HomeMy WebLinkAbout240-13 RESOLUTIONRESOLUTION NO.240-13
A RESOLUTION APPROVING CONTRACT AMENDMENT NO. 4 WITH
CH2M HILL ENGINEERS, INC. IN THE AMOUNT OF $7,441,428.00 FOR
OPERATION, MAINTENANCE, MANAGEMENT AND ENGINEERING
SERVICES FOR CITY WASTEWATER TREATMENT FACILITIES AND
SYSTEMS IN 2014 SUBJECT TO APPROVAL OF THE 2014 ANNUAL CITY
BUDGET AND WORK PROGRAM, AND APPROVING A $70,000.00
CONTRACT CONTINGENCY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves
Contract Amendment No. 4 with CH2M Hill Engineers, Inc., a copy of which is attached as
Exhibit "A", in the amount of $7,441,428.00 for operation, maintenance, management and
engineering services for city wastewater treatment facilities and systems in 2014 subject to
approval of the 2014 annual city budget and work program.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
$70,000.00 contract contingency.
PASSED and APPROVED this 19'' day of November, 2013.
APPROVED:
go
ATTEST:
By: 6
SONDRA E. SMITH, City Clerk/Treasurer
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David Jurgens
Submitted By
City of Fayetteville Item Review Form
2013-0136
Legistar File Number
11/19/13
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Action Required:
Utilities
Department
Approval of Contract Amendment 4 with CH2M Hill Engineers, Inc. for $7,441,428 for operation,
maintenance, management and engineering services for the City's wastewater treatment facilities
and systems in 2014, and approving a $70,000 contingency, subject to approval of the 2014 annual
city budget and work program.
Does this item have a cost? YeS
$7,511,428.00 $7,511,428.00 Wastewater Treatment
Cost of this request Category or Project Budget Program or Project Name
5400.5100.5328.00 - 5400.5140.5328.00 $0.00 Wastewater Treatment
Account Number Funds Used to Date Program or Project Category
08048 $0.00 Water/Sewer
Project Number Remaining Balance Fund Name
Budgeted Item? Yes Budget Adjustment Attached? NO
V20130812
Previous Ordinance or Resolution # 256-09
Original Contract Number: 2113
Comments:
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To:
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From
Date:
Fayetteville City Council
Mayor Lioneld Jordan
Don Marr, Chief of Staff
David Jurgens, Utilities Direct
Fayetteville Water and Sewer
October 25, 2013
CITY COUNCIL AGENDA MEMO
MEETING DATE OF NOVEMBER 19, 2013
THE CITY OF FAYETTEVILLE, ARKANSAS
Subject: Contract Amendment 4 with CH2M HILL Engineers, Inc. for $7,441,428 for operation, maintenance,
management and engineering services for the City's wastewater treatment facilities and systems
RECOMMENDATION
Staff recommends approving Contract Amendment 4 with CH2M HILL Engineers, Inc. for $7,441,428 for operation,
maintenance, management and engineering services for the City's wastewater treatment facilities and systems, and
approving a $70,000 contingency.
BACKGROUND
When the Noland WWTP upgrade was completed in 1987, the City contracted with OMI (now CH2M HILL) for
wastewater treatment services. The scope of services provided by CH2M HILL include: (1) operate and maintain the
Noland and West Side Wastewater Treatment Plants (WWTP); (2) operate and/or maintain 43 wastewater pump
station sites; (3) administer the City's NPDES discharge, air, stormwater, and other permits; (4) manage the City's
biosolids disposal program; (5) manage the City's industrial pretreatment program; (6) support the SCADA
(supervisory control and data acquisition system) network that monitors water and wastewater facilities; (7) pursue
operation economies, efficiencies, and permit compliance; and (8) participate in the construction and post -
construction work of the Wastewater System Improvement Project (WSIP). In late 2009, the City underwent a
rigorous selection process with three competitive proposals. The selection committee selected CH2M HILL for a five
year contract, which expires December 31, 2014.
DISCUSSION
The 2014 contract amendment updates the scope of services from the 2013 contract amendment, with evolutionary
changes reflecting biosolids drying, updated regulatory requirements, and wastewater treatment related engineering
services. To encourage cost saving operations, the contract contains an incentive provision whereby budget savings
are distributed 87.5% to the City and 12.5% to CH2M HILL. The 2014 contract amendment reflects a $216,553 cost
increase from 2013, primarily due to increased labor costs, especially in biosolids drying and SCADA operations. The
contingency is requested to allow for potential expenses due to increased regulatory requirements with the new
NPDES permits and other unknowns. Highlights of changes are below:
1) New EPA NPDES discharge permit issued for the Noland WWTF and expected for the West Side WWTF.
2) Lake Sequoyah dredging anticipated moving from planning into operations.
BUDGETIMPACT
The $7,441,428 contract and $70,000 contingency costs are included in the proposed 2014 Budget. Execution of this
contract is contingent on approval of the 2014 budget.
WWT CH2M Amen& CCMemosep13
RESOLUTION NO.
A RESOLUTION APPROVING CONTRACT AMENDMENT NO. 4 WITH
CH2M HILL ENGINEERS, INC. IN THE AMOUNT OF $7,441,428.00 FOR
OPERATION, MAINTENANCE, MANAGEMENT AND ENGINEERING
SERVICES FOR CITY WASTEWATER TREATMENT FACILITIES AND
SYSTEMS IN 2014 SUBJECT TO APPROVAL OF THE 2014 ANNUAL CITY
BUDGET AND WORK PROGRAM, AND APPROVING A $70,000.00
CONTRACT CONTINGENCY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves
Contract Amendment No. 4 with CH2M Hill Engineers, Inc., a copy of which is attached as
Exhibit "A", in the amount of $7,441,428.00 for operation, maintenance, management and
engineering services for city wastewater treatment facilities and systems in 2014 subject to
approval of the 2014 annual city budget and work program.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
$70,000.00 contract contingency.
PASSED and APPROVED this 19t" day of November, 2013.
APPROVED:
M.
LIONELD JORDAN, Mayor
ATTEST:
M.
SONDRA E. SMITH, City Clerk/Treasurer
AMENDMENT NO.4 TO AGREEMENT
For
OPERATIONS, MAINTENANCE, AND MANAGEMENT SERVICES
Between
CITY OF FAYETTEVILLE, ARKANSAS
And
C112M HILL ENGINEERS, INC.
THIS AMENDMENT NO. 4 to the Agreement for Operations, Maintenance and Management Services
between the City of Fayetteville, Arkansas, Wastewater Treatment Facilities and its pertinent systems
dated December 15, 2009 (the "Agreement"), is made effective on the I` day of January, 2014, by and
between City of Fayetteville, Arkansas, acting by and through its Mayor (hereinafter "City of
Fayetteville") and CH2M HILL Engineers, Inc., (hereinafter "CH2M HILL")
NOW THEREFORE, the City and CH2M HILL hereby amend the Agreement as follows:
1. Appendix A is deleted in its entirety and replaced with the attached Appendix A.
2. Appendix B is attached for informational purposes only.
Appendix C is attached for informational purposes only.
4. Appendix D is deleted in its entirety and replaced with the attached Appendix D.
Appendix E is deleted in its entirety and replaced with the attached Appendix E.
6. Appendix F is deleted in its entirety and replaced with the attached Appendix F.
7. Appendix G is deleted in its entirety and replaced with the attached Appendix. G.
Appendix H is deleted in its entirety and replaced with the attached Appendix H.
9. Appendix I is attached for informational purposes only.
10. Appendix J is hereby deleted in its entirety and replaced with the attached Appendix J.
This Amendment No. 4, together with the Agreement, constitutes the entire agreement between the
Parties and supersedes all prior oral and written understandings with respect to the subject matter set forth
herein. Unless specifically stated all other terms and conditions of the Agreement shall remain in full
force and effect. Neither this Amendment nor the Agreement may be modified except in writing signed
by an authorized representative of the Parties.
Appendix A - 1 of 3
The Parties, intending to be legally bound, indicate their approval of the Amendment by their signatures
below.
Officer have made and executed this Agreement as of the day and year first above written.
CH2M HILL ENGINEERS, INC.
CITY OF FA
By: By:
Name. Natalie L. Eldre ge Name: Lioneld J
Title: Senior Designated Manager Title: MWX
Date: T(� 3 f (� Date:
ATTEST:
\� By.
Name: Shondra Smith
Title: City Clerk
Date:
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Appendix A - 2 of 3
Appendix A
LIST OF APPENDICES
Appendix A
— List of Appendices
Appendix B
— Definitions
Appendix C
— Scope of Services
Appendix D
— Compensation for Services
Appendix E
— Location of Project
Appendix F
— Environmental Permits and Project Characteristics
Appendix G
— Industrial Waste Discharges and Monitoring Program
Appendix H
— Vehicle and Mobile Equipment Description (Rolling Stock)
Appendix I —
Base Fee Adjustment
Appendix J -
Lake Sequoyah Dredging Project — Scope of Work
Appendix A - 3 of 3
Appendix B
DEFINITIONS
B.l "Adequate Nutrients" means plant influent nitrogen, phosphorus and iron contents proportional to
BOD5 in the ratio of five (5) parts nitrogen, one (1) part phosphorus, and one half (0.5) part iron
for each one hundred (100) parts BOD5.
B.2 "Base Fee" means all costs within the scope of the contract, on an annual basis, including direct
costs, labor, utilities, and other allocated costs.
B.3 "Biologically Toxic Substances" means any substance or combination of substances contained in
the plant influent in sufficiently high concentrations so as to interfere with the biological
processes necessary for the removal of the organic and chemical constituents of the wastewater
required to meet the discharge requirements of City of Fayetteville's NPDES permit. Biologically
toxic substances include but are not limited to heavy metals, phenols, cyanides, pesticides, and
herbicides.
BA "Capital Expenditures" means any expenditures for (1) the purchase of new equipment or facility
items that cost more than Ten Thousand Dollars ($10,000); or (2) major repairs which
significantly extend equipment or facility service life and cost more than Ten Thousand Dollars
($10,000); or (3) expenditures that are planned, non -routine and budgeted by City of Fayetteville.
B.5 "Cost" means the total of all costs determined on an accrual basis in accordance with generally
accepted accounting principles including but not limited to direct labor, insurance, labor
overhead, chemicals, materials, supplies, utilities, equipment, maintenance, repair, and outside
services.
B.6 "Electrical Evaluation" will be limited to amperage draws, winding resistance measurements,
thermographic evaluations, and current and voltage imbalance.
B.7 "Fixed Asset" means any tangible property that has a value of Five Thousand Dollars ($5,000) or
more and is depreciable. This excludes the repair/replacement parts that are components of a
greater fixed asset.
B.8 "Maintenance" means the cost of those routine and/or repetitive activities required or
recommended by the equipment or facility manufacturer or CH2M HILL to maximize the service
life of the equipment, vehicles, and facilities as listed in Appendix E.
B.9 "Out of scope" services will include "capital expenditures" (definition B.4 of this Appendix),
added or modified regulatory requirements (that are not contained in the applicable permits),
changes to improve efficiency and/or generate income, or other services not described in the
contract and requested by the City of Fayetteville. These services shall be performed as stated in
Appendix C. Should "Out of Scope Services" become a permanent and ongoing requirement,
CH2M HILL will submit a change of scope request within a reasonable amount of time in
accordance with Paragraph 1.6 of the Agreement.
B.10 "Project" means all equipment, vehicles, grounds and facilities described in Appendix E and
where appropriate, the management, operations and maintenance of such.
B.11 "Repairs" means the cost of those non-routine/non-repetitive activities required for operational
continuity, safety, and performance generally due to failure or to avert a failure of the equipment,
sewer, vehicle, or facility or some component thereof; cost less than ten thousand dollars
Appendix B - 1 of 2
($10,000); and are not included in definition B.4 of this Appendix. "Repairs" exclude cost of
repair parts caused by storm damage to the supervisory control and data acquisition (SCADA)
system.
Appendix B - 2 of 2
Appendix C
SCOPE OF SERVICES
CA SCOPE OF SERVICES — C112M HILL
C.1.1 Perform professional services in connection with the Project as hereinafter stated.
C.1.2 Operate and maintain all facilities over a 24-hour per day, 7-day per week period, under full
service contract operations and maintenance. Operations may be performed with on site staff
and/or remote monitoring/on-call services for all or portions of this time.
C.1.3 Within the design capacity and capability of the Project, manage, operate, and maintain the
Project so that effluent discharged from the Project meets the requirements specified in Appendix
F.
C.1.4 Operate and maintain the present Industrial Pretreatment Program including all monitoring,
inspections, sampling, testing, reporting, and record keeping as described in Appendix G. Results
of all industrial sampling and testing shall be made available to City of Fayetteville as requested.
C.1.5 Provide all Maintenance for the Project. Document as required to continue existing maintenance
program and to provide City of Fayetteville requested reporting, including but not limited to
updated preventative maintenance schedules. City of Fayetteville shall have full access to
preventative maintenance records.
C.1.6 Pay all costs incurred within the scope of normal Project operations as defined in this Agreement.
C.1.7 Staff the Project with a minimum of three (3) Arkansas Class IV Wastewater licensed operators.
C.1.8 Prepare all NPDES permit reports, letters, or other correspondence, and submit these to City of
Fayetteville for signature and approval. Transmittal to appropriate agencies shall be done by
CH2M HILL, except for electronic reporting via NETDMR. Any fines levied because of late
reports as a result of CH2M HILL's failure to complete and allow sufficient time for City of
Fayetteville's signature and transmittal shall be paid by CH2M HILL. Submittal to the City of
Fayetteville by the 15`h of the month following the reporting period shall be considered timely.
C.1.9 Provide for proper disposal of screening, scum, grit, and biosolids in compliance with permit and
regulatory requirements, as long as a suitable location for such disposal is reasonably available.
Should regulations and/or disposal/application options significantly change, projected costs will
be revised by mutual agreement.
C.1.10 Provide all manufacturers' warranties on new equipment purchased by the City of Fayetteville
and assist the City of Fayetteville in enforcing existing equipment warranties and guarantees.
C.1.11 Be responsible for all laboratory testing and sampling presently required by the NPDES permits,
stormwater permits, "no discharge" permits, and other related requirements.
C.1.12 Provide an inventory of vehicles and equipment (rolling stock) that are being used at the Project
at the beginning of each contract year.
C.1.13 Provide twenty four (24) hour per day access to Project for City of Fayetteville's personnel. Visits
may be made at any time by any of City of Fayetteville's employees so designated by City of
Appendix C - 1 of 4
Fayetteville's representative. Keys for Project shall be provided to City of Fayetteville by CH2M
HILL. All visitors to the Project shall comply with CH2M HILL's operating and safety
procedures.
C.1.14 Provide for the maintenance of existing City of Fayetteville rolling stock such as dump trucks,
tractors, and trailers that are necessary for the operations and maintenance of the facilities.
C.1.15 Provide training for personnel in areas of operation, maintenance, safety, supervisory skills,
laboratory, and energy management. Continue the current project safety program with updates as
necessary.
C.1.16 Provide computerized maintenance, process control, and laboratory management systems.
C.1.17 Comply with the requirements of City of Fayetteville regarding affirmative action provisions for
minority hiring.
C.1.18 Provide City of Fayetteville with a full accounting of all expenditures at intervals and in sufficient
detail as may be determined by City of Fayetteville and assist City of Fayetteville in preparation
of annual operating budgets. City of Fayetteville shall be allowed to conduct or have conducted
audits of all accounting records related to the direct contract operations of this Agreement at
times to be determined by City of Fayetteville.
C.1.19 Provide City of Fayetteville with full documentation that preventative maintenance is being
performed on all City of Fayetteville equipment in accordance with manufacturer's
recommendations at intervals and in sufficient detail as may be determined by City of
Fayetteville. Maintenance program shall include documentation of corrective and preventive
maintenance and a spare parts inventory.
C.1.20 Provide for repairs as described in the Appendix B.11.
C.1.21 Maintain the SCADA system as described in Appendix E, to include ongoing updates and
upgrades of the software and hardware to ensure operational continuity and in accordance with
initiatives as agreed upon by the City of Fayetteville and C112M HILL.
C.1.22 Verify the capacity and efficiency of each sewer lift station once a year.
C.1.23 Provide recommendations for Capital Improvements Program (CIP) with a schedule for
improvements and expenditures as requested by the City of Fayetteville. A five (5) year schedule
will be presented for all capital improvements and ten (10) year projections will be made for
major improvements. These recommendations will be based on requirements determined from
facility operations and do not include detailed engineering studies. In addition, C112M HILL will
prepare the required forms and documentation required during budget and capital improvements
budget preparation time each year. Except for the improvements requiring an engineering study,
the following will be included for each project:
• Improvement needed
• Justification of improvements
• Cost of improvements
• Any projected increase or decrease in O&M costs created by the CIP
• Proposed expenditure schedule
• Proposed capital recovery schedule
• Impact of early termination
Appendix C - 2 of 4
C.1.24 Perform other services that are related to but not part of the Scope of Services upon written
notification by City of Fayetteville. Such services will be invoiced to City of Fayetteville at
CH2M HILL's cost plus eighteen percent (18%).
C.1.25 At the direction of the City of Fayetteville, CH2M HILL is authorized to act in emergency
situations outside this Scope of Services, at CH2M HILL's discretion. The costs related to
emergency services are not included in the compensation set forth in this Agreement. CH2M
HILL will notify City of Fayetteville as soon as reasonably possible, and shall be compensated by
City of Fayetteville for any such emergency work at CH2M HILL's costs for the emergency work
plus twenty-two percent (22%).
C.1.26 Provide City of Fayetteville with oral and written reports as requested.
C.1.27 Operate and maintain all existing wastewater lift station facilities including buildings, grounds,
backup power generators, and certain other appurtenances within the site fenced area. However,
maintenance of inlet and outlet pipeworks shall terminate at the wall of lift station. Should the
City of Fayetteville add in excess of three (3) additional lift stations, from the prior contract
year's number of sites, a corresponding change of scope will be negotiated.
C.1.28 Conduct annual electrical evaluations of electrical units of 25 horsepower or more which operate
at supply voltages of 480V or less to ground.
C.1.29 CH2M HELL will comply with present federal, state, and local laws in performing their
obligations under the terms of this Agreement. CH2M HILL and City of Fayetteville will work
cooperatively regarding the application and impact of potential changes in law, including the
potential cost impact on the scope of work, and mutually revise this Agreement as applicable.
C.1.30 Coordinate and schedule the use of training rooms at both wastewater treatment facilities.
C.1.31 Conduct community outreach and education activities including cooperative efforts with the
University of Arkansas as appropriate.
C.1.32 Maintain compliance with other existing environmental permits as described in Appendix F.
C.1.33 Maintain the industrial surcharge program and provide for monitoring and control of septage
deliveries, as provided for in the City of Fayetteville's Code of Ordinances, Discharge and
Pretreatment Regulations.
C.1.34 The parties contemplate that minor design/engineering services may be provided by CH2M HILL
from time to time. The scope and compensation for such services shall be mutually negotiated by
the parties prior to the commencement of work.
C.1.35 Operate and maintain the ongoing nutrient removal efforts at the City of Fayetteville's Biosolids
Management Site, including managing harvesting and marketing the hay produced on the site.
Biosolids Management Site maintenance shall also include compliance with the current "no
discharge" permit.
C.1.36 Operate and maintain existing onsite power generators at all existing sites, including maintaining
compliance with off-peak power rate structure monitoring and generation requirements.
C.1.37 Operate and maintain the biosolids drying operation, which includes 6 solar houses and a thermal
biosolids dryer.
Appendix C - 3 of 4
C.1.38 Coordinate the marketing and/or disposal of the dried biosolids produced from the drying
operations as appropriate.
C.1.39 Coordinate the application of alum sludge from Beaver Water District and invoicing for the
services as appropriate.
C.1.40 Check the condition of and replace the odor canisters that are part of the air release valves in the
collection system, as needed. The mechanical condition of these valves will be maintained by the
Fayetteville Water and Sewer Division.
C.2 SCOPE OF SERVICES — CITY OF FAYETTEVILLE
C.2.1 Provide for all Capital Expenditures except for the Projects that City of Fayetteville may
authorize CH2M HILL to implement subject to mutually agreeable terms and conditions of
repayment.
C.2.2 Maintain all existing and necessary Project warranties, guarantees, easements, permits, and
licenses that have been granted to City of Fayetteville with the proviso that CH2M HIIL remains
primarily responsible to ensure that the wastewater plants are efficiently, properly and
professionally operated so that they will not suffer a loss of permits or licenses.
C.2.3 Pay all property or other taxes or franchise fees associated with the Project. This excludes taxes
to be borne by CH2M HILL for equipment owned by CH2M HILL.
C.2.4 May provide CH2M HILL within a reasonable time after request any piece of City of
Fayetteville's heavy equipment, subject to availability, so that CH2M HILL may fulfill its
obligations under this Agreement in the most cost-effective manner.
C.2.5 Provide all licenses for vehicles used in connection with the Project.
C.2.6 Provide for CH2M HILL's use all vehicles and equipment presently in use at the Project,
including the vehicles described in Appendix H.
C.2.7 Pay for all wastewater lift station utilities, with the exception of electricity.
C.2.8 Pay for all gasoline, diesel, and propane for backup power generators and all rolling stock
provided by City of Fayetteville, except for the biosolids semi -tractors.
C.2.9 Pay for all regulatory fees.
Appendix C - 4 of 4
Appendix D
COMPENSATION FOR SERVICES
4.1 CH2M HILL estimates that Base Fee for services, on an annual basis, under this Agreement for
2014 shall be $7,441,428. Details of said cost are shown in DA below. The Base Fee shall be
negotiated each year. Should City of Fayetteville and CH2M HILL fail to agree, the Base Fee will
be determined by the application of the Base Fee adjustment formula shown in Appendix I. Upon
each contract year renegotiation, CH2M HELL shall continue to invoice City of Fayetteville at the
previous amount until the new contract year price is agreed upon. Upon written notice,
agreement between the parties as to the new contract year Base Fee, CH2M HILL shall issue an
invoice retroactively adjusting the previous Base Fee amount. Should the actual expenditures
exceed the total estimated annual expenditures by more than Twenty Thousand Dollars ($20,000),
in any year of this Agreement, specific approval will be obtained from the City of Fayetteville
prior to CH2M HILL incurring additional costs.
4.2 An administrative fee of fifteen percent (15%) will be added to personnel services and ten percent
(10%) to all other direct costs excluding electricity. An annual fixed management fee of
$129,072 shall be billed in equal monthly installments and adjusted annually in relation to the
Base Fee.
4.3 In order to provide an incentive for CH2M HILL to operate in a manner that will result in actual
costs below estimated cost, City of Fayetteville will pay CH2M HILL an additional fee when
actual costs are below estimated cost. Said fee will be twelve and one half percent (12.5%) of the
amount of actual cost are below estimated cost.
4.4 For occasions when the City equipment may be used for purposes outside the scope of this
contract and not for the benefit of the City, CH2M HILL agrees to reimburse the City of
Fayetteville for equipment usage. The rate of reimbursement is calculated as equipment capital
cost per hour use plus five percent (5%). The reimbursement should be included in the annual
budget reconciliation process including all calculations for these costs. The City of Fayetteville
agrees to provide certificates of insurance evidencing proof of insurance for any equipment or
vehicles used by CH2M HILL.
4.5 Cost Detail - The annualized estimated costs for calendar year 2014 are listed in Table D-1.
Appendix D - Page 1 of 2
Table D-1, Cost Detail
Category Description
Wastewater
Division
Administration &
SCADA
Noland WWTP
O&M (incl. land
application site)
West Side WWTP
O&M (incl.
Wetlands mitigation
site)
Lab &Industrial
Pretreatment
Program
Lift Station
Maintenance
Totals
Direct Labor
$
614,408.70
$
1,230,346.57
$
321,074.87
$
277,877.27
$
123,492.21
$
2,567,200
Labor Markup, 15%
$
92,161.31
$
184,551.99
$
48,161.23
$
41,681.59
$
18,523.83
$
385,080
Direct Expense
$
783,495.52
$
1,509,436.96
$
310,876.09
$
132,441.88
$
254,356.50
$
2,990,607
Expense Markup, 10%
$
78,349.55
$
150,943.70
$
31,087.61
$
13,244.19
$
25,435.65
$
299,061
Electricity
$
465,040.80
$
334,315.80
$
271,051.80
$
1,070,408
Fixed Fee
$
129,072.00
$
129,072
Totals
$
1,697,488
$
3,540,320
$
1,045,516
$
465,245
$
692,860
$
7,441,428
Appendix D - Page 2 of 2
Appendix E
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E.I CH2M HILL agrees to provide the services necessary for the management, operation and
maintenance of the following:
E.2 All equipment, vehicles, grounds and facilities now existing within the present property
boundaries of or being used to operate the City of Fayetteville's Noland Wastewater Treatment
Plant located at:
1400 North Fox Hunter Road
Fayetteville, Arkansas 72701
E.3 All equipment, vehicles, grounds and facilities now existing within the present property
boundaries of or being used to operate the City of Fayetteville's West Side Wastewater Treatment
Plant located at:
15 South Broyles Avenue
Fayetteville, Arkansas 72704
EA All equipment, grounds, and facilities now existing within the present property boundaries of
wastewater lift stations described as follows:
SCADA
NODE
LOCATION
Generator
Site
Maintenance
Only
WWI
978 E Zion Rd (Lowe's — Zion PS)
YES
WW2
3500 E Mission Blvd (Timbercrest PS)
YES
WW4
691 W Poplar St (Poplar PS - ABANDONED)
YES
WW5
3896 N GreggAve (GreggAve PS)
YES
WW6
3021 N Old Wire Rd (Old Wire PS)
WW7
2065 N Sunshine Rd (Hamestrin PS)
YES
WW8
729 W North Street (North Street PS —ABANDONED)
YES
WW9
1236 N Porter Rd (Porter Rd PS)
WW10
716 N Futrall Dr (Futrall Dr PS)
YES
WWI 1
4412 W 6th Street (Farmington East PS —ABANDONED)
YES
WW12
571 N Double Springs Road (Farmington West PS)
YES
WW13
878 S Dead Horse Mountain Rd (Stonebrid e PS)
YES
WW14
1820 S Armstrong Ave (Industrial Park PS)
YES
WW 16
518 W Ernest Lancaster Dr (Airport North PS)
YES
WW18
210 N Sand (Greenland PS
WW19
5716 E Norman Murphy Rd (Mally Wagnon PS)
YES
WW20
3212 N Highway 112 — (Trucker's Drive PS -
ABANDONED)
YES
WW22
630 N Double Springs Rd (Owl Creek PS)
YES
Appendix E - Page 1 of 4
SCADA
NODE
LOCATION
Generator
Site
Maintenance
Only
WW23
440 E Fairway Ln (Masters PS)
WW24
265 W Ernest Lancaster Dr (Airport East PS)
YES
WW25
551 W Aster Ave (Willow West PS - Farmington)
YES
WW27
1031 River Meadows Dr (Stonebrid e Meadow Phase I PS)
YES
WW28
1603 Plantation Ave (Heritage Village PS)
YES
WW29
390 N Cato Springs Rd (Bohannan PS - Greenland)
WW32
478 N Durango Place (Silverthorne PS)
YES
WW33
4644 N Crossover Rd (Stonewood PS - Copper Creek)
YES
WW34
4572 S School Ave (Airport South PS)
YES
WW35
3083 W MLK Blvd (Lowe's — 6th St PS)
YES
WW36
1642 N Willowbrook Dr (Sk ler Place PS)
YES
WW37
3848 W Edgewater Dr (Clabber Creek PS - ABANDONED)
YES
WW38
3710 E Zion Rd (Copper Creek Phase II PS)
YES
WW39
2392 N Kenswick Ave (Crofton Manner PS)
YES
WW40
1811 S Cherry Hills Dr (Stone Bridge Meadow Phase 11 PS)
YES
WW41
1608 S S rin lake Dr (Crescent Lake PS)
YES
WW43
196 S Woods rin s (Timber Trails PS
WW44
6061 Dot Tipton Rd (Legacy Pointe Phase 4 PS)
WW45
4451 N Waterside Ct (Timberlake Office Park PS)
YES
WW46
3788 E Spyglass Hill Dr (Stonebrid e Meadows Phase V PS)
YES
WW47
3601 E Albright Rd (Embry Acres PS)
YES
WW48
2435 S Dead Horse Mountain Rd (McDonald PS)
YES
WW49
3393 E Goff Farm Rd (Meadows PS)
YES
WW52
485 N Broyles Ave (Broyles Ave PS)
YES
WW53
1396 Zion Rd (Office Park PS)
YES
E.5 All equipment, grounds, and facilities now existing within the present property boundaries of or
being used to operate the City of Fayetteville's Biosolids Management Site located east of the
Noland Wastewater Treatment Plant across the White River.
E.6 All equipment, grounds, and facilities associated with or being used to complete routine O&M
activities for the City of Fayetteville's Mitigated Wetlands Site now existing within the present
property boundaries located north of the West Side Wastewater Treatment Plant. The service
includes limited herbicide application and site monitoring but excludes burning.
Appendix E - Page 2 of 4
E.7 The potable water SCADA system at the following locations:
SCADA
NODE
LOCATION
DESCRIPTION
W1
215 W 24th St (South Mountain)
Pump Station
W2
844 N Crossover Rd (Hyland Park)
Pump Station
W4
1016 E Ash St
Pump Station
W5
707 E Rogers Dr
Pump Station
W6
456 E Baxter Ln
Ground Storage Tank (2 each)
W7
707 E Rogers Dr
Ground Storage Tank (2 each)
W8
133 N Sang Ave
Elevated Storage Tank
W9
1170 E South Skyline Dr
Elevated Storage Tank (Mt. Se uo ah)
W 10
1044 E Township Rd
Elevated Storage Tank
W 11
3280 W Judge Cummins Rd
Ground Storage Tank (2 ea) (Kessler Mountain)
W12
7001 E Mission (Highway 45 Valve
Pressure -Reducing Valve Station)
W 13
1589 Fire Tower Road (Goshen)
Pump Station and Ground Storage Tank
W 14
17301 Lake Se uo ah Rd (Round Mtn)
Pump Station
W15
14360 Round Mt Comm Church Rd
Stand Pipe County Rd #55 (Round Mountain
W 16
22032 Fire Tower Rd County Rd 4343
Stand Pipe (Benson Mountain)
W 17
3265 N Gulley Rd
Elevated Storage Tank
W18
3788 N Gulley Rd
Pump Station
W19
3370 S Coach Rd
Pump Station
W20
2098 Woodcliff Rd (Springdale)
Surge Tank
W21
2210 N Old Wire Rd
Valve
W22
2800 N Old Missouri Rd
Flow Meter
W23
3385 N Par Ct
Valve
W24
3023 E Joyce Blvd
Valve
W25
2567 E Robinson (Springdale)
Valve
W27
17385 Blue Springs Rd (Goshen)
Pump Station
W28
17970 Lake Se uo ah Rd
Pump Station
W29
Beaver Water District
SCADA Interface
W30
1195 N. Cantebu Rd (Cantebury Tank)
Elevated Storage Tank
W31
2903 E. Flagstone Cir (Stonemountain)
Pump Station
WSOPC
2435 S Industrial Dr
Water & Sewer O s Center
MTROB
12141 Ed Edwards Rd
Mt. Robinson Tower Site
E.8 Installation of the necessary Remote Terminal Units (RTUs) and equipment to acquire flow
information from the collection system via SCADA. Flow monitoring devices (up to 17 remote
locations) are scheduled to be installed by the City's Water and Sewer Division.
Appendix E - Page 3 of 4
E.9 Provision and maintenance of RTUs at the following sites located in the City of Elkins, Arkansas:
SCADA
NODE
LOCATION
DESCRIPTION
EWW1
Lift Station
EWl
Ground Storage Tank
E.10 Maintenance of the odor control system associated with the following lift stations:
LOCATION
# OF
CANISTERS
LS #6 - 3021 N Old Wire Rd (Old Wire)
4
IS #7 - 2065 N Sunshine Rd (Hamestrin
7
LS #12 - 571 N Double Springs Road (Farmington West)
8
LS #22 - 630 N Double Springs Rd Owl Creek
2
LS #52 - 485 N Broyles Ave (Broyles Ave)
2
Appendix E - Page 4 of 4
Appendix F
ENVIRONMENTAL PERMITS AND PROJECT CHARACTERISTICS
F.1 CH2M HILL will operate Project so that effluent will meet the requirement of NPDES permit No.
AR0020010 and AR0050288. CH2M HILL shall be responsible for meeting the effluent quality
requirements of City of Fayetteville's NPDES permit unless one or more of the following occurs:
The Project influent does not contain Adequate Nutrients to support operation of Project
biological processes;
Contains Biologically Toxic Substances which cannot be removed by the existing process and
facilities;
The influent flow, influent BOD5, and/or suspended solids exceeds the Project design parameters
which are:
Noland WWTP
West Side WWTP
Annual
Maximum
Annual
Maximum
Average
Monthly
Average
Monthly
Average
Average
Flow (MGD)
11.2
16.9
10.0
17.8
BOD (Ibs/d)
26,370
27,960
14,595
18,853
TSS (Ibs/d)
20,620
22,210
14,595
18,853
F.2 In the event any one of the Project influent characteristics, suspended solids, BOD5, or flow,
exceeds the parameters listed above, CH2M HILL shall return the plant effluent to the
characteristics required by the NPDES permit in accordance with the following schedule after
Project influent characteristics return to within design parameters.
Characteristics
Exceeding Listed
Parameters By
Recovery Period
Maximum
10% or Less
5 days
> 10% but < 20%
10 da s
20% and Above
30 da s
Not withstanding the above schedule if the failure to meet effluent quality limitations is caused by
the presence of Biologically Toxic Substances or the lack of Adequate Nutrients in the influent,
then CH2M HILL will have a thirty (30) day recovery period after the influent is free from said
substances or contains Adequate Nutrients.
F.3 CH2M HILL shall not be responsible for fines or legal action as a result of discharge violations
within the period that influent exceeds design parameters, does not contain Adequate Nutrients,
contains Biologically Toxic Substances (that exceed process inhibiting levels or creates
concentrations exceeding application or discharge limitations), and the subsequent recovery
period.
F.5 The estimate Costs for services under this Agreement are based upon the following Project
Appendix F - 1 of 2
characteristics:
Annual
Average
Noland
WWTP
West Side
WWTP
Flow MGD)
6.0
5.9
BOD (lbs/d)
14,242
9,678
TSS (lbs/d)
13,1171
11,503
The above characteristics are the actual twelve (12) months average prior to the date services are
first provided under this Agreement. Any change of 10 percent (10%) or more in any of these
characteristics, based upon a twelve (12) month moving average, may constitute a change in
scope.
F.6 The current applicable environmental permits are as follows:
Permit
AFIN No.
Permit No.
Expiration Date
NPDES - Noland
72-00781
AR0020010
02/28/2018
NPDES - West Side
72-01033
AR0050288
11/30/10
No Discharge Permit - Noland
72-00829
4748-WR-2
12/31/13
No Discharge Permit - West Side
72-01033
5028-W
06/30/14
Air - Hamestrin
72-01873
2179-A
N/A
Air - West Side
72-01033
2178-A
N/A
Stormwater No Exposure Certification
(NEC) - Noland
72-00102
Tracking No.
ARROOC377
06/30/14
Stormwater No Exposure Certification
(NEC) - West Side
72-01033
Tracking No.
ARR000390
06/30/14
Appendix F - 2 of 2
G.1
[�]
G.3
Appendix G
INDUSTRIAL WASTE DISCHARGES AND MONITORING PROGRAM
CH2M HILL shall: Administer the Industrial Pretreatment Program in accordance with 40 CFR
403. Administration shall include:
G.1.1 Maintain the industrial waste sampling and analysis program for pretreatment and
surcharge, as described in G.3.
G.1.2 Monitor the compliance status of the current Significant Industrial Users (SIU's) through
sampling, analysis, inspection, and record reviews. Recommend appropriate enforcement
action to City of Fayetteville.
G.1.3 Receive, review and act upon reports and notification from industrial users.
G.1.4 Prepare notice of violations and other enforcement documentation for City of Fayetteville
signature in accordance with the Enforcement Response Plan in the State approved
Industrial Pretreatment Program.
G.1.5 Track, determine, and publish industrial users insignificant noncompliance.
G.1.6 Draft new, revised, and renewal industrial waste discharge permits for the SIU's for City
of Fayetteville signature.
G.1.7 Conduct an Industrial Waste Survey periodically to identify new, or significant, industrial
users in Fayetteville and in cities with which Fayetteville has inter jurisdictional
agreements for waste treatment.
G.1.8 Assist City of Fayetteville with review and revision of local limits, the sewer use
ordinances, the pretreatment program, and inter jurisdictional agreements.
G.1.9 Prepare for City of Fayetteville signature and submit the Industrial Pretreatment annual
report.
G.1.10 Maintain all industrial monitoring records for at least three (3) years.
G.1.11 Maintain open communication with the SIU's.
G.1.12 Keep City of Fayetteville informed of pretreatment activities and changes in regulatory
requirements.
Significant costs due to new or changed Federal, State or local regulations shall cause a change of
contract scope.
Industrial Waste Dischargers and Monitoring Program in City of Fayetteville, AR:
Industry
Parameters Analyzed
Ayrshire Electronics, LLC
1101 S. Beechwood None (Best Management Practices)
Fayetteville, AR 72701
Custom Powder Coating Services, Inc.
Cadmium, chromium, copper, lead, nickel,
1629 W. Farmington St.
Fayetteville, AR 72701 silver, zinc, cyanide
Appendix G - 1 of 2
Industry
Parameters Analyzed
Elkhart Products Corporation
3265 Highway 71 South
Chromium, copper, lead, nickel, zinc, oil &
Fayetteville, AR 72701
grease
Hiland Dairy Company
301 E. 15�' Street
Biochemical oxygen demand, total suspended
Fayetteville, AR 72701
solids, phosphorus, pH, oil &grease
Marshalltown Tools
2200 Industrial Drive
Cadmium, chromium, copper, lead, nickel,
Fayetteville, AR 72701
silver, zinc, cyanide
Pinnacle Foods Corporation
1100 W, 15`h Street
Biochemical oxygen demand, total suspended
Fayetteville, AR 72701
solids, phosphorus, pH, oil &grease
Superior Industries International
Arkansas, LLC
Cadmium, chromium, copper, lead, nickel,
1901 Borick Drive
silver, zinc, cyanide
Fayetteville, AR 72701
Tyson Foods, Inc.
2615 S. School
Biochemical oxygen demand, total suspended
Fayetteville, AR 72701
solids, phosphorus, pH, oil &grease
Appendix G - 2 of 2
Appendix H
VEHICLE AND MOBILE EQUIPMENT DESCRIPTION (ROLLING STOCK)
Unit #
Unit Description
Location
Year
324
Ford F350 Super Duty/Crane, Reg. Cab
Paul R Noland
1999
325
Ford F350 Super Duty, Reg. Cab
Paul R Noland
2000
339
Ford F-350, Flatbed
Biosolids Management Site
2002
340
Ford F-350
Biosolids Management Site
2002
376
Ford F550 Super Duty/Crane, Crew Cab
Biosolids Management Site
2012
551
Ford 3930 Tractor Brushhog
Biosolids Management Site
1995
564
Ford/New Holland 8160 Load Tractor
Biosolids Management Site
1999
566
Ford/New Holland LS55 Lawn Tractor
Biosolids Management Site
1999
570
New Holland 8670 Tractor
Biosolids Management Site
2000
581
New Holland TS100A Front End Loader
Biosolids Management Site
2004
589
New Holland 1412 Discbine Mower Conditioner
Biosolids Management Site
2005
695
Bobcat Skidsteer Loader
Biosolids Management Site
2011
696
Caterpillar 420E Backhoe
Biosolids Management Site
2012
727
Dump Truck
Paul R Noland
1995
741
Mack Tractor
Biosolids Management Site
1996
751
Sterling LT9500 Truck
West Side
2006
766
Kenworth T800 Semi Tractor
Biosolids Management Site
2011
768
Kenworth T470 (Spreader)
Biosolids Management Site
2012
770
Kenworth T800 Semi Tractor
Biosolids Management Site
2013
771
Kenworth T800 Semi Tractor
Biosolids Management Site
2013
806
Case 1150G Bulldozer
Biosolids Management Site
1995
818
Caterpillar P5000LP Forklift
West Side
2008
927
Parker 24' Gooseneck Trailer
Biosolids Management Site
1991
966
P.J. Trailer, 18FT
Biosolids Management Site
1996
969
LO-Bo 25T-36FT Trailer
Biosolids Management Site
1996
988
Hesston Wheel Rake
Biosolids Management Site
1998
994
20KW Generator (Mt. Robinson)
Paul R Noland
1998
1092
Ford Explorer XLT
Paul R Noland
2002
2156
Chevy Colorado, 4X4
Paul R Noland
2012
3820
2006 Kawasaki Mule 4x4
West Side
2006
4318
2006 Kawasaki Mule 4x4
Paul R Noland
2006
5000
New Holland 1412 Discbine
Biosolids Management Site
2006
5001
John Deere 6615 Tractor
Biosolids Management Site
2007
5002
John Deere 6615 Tractor
Biosolids Management Site
2007
5012
NHT6030
Biosolids Management Site
2009
Appendix H - 1 of 2
VEHICLE AND MOBILE EQUIPMENT DESCRIPTION (ROLLING STOCK
Unit #
Unit Description
Location
Year
5022
4X4 Tractor with Loader
Biosolids Management Site
2011
5023
H&S Spreader
Biosolids Management Site
2011
5024
R&R 35' Manure/Litter Conveyor
Biosolids Management Site
2011
5025
R&R 35' Manure/Litter Conveyor
Biosolids Management Site
2011
5030
New Holland H5920 Hay Rake
Biosolids Management Site
2011
5031
John Deere M0006030 Discbine
Biosolids Management Site
2012
5032
New Holland BR740 Round Baler
Biosolids Management Site
2012
5033
New Holland BB9060 Square Baler
Biosolids Management Site
2012
5034
Rhino R180 Cutter
Biosolids Management Site
2012
5037
New Holland BR7060 Round Baler
Biosolids Management Site
2012
9025
Volvo Penta 400 KW Generator
Lift Station12
2001
9034
Yale 5000# Fork Lift
Paul R Noland
2002
9088
Lufkin ULD-38 Trailer
West Side
2006
9106
Lufkin ULD-38 Trailer
Paul R Noland
2004
9111
Clement Star-Lite Trailer
Paul R Noland
2009
9124
Thompson 6" Diesel Power Pump/Trailer
Paul R Noland
2009
9142
Aulick 42' Belted Trailer
Biosolids Management Site
2011
9165
Clement Star-lite Trailer
Biosolids Management Site
2013
9166
Clement Star-lite Trailer
Biosolids Management Site
2013
1050U
Ford Explorer
Paul R Noland
1999
208OU
Chevy Silverado 4X4 Extended Cab
Biosolids Management Site
2005
Parkson Electronic Mole — Billy
Biosolids Management Site
2011
Parkson Electronic Mole — Cricket
Biosolids Management Site
2011
Parkson Electronic Mole — Goofy
Biosolids Management Site
2011
Parkson Electronic Mole — Jur ens
Biosolids Management Site
2011
Parkson Electronic Mole — Tiny Tim
Biosolids Management Site
2011
Parkson Electronic Mole — Trick
Biosolids Management Site
2011
Portable Generator for LS
Paul R Noland
2005
Appendix H - 2 of 2
I.1
I.2
Appendix I
BASE FEE ADJUSTMENT
Electrical costs will be adjusted by actual increases from power supplier.
The Base Fee adjustment formula is as follows:
Where:
ABF = BF x (1 + AF)
BF = Base Fee specified in Appendix D
ABF = Adjusted Base Fee
AF = Adjustment Factor as determined by the formula:
AF = .5 (ECI + CPI)
ECI = The twelve month percent change (from the third quarter of the prior
year to the third quarter in the current year) in the Employment Cost
Index for Total Compensation for Civilian Workers, Not Seasonally
Adjusted as published by U. S. Department of Labor, Bureau of Labor
Statistics in the Detailed Report Series ID: CIU1010000000000A.
CPI = The twelve month percent change (from October of the prior year to
October of the current year) in the Consumer Price Index for All Urban
Consumers, Not Seasonally Adjusted as published by U.S. Department of
Labor, Bureau of Labor Statistics in the CPI Detailed Report Series
Id: CUUROOOSAO.
Appendix I - 1 of 1
Appendix J
LAKE SEQUOYAH DREDGING PROJECT — SCOPE OF WORK
Lake Sequoyah has accumulated approximately 5 billion pounds of sediment over the past 50 years.
Nearly 1 % or 4 million pounds of the sediment is phosphorus. The accumulated sediment decreases the
lake capacity as a sediment and phosphorus trap as well as severely curtails the recreation uses of the
lake.
At the request of the City of Fayetteville, CH2M HILL staff planned for a large scale dredging pilot on
Lake Sequoyah in 2012. The purpose of this study was to develop a sustainable approach for a full scale
dredging project that will meet all regulatory and implementation objectives. The dredging pilot study
began in September 2012, which involved pumping of several hundred thousand gallons of lake sediment
and capturing several hundred cubic yards of dried sediment.
In 2013, the CH2M HELL O&M budget included funding for the initiation of the full scale maintenance
dredging of Lake Sequoyah. Primary objectives for the additional scope include beginning the process of
developing the necessary processes and permitting of the of the full scale dredging project. CH2M HELL
will continue to make progress in 2014 with the following goals:
• Finalize process of obtaining proper authorization(s) and/or permit(s)
• Develop a Work Plan and a Quality Assurance Project Plan for the dredging project
• Develop a Health and Safety Work Plan
• Implement and/or construct selected sediment containment & dewatering facilities
• Establish contracts for equipment rental and necessary sub -contract agreements, make
recommendations for capital purchases, or an appropriate combination of these activities
• Establish a preliminary means of sediment disposal or sale
The dredging project is expected to remove most of the accumulated sediment from the lake over the next
10-15 years, but will likely continue in a reduced fashion beyond that horizon as new sediment is trapped
within the lake over that same time period.
2
Requisition No.:
Date:
City Of Fayetteville
10/26/2013
(Not a Purchase Order)
P.O Number:
Expected Delivery Date:
1 /1 /2014
Vendor*
Vendor Name:
Mail
20708
CH2M Hill Engineers, Inc.
Yes:_ No:
Address:
Fob Point:
Taxable
Quotes Attached
Department 1267
Fayetteville, AR
Yes:_ No:
Yes: No:
City:
State:
Zip Code:
Ship to code:
Divison Head Approval:
Denver
CO
80291-1267
Requester:
Requester's Employee #:
Extension:
Cheryl Partain
2648
224
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
2014 Contract for
Management of the City's
1
Wastewater Treatment
12
Job
130,701.33
$1,568,416.00
5400.5100.5328.00
08048-0510
Facilities- Adminstration and
SCADA Contract# 2113
2
Noland WWTP 0 & M
12
Job
295,026.67
$3,540,320.00
5400.5110.5328.00
08048-0511
3
West Side WWTP 0 & M
12
Job
87,126.33
$1,045,516.00
5400.5120.5328.00
08048-0512
4
Lab & Industrial Pretreatment
12
Job
38,770.42
$465,245.00
5400.5130.5328.00
08048-0513
5
Lift Station Utility and
12
Job
67,738.33
$692,860.00
5400.5140.5328.00
08048-0514
Maintenance
6
Fixed Fee
12
Job
10,766.00
$129,072.00
5400.5100.5328.00
08048-0510
7
$0.00
a
$0.00
9
$0.00
10
$0.00
Shipping/Handling
Lot
$0.00
Special Instructions:
Subtotal: $7,441,429.00
Tax:
Total: $7,441,429.00
Approvals:
Mayor: Department Director: Purchasing Manager:
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other: