The URL can be used to link to this page

Home My WebLink About27-13 RESOLUTIONRESOLUTION NO.27-13 A RESOLUTION AMENDING THE 2013 CITY BUDGET BY REAPPROPRIATING UP TO $48,086,200.00 IN BONDED OR ONGOING CAPITAL PROJECTS, OUTSTANDING OBLIGATIONS AND GRANT - FUNDED ITEMS PREVIOUSLY APPROPRIATED IN THE 2012 CITY BUDGET BUT NOT COMPLETED OR DELIVERED IN 2012 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby amends the 2013 city budget by re -appropriating up to $48,086,200.00 in bonded or ongoing capital projects, outstanding obligations and grant -funded items previously appropriated in the 2012 city budget but not completed or delivered by the end of 2012. A copy of these items is attached to this Resolution as Exhibit "A", and incorporated herein. PASSED and APPROVED this 5t' day of February, 2013. APPROVED: ATTEST: By: SONDRA E. SMITH, City Clerk/Treasurer 011111111111 TR e c �; FAYETTEVILLE:'= C .'Ql_ANSP y e .�\ e ��i To CIO City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 2/5/2013 City Council Meeting Date Agenda Items Only Kevin Springer Budget & Research Finance & Internal Services Submitted By Division Department Action A resolution to amend the 2013 Adopted Budget by reappropdating $48,086,200 in bonded or on -going capital projects and outstanding obligations and grant funded items. Cost of this request Account Number Project Number Budgeted Item �X Category / Project Budget Program Category / Project Name Funds Used to Date Remaining Balance Budget Adjustment Attached �X Departmen Director Date ;? Ci orney Date 4o A OL , QLJ,,- ►-7.z-un Finance and Internal Services Director Date jpa.,.9. Qk_. t3 ,,�.._, 4in d� 1(\61*t1-7.3-461 ,_ Chief of Staff 0 Date a3 1,3 Date Program / Project Category Name Fund Name Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: 01-22-, 3 An3:52 RCV» Received in City Clerk's Office t Received in 2 3 Mayors Office Revised January 15, 2009 2013 Appropriations (Detail) NON CATEGORY FUNDING SOURCE OBLIGATED OBLIGATED TOTAL _...a.__....--------- __..__......__._.____..__ ..._ .... __...._.._._._.._.. .._._......._......___._..._..__..._____...._...___.._.__...._._......__._._...__.. 1- BONDED 4520 - Sales Tax Construction Bond Street Improvements 06035 - Transportation Bond Street Improvements $ 2,274,534 $ 1,998,826 $ 4,273,360 5400 - Water & Sewer Street Improvements 06035 -Transportation Bond Street Improvements 28,775 94,352 123,127 Water & Sewer Improvements 08072 - Hwy 265 Water/Swr Relocate & 36" Wtr Lin 49,636 149,051 198,687 1- BONDED Total 2,352,945 2,242,229 4,595,174 2013 Appropriations (Detail) NON CATEGORY FUNDING SOURCE _._.._..... OBLIGATED OBLIGATED TOTAL - 2 - GRANTS 1010 - General Donations 03044 - Police Department Donations - 9,897 9,897 03045 - PD Law Enforcement State Forfeitures - 61,907 61,907 03046 - PD Law Enforcement Federal Forfeitures - 158,834 158,834 03047 - Fire Department Act 833/46/Misc Revenue - 134,287 134,287 03048 - Animal Services Miscellanous Donations - 27,421 27,421 03049 - Animal Low Cost Spay/Neuter Donations - 2,176 2,176 03051- Parks & Recreation Donations - 16,842 16,842 06029 - Donations - Fire - 2,852 2,852 09012 - District Court Automation - 361 361 09024 - Police IRS/Treasury Forfeitures - 332,228 332,228 09033 - AR ETS Dispatch Training Reimbursement - 1,342 1,342 Fire Improvements 12016 - Firewise Grant - 500 500 2180 - Community Development Block Grant Donations 12003 - CDBG GRANT FUNDING - 3,625 3,625 Grants XXXXX - CDBG GRANT FUNDING - 821,538 821,538 2240 - Energy Block Grant Tracking Items �� 09011- Energy Efficiency/Conservation Block Grt - 6,560 6,560 2 - GRANTS Total - 1,580,370 1,580,370 2013 Appropriations (Detail) NON CATEGORY FUNDING SOURCE OBLIGATED OBLIGATED TOTAL ---- _------- .___._ -- A._ 3 - OPERATIONAL 1010 - General ---------- _..... ___----_ _ - Community Development Improvements 10033 - Raze and Removals - 4,875 4,875 Grants 06024 - Historic Preservation Travel & Training - 2,491 2,491 Operational Items 09027 - Economic Development Services 74,750 38,375 113,125 XXXXX - Panic Button Notification System 19,917 - 19,917 XXXXX - Uniforms/Personal Equipment (Fire) 6,090 - 6,090 XXXXX - Uniforms/Personal Equipment (Police) 4,544 - 4,544 Tracking Items 11022 - Public Access Television Fees - 317 317 2250 - Parks Development Operational Items XXXXX - Utility Boxes on the Square (Parks) 901 - 901 5400 - Water & Sewer Operational Items XXXXX - Wetlands Mitigation (WWTP) 37,611 - 37,611 3 - OPERATIONAL Total 143,813 46,058 189,871 2013 Appropriations (Detail) CATEGORY FUNDING SOURCE 4 - PROJECTS 1010 - General Grants 08067 - Police STEP Grant 08070 - High Intensity Drug Trafficking Area 09022 - Police JAG - Local Solicitation 2009 Police Improvements 08071- Police IRS Reimbursements 08077 - Police -1TTF Reimbursement 08078 - Police - DEA Reimbursement 11026 - EPA Drug Lab Clean Up 2100 - Street Citywide Improvements 08076 - Radio Simulcast System (Citywide) Grants 11020 - FEMA Flood Damage (Project Worksheets) Transportation Improvements 12014 - Mountain Street Parking & Drainage 2130 - Parking Citywide Improvements 08076 - Radio Simulcast System (Citywide) Transportation Improvements 11028 - Entertainment District Parking Facility NON OBLIGATED OBLIGATED 2,612 109 99,124 18,413 48,809 34,557 17,202 10,134 1,605 20,078 66,998 7,500 545 20,000 TOTAL 99,124 18,413 48,809 34,557 17,202 10,134 1,605 22,690 66,998 7,500 654 20,000 2013 Appropriations (Detail) NON CATEGORY FUNDING SOURCE OBLIGATED OBLIGATED TOTAL 2250 - Parks Development Citywide Improvements 08076 - Radio Simulcast System (Citywide) 1,556 9,836 11,392 Parks & Recreation Improvements 02002 - Regional Park Development - 3,931,966 3,931,966 02013 - Neighborhood Park Development - 149,813 149,813 02014 - Other Park & Safety Improvements - 32,620 32,620 02015 - Gordon Long/Red Oak Improvements - 31,690 31,690 02043 - Lake Improvements - 5,588 5,588 02045 - Forestry, Safety, & ADA Compliance - 10,915 10,915 05001- Gulley Park Improvements - 19,826 19,826 08002 - Wilson Park Improvements - 48,559 48,559 Trail Improvements 03022 - Lake Fayetteville Trails 498 4,623 5,121 2300 - Impact Fee Citywide Improvements 08076 - Radio Simulcast System (Citywide) 16,742 449,292 466,034 Fire Improvements 07003 - Fire Impact Fee Improvements - 16,837 16,837 08046 - Fire Traffic Preemption Signals - 30,000 30,000 Police Improvements 07001- Police Impact Fee Improvements - 1,709 1,709 Wastewater Treatment Improvements 07004 - Wastewater Impact Fee Improvements - 513,548 513,548 Water & Sewer Improvements 07002 - Water Impact Fee Improvements - 1,944,239 1,944,239 2013 Appropriations (Detail) NON CATEGORY FUNDING SOURCE OBLIGATED OBLIGATED _TOTAL ..._... _---..r_ 2930 - Drug Law Enforcement __ ___�._._ __..,_._._ _.__.. _ ._._..__ . Grants 08070 - High Intensity Drug Trafficking Area - 67,946 67,946 Police Improvements 08047 - Police ASP Grant for DTF - 34,664 34,664 12015 - 4th DFT Highway Interdiction - 2,000 2,000 4270 - Replacement & Disaster Recovery Grants 11020 - FEMA Flood Damage (Project Worksheets) - 630,831 630,831 Other Capital Improvements 04030 - Flood Damage Repair - 2004 - 6,210 6,210 04038 - Replacement Copier Funds - 77,769 77,769 Vehicles & Equipment Improvements 05042 - Fleet - Vehicles/Equipment Under $10,000 - 9,885 9,885 4470 - Sales Tax Capital Improvements Bridge & Drainage Improvements 02097 - Stormwater Quality Mgmt/Nutrient Reduct 301,259 68,499 369,758 02108 - Other Drainage Improvements - 676,211 676,211 03005 - State Bridge Cost Sharing Program - 475,906 475,906 09025 - Niokaska Creek Stream Restoration Demo 10,000 14,212 24,212 10014 - Lake Wilson Spillway Repair - 35,180 35,180 Fire Improvements 02006 - Fire Facility Maintenance - 8,893 8,893 03019 - Fire Apparatus Purchases - 2,951 2,951 10015 - Fire Mobile Radios - 11,733 11,733 2013 Appropriations (Detail) CATEGORY FUNDING SOURCE __._....._.___....._.___ .... ---- ........._.._._...-_--._._._.--.---...__._._._.,_._.._......___.__._._..._.._..__..__......... ------ ._-_-._____-._._..._...-__------- .__.._.._.___._._. .___._...-_.....__.. Grants 11020 - FEMA Flood Damage (Project Worksheets) Information Technology Improvements 02055 - Geographic Information System (GIS) 02056 - Local Area Network (LAN) Upgrades 02057 - Microcomputer / Printer Replacements 02060 - Printer Replacements 02094 - Document Management 04027 - AS/400 Computer Upgrades 04047 - Accessfayetteville Technical Improvement 05055 - Software Upgrades - City Wide 08025 - Time and Attendance 09031- Storage Area Network (SAN) 10013 - IT Assessment and Project Management 12001- Data Center Upgrade 99021- Municipal Management System In -House Pavement Improvements 02052 - In -House Pavement Improvements In -House Sidewalk Improvements 02053 - Sidewalk Improvements NON OBLIGATED OBLIGATED 107,177 28,664 13,112 2,039 49,423 27,062 71,846 30,392 4,151 14,456 26,333 2,413 20,708 51,260 19,630 72,870 140,108 940,186 TOTAL 28,664 13,112 2,039 49,423 27,062 71,846 30,392 4,151 14,456 26,333 2,413 127,885 51,260 19,630 212,978 940,186 2013 Appropriations (Detail) NON CATEGORY FUNDING SOURCE OBLIGATED OBLIGATED TOTAL Other Capital Improvements 02046 - Building Improvements - 680,072 680,072 02061- P.E.G. Television Center - Equipment - 9,375 %375 04001- Telecommunication Systems Upgrades - 46,223 46,223 07010 - Budgeting & Planning Software System - 42,120 42,120 11004 - Parking Lot Rehab (City Employee Lot) - 60,000 60,000 12005 - On -Screen Graphics Generator Upgrade - 9,973 9,973 12008 - Studio Camera & Lighting Upgrades/Replac - 4,725 4,725 Parks & Recreation Improvements 02001- Lights of the Ozarks - 6,276 6,276 02014 - Other Park & Safety Improvements - 4,839 4,839 02045 - Forestry, Safety, & ADA Compliance - 88,083 88,083 08001- Tree Escrow - 153,036 153,036 Police Improvements 02047 - Police Building Improvements - 3,324 3,324 02062 - Police Specialized Equipment - 66,399 66,399 06002 - Police Technology Improvements - 80,048 80,048 06003 - Police Unmarked Vehicles - 28,772 28,772 08013 - Police Tandburg Video Arraignment System - 18,000 18,000 11005 - Police Bicycle Replacement - 10,000 10,000 11006 - Police Equipment Replacement - 7,650 7,650 11008 - Police Digital Media Management System - 50,000 50,000 2013 Appropriations (Detail) CATEGORY FUNDING SOURCE �___._.__ _a�___.____..e_.------- Street Improvements 02116 - Street ROW / Intersection / Cost Sharing 04017 - Township Widening - Gregg to N College 06005 - Duncan/California/Harmon Intersections 06008 - Rupple Road - Wedington to Mt. Comfort 06035 -Transportation Bond Street Improvements 10011- Old Wire Road -Mission to Crossover 11027 - AHTD Reimbursements Highway 16 East 12010 - Zion Road - Vantage to Crossover Trail Improvements 02016 - Trail Development Transportation Improvements 02063 - Traffic Signal Improvements 11021 - Drainage Maintenance 5400 - Water & Sewer Citywide Improvements 08076 - Radio Simulcast System (Citywide) 09028 - Fiber Optic Cable Grants 11020 - FEMA Flood Damage (Project Worksheets) Street Improvements 06035 -Transportation Bond Street Improvements NON OBLIGATED OBLIGATED 8,606,272 56,666 4,483 37,540 219,811 332,293 189,010 67,656 298,213 445,568 564,358 11,212 150,000 988,363 309,181 57,723 18,263 56,490 5,999 137,335 TOTAL 332,293 189,010 67,656 298,213 9,051,840 564,358 11,212 150,000 1,045,029 309,181 57,723 22,746 56,490 43,539 357,146 2013 Appropriations (Detail) NON CATEGORY FUNDING SOURCE _ ._..Wastewater OBLIGATED OBLIGATED TOTAL Treatment t Improvements 02032 - W.W.T.P. Building Improvements - 70,000 70,000 02068 - Upgrade/Replace Lift Stations - W.W.T.P. 67,003 43,799 110,802 02069 - Plant Pumps and Equipment - W.W.T.P. - 16,940 16,940 10008 - UV Disinfection System Replacement - 1,159,000 1,159,000 10027 - Phosphorus Standards Management - 19,856 19,856 Water & Sewer Improvements 01023 - Mount Sequoyah W&S System Upgrade - 107,450 107,450 02017 - Sanitary Sewer Rehabilitation 821,167 2,616,637 3,437,804 02067 - Water and Sewer Cost Sharing - 223,472 223,472 03018 - 36" Waterline Replacement & Protection - 53,731 53,731 04020 - Water Line Projects As Needed 12,500 428,172 440,672 04036 - Mount Sequoyah Pressure Plane Impvs - 90,686 90,686 04039 - Water Impact Fee Cost Sharing Projects - 45,594 45,594 08072 - Hwy 265 Water/Swr Relocate & 36" Wtr Lin 611,192 322,046 933,238 10005 - South Mtn Pump Station Repair & Replace - 102,986 102,986 10006 - Benson Mountain Pressure Plane Upgrade - 3251000 325,000 10007 - W/S Improvements Defined by Study 340,820 616,146 956,966 10010 - Sewer Replace - Elkins Outfall Line - 235,094 235,094 10020 - Broyles Road Gravity Lines & Force Main - 881379 88,379 11010 - Irrigation Reels - WWTP - 93,318 93,318 11011- W/S Relocations for Street Bond Projects - 251,415 251,415 11012 - Waterline - Huntsville (265 - Van Hoose) 81,117 818,440 899,557 11013 - Wetlands Bank Construction - 350,000 350,000 11014 - White River NPDES UAA and APCEC Action 48,919 68,074 116,993 12009 - Water System Rehabilitation/Replacement - 143,000 143,000 2013 Appropriations (Detail) NON CATEGORY FUNDING SOURCE OBLIGATED OBLIGATED TOTAL Water & Sewer Services Improvements 02064 - Water & Sewer Rate/Operations Study - 140,078 140,078 02065 - Water Meters - 21,038 21,038 02066 - Backflow Prevention Assemblies - 53,190 53,190 03038 - Business Office Improvements - 66,164 66,164 5500 - Solid Waste Citywide Improvements 08076 - Radio Simulcast System (Citywide) 3,210 24,658 27,868 09028 - Fiber Optic Cable - 106,788 106,788 Solid Waste Improvements 03016 - Recycling Improvements - 22,620 22,620 07012 - Materials Recovery Facility Improvements - 198,898 198,898 09013 -Transfer Station Improvements - 16,875 16,875 09019 - Recycling Containers ADEQ Grant Purchase - 2,043 2,043 10001- Solid Waste Compactors 20,801 210,067 230,868 10002 - Compost Site Slab Expansion - 95,069 95,069 10003 - Westside Recycling Drop Off Facility 28,937 269,070 298,007 10004 - Solid Waste Commercial Rate Study - 110,000 110,000 12004 - Recycling Drop Off Facl (North/Central) - 455,000 455,000 5550 - Airport Aviation Improvements 05046 - Airport Expansion Equipment (AIP#21 REV) - 40,018 40,018 090..21- Airport Hangar Fire - 28,660 28,660 12011- Executive Hangar Office Addition 6,030 348,212 354,242 Grants 11020 - FEMA Flood Damage (Project Worksheets) - 877 877 2013 Appropriations (Detail) NON CATEGORY FUNDING SOURCE __.- ___. OBLIGATED OBLIGATED TOTAL _.___ 9700 -Shop ____.____ �� ..___._ �� _, �.._ _ � ____. _ _._ _ �_ _�_.__ � ., Citywide Improvements 08076 - Radio Simulcast System (Citywide) 659 3,900 4,559 Other Capital Improvements 07032 - Transfers to Shop Fund (9700) - 80,832 80,832 12007 - Shop Improvements - 295,000 295,000 Vehicles & Equipment Improvements 02078 - Fleet - Light/Medium Utility Vehicles 133,140 110,870 244,010 02079 - Fleet - Heavy Utility Vehicles - 95,724 95,724 02080 - Fleet - Other Vehicles/Equipment - 24,940 24,940 02081- Fleet - Police/Passenger Vehicles - 298,587 298,587 02082 - Fleet - Solid Waste Vehicles/Equipment 1,016,452 1,523,595 2,540,047 02083 - Fleet - Tractor/Mower - 13,627 13,627 06012 - Fleet - Automatic Vehicle Wash System - 34,330 34,330 4 - PROJECTS Total 12,629,542 29,091,243 41,720,785 Grand Total $ 15,126,300 $ 32,959,900 $ 48,086,200 2013 Appropriations (Summary by Fund) NON FUNDING SOURCE OBLIGATED OBLIGATED TOTAL 1010 - General $ 105,301 $ 1,024,549 $ 1,129,850 2100 - Street 2,612 94,576 97,188 2130 - Parking 109 20,545 20,654 2180 - Community Development Block Grant - 825,163 825,163 2240 - Energy Block Grant - 6,560 6,560 2250 - Parks Development 2,955 4,245,436 4,248,391 2300 - Impact Fee 16,742 2,955,625 2,972,367 2930 - Drug Law Enforcement - 104,610 104,610 4270 - Replacement & Disaster Recovery - 724,695 724,695 4470 - Sales Tax Capital Improvements 91154,244 7,517,860 16,672,104 4520 - Sales Tax Construction Bond 2,274,534 1,998,826 4,273,360 5400 - Water & Sewer 2,360,574 9,031,195 11,391,769 5500 - Solid Waste 52,948 1,511,088 1,564,036 5550 - Airport 6,030 417,767 423,797 9700 - Shop _ 1,150,251 2,481,405 _ 3,631,656 Grand Total $ 15,126,300 $ 32,959,900 $ 48,086,200 jayLille TO: Mayor Jordan and City Council THRU: Don Marr, Chief of Staff Paul A. Becker, Director of Finance FROM: Kevin Springer, Budget Director DATE: January 22, 2013 SUBJECT: 2013 Budget Reappropriation Request CITY OF FAYETTEVILLE, ARKANSAS BUDGET & RESEARCH DIVISION 113 West Mountain • Fayetteville, AR 72701 P (479) 575-8347 PROPOSAL: A resolution to amend the 2013 Adopted Budget by reappropriating $48,086,200 in bonded or on- going capital projects and outstanding obligations and grant funded items. BACKGROUND / RECOMMENDATION: Budget appropriations for 2012 expired December.31, 2012. Equipment and supplies or services must have been received by December 31 in order to be charged to the 2012.Budget. Some departments have items or services that were budgeted in 2012 but were not delivered or complete by year-end. In these cases, unspent amounts for those projects and items need to be re appropriated, since they were not included in the 2013 Budget. In the case of capital improvement projects, unspent funds are added to any amounts appropriated in the 2013 Budget. Because of the need for project continuation, staff recommends approval of the attached reappropriation budget request at the February 5, 2013 City Council meeting. In addition, staff is recommending approval of any changes to this request that may arise due to finalizing the 2012 year end which would result in a decrease in the total authorized budget. City Council is requested to amend the 2013 Adopted Budget by re -authorizing up to $48,086,200 for purchase commitments and capital improvements as follows: Obligated Non -Obligated Total Bonded Capital Projects $ 2,352,945 $ 2,242,229 $ 4,595,174 Grant/Donations/Reimbursements - 1,580,370 1,580,370 Outstanding Operational Obligations 143,813 46,058 189,871 Capital Projects 12,629,542 29,091,243 41,720,785 $ 15,126,300 $ 32,959,900 $ 48,086,200 a Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain -Fayetteville, AR 72701 THE CITY OF FAYETTEVILLE, ARKANSAS A finalized listing of the capital project reappropriations will be submitted to City Council as an informational item during the First Quarter of 2013. Please find attached a schedule of capital projects by Improvement Type which were included in the 2012 Budget that were not fully expended during the 2012 fiscal year. The 2012 estimated unreserved fund balance/retained earnings for the respective funds reflected the cost of the requested reappropriation. These re -budgeted items, therefore, do not impact the estimated fund balance amounts which were forecasted in the 2013 Budget. The re -authorization of prior year's appropriated projects and items are normal budget operating procedures and are generally for one-time expenses. Approval of this request will allow the,2013 Budget to be increased to reflect the attached information. Several of the requested re - authorizations include revenue offset in the form of grant revenues. Total requested re -budgets for all funds are in the attached worksheet. These amounts will require City Council action. For your information, a summary by Funding Source and Improvement Type is included following this memo. The reappropriation amounts are broken out into two separate categories: • Obligated: These items have Contracts/Purchase Orders already issued on them during 2012 and the City will not receive the item and/or service until 2013. • Unobligated: These items did not have any Contracts/Purchase Orders issued on them as of 2012. BUDGET IMPACT: The estimated fund balance for the 2013 Budget was based on the assumption that these 2012 funds would be either spent in 2012 or be reappropriated. The funds do not increase the use of operating reserves and this request simply retains project funding for identified and scheduled capital improvements for the current fiscal year. If you have any questions concerning the attachment or the procedure, please feel free to contact either Paul A. Becker (575-8330) or Kevin Springer (575-8226). Thank you for your attention to this request. Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain -Fayetteville, AR 72701 RESOLUTION NO. A RESOLUTION AMENDING THE 2013 CITY BUDGET BY REAPPROPRIATING UP TO $48,086,200.00 IN BONDED OR ONGOING CAPITAL PROJECTS, OUTSTANDING OBLIGATIONS AND GRANT - FUNDED ITEMS PREVIOUSLY APPROPRIATED IN THE 2012 CITY BUDGET BUT NOT COMPLETED OR DELIVERED IN 2012 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby amends the 2013 city budget by re -appropriating up to $48,086,200.00 in bonded or ongoing capital projects, outstanding obligations and grant -funded items previously appropriated in the 2012 city budget but not completed or delivered by the end of 2012. A copy of these items is attached to this Resolution as Exhibit "A", and incorporated herein. PASSED and APPROVED this 5t' day of February, 2013. LIONELD JORDAN, Mayor ATTEST: SONDRA E. SMITH, City Clerk/Treasurer