HomeMy WebLinkAbout241-13 RESOLUTIONRESOLUTION NO.241-13
A RESOLUTION APPROVING CHANGE ORDER NO. 1 TO THE
CONTRACT WITH GENERAL CONSTRUCTION SOLUTIONS, INC. IN THE
AMOUNT OF $34,037.14 FOR THE COMPLETION OF CONSTRUCTION ON
FEMA PROJECT, LOCATION 22 SANITARY SEWER NEAR THE
ENTRANCE TO THE CLIFFS APARTMENTS RELATED TO SPRING 2011
FLOODING, AND APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves
Change Order No. 1 to the contract with General Construction Solutions, Inc. in the amount of
$34,037.14 for the completion of construction on FEMA project, Location 22 Sanitary Sewer
near the entrance to the Cliffs Apartments related to Spring 2011 flooding.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit "A".
PASSED and APPROVED this 3`d day of December, 2013.
APPROVED: ATTEST:
By: A&d' ' .�
SONDRA E. SMITH, City Clerk/T®'�ur��
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year Division: Utilities Director Request Date
2013 1
Department: Utilities Director 12/3/2013
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION
V13.1030
Legistar
Adjustment Number
A BA is needed in the FEMA Flood Damage project to cover the additional expenditures for the contract with
General Construction Solutions for bores across the entrance to the Cliffs apartments to repair sewer line damage
manholes across the Cliffs driveway. The existing pipe is an
allow for future growth, and significantly improves the alignment.
CITY\kspringer
11 /13/2013 11:09 AM
Prepared By j
Division Head
ks rin er@fa ette Digitally signed by
I' J Y kspringer@fayetteville-ar.gov
Ville-ar.gov DN:cn=kspringer@fayetteville-ar.gov
Date: 2013.11.13 11:11:00-06'00'
Budget Director
Legistar# / Date: 2013-0172 /
Legistar Title FEMA_CLIFFS CHANGE ORDER
12/3/2013
Budget & Information Management Use Only
Type: A B C D E P
General Ledger Date
Posted to General Ledger
Checked / Verified
Initial Date
Initial Date
TOTAL BUDGET ADJUSTMENT - -
Increase / (Decrease) Project.Sub
Account Name Account Number Expense Revenue Number
Contract services 5400.5700.5315.00 } 34,037 - 11020 5400
Sewer improvements 5400.5700.5815.00 } (34,037) 02017 1
H:\Budget\Budget Adjustments\2013_Budget\LEGISTAR\BA_FORM_TEMPLATE_LEGISTAR_v3.xlsb 1 of 1
1�-1g-2,6t`3
David Jurgens
Submitted By
City of Fayetteville Item Review Form
2013-0139
Legistar File Number
12/3/ 13
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Action Required:
Utilities
Department
Approval of Change Order 1 with with General Construction Solutions, Inc. for $34,037.14 for the
completion of Construction of FEMA Project, Location 22 Sanitary Sewer, construction in the vicinity
of the entrance to the Cliffs apartments to repair sewer line damage cause by flooding in the spring
of 2011, Bid 13-38, and approval of a budget adjustment.
Does this item have a cost? Yes
$34,037.00
Cost of this request
5400.5700.5315.00
Account Number
11020.5400
Project Number
$34,037.00
Category or Project Budget
$0.00
Funds Used to Date
$0.00
Remaining Balance
FEMA 2011 Contracts
Program or Project Name
2011 FEMA
Program or Project Category
Disaster/Replacement
Fund Name
Budgeted Item? Yes Budget Adjustment Attached? Yes
V20130812
Previous Ordinance or Resolution # 167-13
Original Contract Number: 2295
Comment
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EflTEaRE'D
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To: Fayetteville City Council
Thru: Mayor Lioneld Jordan
Don Marr, Chief of Staff
From:
David Jurgens, Utilities Direct
Fayetteville Water and Sewer
Date: November 5, 2013
Subject: Change Order 1 with General
CITY COUNCIL AGENDA MEMO
MEETING DATE OF DECEMBER 3, 2013
THE CITY OF FAYETTEVILLE, ARKANSAS
xtions, Inc. for FEMA Related Sewer Repairs at The Cliffs
RECOMMENDATION
City Administration recommends approval of Change Order 1 with General Construction Solutions, Inc. for $34,037.14
for the completion of Construction of FEMA Project, Location 22 Sanitary Sewer, construction in the vicinity of the
entrance to the Cliffs apartments to repair sewer line damage cause by flooding in the spring of 2011, Bid 13-38, and
approval of a budget adjustment.
BACKGROUND
In spring 2011, the City experienced a period of extensive rainfall and suffered severe flooding. The incident was
declared a national disaster by the President. The City's water and sewer systems experienced a variety of damage,
including some locations where the water or sewer lines completely washed out. The City has worked with FEMA to
obtain partial reimbursement of the costs incurred. For this particular site, where we are replacing the original line with a
larger line on a new routing, installing a line that will meet 100 year capacity requirements, so most of the cost is the
City's responsibility for upgrades. FEMA's reimbursement is based on a $5,027.75 repair, so FEMA is reimbursing
$3,770.81, the State of Arkansas portion is $628.47, and the City's portion is $138,619.86.
DISCUSSION
This job installed 253' of 12" and 18" sewer pipe and three manholes across the Cliffs driveway. The existing pipe was
an old 10" clay line with a very poor alignment. There were significant unforeseeable utility and storm drainage conflicts
in this area that could not be identified before work began, the sewer line was encased in concrete (which was not shown
on the as-builts), and the excavation was as much as 17' deep. These greatly increased the difficulty. Major increases are
listed below. Even with this increase, the total cost of this contract (143,019.14) is well below the second low bid of
$189,473, which would also have increased due to these issues.
• Remove concrete encasement from the existing sewer line in the vicinity of MH 540. The concrete encasement
was not identified on the as-builts, and thus was not reflected on the drawings. An increase of $4,950.00.
• Install concrete anchors on the steel encasement crossing the creek at the direction of the City of Fayetteville.
This was not identified on the drawings. An increase of $1,252.00.
Reroute line and add manhole to avoid storm drainage and increased pavement repair, $15,170.14.
Hand dig to locate a fiber optic telephone line that was not shown on the drawings. The final depth of the fiber
optic line was 15 feet. The crew was shut down for two days. An increase of $7,790.00.
• The Contractor had to cut and plug abandoned 8" and 10" high pressure gas mains at The Cliffs driveway. The
gas mains were not shown on the drawings in this area. The Contractor did have to work around abandoned high
pressure gas mains on the south side of the creek that were identified on the drawings. An increase of $4,875.00.
• Concrete Pavement / Sidewalk — The bid quantity was estimated to be 12 square yards. The actual quantity was
215.22 square yards. An increase of $21,293.39.
Original Contract General Construction Solutions
$
108,982.00
Change Order
$
34,037.14
Total Contract General Construction Solutions
$
143,019.14
Goodwin & Goodwin, Inc. (Second Low Bidder)
$
189,473.00
BUDGETIMPACT
These additional costs are covered by project 02017, Sanitary Sewer Rehabilitation.
Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain -Fayetteville, AR 72701
Cliffs Swr Contract CC Memo Oct13
RESOLUTION NO.
A RESOLUTION APPROVING CHANGE ORDER NO. I TO THE
CONTRACT WITH GENERAL CONSTRUCTION SOLUTIONS, INC. IN THE
AMOUNT OF $34,037.14 FOR THE COMPLETION OF CONSTRUCTION ON
FEMA PROJECT, LOCATION 22 SANITARY SEWER NEAR THE
ENTRANCE TO THE CLIFFS APARTMENTS RELATED TO SPRING 2011
FLOODING, AND APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves
Change Order No. 1 to the contract with General Construction Solutions, Inc. in the amount of
$34,037.14 for the completion of construction on FEMA project, Location 22 Sanitary Sewer
near the entrance to the Cliffs Apartments related to Spring 2011 flooding.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit "A".
PASSED and APPROVED this 3rd day of December, 2013.
APPROVED:
LIONELD JORDAN, Mayor
ATTEST:
CIA
SONDRA E. SMITH, City Clerk/Treasurer
aye1 le
V
ARKANSAS
Change Order No.
1 Page 1 of 2
CONTRACT CHANGE ORDER City Contract #
2295 Schedule
City Resolution #
167-13 Date 1012112013
City Project No.: 11020
Project Name: FEMA Project, Location 22 Sanitary Sewer Location:
Fayetteville, Arkansas
Owner: City of Fayetteville Contractor:
General Construction Solutions, Inc.
Address: 113 West Mountain Address:
1951 Electric Avenue
Fayetteville, AR 72701
Springdale, AR 72764
THE FOLLOWING CHANGES ARE HEREBY AMENDED INTO THE CONTRACT PLANS AND SPECIFICATIONS:
ITEM #
DESCRIPTION
DECREASE
INCREASE
1
Change order for unforseen conditions and reconcile contract
$34,037.14
quantities. See attached breakdown.
TOTAL DECREASE AMOUNT
$0.00
TOTAL INCREASE AMOUNT
$34,037.14
NET CHANGE ORDER
$34,037.14
ENGINEERS FINAL
CHANGE TO CONTRACT AMOUNT:
TOTAL AMOUNT
$108,982.00
ELIGIBLE AMOUNT
$108,982.00
Original Contract Amount
Total Previous Change Order(s)
$0.00
$0.00
Net Amount This Change Order
$34,037.14
$34,037.14
TOTAL CONTRACT AMOUNT TO DATE
$143,019.14
$143,019.14
CHANGE TO CONTRACT COMPLETION DATE:
Original Completion Date October 26, 2013
Previous Adjusted Completion Date
(Increase)(Deer,ease) This Change Order 21
Calendar Days
NEW CONTRACT COMPLETION DATE: November 16, 2013
RECOMMENDED: Cl FY OF FAYETTEVILLE
Owner j_ n
BY: uaj,/-
Si nature Title
Date
ACCEPTED: GENERA CONSTRUCTION SOLUTIONS, INC.
Contractor
BY:
4ignqke Title
ate
APPROVED: CITY OFF Y TTEVILLE
� wn r
BY: i��
i ture Title
Date
M
Cost Breakdown for Change Order
Item
Description
Contract
Contract
Adjusted
Unit
Estimated
Actual
Adjust
Contract
Unit
Cost
Quantity
Quantity
+/-
Amount
1
Mobilization
LS
$ 5,200.00
1
1
0.00
$ -
2
Trench & Safety Systems
LS
$19,500.00
1
1
0.00
$ -
3
Erosion Control
LS
$ 1,475.34
1
1
0.00
$ -
4
12" SDR-26 PVC Sewer Pipe
LF
$ 96.98
61
116
55.00
$ 5,333.90
5
18" DIP Sewer Pipe, Protecto 401 Lined
LF
$ 207.06
206
136.5
-69.50
$ (14,390.67)
6
30" Diameter Steel Encasement, Direct Bury
LF
$ 266.54
42
42
0.00
$ -
7
48" Diameter Manhole
EA
$ 2,687.66
2
3
1.00
$ 2,687.66
8
48" Diameter Manhole, Extra Depth
VF
$ 153.40
14
16.34
2.34
$ 358.96
Connect to Existing Manhole and Plug Existing
9
Line
EA
$ 1,534.60
2
2
0.00
$ -
10
Concrete Pavement / Sidewalk
SY
$ 104.78
12
215.22
203.22
$ 21,293.39
11
Fence Repair / Replacement
LF
$ 136.50
25
25
0.00
$ -
12
Abandon Existing Manhole
EA
$ 1,301.63
2
2
0.00
$ -
Plug and Remove Existing Sewer Line Stream
13
Crossing
LS
$ 1,612.00
1
1
0.00
$ -
14
Topsoil / Sod / Landscape Replacement
LS
$ 1,482.00
1
1
0.00
$ -
15
Acceptance Inspection by CCTV
LF
$ 7.80
267
252.5
-14.50
$ 113.10
Reconcile bid quantities
$15,170.14
16
Remove concrete encasement from existing sewer
line in vicinity of MH 540. Crew was shut down
one day.
LS
$ 4,950.00
0
1
1.00
$ 4,950.00
17
Install concrete anchors for encasement crossing
creek
LS
$ 1,252.00
0
1
1.00
$ 1,252.00
18
Hand dig to locate fiber optic telephone line not
shown on construction drawings. Final depth was
15 feet. Crew was shut down for two days.
LS
$ 7,790.00
0
1
1.00
$ 7,790.00
19
Cut and plug abandoned 8" and 10" high pressure
gas mains not shown on construction drawings.
Crew was shut down one day.
LS
$ 4,875.00
0
1
1.00
$ 45875.00
Total Change Order
$34,037.14