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Home My WebLink About51-13 RESOLUTIONRESOLUTION NO.51-13 A RESOLUTION AWARDING BID #13-12 AND AUTHORIZING THE PURCHASE OF THREE (3) FORD F-550 SERVICE BODY TRUCKS FROM NORTH POINT FORD OF NORTH LITTLE ROCK IN THE TOTAL AMOUNT OF $121,812.00 FOR USE BY THE WATER AND SEWER DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #13-12 and authorizes the purchase three (3) Ford F-550 service body trucks from North Point Ford of North Little Rock in the total amount of $121,812.00 for use by the Water and Sewer Division. PASSED and APPROVED this 19'' day of March, 2013. APPROVED: go ATTEST: By: SONDRA E. SMITH, City Clerk/Treasurer �a%%%Il l I If I nl rf, FAYETTEVILLE `'s�/sU�Uluit� 3 ��Ae City of Fayetteville Staff Review Form Dennis Pratt / Barbara Olsen Submitted By City Council Agenda Items and Contracts, Leases or Agreements 3/19/2013 City Council Meeting Date Agenda Items Only Fleet Operations Transportation Division Department Action IA resolution awarding Bid #13-12 to North Point Ford of North Little Rock in the amount of $121,812 for the purchase of three Ford F550 Service body trucks for use by Water & Sewer. $ 121,812.00 Cost of this request 9700.1920.5802.00 Account Number 02078.2013 Project Number Budgeted Item L_�J $ 687,600.00 Category / Project Budget $ 154,427.00 Funds Used to Date $ 533,173.00 Remaining Balance Budget Adjustment Attached 2-z8 /3 Date Date Finance and Internal Services Director Date Chief of S ff Date • Get Mayor Light/Medium Utility Vehicles Program Category / Project Name Vehicles and Equipment Program / Project Category Name Shop Fund Fund Name Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: 02-23-13P03:35 RCVD Received in City Clerk's Office Received in �3 Mayor's Office Revised January 15, 2009 lZayeev! le owl mz=i� CITY COUNCIL AGENDA MEMO To: Mayor/City Council Thru: Terry Gulley, Director of Transportation/ From: Dennis Pratt, Fleet Operations Supt. Date: February 27, 2013 Subject: Purchase of three Service body trucks for Water & Sewer THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE PROPOSAL: That City Council approve the purchase of three Ford F550 service body trucks for use by Water & Sewer in the amount of $121,812 from North Point Ford of North Little Rock. RECOMMENDATION: Water & Sewer (Sewer Maintenance program) has three service body trucks that need to be replaced. #330 and #331 are both 2002 Ford F550 trucks; unit #342 is a 2004 Ford F550 truck in a high use application. All three trucks are no longer dependable for full time front line use. Bid #13-12 was opened January 18t` 2013. Seven bids were received. The bid from North Point Ford (Option 2) of North Little Rock is the lowest bid that meets specs at a price of $40,604 each, for a total of $121,812. A bid tab sheet is attached. The low bid (also from North Point Ford) did not have the body specified. Fleet recommends purchasing three Ford F550s with Reading bodies off Bid #13-12, from North Point Ford of North Little Rock. This purchase was unanimously approved by the Equipment Committee on February 26, 2013. BUDGET IMPACT: These replacements were budgeted for on both the capital and operating sides. RESOLUTION NO. A RESOLUTION AWARDING BID #13-12 AND AUTHORIZING THE PURCHASE OF THREE (3) FORD F-550 SERVICE BODY TRUCKS FROM NORTH POINT FORD OF NORTH LITTLE ROCK IN THE TOTAL AMOUNT OF $121,812.00 FOR USE BY THE WATER AND SEWER DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #13-12 and authorizes the purchase three (3) Ford F-550 service body trucks from North Point Ford of North Little Rock in the total amount of $121,812.00 for use by the Water and Sewer Division. PASSED and APPROVED this 19'' day of March, 2013. APPROVED: LIONELD JORDAN, Mayor ATTEST: Lo SONDRA E. SMITH, City Clerk/Treasurer Ta*y4Ie i ARKANSA5 BID:13.12 01/10/13 2:00 PM CITY OF FAYETTEVILLE Bid 13-12, Service Body Trucks with HD Chassis BIDDER', n ..n .., . . r_�, ;�.� , :�Ai�f1iFA@1'iiRSRIN(OD�L t ,:.sl`§.F.,•n. �`Gdl�aift(ly , tljlitl?ike ... .:tb7's111rt816PFffC`iE >. 1 Bill Knight Ford (truck)/ Caseco Truck Body (bed) Item 1 78,000 GVWR c Extended cab Ford F•650 3 $ 33,950.00 $ 101,860.00 and chassis 9' Udllty type truck body Item 2 Installed on above chassis Reading HD108ABDW 3 $ 9,116.00 $ 27,345.00 (Item 1) rc',;s {A"F2g;' 7E1P4 2 Country Ford 3 Item 1 19,000 GVWR Extended cab and chas.Ma Ford F-660 3 $ 36,338.38 $ 108,015.08 9' Utility type truck body Item 2 installed on above chassis Dakota CBG11084VHSS 3 $ 7,000.00 $ 21,000.00 (Item 11 3 North Point Ford (Option 1) 19,000 GVWR Extended cab a' 47 S� Item 1 and chassis Ford F•550 3 $ 32,959.00 E 98,877.00 9' Utility type truck body Item 2 installed on above chassis Dakota CBG11094VHSS 3 $ as ,q 20,967.00 (Item 11 f9 LS 4, NotNt:Pbhft% dr(Opftm2}- ry Le S �'r l Y. Item 1 19,0009 WR Extended cab Ford F•550 3 „ $ ; F+ 32,469.00 S 97,377.00 `tiil�i: r}�?:•: and chassis 9'U0(ItY typetruckbody Item 2 '0,GAF installed'on above chassis Reading HD108AB 3 $ 8,145.00 24,435.00 (Item 11 ) it Td`h:•t�':..ir'itF+1$ ig1200`•: 5 Republic Ford Lincoln, Inc. Item 1 19,000 GVWR Extended cab and chassis Ford F-850 Supercab with chassis 4x4 pRW 3 35,017.00 E 705,051.00 9' Utility type truck body Item 2 installed on above chassis Knapheide 710OD64J1 108'• Service Body 3 9,147.00 $ 27,441.00 (Item 11 6 The Larson Group Item 1 19,000 GVWR Extended cab For{ F•660 4X4 Supercab 3 39,500.00 $ 118,500.00 and chassis 7 9' Utility type truck body Item 2 Installed on above chassis Reading U10EABHH 3 8,145.00 $ 24,435.00 (Item 11 7 Terex Equipment Service 19,000 GVWR Extended cab Item 1 Ford Super Duty F•550 DRW 4WD 3 $ 34,370.00 $ 103,170.00 and chassis 9' Utility type truck body Item 2 Installed on above chassis Reading U108ABHH 3 $ 8,146.00 $ 24,435.00 (Item 1) *NOTICE: (aid award Is contingent upon vendor meeting minimum specifications and formal authorization by City officials. t � CERTIFIED; P. Vice PURCH MGR WITNESS, DATE Q� r" City Of Fayetteville - Purchase Order (PO) Request Requisition o.: Date. -- 2/27/2013 (Not a Purchase Order) All purchases under $2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions) P.0 Number: Expected Delivery Date: All PO Request shall be scanned to the Purchasing e-mail., Purchasing@ci.fayetteville.ar.us Vendor #: Vendor Name: Mail 6481 NORTH POINT FORD Yes:_ No: X Address: Fob Point: Taxable 1 Quotes Attached City: State: Yes: No: X Yes: No: x Zip Code: Ship to code: Di s n Head Approva 50 Requester: Requester's Employee #: Extension: BARBARA OLSEN 1940 485 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject # Inventory # Fixed Asset # 1 2013 FORD F550 SERVICE BODY TRUCKS PER 3 EA 40,604.00 $121,812.00 9700.1920.5802.00 02078.2013 2 BID SPECS, BID #13-12, TO BE UNITS: $0.00 3 377, FIXED ASSET #700377 $0.00 700377 4 378, FIXED ASSET #700378 AND $0.00 700378 5 379, FIXED ASSET #700379 $0.00 700379 6 $0.00 7 $0.00 8 $0.00 9 $0.00 10 $0.00 Shipping/Handling Lot $0.00 Special Instructions: Subtotal: $121,812.00 Total: $121,812.00 Approvals: Mayor: Department Director: Purchasing Manager: Finance & Internal Services Director: Budget Manager: IT Manager: Dispatch Manager: Utilities Manager: Other: Revised 1/2/2008