$
110
PROJECT ENGINEER .............................
$
100
ENGINEER INTERN II .............................
$
85
ENGINEER INTERN I ..............................
$
75
SR. ENGINEERING DESIGNER ................
$
110
ENGINEERING DESIGNER III ..................
$
95
ENGINEERING DESIGNER 11 ...................
$
85
ENGINEERING DESIGNER I ....................
$
75
ENGINEERING CAD TECHNICIAN III .........
$
70
ENGINEERING CAD TECHNICIAN II .........
$
55
ENGINEERING CAD TECHNICIAN I ..........
$
40
SR. LANDSCAPE ARCHITECT .................
$
115
PROJECT LANDSCAPE ARCHITECT ........
$
90
LANDSCAPE ARCHITECTURE DESIGNER
$
80
LANDSCAPE ARCHITECT INTERN ...........
$
55
PLANNING MANAGER ............................
$
125
SR. PLANNER .......................................
$
110
PLANNER.............................................
$
90
•
SR. INSPECTOR ....................................
$
90
INSPECTOR 11.......................................
$
80
INSPECTOR I ........................................
$
65
Hourly
Category
Rate
VICE PRESIDENT OF ENGINEERING .............
$
150
DIRECTOR OF ENGINEERING ......................
$
145
SR. PROJECT MANAGER .............................
$
140
PROJECT MANAGER ...................................
$
125
SR. PROJECT ENGINEER ............................
$
110
PROJECT ENGINEER ..................................
$
100
ENGINEER INTERN III ..................................
$
95
ENGINEER INTERN 11...................................
$
85
ENGINEER INTERN I ....................................
$
75
SR. ENGINEERING DESIGNER
$
110
ENGINEERING DESIGNER III ........................
$
95
ENGINEERING DESIGNER II .........................
$
85
ENGINEERING DESIGNER I ..........................
$
75
BIM COORDINATOR III .................................
$
70
BIM COORDINATOR II ..................................
$
55
BIM COORDINATOR I ..................................
$
40
11111-0 milk
PROFESSIONAL SURVEYOR PRINCIPAL .......
150
SR. PROFESSIONAL SURVEYOR ..................
$
120
PROFESSIONAL SURVEYOR ........................
$
90
SURVEY COORDINATOR .............................
$
70
SURVEYOR INTERN ....................................
$
75
SURVEY PARTY CHIEF ................................
$
60
SURVEY TECHNICIAN III ..............................
$
55
SURVEY TECHNICIAN II ...............................
$
40
SURVEY TECHNICIAN I ................................
$
30
• •- •
GIS MANAGER ...........................................
$
95
GISANALYST ..............................................
$
85
GIS TECHNICIAN II ......................................
$
55
GIS TECHNICIAN I ....................................... $
40
F-A DAL
ADMINISTRATIVE PRINCIPAL .......................
$
150
ADMINISTRATIVE MANAGER ........................
$
120
ADMINISTRATIVE IV ....................................
$
80
ADMINISTRATIVE III ....................................
$
60
ADMINISTRATIVE II .....................................
$
45
ADMINISTRATIVE I ......................................
$
35
GPS Equipment..........................................$35/Hour
Robotic Survey Equipment...........................$20/Hour
Job Related Mileage....................................$0.56/Mile
Per Diem for Out of Town Crews..... Per GSA Allowable
Airfare and other travel related expenses ..........
At Cost
Black and white 8.5"x11" Copies ..............
$0.15/sheet
Color 8.5'x11" Copies ............................
$1.50/sheet
Photo Paper Color Plan Sheet Copies ......
$0.75/sq. ft.
Reproducible Plan Copies (Vellum) ...........
$1.50/sq. ft
Reproducible Plan Copies (Bond) .............
$0.35/sq. ft.
All rates are subject to change without notice.
•
evl e
Laylel
ARKANSAS�
CITY COUNCIL AGENDA MEMO
To: Mayor Lioneld Jordan and City Council
Thru: Don Marr, Chief of Staff
Connie Edmonston, Parks and Recreation Director]-'
Alison Jumper, Park Planning Superintendent 1v
From: Carole Jones, Park Planner IIr
Date: March 1, 2013
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
Subject: Resolution to approve a contract for architectural services with Crafton Tull
Agenda Request for March 19, 2013 Meeting
PROPOSAL:
The Wilson Park swimming pool is the only municipal pool within the City of Fayetteville and had over 20,000
visitors in 2012 during the eight week summer season. The original Wilson Park pool buildings were built
between the 1930s and the 1960s. The last significant renovation of the buildings was in 1983.
In 2012, the pool and deck surfaces were repaired and resurfaced as the first phase of the Wilson Park Pool
renovation. The renovation of the buildings was approved as part of the 2013 CIP as the next phase of the pool
renovation project. Improvements to the pool house and concession building will increase effeciency in use of
space, increase ventilation, provide better ADA access and update the restroom and shower facilities.
A selection committee was formed per RFQ 13-01 and met on February 20, 2013. Crafton Tull was selected and
has provided the attached scope of services and contract price for the requested architectural and bidding
services. If approved, architectural services will be provided from April through June. Once a final design is
approved, a contract amendment for construction phase services will be submitted to the City Council for
approval at a later date. Construction of the project is expected to begin in early September after the pool closes
for the season.
RECOMMENDATION:
Staff recommends a resolution approving the agreement for architectural and bidding services between the City
of Fayetteville and Crafton Tull in an amount not to exceed $42,430 for architectural design associated with the
renovation of the Wilson Park pool buildings.
BUDGET IMPACT:
This project is funded with Parks Development Funds.
13001.1101 - Wilson Park Improvements.
Attachments:
Staff Review Form
Agreement Signed by Architect
PO Request
The cost of $42,430 is accounted for in project number
RESOLUTION NO.
A RESOLUTION APPROVING A CONTRACT WITH CRAFTON TULL IN
AN AMOUNT NOT TO EXCEED $42,430.00 FOR ARCHITECTURAL AND
BIDDING SERVICES RELATED TO RENOVATION OF POOL BUILDINGS
AT WILSON PARK
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a
contract with Crafton Tull in an amount not to exceed $42,430.00, a copy of which is attached as
Exhibit "A", for architectural and bidding services related to renovation of pool buildings at
Wilson Park.
PASSED and APPROVED this 19t' day of March, 2013.
. 99 01TJ
In
ATTEST:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
City Of Fayetteville - Purchase Order (PO) Request
Requisition o.:
a e:
3/19/2013
(Not a Purchase Order)
P.0 Number:
Expected Delivery Date:
All purchases under $2500 shall be used on a P-Card unless medical or 1,099 service related. (Cal/ x256 with questions)
Alf PO Request shall be.scanned to the Purchasing: a -mail: Purchasing@ci fayetteYille.ar us ,:
en or :
Vendor Name:
Mail
Grafton Tull
Yes:_ No:
Address:
Fob Point:
Taxable
Quotes Attached
901 N. 47th Street Suite 200
Yes: x No:_
Yes: No:
City:
State:
Zip Code:
Ship to code:
Divison Head Appr9vair,
Rogers
AR
72756
Requester:
L
Requester's Employee #:
Extension:
Carole Jones
3003
3472
Item
Description A
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
Architectural Services for
1
Wilson Park Pool Buildings
1
Lot
$42,430.00
$42,430.00
2250.9255.5314.00
13001.1101
Renovation per RFQ #13-01
2
3
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Shipping/Handling
Lot
$0.00
Special ns ruc ions:
Tax is included in the contract price. Subtotal: $42,430.00
Tax:
Total: $42,430.00
Approvals:
Mayor: Department Director: Purchasing Manager:
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
Revised 1/2/2008