HomeMy WebLinkAbout50-13 RESOLUTIONRESOLUTION NO.50-13
A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN THE TOTAL
AMOUNT OF $14,500.00 TO PROVIDE FUNDING FOR THE PURCHASE OF
A PORTABLE CHANGEABLE MESSAGE SIGN FOR THE
TRANSPORTATION DEPARTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A", in the total amount of $14,500.00
to provide funding for the purchase of a portable changeable message sign for the Transportation
Department.
PASSED and APPROVED this 19t" day of March, 2013.
APPROVED:
I: �� ►lam iii.�r
D INC
::Mayor
WW
ATTEST:
By: 42p�d, j4Me'&'
SONDRA E. SMITH, City Clerk/Treasurer
- FAYETTEVILLEnCD
's,9S °9�KANSP Jam'•``
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year Division: Fleet Operations I Request Date
2013 1
Department: Transportation Services
3/19/2013
V12.0724
Adjustment Number
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION
Funds are requested to purchase a portable changeable message sign board to replace #9067 (TRAN_F049 - a
2004 Message sign board). Fleet didn't budget to replace it in 2013, but the old.unit died.
Sufficient funds are available to meet City objectives.
2-
Prepared By: Barbara Olsen
Divisio a
Date
bolsen
Reference:
:,Budgdf Director
Date
Budget & Research"Use Only
Type A B C D
E P
Departmen irector
Date
3 --t-13
General Ledger Date
Finance Director
Date
Posted to General Ledger
ChIdy Staff
Date
Initial
Date
Checked / Verified
a or
ate
Initial
Date
TOTAL BUDGET ADJUSTMENT 14,500 14,500
Increase / (Decrease)
Project.Sub:
Account Name
AccountNumber Expense Revenue,
Number
Vehicles and equipment
9700.192G.5802.00 3) 14,500 -
02080' . 2013
Use of fund balance
9700.0970:4999199' - 14,500
KABudget\Budget Adjustments\2013 Adjustments\3-19-13 Use fund bal 9174
1 of 1
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
March 19,2013
City Council Meeting Date
Agenda Items Only
Dennis Pratt / Barbara Olsen Fleet Operations Transportation
Submitted By Division Department
Action Kequlrea:
resolution approving a Budget Adjustment to move funds from Fleet fund balance to the Fleet expense account.
$ 14, 500.00
Cost of this request
9700.1920.5802.00
Account Number
02080.2013
Project Number
$ 974,500.00
Category / Project Budget
$ 39,690.00
Funds Used to Date
$ 934,810.00
Remaining Balance
Budgeted Item I A Budget Adjustment Attached 0
1' "1
Date
-(_ (,v
Date
3.1--2o13
Finance and Internal Services Director Date
x,k A4-
Date
3
Date
,'omments:
Other vehicles / equipment
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
Shop Fund
Fund Name
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City 03-01-13P03:34 RCVD
Clerk's Office
D
Received in / /3
Mayor's Office
Revised January 15, 2009
Emu,
dayZeev!
Z A
CITY COUNCIL. AGENDA MEMO
To: Mayor/City Council
Thru: Terry Gulley, Director of Transportation�/#
From: Dennis Pratt, Fleet Operations Supt.C619-
Date: March 1, 2013
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
Subject: Budget Adjustment to move funds for purchase of message sign
PROPOSAL: That City Council approve a budget adjustment to move funds from Fleet fund balance to the
Fleet expense account.
RECOMMENDATION: Transportation's unit #9067 is a 2004 Portable Changeable Message Sign that died
several months ago and needs to be replaced.
Fleet has received three written quotes, and recommends purchase of the lowest priced unit from Banner Sign &
Barricade of Little Rock as it meets specs. Purchase price is $14,475 including shipping and tax
BUDGET IMPACT: Fleet didn't budget to replace this unit in 2013, so a Budget Adjustment is needed to
move funds from Fleet fund balance to Fleet expense account. Monthly operating charges were budgeted for
the old unit so those funds will be used for the new unit.
RESOLUTION NO.
A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN THE TOTAL
AMOUNT OF $14,500.00 TO PROVIDE FUNDING FOR THE PURCHASE OF
A PORTABLE CHANGEABLE MESSAGE SIGN FOR THE
TRANSPORTATION DEPARTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A", in the total amount of $14,500.00
to provide funding for the purchase of a portable changeable message sign for the Transportation
Department.
PASSED and APPROVED this 19th day of March, 2013.
APPROVED:
M.
LIONELD JORDAN, Mayor
ATTEST:
SONDRA E. SMITH, City Clerk/Treasurer
City of Fayetteville, Arkansas
Purchasing Department
Request and Quotations Form - Revised 8/25/2005
Amount
Quote Requirements
Notes
$1000-$2499.99
3 Verbal Quotes
Please put vendor names and quote amount in comment section of
your P-Card/PO request. Please write "sole source" if it applies.
$2500-$20,000
3 Written Quotes
Purchases $2500 and up cannot be processed by using a P-Card, you
MUST USE A PO. Please make sure that your quotes are attached to
your PO Request before you send it to Purchasing.
$20,000 - above
Contact Purchasing Division
Formal Bid Process - Contact Purchasing Division
Quote Number:
Your records only
Date: 2/25/2013
Date Needed: 3/4/2013
Quantity: One
GL Account Number: 9700.1920.5802.00, project 02080.2013
Purchase Order Number:
Please use a P-Card if possible. Only order after request is approved
(P-Cards) or after obtaining a PO Number first.
Department: Operations - Fleet Operations
Taken By: Jesse Beeks
One portable changeable Message Sign, trailer mounted
Vendor List
Qty
Item Description
Price Each
Total Price
Remarks
Vendor #1 Banner Sign & Barricade, Inc
Address
City, St Zip
1
Silent Messenger III
$14,475.00
$14,475.00
includes shipping & tax
Vendor #2 Fleet Safety Equipment
Address
City, St Zip
1
silent Messenger III
$17,829.55
$17,829.55
Tax extra
Vendor #3 Give'Em A Brake Safety
Address
City, St Zip
1
NTCIP message sin
$14,550.00
$14,550.00
Tax extra
Comments:
City Of Fayetteville - Purchase Order PO ues Re t
q
(Not a Purchase Order)
All purchases under $2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions)
All PO Re nest shall be scanned to the Purchasing e-mail. Purchasing&i.fa etteville.ar.us
Vendor #: Vendor Name:
11480 Address: BANNER SIGN AND BARRICADE
Fob Point:
City: State: Zip Code: Ship to code:
50
Requester: BARBARA OLSEN Requester's Employee #:
1940
Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers
1 2013 SILENT MESSENGER III PORTABLE 1 EA 14,475.00 $14,475.00 9700.1920.5802.00
equisition o.:
a e:
311/2013
P.0 Number:
Expected e ivery Date:
Mail
Yes:_ No: X
Taxable
Yes:_ No: X
Quotes Attached
Yes: No: x
Divison Head Approval:
`
Extension:
485
Pro'ect/Sub ro'ect #
02080.2013
Inventory#
Fixed Asset #
709174
2
3
4
CHANGEABLE MESSAGE SIGN BOARD PER
$0.00
QUOTE, TO BE UNIT 9174, FIXED ASSET 709174
$0.00
PRICE INCLUDES SHIPPING AND TAXES .
$0.00
5
$0.00
6
$0.00
7
$0.00
8
$0.00
9
$0.00
10
$0.00
Shipping/Handling Lot
Special Instructions:
Subtotal: $14,475.00
Approvals: Total: $14,475.00
Mayor: Department Director: Purchasing Manager:
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
Revised 1/2/2008