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Home My WebLink About52-13 RESOLUTIONRESOLUTION NO.52-13 A RESOLUTION AWARDING BID #13-13 AND AUTHORIZING THE PURCHASE OF ONE (1) FORD F-250 UTILITY TRUCK FROM NORTH POINT FORD OF NORTH LITTLE ROCK IN THE AMOUNT OF $32,969.00 FOR USE BY THE TRANSPORTATION DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #13-13 and authorizes the purchase one (1) Ford F-250 utility truck from North Point Ford of North Little Rock in the total amount of $32,969.00 for use by the Transportation Department. PASSED and APPROVED this 19t' day of March, 2013. APPROVED: ATTEST: By: A&"&' � Z,'�z�- SONDRA E. SMITH, City Clerk/Treasurer ��t�tn rrr►r�r •m= FAYE7TEVILLE . City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 3/19/2013 City Council Meeting Date Agenda Items Only Dennis Pratt / Barbara Olsen Fleet Operations Transportation Submitted By Division Department Action Kequirea' -esolution awarding Bid #13-13 to North Point Ford of North Little Rock in the amount of $32,969 for the purchase one Ford F250 Utility Truck for use by Transportation Traffic Division. $ 32,969.00 $ 687,600.00 Cost of this request Category / Project Budget 9700.1920.5802.00 $ 276,239.00 Account Number Funds Used to Date 02078.2013 $ 411,361.00 Project Number Remaining Balance Budgeted Item IX Budget Adjustment Attached Z- ?- Date .3 - / l4 Date ,f,A Q . &jL, -3- I'Z613 Finance and Internal Services Director Date Date Light/Medium Utility Trucks Program Category / Project Name Vehicles and Equipment Program / Project Category Name Shop Fund Fund Name Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in bC y- 2 3 -1 3 P 0 3: 3 5 P C V D Clerk's Office T ED Received in I3 Mayor's Office Revised January 15, 2009 Zaylrille CITY COUNCIL AGENDA MEMO To: Mayor/City Council Thru: Terry Gulley, Director of Transportation`�o?,/; From: Dennis Pratt, Fleet Operations Supt Date: February 27, 2013 THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE Subject: Purchase of one 3/a ton Pickup for Transportation Traffic Division PROPOSAL: That City Council approve the purchase of one Ford F250 service body truck for use by Transportation Traffic Division in the amount of $32,969 from North Point Ford of North Little Rock. RECOMMENDATION: Transportation, Traffic Control unit #2051 is a 2002 F250 pickup that is no longer dependable for full time front line use and needs to be replaced. It was due for replacement in 2012, but was pushed back to 2013. Bid #13-13 was opened Jan 18'', 2013. Seven bids were received. A bid tab sheet is attached. Fleet recommends purchasing a Ford F250 pickup off Bid #13-13. The bid from North Point Ford (Option 2) of North Little Rock is the low bid that meets specs at a price of $32,969. This purchase was unanimously approved by the Equipment Committee on February 27, 2013. BUDGET IMPACT: This replacement was budgeted for on both the capital and operating sides. RESOLUTION NO. A RESOLUTION AWARDING BID #13-13 AND AUTHORIZING THE PURCHASE OF ONE (1) FORD F-250 UTILITY TRUCK FROM NORTH POINT FORD OF NORTH LITTLE ROCK IN THE AMOUNT OF $32,969.00 FOR USE BY THE TRANSPORTATION DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #13-13 and authorizes the purchase one (1) Ford F-250 utility truck from North Point Ford of North Little Rock in the total amount of $32,969.00 for use by the Transportation Department. PASSED and APPROVED this 191h day of March, 2013. APPROVED: LIONELD JORDAN, Mayor ATTEST: al SONDRA E. SMITH, City Clerk/Treasurer BID Ta*oy'oe-�'Ib le 2:00 P -13 01/18/13 2:00 PM 5 CITY OF FAYETTEVILLE Bid 13-13, HD 4X4 Utility Truck ; it Akl3lCE O FI41': ;. MdNUSAt'fURERtfdbDE4,�F.;! Un1C?flee` < Full size Heavy Duty (314 ton) 1 Bill Knight Ford truck /Caseco Truck Body (bed) Extended Cab 4 Wheel Drive Ford F.250 1 $ 33,850.00 8 ( ) with uU ty body and tow Package Reading 88FABSW h ;,:33866005 Full size Heavy Duty (314 ton) 2 Country Ford Extended Cab 4 Wheel Drive Ford F-260 1 $ 29,753.62 with utility body and tow sackage Full size Heavy Duty (314 ton) 3 North Point Ford - (Option 1) Extended Cab 4 Wheel Drive Ford F-260 1 $ 31,697.00 with utility body and tow oackage Full size Heavy Duty (314 ton) w.,•,. j," 41 Nortfi PblflEFbid • (Option 2) Extended Cab 4 Wheel Drive Ford F-260 1 $ 32,969.00 with utift body and tow iiackaoe 1; """. 73218$Si�O Full size Heavy Duty (314 ton) 5 Republic Ford Lincoln, Inc. - (Option 1) Extended Cab 4 Wheel Drive with utility body and tow Ford w/ Knapheide Ser. Body #796J1 1 $ 36,674.00 �J package F-250 XLT Supercah with box delete 4X4 SRW Full size Heavy Duty (314 ton) 3 B Republic Ford Lincoln, Inc. • (Option 2) Extended Cab 4 Wheel Drive with utility body and tow Ford w/ Knaphelds Ser. Body #799J1 1 $ 31,970.00 package F-260 XL Supercab with box delete 4X4 SRW M Full size Heavy Duty (314) 7 Terex Equipment Service Extended Cab 4 Wheel Drive Ford Super Duty F•250 SRW 4WD 1 $ 33,796.00 with utility body and tow oackaue CERTIFIED: 12 "NOTICE: Bid award Is contingent upon vendor meeting minimum specifications and formal authorization by City officials. WITNESS City Of Fayetteville - Purchase Order (PO) Request Requisition o.: Date: 2/27/2013 (Not a Purchase Order) All purchases under $2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions) P.0 NumFe—r Expected Delivery Date: All PO Request shall be scanned to the Purchasing e-mail. Purchasing@ci.fayetteville.ar.us Vendor #: Vendor Name: Mail 6481 NORTH POINT FORD Yes:_ No: X Address: Fob Point: Taxable Quotes Attached Yes:_ No: X Yes: No:_x City: State: Zip Code: Ship to code: D' i on Head Approv . 50 —�r Requester: Requester's Employee #: Extension: BARBARA OLSEN 1940 485 Iterril Description Quantitv Unit of Issue Unit Cost Extended Cost Account Numbers Pro'ect/Sub ro'ect # Inventorv# Fixed Asset # 1 2013 f250 4X4 UTILITY TRUCK PER SPECS ON 1 EA 32,969.00 $32,969.00 9700.1920.5802.00 02078.2013 2 BID #13-13. TO BE UNIT #2160, F.A. #702160 $0.00 702160 3 $0.00 4 $0.00 5 $0.00 6 $0.00 7 $0.00 8 $0.00 9 $0.00 10 $0.00 Shipping/Handling Lot $0.00 Special Instructions: Subtotal: $32,969.00 Total: $32,969.00 Approvals: Mayor: Department Director: Purchasing Manager: Finance & Internal Services Director: Budget Manager: IT Manager: Dispatch Manager: Utilities Manager: Other: Revised 1/2/2008