HomeMy WebLinkAbout244-13 RESOLUTIONRESOLUTION NO.244-13
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) TOYOTA
TACOMA PICKUP TRUCKS IN THE TOTAL AMOUNT OF $55,910.00,
PURSUANT TO A STATE PROCUREMENT CONTRACT, FROM LANDERS
TOYOTA OF LITTLE ROCK FOR USE BY THE TRANSPORTATION AND
WATER & SEWER DIVISION, AND APPROVING A BUDGET
ADJUSTMENT IN THE AMOUNT OF $28,500.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section l: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the purchase of two (2) Toyota Tacoma pickup trucks in the total amount of $55,910.00,
pursuant to a state procurement contract, from Landers Toyota of Little Rock for use by the
Transportation and Water & Sewer Divisions.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A", in the amount of $28,500.00.
PASSED and APPROVED this 3`d day of December 2013.
APPROVED:
ATTEST:
SONDRA E. SMITH, City
City of Fayetteville Item Review Form
2013-0177
Legistar File Number
12/03/2013
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Jesse Beeks / Barbara Olsen Transportation Services
Submitted By Department
Action Required:
A resolution approving the purchase of two Toyota Tacoma pickup trucks in the amount of $27,955
each for a total of $55,910 off the state vehicle purchase contract from Lander's Toyota of Little
Rock, AR for use by the Transportation and Water & Sewer divisions.
Does this item have a cost? I Yes
$55,910.00
Cost of this request
9700.1920.5802.00
Account Number
$750,500.00
Category or Project Budget
$596,771.00
Funds Used to Date
Program or Project Name
Vehicles and Equipment
Program or Project Category
02078 / 2013 $97,819.00 Shop Fund
Project Number Remaining Balance Fund Name
Budgeted Item? YeS Budget Adjustment Attached? IYes
V20130812
Previous Ordinance or Resolution #
Original Contract Number:
Comment
01
11 -1. *8 �- 2013
fP-I�-i3
EN ERE
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year I Division: Fleet Operations
V12.0724
Request Date I Adjustment Number
2013 I Department: Transportation Services
12/3/2013
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION
Funds are needed in 02078.2013 for the purchase of one pickup truck as a replacement for 1110 (TRAN_F001).
This was budgeted for replacement in 2015; as it will be replaced now, funds are needed from fund balance. (1110
is being moved to Parking to replace 1218 Smart Car.)
/I- /3-1-
Division H Date
"5
B get c or Date
DepartmV Director Date
4A (2�' , It-u(3
Fina a Director Date
Im /3
h _Staff Date
avor 15ate
Prepared By: Barbara Olsen
balsen
Reference:
Budget & Research Use Only
Type: A B C D E P
General Ledger Date
Posted to General Ledger
Checked / Verified
Initial Date
Initial Date
TOTAL BUDGET ADJUSTMENT 28,500 28,500
Increase / (Decrease) Project.Sub
Account Name Account Number Expense Revenue Number
Vehicles and equipment 9700.1920.5802.00 D 28,500 - 02078 2013
Use of fund balance 9700.0970.4999.99 Pd - 28,500
EXHIBIT
a /A
i9
KABudget\Budget Adjustments\2013 Adjustments\10-24-13 use fund bal 2169 1 of 1
THE CITY of FAYETTE ILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
CITY COUNCIL AGENDA MEMO
To: Mayor/City Council N
Thru: Terry Gulley, Director of Transportation"�a/�'
From: Jesse Beeks, Fleet Operations Superintendent
Date: November 13, 2013
Subject: Purchase of two Toyota Tacoma Pickups for Transportation and Water & Sewer
PROPOSAL: That City Council approve the purchase of two Toyota Tacoma pickups for use by
Transportation and Water & Sewer in the amount of $27,955 each for a total of $55,910 off the State Vehicle
purchase contract from Lander's Toyota of Little Rock, and approve a budget adjustment to move funds to the
Fleet expense account.
RECOMMENDATION: Unit #1110 is a 2003 Honda Element all wheel drive vehicle used by the Assistant
Transportation Manager. He needs to have a suitable vehicle available to respond to locations around the City
in any weather during any emergency. Transportation has requested that #1110 be replaced with a 4x4 pickup.
Unit #2084 is a 2005 Chevy Silverado 4x4 Water & Sewer pickup that was due for replacement in 2013, but
was pushed back to 2014. Recently it was totaled in an accident, so it needs to be replaced now. It needs to be
replaced with a 4x4 pickup.
Toyota Tacoma pickups are available off the State Vehicle purchase contract from Lander's Toyota of Little
Rock, AR for $27,955 each. Fleet recommends the purchase of two Tacoma's from Lander's Toyota for a total
of $55,910.
This purchase was approved by the Equipment Committee at the meeting on Nov 81h, 2013.
BUDGET IMPACT: A Budget Adjustment is needed as Fleet had budgeted to replace #1110 in 2015, so the
funds need to be moved to the 2013 project. No Budget adjustment is needed for the Water & Sewer truck as it
was budgeted to replace in 2013. Both units are budgeted for on the operating side.
In both instances, sufficient replacement funds have been collected for the replacements.
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) TOYOTA
TACOMA PICKUP TRUCKS IN THE TOTAL AMOUNT OF $55,910.00,
PURSUANT TO A STATE PROCUREMENT CONTRACT, FROM LANDERS
TOYOTA OF LITTLE ROCK FOR USE BY THE TRANSPORTATION AND
WATER & SEWER DIVISION, AND APPROVING A BUDGET
ADJUSTMENT IN THE AMOUNT OF $28,500.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the purchase of two (2) Toyota Tacoma pickup trucks in the total amount of $55,910.00,
pursuant to a state procurement contract, from Landers Toyota of Little Rock for use by the
Transportation and Water & Sewer Divisions.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A", in the amount of $28,500.00.
PASSED and APPROVED this 3ra day of December 2013.
APPROVED:
LIN
ATTEST:
IC
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail. Purchasing@ci.fayetteville.ar.us
equisi ion o..
a e:
11/13/2013
P.0 Number:
Lxpected Delivery a e:
Vendor #:
18148
Vendor Name:
LANDERS TOYOTA
Mail
Yes:_ No: X
Address:
Fob Point:
Taxable
Yes:_ No: X
Quotes Attached
Yes: No: x
City:
State:
Zip Code:
Ship to code:
50
Divison Head App�
—
Requester:
BARBARA OLSEN
Requester's Employee #:
1940
Extension:
485
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Pro'ect/Sub ro'ect #
Inventorv#
Fixed Asset #
1
2014 TOYOTA TACOMA 4X4 PICKUKP TRUCK
2
EA
27,955.00
$55,910.00
9700.1920.5802.00
02078.2013
702169
2
PER STATE VEHICLE PURCHASE CONTRACT
$0.00
702170
3
TO BE UNIT 2169, FIXED ASSET #702169 AND
$0.00
4
UNIT #2170, FIXED ASSET 702170
$0.00
5
$0.00
6
$0.00
7
$0.00
8
$0.00
9
$0.00
10
$0.00
Shipping/Handling
Lot
$0.00
Special Instructions:
Subtotal: $55,910.00
Total: $55,910.00
Approvals:
Mayor: Department Director: Purchasing Manager:
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
Revised 1/2/2008