HomeMy WebLinkAbout252-13 RESOLUTIONRESOLUTION NO.252-13
A RESOLUTION APPROVING THE PURCHASE OF A HAZARDOUS
MATERIALS DECONTAMINATION TENT FROM SAFEWARE THROUGH
A COOPERATIVE PURCHASING AGREEMENT, IN THE AMOUNT OF
$42,060.74, AND APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves
the purchase of a hazardous materials decontamination tent from Safeware through a cooperative
purchasing agreement, in the amount of $42,060.74.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit "A".
PASSED and APPROVED this 17' day of December, 2013
APPROVED:
9.0
ATTEST:
BLi,c-�
Y•
ON LD J A Mayor SONDRA E. SMITH, City Clerk/Treasurer
®01111111111.,0
KI TRH°
FAYETTEVILLE:-"
w�a •+
City of Fayetteville, Arkansas
Budget Adjustment Form
V12.0724
Budget Year Division: Fire Department
2013 Department: Fire Department
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION
Request Date I Adjustment Number
`IIIW,K11IIK1
Allocate Act 833 Funds to allow for additional funding for purchase of Hazmat Deconamination Tent. This will allow
for $17,104.83 to be available in 1010.3040.5218.01 Project #33047 Subprojectt and the remaining funds for the
decontamination tent purchase of $24,955.91 are from the 1010.3040.5218.01 general fund account Hazmat
Equipment.
4111111L�/
�e_?
Prepared By: Granville Wynn
(vision ead
ate
a
Wynn, Granville
l2
J
Reference:
Budget & Research Use Only
u get Director ate
�
/
Type: A B C D
E P
pPartment Direct
Dat
27•-W 13
General Ledger Date
Fina a Director Date
��-,?? / _
Da
Posted to General Ledger
Initial
_
Date
C ief S ff et
Checked / Verified
yor
ate
Initial
Date
TOTAL BUDGET ADJUSTMENT - -
Increase / (Decrease)
Project.Sub
Account Name
Account Number Expense Revenue
Number
Contingency/Savings Other
1010.3020.5911.00 (5,000) -
33047 . 1
lks'-nd- J�� ��,,�,� f-
1010.3040.5218.01 5,000
33047 ,aa1 a
C:\Users\gwynn\Desktop\Hazmat Decon Tent\Budget Adjustment Additional ACT 833 Funds for Decon Tent —Nov. 2013 1 of 1
David Dayringer
Submitted By
City of Fayetteville Item Review Form
2013-0200
Legistar File Number
12-17-13
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Action Required:
Fire
Department
A resolution approving the purchase of a hazardous materials decontamination tent from the vendor
Safeware through the US Communities Contract #4400001839 in the amount of $42,060.74
including use tax for the Fayetteville Fire Department.
Does this item have a cost? Yes
$42,060.74
Cost of this request
1010.3040.5218.01
Account Number
Project Number
Budgeted Item? YeS
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
$87,933.00
Category or Project Budget
$42,031.98
Funds Used to Date
$3,840.28
Remaining Balance
Budget Adjustment Attached? Yes
Hazmat Equipment/Act 833/46 Misc. Revenue
Program or Project Name
Fire Improvements
Program or Project Category
General
Fund Name
1 1-27-1 3 F,1 C:
k
V20130812
50 RCVD
EN nnERED
Funds for the purchase of the hazmat decontamination tent have been budgeted in
1010.3040.5218.01 Hazmat Equipment. $17,104.83 of these funds are from Fire Department Act
833/46/Misc. Revenue (The Act 833 project is funded by the State Fire Protection Services Program
—Act 833 of 1991 through a half of 1 % premium tax on fire insurance policies.)
and the remaining amount of $24,955.91 is from the 1010.3040.5218.01 general fund account
Hazmat Equipment
A, 2 T�
J,�t� , 7-,41.5
JAI-
>('- J 7 r?
•
LFayL Ie
ARKANSAS�
CITY COUNCIL AGENDA MEMO
To: Mayor Jordan and City Council
From: David Dayringer, Fire Chief/Kevin Murray Assistant Chief
Date: November 27, 2013
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
Subject: A resolution approving the purchase of a hazardous materials decontamination tent
from the vendor Safeware through the US Communities Contract #4400001839 in the amount of
$42,060.74 including use tax for the Fayetteville Fire Department.
PROPOSAL:
The procurement of this hazardous materials decontamination tent will enable The Fayetteville
Fire Department to possess outstanding hazardous materials equipment to aid in responding to
hazmat calls and provide for enhanced firefighter and public safety.
RECOMMENDATION:
Staff recommends a resolution for and approving the purchase of a hazardous materials
decontamination tent from the vendor Safeware through the US Communities Contract
#4400001839 in the amount of $42,060.74 including use tax for the Fayetteville Fire
Department.
BUDGET IMPACT:
Funds for the purchase of the hazmat decontamination tent have been budgeted in
1010.3040.5218.01 Hazmat Equipment. $17,104.83 of these funds are from Fire Department Act
833/46/Misc. Revenue (The Act 833 project is funded by the State Fire Protection Services
Program —Act 833 of 1991 through a half of 1% premium tax on fire insurance policies.)
and the remaining amount of $24,955.91 is from the 1010.3040.5218.01 general fund account
Hazmat Equipment.
RESOLUTION NO.
A RESOLUTION APPROVING THE PURCHASE OF A HAZARDOUS
MATERIALS DECONTAMINATION TENT FROM SAFEWARE THROUGH
A COOPERATIVE PURCHASING AGREEMENT, IN THE AMOUNT OF
$42,060.74, AND APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves
the purchase of a hazardous materials decontamination tent from Safeware through a cooperative
purchasing agreement, in the amount of $42,060.74.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit "A".
PASSED and APPROVED this 17t" day of December, 2013.
APPROVED:
ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
Safeware
5641 S. Laburnum Avenue
Richmond, VA 23231
USA
www.safewareinc.com
Bill To: Customer ID: 60046
Fayetteville Fire Department
303 W. Center
Fayetteville, AR 72703
479-718-7613
QUOTATION
Order Number
- --- 1317149 ----- - -
Order Date Page
- - ---
7/15/2013 15:51:21 1 of 3
- -- --...----- --�
Quote Expires On 12/6/2013
Ship To:
Fayetteville Fire Department
303 W. Center
Fayetteville, AR 72703
Requested By: Mr. Trent North
PO Number
Taker
Email
Quote: Zumro, Inc.-7/15/2013 15:51:43
Kim Haller
khallerpsafewareinc.com
Freight Terms
Phone
Fax
Freight Paid
Quantities
Item ID
Item DeseriDtion
Pricing
UOM
Unit Size
Unit
Price
Extended
Price
Ordered
Allocate
Remaining
UOM
Unit Size
v
C
1.00 0.00 1.00 EA ZUM 7900 EA 16,935.61 16,935.61
1.0 AIR -SHELTER MODEL 311 1.0
2.00 0.00 2.00 EA ZUM 7830 EA 92.54 185-07
1.0 Laundry Port & External Cover (24in dial 1.0
1.00
0.00
1.00 EA
ZUM 7923
EA
1,995.84
1,995.84
1.0
Curtain Set for 311-L3-E Shelter
1.0
for use with inflatable pool
6.00
0.00
6.00 EA
ZUM 7916
EA
79.83
479.00
1.0
PRIVACY CURTAIN FOR THREE -LANE
1.0
SHOWER
3.00
0.00
3.00 EA
ZUM 5715
EA
138.80
416.40
1.0
Hose Retainer System for Pre -Plumb Kit
1.0
1.00
0.00
1.00 EA
ZUM 5748
EA
382.84
382.84
1.0
PRE -PLUMB PACKAGE FOR MODEL
1.0
311-3-LANE
2.00 0.00 2.00 EA ZUM 5765 EA 489.89 979.78
1.0 Rapid -Roll Grid 16' x 36" for 311-L3 1.0
1.00 0.00 1.00 EA ZUM 7917 EA 1,668.34 1,668.34
1.0 Inflatable Pool option on Floor 1.0
for Model3l l
4.00 0.00 4.00 EA ZUM 5746 EA 136.99 547.95
1.0 QUICK CONNECT HAND SHOWER 1.0
(YELLOW HOSE)
2.00 0.00 2.00 EA ZUM 9920 EA 459.05 918.09
1.0 Sump Pump Kit (110 Volt) with case 1.0
5641 S. Laburnum Avenue
Richmond, VA 23231
USA
www.safewareinc.com
QUOTATION
Order Number
1317149
Order Date
Page
7/15/2013 15_5121
2 of 3
Quote Expires On 12/6/2013
Quantities
Pricing
Item ID
Item Description
UOM
Unit
Price
Extended
Price
UOM
Ordered
Allocate
Remaiaur�
Unit .Size
C
Unit Size
1.00
0.00
1.00 EA
ZUM 9932
EA
49.90
49.90
1.0
Hose 15ft with Quick Connects
1.0
1.00
0.00
1.00 EA
ZUM 9933
EA
63.50
63.50
1.0
HOSE 30FT WITH QUICK CONNECTS
1.0
1.00
0.00
1.00 EA
ZUM 9909
EA
79.83
79.83
1.0
Stake Package
1.0
3.00
0.00
3.00 EA
ZUM 5747
EA
136.99
410.96
1.0
QUICK CONNECT HAND SHOWER (BLUE
1.0
HOSE)
1.00
0.00
1.00 EA
ZUM 9942
EA
3,555.32
3,555.32
1.0
Portable Diesel Water Heater
1.0
148K BTU 6GPM Cage mounted with wheels
1.00
0.00
1.00 EA
ZUM 9940
EA
440.90
440.90
1.0
Adjustable Soap Injector with case
1.0
1.00
0.00
1.00 EA
ZUM 9926
EA
775.66
775.66
1.0
Grey Water Bladder (500 GI)
1.0
1.00
0.00
1.00 EA
ZUM 5762
EA
500.77
500.77
1.0
Anchor Bladder Set-2 F 120 GL
10
1.00
0.00
1.00 EA
ZUM 5231
EA
2,933.28
2,933.28
1.0
LED Lighting System Basic
1.0
1.00
0.00
1.00 EA
ZUM 5766
EA
4,233.90
4,233.90
1.0
Non -Ambulatory Roller System
1.0
on Storage Cart - 15'
2.00
0.00
2.00 EA
ZUM NPN08
EA
385.60
771.20
1.0
Built -In Surround Shower Hoop
1.0
1.00 0.00 1.00 EA US COM
1.0 US Communities Contract Information
Contract number: 4400001839
Standard freight charges for shipments within the
continental US are paid. Any Hazardous material
charges or expedited freight will be billed.
*Agency must be registered with US
Communities at www.uscommunities.org
EA
0.00
0.00
1.0
5641 S. Laburnum Avenue
Richmond, VA 23231
USA
www.safewareinc.com
QUOTATION
Order Number
1317149
_
E_Order Date
7/15/2013 15_51:21
____—_---
_Page
3 of 3
Quote Expires On 12/6/2013
Quantities
Pricing
Item ID
Item Description
UOM
Unit
Price
Extended
Price
UOM
Ordered
Allocate
Renurinurg
Unii Size
C
Unit Size
Total Lines: 22
SUB -TOTAL: 38,324.14
TAX. 0.00
AMOUNT DUE: 38,324.14
Actual freight added per freight terins
Requisition o.:
Date:
City Of Fayetteville - Purchase Order (PO) Request
11/27/2013
(Not a Purchase Order)
P.0 Number:
Expected Delivery Date:
All purchases under $2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions)
January, 2014
All PO Request shall be scanned to the Purchasing e-mail: Purchasing@ci.fayetteville.ar.us
Vendor #:
Vendor Name:
Mail
W-9 Request Sent to Vendor
Safeware
Yes:_ No:_x
Address:
Fob Point:
Taxable
Quotes Attached
5641 S. Laburnum Avenue
Yes: x Use Tax No:
Yes:_x_ No:
City:
State:
Zip Code:
Ship to code:
1
Divison Head Approval:
Richmond
Virginia
2
Kevin Murray
Requester:
Requester's Employee #:
Extension:
Granville Wynn
3806
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
Hazmat Decontamination
1
$38,324.14
1010.3040.5218.01
Tent
2
3
4
5
6
7
8
9
10
Shipping/Handling
Lot
Special Instructions:
Subiect to Use Tax of 9.75% shown in tax area ($3,736.60): Purchase to be made throuqh US Communities Contract # Subtotal: $38,324.14
4400001839--Hence no quotes listed besides actual vendor being utilized for purchase.
_ Tax: $3,736.60
Total: $42,060.74
Approvals:
Mayor: Department Director: Purchasing Manager:
f �&Oeru,1(47
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
Revised 1/z/zuu8