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Home My WebLink About242-13 RESOLUTIONRESOLUTION NO.242-13 A RESOLUTION APPROVING AMENDMENT NO. 1 TO THE CONTRACT WITH GRUBBS, HOSKYN, BARTON & WYATT, INC. FOR THE ADDITIONAL AMOUNT OF $8,000.00 FOR ADDITIONAL GEOTECHNICAL EVALUATIONS OF TRACT 14 OF THE FAYETTEVILLE INDUSTRIAL PARK, APPROVING A PROJECT CONTINGENCY OF $2,000.00 AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 1 to the contract with Grubbs, Hoskyn, Barton & Wyatt, Inc. for the additional amount of $8,000.00 for additional geotechnical evaluations of Tract 14 of the Fayetteville Industrial Park, and further approves a project contingency of $2,000.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 3rd day of December 2013. APPROVED: ATTEST: By: SONDRA E. SMITH, City Clerk4T%t ovgr r 'fJ ti�-}: _ FAYETTEVh.i'. ; � r►►ii?fiisiti,�e�ok City of Fayetteville, Arkansas Budget Adjustment Form Budget Year Division: Utilities Director Request Date 2013 1 Department: Utilities Director 12/3/2013 V13.1030 Legistar Adjustment Number BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION Approval of a budget adjustment for $10,000 for Amendment No. 1 to the engineering contract with Grubbs, Hoskyn, Barton & Wyatt, Inc., Consulting Engineers, for an additional $8,000, making the entire contract not to exceed $27,600, for additional Geotechnical evaluations of tract 14 in the Industrial Park, approve a budget adjustment, and approve a $2,000 contingency. Consultant selection was completed from Request for Qualification 13-01. CITY\kspringer 11/15/2013 11:26 AM Prepared By Division Head _ Kevin Springer w4evinSpringer, a�CllyofFayetteville, Arkansas,cu= Budget Director, email-kspringertsafayettevllle-ar.gov, c=US Budget Director Legistar# / Date: 2013-0175 / 12/3/2013 Legistar Title GRUBBS GEOTECH (PARK Budget & Information Management Use Only Type: A B C D E P General Ledger Date Posted to General Ledger Initial Date Checked / Verified _ _ Initial Date TOTAL BUDGET ADJUSTMENT - - Increase / (Decrease) Project.Sub Account Name Account Number Expense Revenue _ Number Engineering services 1010.6600.5314.02 10,000 - Use of fund balance 1010.0001.4999.99 tE (10,000) H:\Budget\Budget Adjustments\2013_Budget\LEGISTAR\2013_1203\BA_2013-0175_GRUBBS_GEOTECH_IPARK_20131203.xlsb 1 of 1 David Jurgens Submitted By City of Fayetteville Item Review Form 2013-0- . 0 l 15- Legistar File Number 12/3/13 City Council Meeting Date - Agenda Item Only NIA for Non -Agenda Item Action Required: Utilities Department A resolution approving Amendment No. 1 to the engineering contract with Grubbs, Hoskyn, Barton & Wyatt, Inc., Consulting Engineers, for an additional $8,000, making the entire contract not to exceed $27,600, for additional Geotechnical evaluations of tract 14 in the Industrial Park, approve a budget adjustment, and approve a $2,000 contingency. Consultant selection was completed from Request for Qualification 13-01. Does this item have a cost? j�gS $10,000.00 $29,600.00 Engineering Services Cost of this request 1010-6600-5314.02 Account Number N/A Category or Project Budget $19,600.00 Funds Used to Date $0.00 Program or Project Name General Program or Project Category General Project Number Remaining Balance Fund Name Budgeted item? No Budget Adjustment Attached? YeS V20130812 Previous Ordinance or Resolution # Original Contract Number: Comment #45-- (.?-- It_ Ig--4ai'3 IS 6rVV___1 I*i CITY COUNCIL AGENDA MEMO ❑ e MEETING DATE OF DECEMBER 3,2013 L �THE CITY OF FAYETTEVILLE, ARKANSAS ARKANSAS To: Fayetteville City Council Thru: Mayor Lioneld Jordan Don Marr, Chief of Staff From: David Jurgens, Utilities Director Date: November 15, 2013 Subject: Amendment No. 1 to Grubbs Hoskyn eotechnical Engineering Contract for Industrial Park RECOMMENDATION City Administration recommends approving Amendment No. 1 to the engineering contract with Grubbs, Hoskyn, Barton & Wyatt, Inc., Consulting Engineers, for an additional $8,000, making the entire contract not to exceed $27,600, for additional Geotechnical evaluations of tract 14 in the Industrial Park, approve a budget adjustment, and approve a $2,000 contingency. Consultant selection was completed from Request for Qualifications 13-01. BACKGROUND The City of Fayetteville owns several lots in the Industrial Park, and is marketing them for economic development opportunities. A recent geotechnical evaluation of lot 10 on Morningside Drive identified challenging soil conditions that would significantly increase the cost of the proposed Pacific Vet Group development on that lot. As a result, we executed a $19,600 contract with Grubbs, Hoskyn, Barton & Wyatt, Inc. to evaluate the other City owned lots that seem viable for PVG or other similar development. In that contract, they only performed borings at areas that were easy to access; more expensive or invasive borings would not be completed unless the initial evaluation proved a lot to be suitable for development. The contract also allows for Grubbs Hoskyn, if directed in writing by the City, to conduct a phase I environmental site assessment for one of the four lots. The attached aerial shows the specific lots involved, which are owned by either the Water/Sewer or general funds. The results of the initial phase of geotechnical evaluation indicated that tract 14, east of and adjacent to the Water/ Sewer Operations Center, has potential for the PVG development. Using the results, PVG's engineers developed a potential preliminary master plan for the tract (attached). Their plan shows development through much of the tract, including a more wooded area in the northeast corner of the tract where the first phase of borings did not investigate. DISCUSSION Under this amendment, Grubbs, Hoskyn will develop more detailed geotechnical information for tract 14, including an estimated 15 additional borings. These borings will provide general geotechnical information of consequence to foundation, floor slab and pavement design, and to site grading, basic infrastructure, and construction considerations for storage and manufacturing facilities with light to moderate foundation loads. Additionally, they will identify subsurface conditions that warrant further investigation. All of these additional borings are in land owned by the general fund. BUDGET IMPACT The additional $8,000, and the $2,000 contingency, will come from the general fund. $9,600 of the original investigation was Water/Sewer responsibility; $10,000 was general fund responsibility. The environmental assessment, if required, has been split between the two funds for estimating purposes. Grubbs Mark Geotech Amend 1 CCMemo Nov13 RESOLUTION NO. A RESOLUTION APPROVING AMENDMENT NO. I TO THE CONTRACT WITH GRUBBS, HOSKYN, BARTON & WYATT, INC. FOR THE ADDITIONAL AMOUNT OF $8,000.00 FOR ADDITIONAL GEOTEC1 NICAL EVALUATIONS OF TRACT 14 OF THE FAYETTEVILLE INDUSTRIAL PARK, APPROVING A PROJECT CONTINGENCY OF $2,000.00 AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. I to the contract with Grubbs, Hoskyn, Barton & Wyatt, Inc. for the additional amount of $8,000.00 for additional geotechnical evaluations of Tract 14 of the Fayetteville Industrial Park, and further approves a project contingency of $2,000.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 3rd day of December 2013. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer AMENDMENT I TO AGREEMENT For PROFESSIONAL ENGINEERING SERVICES Between CITY OF FAYETTEVILLE, ARKANSAS And GRUBBS, HOSKYN, BARTON & WYATT, INC. THIS Contract Amendment No. 1, dated tVZJA)2� �t7 , 2013, shall amend the original contract between the City of Fayetteville, Arkansas and GRUBBS, HOSKYN, BARTON & WYATT, INC. (hereinafter called GRUBBS, HOSKYN), dated 13 September, 2013. This Contract Amendment No. 1 adds approximately fifteen (15) borings in the northeast corner of Lot 14 in the Industrial Park. All borings will be drilled to 10-ft depth or auger refusal except two borings which will be drilled to 15-ft depth or auger refusal. Adequate laboratory testing will be performed on the soil samples and a supplemental geotechnical feasibility report will be submitted for this lot. The original contract is hereby modified as follows: SECTION 5 - PAYMENTS TO ENGINEER 5.1 Replace the maximum not -to -exceed amount authorized for this Agreement of $19,600.00 with $27,600.00. APPENDIX A — SCOPE OF SERVICES 3. b. Replace the total number of borings proposed of 37 with a total number of boring proposed of 52. 4. Payment to Engineer: Replace the not to exceed cost of these services of $19,600.00 with $27,600.00. IN WITNESS WHEREOF, CITY OF FAYETTEVILLE, ARKANSAS by and through its Mayor, and GRUBBS, HOSKYN, by its authorized officer have made and executed this Agreement as of the day and year first above written. ARKANSAS GRUBBS, HOSKYN, BARTON & WYATT, INC. By: �St�ttr+rrr� = Lio J dan, yor ��I.1 f?� t I ATTEST: ti, •,�s, By: AI�M•r Zt� a Sondra Smith, City Clerk END OF AMENDMENT 1 TO AGREEME*&iF'�'kOFESSIONAL ENGINEERING SERVICES Grubbs Contract - Amend l City of Fayetteville, Arkansas Budget Adjustment Form Budget Year Division: Utilities Director Request pate 2013 1 Department: Utilities Director i 2/3/2a13 V13.1030 Legistar Adjustment Number BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION Approval of a budget adjustment for $10,000 for Amendment No. 1 to the engineering contract with Grubbs, Hoskyn, Barton & Wyatt, Inc., Consulting Engineers, for an additional $8,000, making the entire contract not to exceed $27,600, for additional Geotechnical evaluations of tract 14 in the Industrial Park, approve a budget adjustment, and approve a $2,000 contingency. Consultant selection was completed from Request for Qualification 13-01. CITY\kspringer 11/15/2013 11:26 AM Prepared By Division Head Kevin Springer cn=Kevin Springer, o=City of Fayetteville, •� Arkansas, ou=Budget Director, email=kspringer@fayetteville-ar gov, c=US 2013.11.15 1 1:27:59-06'00' Budget Director Account Name Engineering services Use of fund balance Legistar# / Date: 2013-0175 / 12/3/2013 Legistar Title GRUBBS GEOTECH (PARK Budget & Information Management Use Only Type: A B C D E P General Ledger Date Posted to General Ledger Initial Date Checked / Verified Initial Date 'TOTAL BUDGET ADJUSTMENT - - Increase / (Decrease) Project.Sub Account Number Expense 1010.6600.5314.02 10,000 1010.0001.4999.99 zf (10,000) Revenue Number HABudget\Budget Adjustments\2013_Budget\LEGISTAR\2013_1203\BA_2013-0175 GRUBBS_GEOTECH_IPARK 20131203.xlsb 1 of 1 1;'':. • -. i" Tract 1 7ET 9971 •ooa II 765.19972 i e •000 a 76 19 70 i ti Tract 2 000000 �. 1 76 9966 765.39967 •� -000 r f !_ i� 1p fir'• r f r + '� 1 '• ., °i Tract 10 - - • Tract 14 j ; wrs I '} 765-15312-001 , :E a: ^.y;� 765-15271 in:, f -000 a 44 �> n m O < m F m G) D x > O o � m N � o� W� z 4V kW Art V- In lipr .r� a-i'f4 }'.-Ii1 �1 L I r:� r• A I � v