HomeMy WebLinkAbout54-13 RESOLUTIONRESOLUTION NO.54-13
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1)
CHEVROLET TAHOE IN THE AMOUNT OF $28,789.00, PURSUANT TO A
STATE PROCUREMENT CONTRACT, FROM BALE CHEVROLET OF
LITTLE ROCK FOR USE BY THE TRANSPORTATION DEPARTMENT,
AND APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the purchase of one (1) Chevrolet Tahoe in the amount of $28,789.00, pursuant to a state
procurement contract, from Bale Chevrolet of Little Rock for use by the Transportation
Department.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A".
PASSED and APPROVED this 19t' day of March, 2013.
APPROVED:
LM
ATTEST:
By: A a44�f
SONDRA E. SMITH, City Clerk/Treasurer
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. FAYETTEVILLE ^�-
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City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year Division: Fleet Operations Request Date
2013 Department: Transportation Services
3/19/2013
V12.0724
Adjustment Number
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION
Transportation staff has elected to trade in unit #1127U (TRAN_F105). Fleet did not budget to replace this unit in
2013, so a Budget Adjustment is needed to move funds from fund balance.
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Lam- 02- 7-/a
Divi He Date
udget Director Date
`�- '2" 2- 7-/ 3
Depa e.nt Director Date
Prepared By: Barbara Olsen
bolsen
Reference:
Budget & Research Use Only
Type: A B C D E P
i - -zo t 3
General Ledger Date
Finance Director _ .
ALA
"00000000ll��Date
Posted to General Ledger
Chief taff `
Date
Initial
Date
1_3
Checked / Verified
Mayor
Initial
Date
TOTAL BUDGET. ADJUSTMENT 29,000
29000
Increase / (Decrease)
Project.Sub
Account Name
Account Number- Expense.
:Revenue.
Number
Vehicles and equipment
0700.1920.5802:00 �� 29,000
-
02081' . 2013
Use of fund balance
9700.0970.4999.99 Ri-
29,000
K:\Budget\Budget Adjustments\2013.Adjustments\1-01 Blank Budget Adjustment Fonn, 7-24-12
1 of 1
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
3/19/2013
City Council Meeting Date
Agenda Items Only
Dennis Pratt / Barbara Olsen Fleet Operations Transportation
Submitted By Division Department
Action Kegwrea:
A resolution approving the purchase of one Chevy Tahoe off the State Vehilce contract from Bale Chevrolet of Little
Rock in the amount of $28,789 for use by Transportation, and approving a Budget Adjustment to move funds to the
Fleet expense account.
$ 28,789.00
Cost of this request
9700.1920, 5802.00
Account Number
02081.2013
Project Number
Budgeted Item
$ 329,000.00
Category / Project Budget
$ 53, 882.00
Funds Used to Date
$ 275,118.00
Remaining Balance
Budget Adjustment Attached �X
z—z$ /3
Date
Date
�o CX (�► 3 — 1— 2013
Finance and Internal Services Director Date
3 4ieef _/�/
of St Date
Ma or
Police / Passenger Vehicles
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
Shop Fund
Fund Name
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City 2- 2 3 -1 3 P 0 3: 3 5 R C 1% D
Clerk's Office
EK
Received in 71)
Mayor's Office
Revised January 15, 2009
il
ay'F'el�ille
CITY COUNCIL AGENDA MEMO
To: Mayor/City Council
Thru: Terry Gulley, Director of Transportation
From: Dennis Pratt, Fleet Operations Supt.
c�g
Date: February 27, 2013
Subject: Purchase of one Chevy Tahoe for use by Transportation
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
PROPOSAL: That City Council approve the purchase of one Chevrolet Tahoe 4x4 off the State Vehicle
contract from Bale Chevrolet of Little Rock for use by Transportation, and approve a Budget Adjustment to
move funds to the Fleet Expense account.
RECOMMENDATION: Transportation is currently using #1127U (a used 2005 Ford Taurus) for the
Transportation Director and the Assistant Transportation Manager. It needs to be replaced with a suitable
vehicle for emergency response so they do not have to drive personal 4x4 vehicles to respond to locations
around the City.
Fleet recommends purchasing a 2013 Chevy Tahoe 4x4 off the State Vehicle contract in the amount of $28,789
from Bale Chevrolet of Little Rock. This vehicle will be part of Fleet's dual fuel pilot project. It will be able to
run on either propane or gasoline.
This purchase was unanimously approved by the Equipment Committee on February 26, 2013.
BUDGET IMPACT: Unit 1127U was budgeted for on the operating side; these funds will be used for the
replacement unit.
Fleet did not budget to replace #1127U in 2013 so a Budget adjustment is attached to move funds from fund
balance into the Fleet expense project.
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1)
CHEVROLET TAHOE IN THE AMOUNT OF $28,789.00, PURSUANT TO A
STATE PROCUREMENT CONTRACT, FROM BALE CHEVROLET OF
LITTLE ROCK FOR USE BY THE TRANSPORTATION DEPARTMENT,
AND APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the purchase of one (1) Chevrolet Tahoe in the amount of $28,789.00, pursuant to a state
procurement contract, from Bale Chevrolet of Little Rock for use by the Transportation
Department.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A".
PASSED and APPROVED this 191h day of March, 2013.
APPROVED:
ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
Requisition o.: Date:
City Of Fayetteville - Purchase Order (PO) Request 2/28/2013
(Not a Purchase Order) P.0 NumbeF- Expected Delivery a e:
All purchases under $2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail. Purchasing@ci.fayetteville.ar.us
Vendor #: Vendor Name: Mail
13292 BALE CHEVROLET Yes:_ No: X
Address: I M t' o_:„..
BARBARA OLSEN
Iteml Description
1 2013 CHEVROLET TAHOE 4X4 PER STATE
2 VEHICLE CONTRACT, TO BE UNIT 1261,
3 FIXED ASSET #701261
4
5
6
7
8
9
10
Shipping/Handling
Approvals:
Mayor:
Finance & Internal Services Director:
Dispatch Manager:
itity Unit of Issue Unit Cost Extended Cost
1 EA 28,789.00 $28,789.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Lot $0.00
)dip to code: Diviso Head AIDl
50
quester's Employee #: Extension:
1940 485
Account Numbers Pro'ect/Sub ro'e
9700.1920.5802.00 02081.2013
Subtotal:
Department Director: Purchasing Manager:
Budget Manager: IT Manager:
Utilities Manager: Other:
$28,789.00
701261