HomeMy WebLinkAbout245-13 RESOLUTIONRESOLUTION NO.245-13
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) MACK
LE613 TRUCK WITH WAYNE TITAN BODY IN THE AMOUNT OF
$245,060.00, PURSUANT TO BID #13-20, FROM SHIPLEY MOTOR
COMPANY OF LOWELL FOR USE BY THE SOLID WASTE DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the purchase of one (1) Mack LE613 truck with Wayne Titan body in the amount of
$245,060.00, pursuant to Bid #13-20, from Shipley Motor Company of Lowell for use by the
Solid Waste Division.
PASSED and APPROVED this 3rd day of December 2013.
APPROVED:
ATTEST:
By: �,4
SONDRA E. SMITH, City Clerk/Treax�t►ar,�p
City of Fayetteville Item Review Form
2013-0178
Legistar File Number
12/03/2013
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Jesse Beeks / Barbara Olsen Transportation Services
Submitted By Department
Action Required:
A resolution approving the purchase of one Mack LE613 truck with Wayne Titan front load body in
the amount of $245,060 per Bid #13-20 from Shipley Motor Co of Lowell AR for use by Solid Waste
division.
Does this item have a cost? YeS
$245,060.00
Cost of this request
9700.1920.5802.00
Account Number
$833,397.00
Category or Project Budget
$490,120.00
Funds Used to Date
Solid Waste Vehicles / Equipment
Program or Project Name
Vehicles and Equipment
Program or Project Category
02082 / 2013 $98,217.00 Shop Fund
Project Number Remaining Balance Fund Name
Budgeted Item? YeS Budget Adjustment Attached? I�,J
V20130812
Previous Ordinance or Resolution #
Original Contract Number:
Corn
40-S 8 Z-611
It'IIf-l3
///,/ 0_3
ENTERED
�l g i`
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
CITY COUNCIL AGENDA MEMO
To: Mayor/City Council
Thru: Terry Gulley, Director of TransportationKP*
From: Jesse Beeks, Fleet Operations Superintendent
Date: November 13, 2013
Subject: Purchase of one Front Load refuse truck for Solid Waste
PROPOSAL: That City Council approve the purchase of one Mack Front Load refuse truck with Wayne body
from Shipley Motors in the amount of $245,060 for use by Solid Waste Division.
RECOMMENDATION: Unit #484 is a 2006 Autocar front load refuse truck that needs to be replaced and is
due for replacement in September 2014. It will be moved to the "spare" line in Dec. 2013. Even though the
price has already increased by $2,000 both Mack and the body company have agreed to hold the 2013 price and
allow Fleet to piggyback Bid 13-20 if we order the truck as soon as possible. Bid 13-20 was opened on March
26, 2013; a bid tab sheet is attached. Fleet purchased two trucks off this bid; the trucks arrived last week.
Re -budgeted funds are available to cover the purchase in 2013, even though the truck was budgeted for
replacement in 2014, so no budget adjustment is needed. The new truck should arrive in August or September
2014.
Fleet recommends purchasing one Mack with Wayne Titan body by piggy -backing Bid 13-20 from Shipley
Motors of Lowell, AR in the amount of $245,060.
This purchase was approved by the Equipment Committee at the meeting on Nov 8th, 2013.
BUDGET IMPACT: Solid Waste has budgeted operating charges for a new truck in 2014. Sufficient
replacement funds will have been collected by the time the new truck arrives.
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) MACK
LE613 TRUCK WITH WAYNE TITAN BODY IN THE AMOUNT OF
$245,060.00, PURSUANT TO BID #13-20, FROM SHIPLEY MOTOR
COMPANY OF LOWELL FOR USE BY THE SOLID WASTE DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the purchase of one (1) Mack LE613 truck with Wayne Titan body in the amount of
$245,060.00, pursuant to Bid #13-20, from Shipley Motor Company of Lowell for use by the
Solid Waste Division.
PASSED and APPROVED this 3rd day of December 2013.
APPROVED:
ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
Ta* vy4*e �e;iIe
A R KA N SAS
Bid 13-20, Front Load Solid Waste Collection Trucks
BID:13.20
03/26/13
2:00 PM
CITY OF FAYETTEVILLE
..r.�: ,"°''�'t!—n. q .i .,7.
BIDDER c Ite1 ,EDESEF1PTIf, a.: M1li . 7 *D 3 N �i �r t y{ 1
-*k= _.......,_.. ....,,,.. ... ,......., ., ..,.,:. .,.,.:.. ..�.........��T.ix%..:....,._.:�Mii, a..:,........ ......... ....4`�i.,.:V�=���4,.,.lin';:,.,�_�'.lZ.a�...�x.t>l4"1��.�,�'...n�3h'ii ��:.,,,..9.!�+:.,�,i�.ti. PIIS�i��ff5�`^�" c"t#'l���a.,
1 Downing Sales & Service, Inc. - Option 1 1 Diesel Powered Chassis Peterbilt 320 2 $ 138,626.00 $ 277,262.00
2 Front Load SBolidd Waste Truck PakMor Limited FPE840C Front Load 2 $ 121,515.00 $ 243,030.00
2 Downing Sales & Service, Inc. - Option 2 1 Diesel Powered Chassis Peterbilt 320 2 $ 138,626.00 $ 277.252.00
2 Front Load Solid Waste Truck Bridgeport Manufacturing Frontier42 Cubic 2 $ 123,414.00 $ 246,828.00
Body Yard Front Loader
3 Peterbilt of Fort Smith 1 Diesel Powered Chassis Peterbilt 320 2 $ 138,626.00 $ 277,252.00
Front Load Solid Waste Truck
2 Body Wayne Titan Eco Force 2 $ 111,060.00 $ y 222,120.00
4 Shipley Motor Equipment Company -Option 1 1 Diesel Powered Chassis Mack LEU613 2 $ 134,000.00 $ 268,000.00
Front Load Solid Waste Truck
2 Body Labrie Wittke 2 $ 126,845.00 $ 253,690.00
5 Shipley Motor Equipment Company -Option 2 1 Diesel Powered Chassis Mack LE613 2 $ 134,000.00 $ 268,000.00
2 Front Load Solid Waste Truck Wayne Titan Eco Force 2 $ 111,060.00 $ 222,120.00
Body
�:...: �% p .
6 Shipley Motor Equipment Company -Option 3 1 Diesel Powered Chassis Mack LE613 2 $ 134,000.00 $ 268,000.00
Front Load Solid Waste Truck
2 Body MaNeilus Atlantic 2 $ 110,382.00 $ 220,764.00
*NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
CERTIFIED:
City Of Fayetteville - Purchase Order (PO) Request
equisition o..
a e:
11/13/2013
(Not a Purchase Order)
All purchases under $2500 shall be used on a P-Card unless medical or 1099 service related. (Cal! x256 with questions)
P.0 Number:
Expected e ivery Date:
All PO Request shall be scanned to the Purchasing e-mail. Purchasing@ci.fayetteville.ar.us
Vendor #:
Vendor Name:
Mail
1785
SHIPLEY MOTOR CO
Yes:_ No: X
Address:
Fob Point:
Taxable lQuotes Attached
City:
Yes:_ No: X Yes: No: x
— —
State:
Zip Code: Ship to code:
50
Divisq>a e A�
Requester:
Requester's Employee #:
Extension:
BARBARA OLSEN
1940
485
Iteml
Description
Quantitv
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Pro'ect/Sub ro'ect #
Inventorv#
Fixed Asset #
1
2013 MACK LE613 TRUCK WITH WAYNE
1
EA
245,060.00
$245,060.00
9700.1920.5802.00
02082.2013
704025
2
TITAL FRONT LOAD BODY PER SPECS
$0.00
3
BID #13-20, TO BE UNIT #4025, FIXED
$0.00
4
ASSET #704025
$0.00
5
$0.00
6
$0.00
7
$0.00
8
$0.00
9
$0.00
10
$0.00
Shipping/Handling
Lot
$0.00
Special Instructions:
Subtotal: $245,060.00
Total: $246,060.00
Approvals:
Mayor: Department Director: Purchasing Manager:
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
Revised 1/2/2008
RESOLUTION NO.246-13
A RESOLUTION AUTHORIZING APPLICATION FOR A 90/10 MATCHING
ASSISTANCE TO FIREFIGHTERS GRANT THROUGH FEMA IN THE
ESTIMATED AMOUNT OF $427,500.00 FOR THE PURCHASE OF A FRONT
LINE FIRE PUMPER APPARATUS FOR THE FIRE DEPARTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
application for a 90/10 matching Assistance to Firefighters Grant through FEMA in the
estimated amount of $427,500.00 for the purchase of a front line fire pumper apparatus for the
Fire Department.
PASSED and APPROVED this 3`d day of December 2013
:":• "11
ATTEST:
By: A4. f
SONDRA E. SMITH, City Clerk/Treasurer
`e�tU i r t ►�t9�r
e�'0�C' • °G\T Y ox
FAYETTEVILLE-
L ° -a
°Ilse H2101
David Dayringer
Submitted By
City of Fayetteville Item Review Form
2013-0182
Legistar File Number
12-3-2013
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Action Required:
Fire
Department
Request approval to apply for the 2013 Assistance to Firefighters Grant in the amount of $475,000.
The actual amount of the grant would be $427,500 (90%) with a city match of $47,500(10%). The
matching contribution would be available from Fire Department Act 833 Revenue for the purchase of
a Front Line Fire Pumper Apparatus.
Does this item have a cost? NO
Cost of this request
Account Number
Project Number
Budgeted Item? Yes
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Category or Project Budget
Funds Used to Date
$0.00
Remaining Balance
Budget Adjustment Attached? NO
Program or Project Name
Program or Project Category
Fund Name
V20130812
ja L CIVY111C
ARKANSAS�
CITY COUNCIL AGENDA MEMO
To: Mayor Jordan and City Council
From: David Dayringer, Fire Chief
Date: November 14, 2013
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
Subject: Approval to apply for and use matching funds for federal grant.
PROPOSAL!
The City of Fayetteville Fire Department has identified an opportunity to apply for an Assistance
to Firefighters Grant (AFG) through the Federal Emergency Management Agency (FEMA) in
order to purchase a Front Line Fire Pumper Apparatus. The cost of a Fire Pumper is approximately
$475,000. The amount of the grant will be $427,500 (90%) with a City match of $47,500 (10%).
RECOMMENDATION:
Staff recommends approval of the matching funds for a 2013 Assistance to Firefighters Grant in
the amount of $475,000. The actual amount of the grant would be $427,500 (90%) with a City
match of $47,500 (10%). Funding would be for the purchase of a Front Line Fire Pumper
Apparatus.
BUDGET IMPACT:
Funds for the City's 10% match contribution are available from Fire Department Act 833 Revenue.
RESOLUTION NO.
A RESOLUTION AUTHORIZING APPLICATION FOR A 90/10 MATCHING
ASSISTANCE TO FIREFIGHTERS GRANT THROUGH FEMA IN THE
ESTIMATED AMOUNT OF $427,500.00 FOR THE PURCHASE OF A FRONT
LINE FIRE PUMPER APPARATUS FOR THE FIRE DEPARTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
application for a 90/10 matching Assistance to Firefighters Grant through FEMA in the
estimated amount of $427,500.00 for the purchase of a front line fire pumper apparatus for the
Fire Department.
PASSED and APPROVED this 3rd day of December 2013.
APPROVED:
ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
David Davrin`aer
Submitted By
City of Fayetteville Item Review Form
2013-0182
Legistar File Number
12-3-2013
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Action Required:
Request approval to apply for the 2013 Assistance to Fire
The actual amount of the grant wo Id be $380,000 (80%)
matching contribution would be available from Fire Depar
a Front Line Fire Pumper Apparatus.
Does this item have a cost? NO
Cost of this request
Account Number
Project Number
Budgeted Item? Yes
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Budget
Fire
Department
>Ps Grant in the amount of $475,000.
i city match of $95,000 (20%). The
Act 833 Revenue for the purchase of
unds used to Date
$0.00
Remaining Balance
dget Adjustment Attached? FNO
Program or Project Name
Program or Project Category
Fund Name
6vllle
ARKANSAS®
CITY OUNCIL AGENDA MEMO
To: or Jordan and City Council
From: Dav4ayringer, Fire Chief ! , G
Date: Novembe 4, 2013
Subject: Approval to ply for and use matching funds for federal
PROPOSAL:
The City of Fayetteville Fi\qu�
par
to Firefighters Grant (AF
order to purchase a Front Line Fire
$475,000. The amount of the grant
THE CITY OF FAYETTEVILL , ARKANSAS
DEPARTMENT 0ORRESPONDENCE
-nt has identified an opp rtunity to apply for an Assistance
the Federal Emergengy Management Agency (FEMA) in
raper Apparatus. Th ost of a Fire Pumper is approximately
11 be $380,000 (80/o) with a City match of $95,000 (20%).
RECOMMENDATION:
Staff recommends approval of the matching
the amount of $475,000. The actual amount
match of $95,000 (20%). Funding would be
Apparatus.
BUDGET IMPACT:
Funds for the City's 20% match
bk a 2013 Assistance to Firefighters Grant in
grant would be $380,000 (80%) with a City
purchase of a Front Line Fire Pumper
are available from Fire Department Act 833 Revenue.
RESOLUTION NO.
RESOLUTION AUTHORIZING APPLICATION FOR A 80/20
TCHING ASSISTANCE TO FIREFIGHTERS GRANT THROU H FEMA
IN E ESTIMATED AMOUNT OF $380,000.00 FOR THE PUR ASE OF A
FRON LINE FIRE PUMPER APPARATUS FOR THE FIRE D ARTMENT
BE IT R %AKANSAS:
LVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ,/
Section 1: That th City Council of the City of
application for an 80/20 atching Assistance to Fir
estimated amount of $380,00 00 for the purchase of a
Fire Department.
PASSED and APPROVED thi Id day of/ecei
APPROVED:
By:
LIONELD JORDAN, Mayor
TTEST:
By: �
SO
Mile, Arkansas hereby authorizes
;rs Grant through FEMA in the
line fire pumper apparatus for the
2013.
E. SMITH, City Clerk/Treasurer