HomeMy WebLinkAbout33-13 RESOLUTIONRESOLUTION NO.33-13
A RESOLUTION APPROVING THE PURCHASE OF FIVE (5) HUSTLER
SUPER Z MOWERS FROM WILLIAMS TRACTOR OF FAYETTEVILLE IN
THE TOTAL AMOUNT OF $66,595.00, PURSUANT TO A STATE
PROCUREMENT CONTRACT, AND APPROVING A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves
the purchase of five (5) Hustler Super Z mowers from Williams Tractor of Fayetteville in the
total amount of $66,595.00, pursuant to a state procurement contract.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit "A".
PASSED and APPROVED this 191h day of February, 2013.
'J 619=
ATTEST:
By: ,�� 4�f jwu"a-
SONDRA E. SMITH, City Clerk/Treasurer
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=v; FAYETTEVILL.E;
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City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year Division: Fleet Operations I Request Date
2013 1
Department Transportation Services
2/19/2013
V12.0724
Adjustment Number
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION
Unit #592, PRKS_F014, a 2006 Toro Multi -deck mower was pushed back to 2015 for replacement, however, due
to the cost of needed repairs, it needs to be replaced in 2013. Funds are requested from fund balance for the
purchase price plus logos $13,900. A BA is not needed for monthly Motor Pool charges as the new unit will be
charged the same as the old unit.
Sufficient funds remain to meet City objectives.
Division Head Date
udget Director Date
zz -3
partmenWectopr Date
Fina ce.Director Date
Prepared By: Barbara Olsen
bolsen
Reference:
Budget & Research r UserOnly
Type: A "B C LD
E. rP.
General Ledger Date
-�
Posted to General -Ledger
Staff, .
Date
Initial
Date
R.�
15�
Checked / Verified
M or15ate
Initial
Date
TOTAL BUDGET ADJUSTMENT 13,900
13900
Increase / (Decrease)
Projeet.Sub
Account Name
Account Number Expense
Revenue
Number
Vehicles and equipment
9700.1920:5802.00 13,900
-
02083 . 2013
Use of fund balance
9700:0970.4999.99 -
13,900
KABudgetlBudget Adiustrnents12013 Adjustments\2-19,13 Use fund bal 5038 moWer.xfs
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
2/19/2013
City Council Meeting Date
Agenda Items Only
Dennis Pratt / Barbara Olsen Fleet Operations Transportation
Submitted By Division Department
Action Required:
A resolution approving the purchase of five Hustler Super Z Mowers off State Vehicle Contract from Williams Tractor
of Fayetteville, AR in the amount of $66,595, and approving a Budget Adjustment to move funds to the Fleet expense
account.
66,595.00
Cost of this request
9700.1920.5802.00
Account Number
02083.2013
Project Number
269,400.00
Category / Project Budget
$ 108,184.00
Funds Used to Date
$ 161,216.00
Remaining Balance
Budgeted Item 0 Budget Adjustment Attached �X
/-3/ -13
Date
Date
` o,� ck . �3_.,�t,.._ 2 - 5 2413
Finance and Internal Services Director Date
r.9- 5�
Date
00-ZaL
Date
Tractors / Mowers
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
Shop Fund
Fund Name
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
0 -3' -1 3 P03: 25 F� CVD
Received in City
Clerk's Office
Fn
Received in /
Mayor's Office /
Revised January 15, 2009
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE>
CITY COUNCIL AGENDA MEMO
To: Mayor/City Council
Thru: Terry Gulley, Director of Transportatiod0
From: Dennis Pratt, Fleet Operations Supt.
Date: January 31, 2013
Subject: Purchase of five Mowers for Parks and Recreation
PROPOSAL: That Council approve the purchase of five Hustler Super Z mowers off the State Vehicle
contract from Williams Tractor of Fayetteville, AR in the amount of $66,595, and approve a Budget Adjustment
to move funds from the Fleet expense account.
RECOMMENDATION: Parks and Recreation has five mowers that are due for replacement this year. Two of
the mowers (#592 and #593 — 2006 Toro mowers) have a front mounted multi -deck mower; the other three
(#5013, 5014, and 501) are 2008 Hustler Super Z mowers. Parks wants to standardize all five replacement
mowers to the Hustler Super Z's. This will save the City money as the multi -deck mowers are about twice as
expensive as the Hustlers. The two multi -deck mowers were used in the ballparks. Two replacement mowers
will each have a striper attachment — for marking the ball fields.
These Hustler mowers are available off the State Vehicle purchase contract, up -fitted with the propane option,
for a price of $12,999 each. Two mowers will be up -fitted with the striper kit for an additional $800 each.
Fleet recommends the purchase of five Hustler Super Z mowers off the State Vehicle purchase contract for a
total of $66,595 from Williams Tractor of Fayetteville, AR.
This purchase was unanimously approved by the Equipment Committee on January 29', 2013.
BUDGET IMPACT: These replacements were budgeted for on both the capital and operating sides. On the
capital side, one of the mowers had been pushed back to 2015 for replacement, however, due to required
repairs, it needs to be replaced in 2013. Funds are requested from fund balance for the purchase.
RESOLUTION NO.
A RESOLUTION APPROVING THE PURCHASE OF FIVE (5) HUSTLER
SUPER Z MOWERS FROM WILLIAMS TRACTOR OF FAYETTEVILLE IN
THE TOTAL AMOUNT OF $66,595.00, PURSUANT TO A STATE
PROCUREMENT CONTRACT, AND APPROVING A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves
the purchase of five (5) Hustler Super Z mowers from Williams Tractor of Fayetteville in the
total amount of $66,595.00, pursuant to a state procurement contract.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit "A".
PASSED and APPROVED this 19th day of February, 2013.
APPROVED:
LIONELD JORDAN, Mayor
ATTEST:
LIN
SONDRA E. SMITH, City Clerk/Treasurer
City Of Fayetteville -Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail. Purchasing ci.fa etteville.anus
Requisition No.:
Date:
1131/2013
P.0 NumbeF—
Expected Delivery Date:
Vendor*
11133
Vendor Name:
WILLIAMS TRACTOR
Mail
Yes:_ No: X
Address:
Fob Point:
Taxable
Yes:_ No: -XL-
Quotes Attached
es: No: x
City:
State:
Zip Code:
:
Ship T50—
ivi on Head Ap oval:
Requester:
BARBARA OLSEN
Requester's Employee #:
1940
Extension:
485
Iteml
Descri tion
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Pro'ect/Sub ro'ect #
Inventory#
Fixed Asset #
1
HUSTLER SUPER Z MOWERS AS SPECIFIED
2
EA
13,799.00
$27,598.00
9700.1920.5802.00
02083.2013
2
WITH SUN SHADE AND STRIPER UNIT, TO BE
$0.00
3 .
#5038, FIXED ASSET 705038 AND
$0.00
705038
4
#5039, FIXED ASSET 705039
$0.00
705039
5
HUSTLER SUPER Z MOWERS AS SPECIFIED
3
EA
12,999.00
$38,997.00
9700.1920.5802.00
02083.2013
6
#5040, FIXED ASSET 705040
$0.00
705040
7
5041, FIXED ASSET 705041
$0.00
705041
8
5042, FIXED ASSET 705042
$0.00
705042
9
$0.00
10
$0.00
Shipping/Handling
Lot
$0.00
Special Instructions:
Subtotal: $66,595.00
Total: $66,595.00
Approvals:
Mayor: Department Director: Purchasing Manager:
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
Revised 1/2/2008