HomeMy WebLinkAbout53-13 RESOLUTIONRESOLUTION NO.53-13
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) FORD F-150
PICKUP TRUCK IN THE AMOUNT OF $18,492.00, PURSUANT TO A
STATE PROCUREMENT CONTRACT, FROM NORTH POINT FORD OF
NORTH LITTLE ROCK FOR USE BY THE INFORMATION TECHNOLOGY
DIVISION, AND APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the purchase of one (1) Ford F-150 pickup truck in the amount of $18,492.00, pursuant to a state
procurement contract, from North Point Ford of North Little Rock for use by the Information
Technology Division.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A".
PASSED and APPROVED this 19t' day of March, 2013.
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ATTEST:
By:&za4- c
SONDRA E. SMITH, City Clerk/Treasurer
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City of Fayetteville, Arkansas
Budget Adjustment Form V12.0724
Budget Year Division: Fleet Operations Request Date Adjustment Number
2013 Department: Transportation Services 2/6/2013
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION
Funds are requested to purchase an expansion pickup truck Unit 2168, ITOP_F001 for IT to use to carry personnel
and equipment to and from the airport location and between` buildings in the City. This BA includes an amount for
lights (as it will be based at the airport) and a camper shell which are not part of the state contract price.
Divisi Hea Date
Prepared By: Barbara Olsen
Reference:
bolsen
8 dget Director
Date.,
Budget & Research Use Only
Z-4 --i3
Type:
A B
C D
E P
Depa ent Director
Date
`—(- 2At 3
General Ledger Date
Fi
nce Director
Date
Posted to General Ledger
Uhlef taff
Date
Initial
Date
f --=
Checked/
Verified.
a, or
Date
Initial
Date
TOTAL BUDGET ADJUSTMENT
27,500
27,500
.Increase / (.Decrease),,Projecfi.Sub
Account Name
Account Number
Expense.
Revenue
Number
Fixed assets .
1010.6600.5801.00 :-p
(27,500)
.'
Transfer to Shop
1010.6600.7602.70 p
27,500
Transfer from General
9700.0970.6602 01 Ri:
27 500
02078 . 2013
Vehicles and equipment
9700.1920.5802.00
27,500
02078 . 2013
K:\Budget\Budget Adjustments\2013_Adjustments\2-19-131TOP Pickup 2168 Exp
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1.Of 1
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
3/19/2013
City Council Meeting Date
Agenda Items Only
Dennis Pratt / Barbara Olsen Fleet Operations Transportation
Submitted By Division Department
Amon
$ 18,492.00 $ 687,600.00 Light/Medium Utility Vehicles
Cost of this request Category / Project Budget Program Category / Project Name
9700.1920.5802.00 $ 135,935.00 Vehicles and Equipment
Account Number Funds Used to Date Program / Project Category Name
02078.2013 $ 551,665.00 Shop Fund
Project Number
Budgeted Item �X
Remaining Balance
Budget Adjustment Attached 0
late
/- l :3
late
Finance and Internal Services Director Date
_/k A&,-- 3-1-1
Date
2 y l-
Date
Fund Name
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in dti-? 3 -1 3 P 0 3: 35 R C V D
Clerk's Office a
k �
Received in j3
Mayor's Office
Revised January 15, 2009
Zdayl7ele v i i i e
MWIM
ARKANSAS
CITY COUNCIL AGENDA MEMO
To: Mayor/City Council
Thru: Terry Gulley, Director of Transportation-10-
From: Dennis Pratt, Fleet Operations Supt�
Date: February 27, 2013
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
Subject: Purchase of one F150 pickup truck for Information Technology
PROPOSAL: That City Council approve the purchase of one Ford F150 pickup truck off the State Vehicle
contract from North Point Ford of North Little Rock in the amount of $18,492 and approve a Budget
Adjustment to move funds to the Fleet expense account.
RECOMMENDATION: For the last dozen years IT has had hand-me-down used units that were nearly worn
out as they didn't put many miles on the vehicles. Now that IT Network Services is moving to the Airport, they
will need a vehicle to transport people and equipment between buildings within the City on a daily basis.
As this is a new unit for which negligible replacement has been collected, it is treated as an expansion according
to the Fleet Policy. Capital funds have been placed in the IT budget for the 2013 budget year. A Budget
adjustment will be required to move funds to the Fleet expense account.
IT is currently driving #1052U which is a 1999 Ford Explorer. Their needs will be better served with a pickup
truck. Fleet recommends purchasing a 2013 Ford F 150 half -ton pickup, 2x4 off the state contract for $18,492.
Fleet will also purchase up -fit items locally: lights (since it will be used at the Airport), and a camper shell.
Sufficient funds were placed in the capital budget for these items.
Fleet recommends the purchase off the state contract of one half -ton pickup from North Point Ford of North
Little Rock in the amount of $18,492.
This purchase was unanimously approved by the Equipment Committee on February 26, 2013.
BITDGET IMPACT: This nurchase was budgeted for on hoth the canita.l and onerating sides.
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) FORD F-150
PICKUP TRUCK IN THE AMOUNT OF $18,492.00, PURSUANT TO A
STATE PROCUREMENT CONTRACT, FROM NORTH POINT FORD OF
NORTH LITTLE ROCK FOR USE BY THE INFORMATION TECHNOLOGY
DIVISION, AND APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the purchase of one (1) Ford F-150 pickup truck in the amount of $18,492.00, pursuant to a state
procurement contract, from North Point Ford of North Little Rock for use by the Information
Technology Division.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A".
PASSED and APPROVED this 19t' day of March, 2013.
APPROVED:
I:
ATTEST:
U1.2
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
City Of Fayetteville -Purchase Order (PO) Request
(Not a Purchase Order)
Ali purchases under $2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail. Purchasing@ci.fayetteville.ar.us
Requisition No.:
Date:
P75 NuMber:
txpected Uelivery Date:
Vendor #:
6481
Vendor Name:
NORTH POINT FORD
Mail
Yes:_ No: X
Address:
Fob Point:
Taxable
Yes:_ No: X
Quotes Attached
Yes: No: x
City:
State:
Zip Code:
IShip to code:
50
Div' n Head Approval•
itye�
Requester:
BARBARA OLSEN
Requester's Employee #:
1940
Extension:
485
Iteml
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Sub ro'ect #
Inventory#
Fixed Asset #
1
2013 FORD F150 2X4 PICKUP TRUCK WITH
1
EA
18,492.00
$18,492.00
9700.1920.5802.00
02078.2013
2
XO TOW PACKAGE, AND LS LIMITED SLIPPER
$0.00
3
STATE CONTRACT PRICES. TO BE UNIT 2168
$0.00
4
FIXED ASSET #702168
$0.00
5
$0.00
6
$0.00
7
$0.00
8
$0.00
9
$0.00
10
$0.00
Shipping/Handling
Lot
$0.00
Special Instructions:
Subtotal: $18,492.00
Total: $18,492.00
Approvals:
Mayor: Department Director: Purchasing Manager;
Finance & Intemal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
Revised 1/2/2008