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Home My WebLink About222-13 RESOLUTIONRESOLUTION NO.222-13 A RESOLUTION TO APPROVE A CONTRACT WITH RUBY ARCHITECT'S INC. IN AN AMOUNT NOT TO EXCEED $13,570.00 FOR ARCHITECTURAL SERVICES FOR THE WOOLSEY HOMESTEAD AND TO APPROVE THE ATTACHED BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a contract with Ruby Architect's Inc. in an amount not to exceed $13,570.00 for architectural services for the Woolsey Homestead and approves the attached budget adjustment. PASSED and APPROVED this 5th day of November, 2013. APPROVED: ATTEST: By: d SONDRA E. SMITH, City Clerk/Treasurer Don Marr Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 11 /5/2013 City Council Meeting Date Agenda Items Only Chief of Staff/ Mayor's Office Division Department Action Ke uirea: Approval of Contract with Ruby Architect's Inc. for the Architectural Assessment for the historic Woolsey Homestead, Fayetteville AR in the amount of $13,570. $ 13, 570.00 Cost of this request 1010.6600.5314.00 Account Number 13031.1 Project Number Budgeted Item Arch it.Assesment Woolsey Homesteac Category / Project Budget Program Category / Project Name $ - Professional Services Funds Used to Date Remaining Balance Budget Adjustment Attached �X Program / Project Category Name Use of Fund Balance Fund Name w,I I A Previous Ordinance or Resolution # Date Original Contract Date: 16 - Z-`( /13 Original Contract Number: Date Q . yf- 3L01'3 Finance and Internal Services Director Date Received in City Clerk's Office Al;VI� Date Received in EHTfR�� bT' A Mayor's Office r Date Comments: Revised January 15, 2009 Tayve i,11e ARKAN SAS City Council Agenda Memo To: Mayor and Members of the City Council From: Don Marr, Chief of Staff Thru: Mayor Jordan Date: 10/24/2013 Subject: Woolsey Homestead Architectural Assessment Recommendation: City Council Meeting Date: 11 /5/2013 The Fayetteville City Council approve a contract with Ruby Architects, Inc. for a fixed fee of $11,800 plus reimbursable expenses (estimated at 15% of the project cost for a total cost request of $13,570. Background: On May 21st, 2013, the Fayetteville City Council passed unanimously a resolution (attached) to express the City Council's Intent to examine the feasibility of preserving the Historic Woolsey Family Homestead. The first step in such a process is to conduct an architectural assessment of the historic Woolsey Homestead property. The scope of such a project is to provide an early evaluation of the Woolsey Homestead. The evaluation will include the main house itself, nearby outbuildings, site and cemetery. The evaluation will consider the existing conditions and historic significance relative to the idea that the property may be restored for some future use yet to be determined. The evaluation will culminate by providing a written report with supporting documentation that serves to provide the city with the early information on building, site condition, likely stabilization priorities, basic drawings and renderings and recommendations for proceeding. Firms with a specialty in historic architecture were solicited and evaluated. Ruby Architects, Inc. out of Little Rock AR was selected for their expertise. We are requesting that the City Council approve a budget adjustment in the amount of $11,800 plus a 15% contingency for reimbursable expenses — for a total of $13,570 and approve a contract with Ruby Architects Inc. for services as outlined in the attached contract. 113 West Mountain 72701 (479) 575-8323 accessfayetteville.org TDD (Telecommunications Device for the Deaf) (479)-521-1316 RESOLUTION NO. A RESOLUTION TO APPROVE A CONTRACT WITH RUBY ARCHITECT'S INC. IN AN AMOUNT NOT TO EXCEED $13,570.00 FOR ARCHITECTURAL SERVICES FOR THE WOOLSEY HOMESTEAD AND TO APPROVE THE ATTACHED BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a contract with Ruby Architect's Inc. in an amount not to exceed $13,570.00 for architectural services for the Woolsey Homestead and approves the attached budget adjustment. PASSED and APPROVED this 5t" day of November, 2013. APPROVED: ATTEST: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer September 20, 20I3 Mr. Don Marr Chief of Staff City of Fayetteville 113 W. Mountain St Fayetteville, AR 7270I Re: Architectural Assessment for the historic Woolsey Homestead, Fayetteville Dear Mr. Mart: Thank you so much for your time in showing us the Woolsey Homestead site. We are grateful to have been selected to assist the City of Fayetteville in its efforts to restore it —and we look forward to the opportunity and in building a great working relationship with you and your staff. As promised, let this serve as our proposal of services to you, as well as a record of our understanding of your needs. If it needs to be revised in any way, feel free to let us know. A. Project Scope Provide an early evaluation of the historic Woolsey Homestead, located along Broyles Road, nearby the city's new water treatment facility and protected wetlands. The evaluation should include the main house itself, nearby outbuildings, site and cemetery as may be relevant to the historical interpretation of the homestead, believed to be established ca. I830. The evaluation should consider existing conditions and historic significance relative to the idea that the property may be restored for some future use, yet to be determined, by the City of Fayetteville. The evaluation should culminate in a written report with supporting documentation that serves to provide the city with early information on building and site condition, likely stabilization priorities, basic drawings and renderings and recommendations on proceeding. B. Architectural Services Included I. Site Analysis to include one full -day site visit and study of the property and historic buildings. The purpose of the visit will be to gather information on condition, understanding of the building's chronology (presumed original configuration and subsequent additions), measurements for creating scaled drawings and notes and photographs for documentation purposes. Note: Prior to our Visit, we will benefit from having the site cleared from brush and unwanted foliage that currently obstructs access. 2. Drawings & Renderings- Provide scaled, two-dimensional floor plans and exterior elevations of existing conditions of all structures presumed to have historical significance (19d' century material only. Provide simple, three-dimensional renderings of the building's presumed chronology indicating original configuration and subsequent additions. 3. Provide a written report summarizing findings made during the site visit. Though it is not yet the goal of these services, the written report should be completed in a manner that may eventually allow it to be organized into a frill -fledged Historic Structure Report (HSR). Thus, sections included in the written report would be as follows: I. Table of Contents, II. Executive Summary, III. Architectural Evaluation, IV. Existing Conditions, V. Proposed Work (preliminary), VI. Drawings and Photographs. 4. Provide written recommendations aimed at the emergency stabilization of the buildings along with discussion on one possible phasing strategy towards their eventual restoration. Provide an early budget for its restoration, tied to the aforementioned phasing strategy. This budget will be extremely rough. The primary purpose of the budget is not necessarily to establish realistic monetary figures, but rather serve in a more important capacity of listing the types of costs and work scope that will likely be encountered during a restoration of this kind. More realistic budgets can be obtained as project goals and scope become more clear. 6. Provide photographs explaining existing conditions and supporting recommendations made in the report. 7. Contact by phone persons known to have some knowledge of the property. These will likely be other city staff, special project or committee members or community volunteers or others. Document conversations. C. Services Not Included (can be provided as "Additional Service!!) I. Historical Research- Other than researching the building itself on site, no other research on the property records or owner history is planned, such as checking records of historical societies, history commissions, libraries, etc... 2. Archeology- Though likely to be recommended in future phases, no archeology is yet planned. 3. Extensive detailed drawings and realistic renderings- Drawings and renderings provided will be basic in nature and are intended to give readers a very quick understanding of existing conditions and theory as to its chronological history. Drawings and renderings are not yet expected to be developed in great detail. They should be of sufficient quality to assist in seeking various grant opportunities. 4. Evaluation of Significance- We do not yet plan on investigating the property's historical significance, though it is obvious to us all that we are clearly working on a very old structure. The City might choose to contact the Arkansas Historic Preservation Program to assist in making a determination. An Historic Structure Report (HSR) might eventually be needed as a means to establish significance and eventually guide its restoration. A thorough HSR is not included. S. Any additional work, budgets, drawings, site visits not specifically referred to in paragraph B "Architectural Services Included" above. D. Project Schedule No schedule has yet been established thought it is assumed to be as soon as practical. In consideration of the fact that the building is exposed to the elements, services provided will be treated with sense of urgency. E. Project Budget A budget has not yet been established though it is assumed that the City prefers to focus project costs as much as practical in this early assessment phase, prior to establishing a project budget. F. Fee Proposal We propose a fixed fee of $I I,800.00 plus reimbursable expenses. On this project, we expect reimbursable expenses to be limited to travel (at current mileage rates), printing, mailing & shipping. Generally, we pass printing, mailing and shipping expenses directly to you plus I0% for handling. F. Additional Services Ruby Architects, Inc. will provide other additional services when requested. Additional Services are defined as services outside of the basic Scope of Services. Generally it is easiest to simply charge hourly for these services at our current rates. We can also add services (such as hiring consulting engineers or other services) at cost plus a percentage for handling. We will always seek written permission to proceed prior to engaging in Additional Services, G. Billing & Payment Ruby Architects, Inc. invoices fees and expenses on a monthly basis and coincides with completed services up to the end of each month. On this particular project, we anticipate two billings in total. The first invoice will be 50% of the fee, billed only after our site visit and completion of the drawings. The final, 100% invoice will come after the report has been submitted in full. Payment is due upon receipt. Invoices that are not paid within forty-five (45) days of the date of the invoice will be considered delinquent. Invoices that are not paid within sixty (60) days of the date of the invoice will be subject to penalties. Should this proposal be accepted, let us know and we will be happy to generate a standard AIA (American Institute of Architects) form of agreement for your review and signature. We look forward to hearing from you and moving ahead on this wonderful project! If you have any questions at all, please do not hesitate to call. Cordially, Aaron C. Ruby, AIA, LEED AP RUBY ARCHITECTS, INC. RATE SCHEDULE As of: 1 /7/13 HOURLY RATES Principal Architect $120.00/hour Architect Intern $ 85.00/hour Draftsman $ 65.00/hour Spec Writer $ 65.00/hour Administrative $ 45.00/hour MISCELLANEOUS EXPENSES Mileage $ .56/mile Copies —color $ .50/each -b/w $ .10/each Long Distance Phone Calls $ .12/minute Conference Calls At Cost Third Party Printing At Cost Postage At Cost AIA Documents At Cost Meals (project related travel) At Cost Consultant fees are billed at cost plus ten percent, unless otherwise negotiated. V 13.0107 Budget Year Division: Chief of Sta 2013 1 Department: Chief of Staff City of Fayetteville, Arkansas Budget Adjustment Form ff I Request Date BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION 10/24/2013 Adjustment Number Budget Adjustment for $13,570 for Architectural Assessment for the historic Woolsey Homestead. Prepared By: Kevin C Springer Division Head Date - Reference: udget Director Date Budget & Research Use Only 4partment ,-13 Type: A B C D E P Director Date 4*J0, • � 10 -;Zl-'%613 General Ledger Date e Director Date --- __ Zp. Posted to General Ledger Chief Staff Date Initial Date J Checked / Verified yor ` `�/ Dat Initial Date TOTAL BUDGET ADJUSTMENT 13,570 13,570 Increase / (Decrease) Project.Sub Account Name Account Number Expense Revenue Number Professional Services 1010.6600.5314.00 13,570 - 13031.1 Use of Fund Balance 1010.0001.4999.99 - 13,570 13031.1 HABudget\Budget Adjustments\2013_Budget\Kevin\BA2013_CHAMBER_ECON_DEV_CONTRACT.xlsm 1 of 1 RUBY ARCHITECTS, INC. 300 Spring Bldg. Suite 715 Little Rock, AR 72201 •- (501) 374-7829 (voice & Fax) August g, 2013 Ms. Andrea Foren City of Fayetteville 113 W. Mountain St. Fayetteville, AR 72701 Re: Woolsey Family Homestead/ Preservation Qualifications Dear Ms. Foren: Thank you so much for your phone call the other day requesting our qualifications with regards to historic properties. We are excited at the possibility of working with the City of Fayetteville in its efforts ' to restore such an important, and rare, resource as the Woolsey Homestead. Enclosed you will find our fiirm's background and qualification information for your consideration, As you will find, we have worked on numerous historic properties in the state, including assisting the University of Arkansas with a recently completed Historic Preservation Master Plan, which ultimately recommended having their historic core listed as a National Historic District. Additionally, we have experience working with many municipalities in Arkansas, including the City of Lake Village, City of Dyess, City of Marion, and others. Just this year, we learned that the City of Lake Village earned LEED Certification on the rehabilitation of the historic Tushek building, which now houses their city offices —making it one of a handful of buildings in the state that are both listed on the National Register and LEED Certified. Perhaps of greatest interest to you, I have a personal interest in and involvement with IV' century homesteads in Arkansas —and would be delighted to be involved in the Woolsey homestead. I happen to live in Scott, Arkansas, a small, rural farming community outside of Little Rock and have for years been a volunteer for, and served as president of, Scott Connections, a local non-profit dedicated towards the preservation of original buildings that tell the story of life in the 19"' and early 201" centuries. We have preserved or reconstructed buildings such as a smokehouse, privy, ice house, corn crib, slave quarters and more. See more here: htti)://scottconnections.org/ Besides this experience, I have also personally been involved in the restoration of Lakeport Plantation, which included the reconstruction of an 1860's smokehouse. Most recently, our firm has been the on -call architect at the Historic Arkansas Museum, to the past few years, we have completed the reconstruction of the 1523 Woodruff Print Shop and an 1840's era Blacksmith Shop, designed and built to as exact period detail possible. Though a past board member of the Historic Preservation Alliance of Arkansas, I am currently on the board of the Little Rock Visitor Foundation Board, a group responsible for the preservation and care of 1840's Curran Hall located downtown Little Rock. We do look forward to at least gaining an interview where we might be able to meet you in person and demonstrate our capabilities. If you have any questions at all, please call. Cordially Aaron C. Ruby, AIA, REED AP Firm Profile Established in 2006, Ruby Architects is guided by a strong belief in learning the lessons of the past as a means to design better structures today. Devoted to restoration and the adaptive re -use of historic buildings and sites, we have gained an appreciation for the built environment entrusted to our generation exhibiting exceptional design, craftsmanship and attention to detail. Led by the firm's principal and founder, Aaron C. Ruby, AIA, LEED AP, the firm's work is informed through research and well executed classical design and traditionally inspired styles of architecture. Being a conscientious professional firm we take our responsibilities very seriously and work hard to satisfy our clients. The end product of the owner/architect collaboration is a design on paper that not only reflects the owner's goals, and fits within budget, but is also properly communicated and represented to the contractor in the form of well -drawn and thoroughly detailed documents. During construction, we remain involved and work to communicate the desire for high standards. Although historic preservation is our specialty, we are also involved in custom residential and commercial projects, which helps us stay familiar with the latest building codes, standards, materials and systems. It is our long-term vision and goal to become one of the state's leading architectural firms through unsurpassed service and commitment to timeless and informed traditional building design through the continuing study and understanding of historic structures and their enduring qualities. Ruby Architects Inc. is a member of the following organizations; and the first architectural firm in Arkansas to join this organization (*): American Institute of Architects, Arkansas Chapter National Trust for Historic Preservation International Network for Traditional Building, Architecture & Urbanism, U.S.A. Chapter* Institute of Classical Architecture & Classical America` Historic Preservation Alliance of Arkansas Little Rock Chamber of Commerce Little Rock Downtown Partnership Quapaw Quarter Association RUBY ARCHITECTS, INC. 300 SPRING BUILDING, #7I5, LITTLE ROCK, AR 7220I (50I) 374-7829 www.rubyarchitects.com � RUBY ARCHITECTS, INC. Office Size, Location, and Personnel Ruby Architects, Inc., established in 2006, is located in downtown Little Rock at 300 Spring Building, Suite 7I5. This excellent location in central Arkansas provides for easy travel to project sites and meetings around the state. Our office space allows us to meet with clients in an open studio type setting, or we can accommodate a group in our conference room for more private meetings. Our product library provides for quick and easy reference of material selections, colors and finishes. All project work is conducted in our private office suite which is secured after hours. Ruby Architects has a LEED accredited professional on staff to provide our clients with the latest in energy efficient design. With over 25 years of combined experience in planning, design, historic analysis, and new construction administration, the team of Ruby Architects brings a wealth of knowledge to any new project. It is our hope to assist you in making your project a place for realizing the importance of yesterday, while preparing for tomorrow. Staff The staff of Ruby Architects includes: Mr. Aaron C. Ruby, AIA, LEED AP, principal and owner of the firm, responsible for all day to day activities including quality control. Mr. Jeremiah Russell, Assoc. AIA, intern architect, provides project design assistance from the beginning phases through completed drawings. Ms. Veronica Lilly, CSI, CDT, office/contract manager. She has a background in construction management, and is responsible for contracts, office accounting, construction administration and general office management. Ms. Taylor Desens, CSI, CDT, administrative assistant. She assists with specification writing, website maintenance, and various Project assignments. Ruby Architects can provide services for a wide variety of projects: *Planning *Higher Education *Medical *Condition Assessment *Libraries *Retail *Historic Preservation and Restoration *Corporate #Feasibility Studies 'Residential RUBY ARCHITECTS, INC. 300 SPRING BUILDING #715, LITTLE ROCK. ARKANSAS (501) 374-782.9 www.rubyarchitects.com Aaron C. Ruby, A/A, LEED AP A graduate of the University of Arkansas architecture program in I997, Mr. Ruby founded Ruby Architects Inc. in March, 2006. Professional experience gained in over fifteen years of practice give the firm's founding principal a wide range of project experience. Mr. Ruby became a LEED Accredited Professional in 2009. Awards 2011 Award for Outstanding New Construction in an Historic Setting for the William Woodruff Printshop Cyrus Sutherland Historic Preservation Alliance Scholarship, Spring I997 Organizations American Institute of Architects, Member National Trust for Historic Preservation, Member Historic Preservation Alliance of Arkansas, Board Member 2006-20I0, and Current Member Little Rock Visitors Foundation, Board Member, 20I0-current Design Review Committee for Capitol Zoning District, 20I I -current Scott Volunteer Fire District, Board Member & Fire Fighter, 20I2-current Representative Historic Project Experience . Rehabilitation of the Historic Tushek Building, Lake Village, Arkansas • Rehabilitation of the Dyess Administration Building, Dyess, Arkansas . Restoration of the Johnny Cash boyhood home, Dyess, Arkansas . Stabilization & Restoration of Historic Dyess Theatre • Pulaski County Courthouse, various projects • Pulaski County, other existing buildings, on -going projects • A Reconstruction of the I823 William Woodruff Print Shop, Little Rock, Arkansas • New private residence & historic barn renovation, Warren, Arkansas • A Remodel of the Historic Cook Building, North Little Rock, Arkansas . P. Allen Smith's Garden Home, Roland, Arkansas • Campus Historic Preservation Master Plan, University of Arkansas, Fayetteville, Arkansas • Black River Technical College, master plan and multi building remodel, Pocahontas, Arkansas • Newton County Courthouse renovations, Jasper, Arkansas . Chicot County Courthouse re -roof, Lake Village, Arkansas • Faulkner Performing Arts, historic consultant, U of A, Fayetteville, AR . Blacksmith Shop, Historic Arkansas Museum, Little Rock, Arkansas . Condition assessments for Arkansas Historic Preservation Program • On -call architect for Historic Arkansas Museum REGISTRATION Individual: Arkansas #3325 Corporate: Arkansas #C-439 EDUCATION University of Arkansas, Bachelor of Architecture, May I997 University of Illinois, Atelier Architecture Program, Summer I990 RUBY ARCHITECTS, INC. 300 SPRING BUILDING, #7I5, LITTLE ROCK, AR 7220I (50I) 374-7829 wwwrubyarchitects.com University of Arkansas Historic Preservation Master Plan Fayetteville, Arkansas Preserving the Past, Preparing for the Future After a competitive selection process, involving several nationally recognized design firms, the U of A selected Ruby Architects, Inc. and its team of consultants, Lord Aeck & Sargent of Atlanta, Georgia and The Jaeger Company of Gainsville, Georgia, a historic landscapes consultant, to assist the University with the preparation of a Campus Historic Preservation Plan funded by a grant received from The Getty Foundation. The project involved the listing of 18 historic structures on the National Register of Historic Places as well as preparation of a plan that helps facilities personnel recognize and maintain character defining features on historic properties. This includes the writing of maintenance guidelines as well as hands-on training workshops coordinated by the team. The project also integrates students interested in historic preservation to assist with the process. This master plan promises to be an invaluable tool in assisting the University to recognize its historic structures and features that have defined `sense of place' for over a century. The project was awarded the 2009 Outstanding Achievement in Preservation Education by the Historic Preservation Alliance of Arkansas. We currently have an on -call contract with the University, and are working on plans to preserve or restore some of the oldest sections of the senior walk in front of Old Main. Owner: University of Arkansas Facilities Management Planning Group Contact: Jay Huneycutt Project characteristics . The comprehensive document is approximately 1,000 pages in length. . Assisted University in numerous National Register listing additions. . Recommended the core of campus be listed as a National Historic District (listed September, 2008) . Provided training workshops on masonry restoration & window repair. . Integrated student activity. . Project Size: N/A . Project budget: $170,000.00 . Project bid: $170,000.00 . Completion- Winter 2008 . On -Call, Current to 2015 RUBY ARCHITECTS, INC. 300 SPRING BLDG. #7I5, LITTLE ROCK, AR 7220I (50I) 374-7829 www.rubyarchitecrs.com Woodruff Print Shop & A Blacksmith Shop Little Rock, Arkansas 1823 William E. Woodruff Print Shop Reconstruction of an Arkansas Landmark In 1823, William E. Woodruff settled in Little Rock after moving from Arkansas Post where he established the "Arkansas Gazette" newspaper just four years earlier. This project entails reconstructing the two-story, brick masonry building that Woodruff built to house his printing press along with other business ventures. By piecing together information from many resources, such as old drawings and photos, letters written from its occupants as well as archeology, a complete picture of how the building looked and functioned emerges. Building it from scratch, however, brings challenges such as meeting current building codes and concealment of modern mechanical and electrical systems. ADA accessibility is also necessary. Today it represents Little Rock's oldest building. This project won the 2011 Award for Outstanding New Construction in an Historic Setting, from the Historic Preservation Alliance of Arkansas. Project characteristics . Involved intense research in historic documents . Knowledge of authentic period details . Careful study of Arkansas' oldest historic buildings in addition to traveling to Virginia to study 1820's period structures . Assisted owner in ensuring quality control despite publicly -bid project . Many custom features including hardware, brick, paint & millwork. . Services include writing of Historic Structures Report. Client: Historic Arkansas Museum, Department of Arkansas Heritage Contact: Bill Worthen, Director A New 1840's Period Blacksmith Shop Small Details Make It Real A period -correct and fully functioning blacksmith shop from early nineteenth-century Arkansas was built to educate visitors about the important craft of blacksmithing. Design of the structure required careful research so that it revealed a regional, vernacular flavor. It was important that the structure appear as if the blacksmith himself designed and built his own structure, not an architect. Individual artisans and craftsmen were consulted during the design process to assist with the planning including numerous blacksmiths, timber framers and masons. A brick forge, complete with handcrafted bellows and an iron tuyere is the centerpiece of the building. RUBY ARCHITECTS, INC. 300 SPRING BLDG., #715, LITTLE ROCK, AR 72201 (501) 374-7829 wwwrubyarchitects.com Dyess Colony Administration Building & A Restoration of Johnny Cash's Boyhood Home Dyess, Arkansas Restoring a Small Town's Spiritual Center The Dyess Administration Building has been an ongoing rehabilitation of a 1930's historic structure, accomplished in phases which were funded by grants from the ANCRC. The first phase was a roof replacement using wood shingles to resemble the original roofing material discovered in the attic. This work was completed in January, 2008. Subsequent phases will complete the restoration of both the exterior and interior. RAI provided bidding documents for each phase. It is hoped that this building that once served as the town center for all its business activities, can once again serve the town with new offices for city hall as well as space for interpretive history. One of Dyess' most famous residents, Johnny Cash, spent his boyhood years here. Current plans are underway for restoring the Theatre Facade and adding a stage near the Administration building for outdoor events. Owner: Arkansas State University Contact: Dr. Ruth Hawkins Gone But Not Forgotten The boyhood home of Johnny Cash was part of what was originally known as Dyess Colony, established in 1934 as a farming community intended to help struggling Arkansas farmers through the years following the Great Depression. Before photo courtesy of the Cash Family. After - completed 2013. The project was partially funded by a concert organized by Arkansas State University and the Cash family. Property was acquired by ASU, and the restoration will include significant repairs to the foundation, the roof, windows and doors. The interior will also be restored to 1940's period including furnishings. We worked closely with surviving Cash family members to ensure accuracy of details. The home will be one component to the larger effort of restoring other original Dyess Colony structures. RUBY ARCHITECTS, INC. 300 SPRING BLDG. #7IS, LITTLE ROCK, AR 7220I (50I) 374-7829 www.rubyarchitects.com Dyess Theatre Dyess, Arkansas The Show Must Go -On! Ruby Architects, Inc. is assisting the City of Dyess and Arkansas State University, in rehabilitating what remains of the ca. 1950's movie theatre located downtown Dyess. Using historical photographs to guide the team, as well as the sharp memory of town residents that frequented the building in their teens, the facade of the Dyess Theatre will be restored to its original appearance, including the ticket stand and the marquee, while the majority of the building within will be new construction so as to meet modern needs, code and convenience. JoAnne Cash, the younger sister of music legend Johnny Cash, recalls fond memories of joining her older brother J.R. (as he was known then) on his dating experiences at this theatre. Owner: City of Dyess, Arkansas Contact: Mayor Larry Sims �ikr3'I i 33i: i •- r Project characteristics . Severely deteriorated structure leaves only the original facade intact. Steps have been taken to stabilize what remains for future rehabilitation. . A flexible plan will allow for showing of films, holding community events and other functions. . Assisted owner in budgeting and preparing schematic drawings for seeking grants. . Associated with recent master planning efforts by Arkansas State University . Virtual renderings by Painter Meriman. . Project Size: 9,000 s.f. . Project budget: $950,000.00 . Estimated completion - Winter, 2013 In RUBY ARCHITECTS, INC. 300 SPRING BUILDING #7I5 LITTLE ROCK, AR 7220I (50I) 374-7829 www.rubyarchitects.com Pulaski County Courthouse Little Rock, Arkansas Service to Client Arguably one of the most important and beautifully designed and built structures in Little Rock is the Pulaski County Courthouse. Our firm has been fortunate to have been involved in numerous projects in the Courthouse over the years including slate roof replacement, exterior granite and limestone repairs and re -pointing, new storm windows and wood window repair. On the interior, we have worked on adding jury boxes in historic courtrooms, provided consulting on energy and hvac related improvements while protecting the integrity of historic materials and spaces. Most recently, we are underway on the replacement of the I00-year old skylight over the top of the Tiffany stained glass dome in the rotunda. To complete this work, we searched out and hired the most experienced consultants in the business to deliver the highest level of skill and professionalism. We have also assisted in obtaining grants and coordinating with officials from preservation agencies. Our success with the county on the historic courthouse building has led to other projects with the County, including work in the Administration Building, Criminal Justice Building and Coroner's Lab. Owner: Pulaski County Contact: Ms. Jean Pope, Purchasing Project characteristics • Involved research into appropriate specification, detailing and installation methods for a traditional slate roof. . Knowledge of existing conditions, searching for sources of leaks and prioritizing work scope. • Preparation of budgets. • Assisted owner in ensuring quality control despite publicly -bid project. • Project Size: Various • Project budget: $100,000 to $1 Million [a RUBY ARCHITECTS, INC. 300 SPRING BLDG. #7I5, LITTLE ROCK, AR 7220I (50I) 374-7829 www.rubyarchitects.com Condition Assessments for Various Historic Properties Client: Arkansas Historic Preservation Program Arkansas Contact: Brian Driscoll In order to preserve an aging building, one must first understand the needs of the structure. A condition assessment is a crucial step in identifying priorities in order to proceed with saving significant historic buildings. Ruby Architects, Inc. was selected by a competitive qualifications process to provide condition assessment reports on multiple historic properties for the Arkansas Historic Preservation Program (AHPP). Properties visited and studied include: Norman Public Library- With a failing roof, this small yet significant building occupies a prominent place in the small town of Norman, Arkansas. It boasts to be the "smallest public library in the United States." RAI completed a condition assessment report to verify problems associated with the roof and prepare recommendations and a budget estimate. wear Mt. Zion Baptist Church- Located in Brinkley, Arkansas, this wonderful brick church, constructed in 1909 has a simple rectangular design augmented by gothic fenestration and brick corbel details. In desperate need of brick repair and restoration, RAI also made recommendations on the foundation, the roof, windows & doors and ADA accessibility. Mt. Moriah Masonic Lodge #18- Located in a small community named Lisbon, outside of El Dorado, Arkansas, is a large wood frame building built in the 1850's. The ground level is completely open and contains a large meeting room space for the community. The upstairs is accessed by a very steep stair and contains a kitchen (added in the mid-20th century) as well as meeting space for Masonic rituals. There is a high level of original materials still present, inside & out and the fact that it is still used for its original purpose is astounding. It is an extremely rare structure in Arkansas and was recently named to the list of Arkansas' most endangered historic properties by the Historic Preservation Alliance of Arkansas. RAI provided an in-depth assessment of all of the building's components. RUBY ARCHITECTS, INC. 300 SPRING BLDG. #7I5, LITTLE ROCK, AR 7220I (50I) 374-7829 www.tubyarchitects.com A Rehabilitation of the Historic Tushek Building Lake Village, Arkansas Early Steps in Revitalizing a Downtown Occupying a prominent corner along Main Street, is the 1906 John L. Tushek building. The project employs the latest energy efficient hvac system, energy -star rated windows and glazing while keeping the historic wood storefronts. EPA WaterSense plumbing fixtures and efficient lighting have also been used. Owner: City of Lake Village Contact: JoAnne Bush, Mayor Original materials such as existing wood doors and frames, hardware and trim have been re -used to the greatest extent possible. Project characteristics .Made possible by grants from the USDA and Department of Energy. .LEED Certified. .Project Size: 8,400 sf .Project Budget: $1.3 Million .Completion- Summer 2012 RUBY ARCHITECTS, INC. 300 SPRING BLDG. #7I5, LITTLE ROCK, AR 7220I (50I) 374-7829 www.ruby-archirects.com P. Allen Smith's Garden Home Retreat Pulaski County, Arkansas Research of Period Details Though just recently constructed, P. Allen Smith's Garden Home is rooted in the idea of building a new home using modern materials and sustainable practices in a more traditional manner. The home was designed in the Greek Revival style, popular in Arkansas in the 1850's when the farm on which the home now rests, was first home- steaded. The project required intense architectural research through study of photographs from historic properties as well as popular builder's guides commonly used in the 1850's, such as Asher Benjamin's "The American Builder's Companion". Great effort was taken to conceal the sophisticated mechanical and electrical systems to maintain a historic appearance on the interior. Ruby Architects, Inc. assisted P. Allen Smith & Associates in the documentation and detailing of the project. Owner: P. Allen Smith Contact: Ward Lile, Creative Director Project characteristics . Involved research and intimate knowledge of appropriate details of the Greek Revival style. . Assisted in materials specification. . Coordinated custom window & shutter sizes and coursing of brick masonry. . Assisted builder in coordination of sophisticated building systems so as to conceal modern devices to greatest extent possible. . Provided numerous drawings and details, in full scale, to allow proper study and proportioning of custom materials and moldings. . Project Size: 8,000sf . Project budget: Private . Project bid: Private . Completion- Fall 2008 In RUBY ARCHITECTS, INC. 300 SPRING BLDG. #7I5, LITTLE ROCK, AR 7220I (50I) 374-7829 www.rubyarchitects.com Previous Experience For approximately ten years, employed with the firm of Witsell Evans & Rasco, the founder and principal of Ruby Architects, Inc. was heavily involved in the design, detailing, coordination and project management of significant projects throughout the state of Arkansas. Projects included high profile historic restorations for such structures as the three shown. Top -Lakeport Plantation (circa 1859) Chicot County. Lower left - A. M. Crouch House (circa 1857), Hempstead County. Lower Right - 1874 Courthouse, Hempstead County. RUBY ARCHITECTS, INC. 300 Spring Building #7I5 Little Rock, AR 72201 (50I) 374-7829 www.rubyarchitects.com MIKE BEEBE GOVERNOR ARKANSAS STATE BOARD KINGSLEY JOHNSON GLASGOW EXECUTIVE DIRECTOR OF ARCHITECTS, LANDSCAPE ARCHITECTS AND INTERIOR DESIGNERS certifies that RUBY ARCHITECTS, INC. is a duly registered corporation and is entitled to practice architecture in the State of Arkansas for the period of January 1, 2013 thru December 31, 2013 2013 In testimony whereof this certificate has been issued by the authority of ASBALAID. Certificate of Authorization Number: C439 Certificate of Authorization expires on December 31, 2013 KINGSLEY JOHNSON GLASGOW Executive Director RUBYARC-01 BUDO CERTIFICATE OF LIABILITY INSURANCE 1 DAT 725/2/25/2D/Y013 3 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER (501) 664-7705 N_AME:CT Ken Estes _ BancorpSouth Insurance Services, Inc PHONE FAX P.O. Box 251510 (A/C. No. EzU: (501) 614-1572 _Lac No): E-MAIL Little Rock, AR 72225 ADDRESS: ken_estes@rkfi.com — INSURER(S) AFFORDING COVERAGE NAIC p _— INSURER A; XL. Specialty Insurance Company — INSURED Ruby Architects, Inc. INSURER B :- 300 Spring Street, Building #715 INSURER C: Little Rock, AR 72201 INSURER D: INSURER E : INSURER F : COVERAGES CFRTIFICATF At[IMRFR- RFVICI(1N KII IMRFR- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IHSR -- TYPE OF INSURANCE TADDL SUBR ^Pouic* fFF POLICY EXP - — — ---LIMITS LTR I POLICY NUMBER MM+DDIYYYY MMIDOIYYYY GENERAL LIABILITY LAC I10CGURn£N[:E $ nnr+xrrc r�I rar�Ir — COMMERCIAL GENERAL LIABILITY PI;EMi5E5.-{[a-per,_urrcrycof_ $ CLAIMS 171 OCCUR . _ -MADE MEO EXP;Any *no popan) $ PERSONAL S ADV INJURY -- $ - GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS • COMPIOP AGG $ jS POLICY PRO- JECTI LOG --� $ AUTOMOBILE 0ASTUTY COMBINED SINGLE LIMIT ANY AUTO BODILY INJURY (Per person) $ _ ALL OWNED F__1 SCHEDULED AUTOS AUTOS $ BODILY INJURY (Per accident) — NON•OWNED S PnOPEI17Y UAMAGE HIRED AUTOS AUTOS $ UMBRELLA LIAR OCCUR EACH OCCURRENCE S AGGREGATE EXCESS LIAB CLAIMS -MADE $ DED RETENTIONS '$ WORKERS COMPENSATION WG STATU- OTH, AND EMPLOYERS' LIABILITY Y / N _ 017Y LILTS Eft E.I.. EAC>; ACCIDENT ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? NIA _ (Mandatory in NH) E L. DISEASE - EA EMPLOYEE $ If yyes. describe under — — — - — - OESCRtPTION or OPERATIONS beluw E.L. DISEASE- POLICY LIMIT $ A Professional Liability OPS9707699 7/14/2013 711412014 Each Claim Limit $1,000,00 A Professional Liability DPS9707699 7114/2013 7114/2014 Aggregate $1,000,00 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, If more space Is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE For Proposal Purposes THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN P P ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE @ 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD DELTA HERITAGE SITES' September 30, 2010 SUBJ: Ruby Architects, Inc. To Whom It May Concern: I have worked closely with Aaron Ruby on several restoration/preservation projects over the past eight years, and I consider him one of the finest architects in the state — particularly when it comes to historic structures. Most notably, Aaron was our on -site architect for the restoration of the Lakeport Plantation during his years with Witsell Evans Rasco. Since establishing his own firm, Aaron has worked on a number of historic projects here in the Arkansas Delta. Currently he serves as our Arkansas State University architect for the restoration of the Administration Building at the Historic Dyess Colony, an agricultural resettlement community during the New Deal Era, but perhaps better known as the boyhood home of Johnny Cash. What impresses me most about Aaron's work is his thoroughness and attention to detail — important qualities in any work, but especially important in ensuring that preservation/restoration work is done correctly. While he is thorough, he is also fast! He has the ability to assimilate great amounts of field study, research and background information and quickly translate that knowledge into architectural drawings, recommendations, and work schedules. He meets established deadlines and timelines without fail and is always accessible to provide any needed additional information. Aaron has a good rapport with contractors, which also is an especially critical element with historic preservation projects, which often require doing things a bit differently than other projects. I highly recommend Aaron Ruby's architectural talents and skills for any projects involving specialized historic preservation and restoration work. Sincerely, c Ruth A. Hawkins, Director Arkansas Heritage Sites Hsu ARKANSAS STATE UNIVERSITY JONESBORO -System Initladves for Technical and Economic Support Gowley's Ridge Parkw.ty Greot River Road H c,min}�avay-Pfeiffer ,Musoum Lakeport Plantation Nluseum Southei n Tenant Far mers A4uscu111 P O (lox 2050 SwIt• University, AR 7Z407 Phone: 870-972-Z,803 Fax 870 972 3700 ,v,v.v.a•;taie r�tl,r The Department of Arkansas September 30, 2010 Heritage Mike Beebe RE: Aaron Ruby Governor Cathie Matthews To Whom It May Concern: Director Aaron Ruby asked me to write a letter of recommendation for his services as Arkansas Arts Council an architect on a historic preservation project. I have no hesitation in offering an enthusiastic recommendation. And I mean enthusiastic. Aaron never forgot who his client was, but he also was a sterling advocate for the structure Arkansas Historic Preservation Program he was working on. He was unfailingly pleasant to work with and he was entirely professional in his work with us and with the contractor. He was knowledgeable in the field of restoration and preservation, and always ready Arkansas Natural Heritage Ccunmission and willing to let the project teach him more. That's because he knows what questions to ask of the client, of architectural history, and of the structure itself. Delta Cultural Center I have spent almost 40 years in the historic house / history museum field — Mosaic Templars through a number of construction projects — and there is no preservation Cultural Center architect I would recommend higher than Aaron. Please call me if you have any questions. My direct line is 501-324-9308. Old State House Museum With best wishes, I remain, lra HISTORIC ARKANSAS M U S E U M 200 East Third Street Little Rock, AR 72201 (501)324-9351 fax: (501) 324-9345 tdd: (501)324-9811 e-mail: infort±:historicarkansas.ore website: www.historicarkansas.ora An Equal Opportunity Employer Sincerely, - William B. Worthen, Jr. Director AGENDA REQUEST FOR: COUNCIL MEETING OF May 21st, 2013 FROM: MAYOR JORDAN AND COUNCILMEMBER SARAH MARSH ORDINANCE OR RESOLUTION TITLE AND SUBJECT: A Resolution to Express the City Council's Intent to Examine the Feasibility of Preserving the Historic Woolsey Family Homestead APPROVED FOR AGENDA: or LiorCelordan date ,��q Councilmember Sarah Marsh qL ` City Attorney Kit Williams �5161 7j Date 5-�?--I's Date RESOLUTION NO. 114-13 A RESOLUTION TO EXPRESS THE CITY COUNCIL'S INTENT TO EXAMINE THE FEASIBILITY OF PRESERVING THE HISTORIC WOOLSEY FAMILY HOMESTEAD IN WEST FAYETTEVILLE WHEREAS, the City Council has long supported the goal of fostering the preservation of historic structures in Fayetteville; and WHEREAS, Samuel and Matilda Woolsey moved to Washington County, Arkansas, and established their rural homestead here in 1830; and WHEREAS, the Woolsey Family homestead was purchased in 1998 by the City of Fayetteville as part of the land acquisition needed for the Westside Wastewater Treatment Plant ;and WHEREAS, the Woolsey house is one of the oldest homes or structures in Fayetteville, but is in need of substantial preservation efforts to ensure it and its grounds survive; and WHEREAS, the City Administration had studied and considered preservation efforts for the Woolsey homestead a few years ago, but did not decide to begin preservation efforts at that time; and WHEREAS, the City Council believes economic conditions now allow an examination of the feasibility of preservation efforts that could be undertaken, and requests that the City Administration work with the Historic District Commission of Fayetteville, the Washington County Historical Society, Fayetteville Forward Historic Heritage Resources Group, and other interested persons and groups to determine the best and most cost effective manner to preserve this historic structure and its grounds, including outbuildings and cemetery; and WHEREAS, the City Council requests that the Administration report back to the City Council with recommendations about the best and most cost effective manners to preserve the Woolsey Family homestead and how this house and its surrounding land can be best made available and useful to our citizens and school children. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby expresses its intent to examine the feasibility of the preservation of the historic Woolsey Family homestead and grounds, including outbuildings and cemetery in west Fayetteville and requests that the City Administration meet with all interested groups and persons about this project and present feasibility, preservation and utilization plans for the Woolsey Family homestead and grounds. Page 2 Resolution No. 114-13 PASSED and APPROVED this 21st day of May 2013. APPROVED: ATTEST: 13y: �tor� LISA BRANSON, Deputy City Clerk y .y� I!Ic" r 11` . • IC' (5/7/2013) Kit Williams - Woolsey Family Hlstory Seite 1 From: David Jurgens To: Williams, Kit Date: 5/7/2013 1:09 PM Subject: Woolsey Family History Attachments: West Side WWTP Site with potential Nov09.pdf Kit, A brief history. I'll search for more. I have also attached the November 2009 potential site plan. David Woolsey Family History The Woolsey Wet Prairie Sanctuary is named after, and was a part of, the original farm settled in 1830 by Samuel Gilbert Woolsey (1791-1858) and his wife, Matilda (1794-1871) only two years after Washington County was formed, and six years before Arkansas achieved statehood. Samuel Woolsey was born and raised on a Kentucky farm, and grew into manhood as a noted hunter and scout. In 1808, he lived for a period of time in Missouri, later marrying Matilda Thompson about 1810 in Illinois. After Samuel served in the War of 1812, he moved his family to Hempstead County, Arkansas in 1814, and later moved to the homestead on this property owned by the City of Fayetteville in 1830, where both he and his wife died and were buried. The Woolsey's participated with four other couples to form the Farmington Ebenezer Methodist Church in 1833. A building plot was offered by the Kinnibrugh couple and a small log building was erected with one door and a window, split log benches and one song book Mrs. Kinnibrugh brought from Virginia. The singing was read line by line and led by the song leader. A Circuit Rider came once each month for church services or for memorial services for those who died during the month. Being a War of 1812 veteran is most likely the reason the Woolsey's came to northwest Arkansas. Veterans of the War of 1812 received quarter sections of prairie land in Arkansas as compensation for war duty. Together, Samuel and Matilda had thirteen children, some of whom are buried at the Woolsey Cemetery located on this property. RUBY ARCHITECTS, INC. 300 Spring Bldg, Suite 7I5 Little Rock, AR 7220I (50I) 374-7829 (voice & fax) 1.rRECEIVED WMAubyarchitccts.ami November 1, 2013 Mr. Don Marr, Chief of Staff City of Fayetteville 113 West Mountain St. Fayetteville, AR 72701 Re: Woolsey Homestead Condition Assessment Agreement Dear Mr. Marr: NOV 4 2013 CITY OF FAYETTEVILLE MAYOR'S OFFICE Enclosed are two copies of the AIA Document B205-2007 agreement form for the referenced project. Please review and sign where indicated and return one signed copy to our office. Let us know if you have any questions or concerns. We look forward to working on this project with you. Since Aaron Ruby, AIA,�EED AP Encl. ffi TM Document B205 - 2007 Standard Form of Architect's Services: Historic Preservation for the following PROJECT: (Name and location or address) Condition Assessment of the historic Woolsey Homestead This document has important legal Fayetteville, Arkansas consequences. Consultation with an attorney is encouraged with respect to its completion or modification. This document provides the Architect's scope of services only and must be used with an owner - architect agreement. It may be used with G8021-2007, THE OWNER: Amendment to the Professional (Name, legal status and address) Services Agreement, to create a modification to any owner -architect City of Fayetteville agreement. 113 West Mountain St. Fayetteville, AR 72701 THE ARCHITECT: (Name, legal status and address) Ruby Architects, Inc. 300 Spring Bldg. #715 Little Rock, AR 72201 THE AGREEMENT This Standard Form of Architect's Services is pa,4 of or. modiAP4 the. Owner -Architect Agreement (hereinafter, the Agreement) dated the First day of November in the year Two Thousand Thirteen (In words, indicate day, month and year) TABLE OF ARTICLES 1 INITIAL INFORMATION 2 HISTORIC PRESERVATION SERVICES 3 ADDITIONAL SERVICES 4 OWNER'S RESPONSIBILITIES 5 COMPENSATION 6 SPECIAL TERMS AND CONDITIONS AIA Document B205111 — 2007. Copyright 0 2004 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This A(A�'Documant Irlit_ Is protected by U.S. Copyright Law and Intern alIonal TreaIics. Unauthorized re prod uclion or d15trib uIlan of this AIA` Document, or any portion of .� It, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was t created on 11/01/2013 10:29:59 under the terms of AIA Documents -on -Demand'"' order no. 2008722275, and is not for resale. This document is licensed by The American Institute of Architects for one-time use only, and may not be reproduced prior to its completion. 110210ACD4 ARTICLE 1 INITIAL INFORMATION The Architect's performance of the services set forth in this document is based upon the following information. Material changes to this information may entitle the Architect to Additional Services. (List below information, including conditions or assumptions, that will affect the Architect's performance) Refer to Proposal of Services, dated September 20, 2013, as "ATTACHMENT A". ARTICLE 2 HISTORIC PRESERVATION SERVICES § 2.1 The Architect shall consult with the Owner, research applicable criteria, attend Project meetings, communicate with members of the Project team and issue progress reports. The Architect shall coordinate the services provided by the Architect and Architect's consultants with those services provided by the Owner and Owner's consultants. § 2.2 The Architect shall prepare, and periodically update, a schedule of Historic Preservation Services that shall identify milestone dates for decisions required of the Owner, services furnished by the Architect and completion of documentation to be provided by the Architect. The Architect shall coordinate the Historic Preservation Services schedule with the Owner's Project schedule. § 2.3 The Architect shall assist the Owner in connection with the Owner's responsibility for filing documents required for the approval of governing and reviewing authorities having jurisdiction over the Project. § 2.4 The Architect shall submit historic preservation documentation to the Owner at intervals appropriate to the process for purposes of evaluation and approval by the Owner. The Architect shall be entitled to rely on approvals received from the Owner to complete the Historic Preservation Services. § 2.5 The Architect shall provide only the services specifically designated below as the Architect's responsibility. The Architect shall perform the designated services in accordance with a service description located in Section 2.6 or in an exhibit attached to this services document. (Designate the services the Architect shallprovide in the second column of the table below. In the third column indicate whether the service description is located in Section 2.6 or in an exhibit attached to this services document. If in an exhibit, identify the exhibit.) Services Responsibility (Architect, Owner or Not Provided) Location of Service Description (Section 2.6 below or an exhibit attached to this document and identified below) 2.5.1 Existing Facilities Surveys Architect 2.5.2 Preliminary Survey and Work Plans Architect 2.5.3 Documentation of Existing Conditions Architect 2.5.4 Condition Survey Architect 2.5.5 Structural Investigation Not provided Survey Not rovided Analysis Not provided Physical Testing Not provided Other: Notprovided 2.5.6 Seismic Investigation Not provided 2.5.7 Electrical and Mechanical Survey Not provided 2.5.8 Codes, Regulations and Standards Not provided 2.5.9 Selective Demolition Architect AIA Document B205T"' — 2007. Copyright 02004 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document Init. is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this Ale Document, or any portion of 2 it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was t created on 11/01/2013 10:29:59 under the terms of AIA Documents -on -Demand' order no. 2008722275, and is not for resale. This document is licensed by The American Institute of Architects for one-time use only, and may not be reproduced prior to its completion. Services Responsibility (Architect, Owner or Not Provided) Location of Service Description (Section 2.6 below or an exhibit attached to this document and identified below) 2.5.10 Paint Anal sis Not grovided tical Microscopy Not provided Chemical Analysis Not provided Deterioration Analysis Not provided Other: Not provided 2.5.11 Landscape Analysis Not provided 2.5.12 Fabric Analysis Not provided 2.5.13 Mortar Analysis Not provided 2.5.14 Biological Analysis Not provided 2.5.15 Test Samples Not provided 2.5.16 Archival and Literature Search Not provided 2.5.17 Building Conservation Not provided 2.5.18 Archaeological Research Not provided 2.5.19 Building Chronology Architect 2.5.20 Historic Structure Report Not provided 2.5.21 Cyclical Maintenance Plan Not provided 2.5.22 HABS/HAER Documentation Not provided 2.5.23 Historic Register Nominations Not provided Local Landmarks Not provided National Register of Historic Places Not provided National Register of Historic Districts Not provided National Historic Landmark Not provided Other: Not provided 2.5.24 Historic Preservation Certification/Tax Incentives Not provided 2.5.25 Section 106 Review Process Not provided 2.5.26 Guidelines for Historic Preservation Architect Construction in or adjacent to a Historic District N/A Work on specific site or structure Architect Appr2priate use of historic structures Architect Other: Not provided 2.5.27 Grant Proposals Not provided 2.5.28 Conservation Assessment Program Not Drovided 2.5.29 Historic Building Preservation Plan Architect 2.5.30 Inte retive Pro am Not i3rovided 2.5.31 Awards Submittal Not provided 2.5.32 Preliminary Cost Estimate Architect 2.5.33 Pro ammin 202T"--2009 Not provided 2.5.34 Site Analysis and Selection Not provided 2.5.35 Concept Desi Not provided 2.5.36 Economic Feasibility Study Not provided 2.5.37 Geotechnical Not rovided 2.5.38 Land Survey Not Drovided 2.5.39 Civil Design Not provided Init. AIA Document B205" — 2007. Copyright© 2004 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this Ale Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was t created on 11/01/2013 10:29:59 under the terms of AIA Documents-on-DemandTM order no. 2008722275, and is not for resale. This document is licensed by The American Institute of Architects for one-time use only, and may not be reproduced prior to its completion. Services Responsibility (Architect, Owner or Not Provided) Location of Service Description (Section 2.6 below or an exhibit attached to this document and identified below) 2.5.40 Landsca e Design Not provided 2.5.41 Environmental Study Not provided 2.5.42 Contractor Qualifications Not provided 2.5.43 Materials Restoration Not provided § 2.6 Description of Services A brief description of each Historic Preservation Service is provided below. (If necessary, provide in Section 2.7 expanded or modified descriptions of the Historic Preservation Services listed below.) § 2.6.1 Existing Facilities Surveys. Conduct an Existing Facilities Survey for the Project. The Survey may include review of building uses, conditions of existing materials, systems review, code review and accessibility issues. § 2.6.2 Preliminary Survey and Work Plans. Describe the physical appearance of the property in general terms and evaluate its level of integrity, physical condition, probable historical significance and recommend a historic preservation work plan. § 2.6.3 Documentation of Existing Conditions. Provide a record of the property as it exists, which may include measured drawings, field notes, photographs or other means of documentation. § 2.6.4 Condition Survey. Describe the general condition of the Project and identify the locations of areas of concern. § 2.6.5 Structural Investigation. Investigate the structure of the building as designated in Section 2.5.5. The survey will determine the elements of the existing structural system. Analysis of the structural capabilities of the system will be done by visual and capacity calculation methods. Physical testing shall be done by structural loading or other testing methods. § 2.6.6 Seismic Investigation. Determine the seismic requirements of the building, compare the building to the required seismic code and recommend procedures to upgrade the building to meet the requirements. § 2.6.7 Electrical and Mechanical Survey. Prepare a survey of the existing electrical and mechanical systems. § 2.6.8 Codes, Regulations and Standards. Identify applicable codes and regulations. Describe how the codes apply to the building and site, and make recommendations for life safety, access for people with disabilities and regulatory compliance. § 2.6.9 Selective Demolition. Remove portions of the structure or designated materials to determine hidden materials or elements. Provide recommendations of areas to be demolished to the Owner for approval prior to commencement. § 2.6.10 Paint Analysis. Analyze designated areas of painted surfaces for color match, sheen, stencil patterns and chronology by optical microscopy, chemical analysis for composition or deterioration or other testing as designated in Section 2.5.10. § 2.6.11 Landscape Analysis. Prepare a survey of existing conditions and historic significance of landscape design, features and other site considerations. § 2.6.12 Fabric Analysis. Analyze the materials, workmanship and equipment of the structure in relation to their physical nature, sources and dates of construction. § 2.6.13 Mortar Analysis. Provide chemical analysis for mortar composition. Determine historical compositions and compressive strength. Provide recommendations for matching the historic mortar with available materials. AIA Document B205TM — 2007. Copyright © 2004 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document Init. is protected by U.S. Copyright law and International Treaties. Unauthorized reproduction or distribution of this AIA®Document, or any portion of 4 it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was t created on 11/01/2013 10:29:59 under the terms of AIA Documents -on -Demand' order no. 2008722275, and is not for resale. This document is licensed by The American Institute of Architects for one-time use only, and may not be reproduced prior to its completion. § 2.6.14 Biological Analysis. Analyze biological growth by optical microscopy. If other types of testing are required, list under Section 2.7. § 2.6.15 Test Samples. Procure samples for testing of materials. Destructive testing may be required to obtain the samples. Test samples may include cleaning samples, paint color samples, brush -outs, mortar samples, trim or detailed mock-ups. List the tests to be performed under Section 2.7. § 2.6.16 Archival and Literature Search. Locate, identify and assemble original drawings, historic photographs and written accounts or descriptions that will aid in tracing the development of the structure through its history. § 2.6.17 Building Conservation. Investigate the building relative to changes in structure, materials and composition to minimize further deterioration. Recommend procedures to minimize further deterioration. § 2.6.18 Archaeological Research. Investigate the Project area below ground to recover, protect and evaluate artifacts and determine periods of occupation and use. § 2.6.19 Building Chronology. Trace the development of the structure through its construction periods, ownership and uses. § 2.6.20 Historic Structure Report. Prepare a Historic Structure Report (HSR). § 2.6.21 Cyclical Maintenance Plan. Prepare a Cyclical Maintenance Plan as defined under Section 2.7. § 2.6.22 Historic American Building Survey/Historic American Engineering Record (HABSlHAER) Documentation. Provide measured drawings, field notes and photo documentation of the historic structure in its current condition, prior to any new additions or alternations. Prepare in the format prescribed by the Library of Congress Historic American Building Survey/Historic American Engineering Record. Assemble original documentation for donation to the Library of Congress collection. § 2.6.23 Historic Register Nominations. Prepare and submit the required forms to nominate the site or structure as designated in Section 2.5.23 and respond to inquiries of reviewing bodies. § 2.6.24 Historic Preservation Certification/Tax Incentives. Prepare and submit the historic preservation certification application using the Secretary of the Interior Standards for the Treatment of Historic Properties. Respond to the governing authority's comments. Prepare forms for certification of completion. The Owner shall provide necessary legal, tax and accounting services. § 2.6.25 Section 106 of Secretary of the Interior Standards for Rehabilitation Review Process. Prepare submittals for the Agency to submit, respond to governing authority and make recommendations regarding compliance with the Secretary of the Interior Standards for the Treatment of Historic Properties. § 2.6.26 Guidelines for Historic Preservation. Prepare historic preservation guidelines for the type of project designated in Section 2.5.26. The limits of the physical boundaries to which the guidelines apply are to be recommended by the Architect and approved or defined by the Owner. § 2.6.27 Grant Proposals. Prepare submittals for the Grant Proposal. Respond to governing authorities and make recommendations to the Owner regarding method, proposed scope of work and budget. The Owner shall provide legal and accounting services as requested by the granting agency. § 2.6.28 Conservation Assessment Program. Prepare a Conservation Assessment Program (CAP) as set forth by the National Institute for the Conservation of Cultural Property. § 2.6.29 Historic Building Preservation Plan. Prepare a Historic Building Preservation Plan in accordance with General Services Administration (GSA) guidelines. § 2.6.30 Interpretive Program. Provide an interpretive program of the site and buildings for the public's use. § 2.6.31 Awards Submittal. Prepare a submittal for the awards as prescribed in competition requirements. Specific awards shall be itemized in Section 2.7. AIA Document B205TM — 2007. Copy right 0 2004 and 2007 by The American Institute of Archilects. All rights reserved. WARNING: Thls AlA7 Document Init. is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this Ale Document, or any portion of 5 it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was created on 11/01/2013 10:29:59 under the terms of AIA Documents-on-DemandT" order no. 2008722275, and is not for resale. This document is licensed by The American Institute of Architects for one-time use only, and may not be reproduced prior to its completion. § 2.6.32 Preliminary Cost Estimate. Provide a preliminary cost estimate of the Cost of the Work based upon information determined from services performed with this Agreement. This estimate may be based on current area, volume or similar conceptual estimating techniques. § 2.6.33 Programming. Prepare a program which will describe how the property will be used in the future and determine physical space requirements, relationships of the spaces, preservation treatments and how the proposed use will preserve the historical integrity of the building and site. § 2.6.34 Site Analysis and Selection. Provide an analysis of a site or sites designated by the Owner. Analysis may consist of on -site observations, movement systems, traffic and parking studies, topography analysis, and analyses of deed, zoning and other legal restrictions, studies of availability of construction materials, equipment and labor and construction markets. § 2.6.35 Concept Design. Provide a Concept Design, which may include a conceptual approach to preservation of the building and design concepts for functional use. § 2.6.36 Economic Feasibility Study. Prepare an economic analysis of the Project, which may be based upon estimates of the total Project cost, operation and ownership cost, financing requirements, cash flow for design, construction and operation, return on investment and equity requirements. § 2.6.37 Geotechnical. Provide services of geotechnical engineers, which may include, but are not limited to test borings, test pits, determinations of soil bearing values, percolation tests, evaluations of hazardous materials, ground corrosion tests and resistivity tests, including necessary operations for anticipating subsoil conditions, with reports and appropriate recommendations. § 2.6.38 Land Survey. Provide surveys to describe physical characteristics, legal limitations and utility locations for the site of the Project, and a written legal description of the site. The surveys and legal information shall include, as applicable, grades and lines of streets, alleys, pavements and adjoining property and structures; adjacent drainage; rights -of -way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site; locations, dimensions and necessary data with respect to existing buildings, other improvements and trees; and information concerning available utility services and lines, both public and private, above and below grade, including inverts and depths. All the information on the survey shall be referenced to a Project benchmark. § 2.6.39 Civil Design. Study alternate materials and systems and develop conceptual design solutions for on -site utility systems, fire protection systems, drainage systems and paving. § 2.6.40 Landscape Design. Study alternate materials, systems and equipment and develop conceptual design solutions for land forms, lawns and plantings, physical site characteristics, design objectives and historic and environmental determinants. § 2.6.41 Environmental Study. Prepare a study to determine the need or requirements for environmental or ecological monitoring, assessment and any required impact statements. Prepare required environmental assessment and impact reports, attend public meetings and hearings, and present the studies to governing authorities. § 2.6.42 Contractor Qualifications. Prepare a list of contractor's qualifications required for the preservation work. Assist the Owner in evaluating the contractor's submittals and selecting qualified contractors. § 2.6.43 Materials Restoration. Provide drawings and specifications as necessary for restoration of materials. List the specific materials and the number of materials to be restored under Section 2.7. § 2.7 Expanded Description of Services (In the space below, provide expanded or modified descriptions of the Historic Preservation Services listed above, add other services as space permits, or refer to an exhibit attached to this document.) None. AIA Document 8205"1— 2007. Copyright ® 20G4 and 2007 by The Amertoan institute of Architects. All rights reserved. WARNJNG: Thls AIA Document Ink. is prolvctsd by U.S. Copyright Law and international Treaties. tlneuthorized reproduction or distribution of this AIA®Document, or any portion of 6 it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was t created on 11/01/2013 10:29:59 under the terms of AIA Documents -on -Demand'"' order no. 2008722275, and is not for resale. This document is licensed by The American Institute of Architects for one-time use only, and may not be reproduced prior to its completion. ARTICLE 3 ADDITIONAL SERVICES § 3.1 The Architect shall provide Historic Preservation Services exceeding the limits set forth below as Additional Services. When the limits below are reached, the Architect shall notify the Owner: .1 Two ( 2 ) visits to the site by the Architect over the duration of the Project .2 One ( 1 ) presentations of any portion of the Work as requested by the Owner .3 Two ( 2 ) copies of reports, both interim and final, and other documentation requested by the Owner .4 Zero ( 0 ) appeals to any boards, committees or other required groups ARTICLE 4 OWNER'S RESPONSIBILITIES § 4.1 The Owner shall furnish a program setting forth the Owner's objectives, schedule, constraints and criteria, which may include space requirements and relationships, special equipment, systems and site requirements. § 4.2 The Owner shall furnish surveys to describe physical characteristics, legal limitations and utility locations for the site of the Project, and a written legal description of the site. The surveys and legal information shall include, as applicable, grades and lines of streets, alleys, pavements and adjoining property and structures; adjacent drainage; rights -of -way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site; locations, dimensions and necessary data with respect to existing buildings, other improvements and trees; and information concerning available utility services and lines, both public and private, above and below grade, including inverts and depths. All the information on the survey shall be referenced to a Project benchmark. ARTICLE 5 COMPENSATION § 5.1 For the Architect's Historic Preservation Services described under Article 2, the Owner shall compensate the Architect as follows: (Insert amount of, or basis for, compensation) A fixed fee of $11,800.00 (eleven thousand eight hundred dollars and zero cents), plus expenses; with a maximum not -to -exceed sum of $13,570.00 (thirteen thousand five hundred seventy dollars and zero cents) inclusive of expenses. § 5.2 For Additional Services that may arise during the course of the Project, including those under Section 3.1, the Owner shall compensate the Architect as follows: (Insert amount of, or basis for, compensation) Additional services shall be billed at an hourly rate. See Ruby Architects, Inc. rate schedule, as "ATTACHMENT 13". § 5.3 Compensation for Additional Services of the Architect's consultants when not included in Section 5.2, shall be the amount invoiced to the Architect plus zero percent ( 0.00 %), or as otherwise stated below: ARTICLE 6 SPECIAL TERMS AND CONDITIONS Special terms and conditions that modify this Standard Form of Architect's Services: Historic Preservation, if any, are as follows: None. This Agr nzent ente d i to as of the day and year first written above. ner (Signatur ►t title) Architect (Si azure a Ve) 4 Init. AIA Document B205m — 2007. Copyright 2004 and 2007 by The American Institute of Architects. Ah rights res, . WARNING: This Ale Document is protected by U.S. Copyright Law and International Tmalles. Unauthorized reproduction or distribution of 21111Z, pliis A"' Document, or any portion of T it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent ossible Urir the law. This document was / created on 11/01/2013 10:29:59 unaer the terms of AIA Documents-on-DemandTM order no. 20087222' and is n t for resale. This document is licensed by The American Institute of Architects for one-time use only, and may not be reproduced prior to its completion. RUBY ARCHITECTS, INC. 300 Spring Building #7I5 Little Rock, AR 72201 (501) 374-7829 (voice & fax) . www.rLibyarchitects.com September 20, 20I3 Mr. Don Mart Chief of Staff City of Fayetteville 113 W. Mountain St Fayetteville, AR 7270I Re: Architectural Assessment for the historic Woolsey Homestead, Fayetteville Dear Mr. Marr. "ATTACHMENT A" Thank you so much for your time in showing us the Woolsey Homestead site. We are grateful to have been selected to assist the City of Fayetteville in its efforts to restore it —and we look forward to the opportunity and in building a great working relationship with you and your staff. As promised, let this serve as our proposal of services to you, as well as a record of our understanding of your needs. If it needs to be revised in any way, feel free to let us know. A. Project Scope Provide an early evaluation of the historic Woolsey Homestead, located along Broyles Road, nearby the city's new water treatment facility and protected wetlands. The evaluation should include the main house itself, nearby outbuildings, site and cemetery as may be relevant to the historical interpretation of the homestead, believed to be established ca. I830. The evaluation should consider existing conditions and historic significance relative to the idea that the property may be restored for some future use, yet to be determined, by the City of Fayetteville. The evaluation should culminate in a written report with supporting documentation that serves to provide the city with early information on building and site condition, likely stabilization priorities, basic drawings and renderings and recommendations on proceeding. B. Architectural Services Included Site Analysis to include one full -day site visit and study of the property and historic buildings. The purpose of the visit will be to gather information on condition, understanding of the building's chronology (presumed original configuration and subsequent additions), measurements for creating scaled drawings and notes and photographs for documentation purposes. Note: Prior to out- visit, we will benefit from having the site cleared from brush and unwanted foliage that currently obstructs access. 2. Drawings & Renderings- Provide scaled, two-dimensional floor plans and exterior elevations of existing conditions of all structures presumed to have historical significance (19"' century material only). Provide simple, three-dimensional renderings of the building's presumed chronology indicating original configuration and subsequent additions. 3. Provide a written report summarizing findings made during the site visit. Though it is not yet the goal of these services, the written report should be completed in a manner that may eventually allow it to be organized into a full-fledged Historic Structure Report (HSR). Thus, sections included in the written report would be as follows: I. Table of Contents, H. Executive Summary, III. Architectural Evaluation, IV. Existing Conditions, V. Proposed Work (preliminary), VI. Drawings and Photographs. 4. Provide written recommendations aimed at the emergency stabilization of the buildings along with discussion on one possible phasing strategy towards their eventual restoration. S. Provide an early budget for its restoration, tied to the aforementioned phasing strategy. This budget will be extremely rough. The primary purpose of the budget is not necessarily to establish realistic monetary figures, but rather serve in a more important capacity of listing the types of costs and work scope that will likely be encountered during a restoration of this kind. More realistic budgets can be obtained as project goals and scope become more clear. 6. Provide photographs explaining existing conditions and supporting recommendations made in the report. 7. Contact by phone persons known to have some knowledge of the property. These will likely be other city staff, special project or committee members or community volunteers or others. Document conversations. C. Services Not Included (can be provided as "Additional Service") I. Historical Research- Other than researching the building itself on site, no other research on the property records or owner history is planned, such as checking records of historical societies, history commissions, libraries, etc... 2. Archeology- Though likely to be recommended in future phases, no archeology is yet planned. 3. Extensive detailed drawings and realistic renderings- Drawings and renderings provided will be basic in nature and are intended to give readers a very quick understanding of existing conditions and theory as to its chronological history. Drawings and renderings are not yet expected to be developed in great detail. They should be of sufficient quality to assist in seeking various grant opportunities. 4. Evaluation of Significance- We do not yet plan on investigating the property's historical significance, though it is obvious to us all that we are clearly working on a very old structure. The City might choose to contact the Arkansas Historic Preservation Program to assist in making a determination. An Historic Structure Report (HSR) might eventually be needed as a means to establish significance and eventually guide its restoration. A thorough HSR is not included. S. Any additional work, budgets, drawings, site visits not specifically referred to in paragraph B "Architectural Services Included" above. D. Project Schedule No schedule has yet been established thought it is assumed to be as soon as practical. In consideration of the fact that the building is exposed to the elements, services provided will be treated with sense of urgency. E. Project Budget A budget has not yet been established though it is assumed that the City prefers to focus project costs as much as practical in this early assessment phase, prior to establishing a project budget. F. Fee Proposal We propose a fixed fee of $I I,800.00 plus reimbursable expenses. On this project, we expect reimbursable expenses to be limited to travel (at current mileage rates, printing, mailing & shipping. Generally, we pass printing, mailing and shipping expenses directly to you plus I0% for handling. An estimate of anticipated expenses as follows: 400 miles round trip Little Rock to Fayetteville (400 x O.SI/mi) _ $204 per trip. We anticipate no more than three trips. Thus $204 x 3 = $6I2 plus $I00 for printing/mailing. Thus, $712 estimated for expenses. F. Additional Services Ruby Architects, Inc. will provide other additional services when requested. Additional Services are defined as services outside of the basic Scope of Services. Generally it is easiest to simply charge hourly for these services at our current rates. We can also add services (such as hiring consulting engineers or other services) at cost plus a percentage for handling. We will always seek written permission to proceed prior to engaging in Additional Services. G. Billing & Payment Ruby Architects, Inc. invoices fees and expenses on a monthly basis and coincides with completed services up to the end of each month. On this particular project, we anticipate two billings in total. The first invoice will be SO% of the fee, billed only after our site visit and completion of the drawings. The final, I00% invoice will come after the report has been submitted in full. Payment is due upon receipt. Invoices that are not paid within forty-five (45) days of the date of the invoice will be considered delinquent. Invoices that are not paid within sixty (60) days of the date of the invoice will be subject to penalties. Should this proposal be accepted, let us know and we will be happy to generate a standard AIA (American Institute of Architects) form of agreement for your review and signature. We look forward to hearing from you and moving ahead on this wonderful project, If you have any questions at all, please do not hesitate to call. Cordially, Aaron C. Ruby, AIA, LEED AP AIA = Document B205TM -2007 Standard Form of Architect's Services: Historic Preservation for the following PROJECT: (' ome and location or address) Condition Assessment of the historic Woolsey Homestead Fayetteville, Arkansas This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. This document provides ine Architect's scope of services only and must be used with an owner - architect agreement. It may be used with G802Tm-2007, THE OWNER: Amendment to the Professional (Name, legal status and address) Services Agreement, to create amodification to any owner -architect City of Fayetteville agreement. 113 West Mountain St. Fayetteville, AR 72701 THE ARCHITECT: (Name, legal status and address) Ruby Architects, Inc. 300 Spring Bldg. #715 Little Rock, AR 72201 THE AGREEMENT This Standard Form of Architect's Services is p1a�t e€e; mqdifie4 the aeee'g Owner -Architect Agreement (hereinafter, the Agreement) dated the First day of November in the year Two Thousand Thirteen (In words, indicate day, month and year.) TABLE OF ARTICLES INITIAL INFORMATION 2 HISTORIC PRESERVATION SERVICES 3 ADDITIONAL SERVICES 4 OWNER'S RESPONSIBILITIES 5 COMPENSATION 6 SPECIAL TERMS AND CONDITIONS Init. AlA Document 13205TM —2007. Copyright ©2004 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA` Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was created on 11/01/2013 10:29:59 under the terms of AIA Documents -on -Demand' order no. 2008722275, and is not for resale. This document is licensed by The American Institute of Architects for one-time use only, and may not be reproduced prior to its completion. 110210acoaa ARTICLE 1 INITIAL INFORMATION The Architect's performance of the services set forth in this document is based upon the following information. Material changes to this information may entitle the Architect to Additional Services. (List below information, including conditions or assumptions, that will affect the Architect's petformance) Refer to Proposal of Services, dated September 20, 2013, as "ATTACHMENT A". ARTICLE 2 HISTORIC PRESERVATION SERVICES § 2.1 The Architect shall consult with the Owner, research applicable criteria, attend Project meetings, communicate with members of the Project team and issue progress reports. The Architect shall coordinate the services provided by the Architect and Architect's consultants with those services provided by the Owner and Owner's consultants. § 2.2 The Architect shall prepare, and periodically update, a schedule of historic Preservation Services that shall identify milestone dates for decisions required of the Owner, services furnished by the Architect and completion of documentation to be provided by the Architect. The Architect shall coordinate the Historic Preservation Services schedule with the Owner's Project schedule. § 2.3 The Architect shall assist the Owner in connection with the Owner's responsibility for filing documents required for the approval of governing and reviewing authorities having jurisdiction over the Project. § 2.4 The Architect shall submit historic preservation documentation to the Owner at intervals appropriate to the process for purposes of evaluation and approval by the Owner. The Architect shall be entitled to rely on approvals received from the Owner to complete the Historic Preservation Services. § 2.5 The Architect shall provide only the services specifically designated below as the Architect's responsibility. The Architect shall perform the designated services in accordance with a service description located in Section 2.6 or in an exhibit attached to this services document. (Designate the services the Architect shall provide in the second column of the table below. In the third column indicate whether the service description is located in Section 2.6 or in an exhibit attached to this services document. If in an exhibit, identify the exhibit) Services Responsibility (Architect, Owner or• Not Provided) Location of Service Description (Section 2.6 below or an exhibit attached to this document and identified below) 2.5.1 ExistLn Facilities Surveys Architect 2.5.2 Preliminary Survey and Work Plans Architect 2.5.3 Documentation of Existin Conditions Architect 2.5.4 Condition Survey Architect 2.5.5 Structural Investigation Not provided Survey Not movided Analysis Not provided Physical Testin Not provided Other: Not pruvi=ded 2.5.6 Seismic Investigation Not provided 2.5.7 Electrical and Mechanical Survey Not Rrovided 2.5.8 Codes, Regulations and Standards Not provided 2.5.9 Selective Demolition Architect AIA Document B205TM' — 2007. Copyright©2004 and 2007 by The American Institute of Architects. All rights reserved.'"'flzis Alr''Dcournent Init_ is protected by U.S. Copyright Lcrw and International Treaties. Unauthorized reproduction or distribution of this AiA��Document, or any portion of it, n3a result 41 sav--r.-- civil �_nd crimir,el mr!flac, anLI ,.rill be prosecuted to the mexim_im extent possible under the law. This documentwas 2 1 created on 11/01/2013 10:29:59 under the terms of AIA Docu men ts-on-Demand T11 order no. 2008722275, and is not for resale. This document is licensed by The American Institute of Architects for one-time use only, and may not be reproduced prior to its completion. Services Responsibility (Architect, Owner or Not Provided) Location of Service Description (Section 2.6 below or an exhibit attached to this document and identified below) 2.5.10 Paint Anal sis Not provided Optical Microsco y Not vrovided Chemical Analysis Not provided Deterioration Analysis Not provided Other: Not provided 2.5.11 Landscape Analysis Not provided 2.5.12 Fabric Analysis Not provided 2.5.13 Mortar Analysis Not provided 2.5.14 Biological Analysis Not provided Not provided 2.5.15 Test Samples 2.5.16 Archival and Literature Search Not Drovided 2.5.17 Building Conservation Not provided 2.5.18 Archaeological Research Not rovided 2.5.19 Building Chronology Architect 2.5.20 Historic Structure Report Not provided 2.5.21 Cyclical Maintenance Plan Not provided 2.5.22 HABS/HAER Documentation Not provided 2.5.23 Historic Register Nominations Not provided Local Landmarks Not provided National Register of Historic Places Not provided National Register of Historic Districts Not provided National Historic Landmark Not provided Other: Not provided _§ 2.5.24 Historic Preservation Certification/Tax Incentives Not provided 2.5.25 Section 106 Review Process Not provided 2.5.26 Guidelines for Historic Preservation Architect Construction in or adjacent to a Historic District N/A Work on specific site or structure Architect Appropriate use of historic structures Architect Other: Not vrovided 2.5.27 Grant Proposals Not provided 2.5.28 Conservation Assessment Program Not provided 2.5.29 Historic Building Preservation Plan Architect 2.5.30 Inte retive Program Not provided 2.5.31 Awards Submittal Not PTOVided 2.5.32 Preffiniguy Cost Estimate Architect 2.5.33 Programmin (B202Tm-2009) Not provided 2.5.34 Site Analysis and Selection Not vrovided 2.5.35 Concept Design Not provided 2.5.36 Economic FeasibiliStudy Not provided 2.5.37 Geotechnical Not provided 2.5.38 Land Survey Not provided 2.5.39 Civil Des! Not provided Init. AIA Document B205TM — 2007. Copyright © 2004 and 2007 by The American Institute of Architects. All rights reserved.1e,'APIOING: This AIAO Document is protected by U.S. Cooar10.'r" ice.., and In' ernz'ionel i rzz',:as. L1,12 horlacc rapror uction or disc bution o7 ;:is ,_:2°Documenf, or cny porden, ov I`,, r E,; Fasult f7 ce` 3ra -^rail £,nrt Criminal 7]enaltia5, _PC' --!M! to raz2cuted to the rn ,yjmvm extent ^_osslhtie under the ia,u. This document was / created on 1 1/01/2013 10:29:59 under the terms of AIA Documenls-on-DemandTM order no. 2008722275, and is not for resale. This document is licensed by The American Institute of Architects for one-time use only, and may not be reproduced prior to its completion. Services Responsibility (Architect, Owner or Not Provided) Location of Service Description (Section 2.6 below or an exhibit attached to this document and identified below) 2.5.40 Lan dscape Desi _ 2.5.41 Environmental Study _ Not provided Not provided 2.5.42 Contractor Qualifications Not provided 2.5.43 Materials Restoration Not provided § 2.6 Description of Services A brief description of each Historic Preservation Service is provided below. (Ifnecessary, provide in Section 2.7 expanded or modified descriptions of the Historic Preservation Services listed below.) § 2.6.1 Existing Facilities Surveys. Conduct an Existing Facilities Survey for the Project. The Survey may include review of building uses, conditions of existing materials, systems review, code review and accessibility issues. § 2.6.2 Preliminary Survey and Work Plans. Describe the physical appearance of the property in general terms and evaluate its level of integrity, physical condition, probable historical significance and recommend a historic preservation work plan. § 2.6.3 Documentation of Existing Conditions. Provide a record of the property as it exists, which may include measured drawings, field notes, photographs or other means of documentation. § 2.6.4 Condition Survey. Describe the general condition of the Project and identify the locations of areas of concern. § 2.6.5 Structural Investigation. Investigate the structure of the building as designated in Section 2.5.5. The survey will determine the elements of the existing structural system. Analysis of the structural capabilities of the system will be done by visual and capacity calculation methods. Physical testing shall be done by structural loading or other testing methods. § 2.6.6 Seismic Investigation. Determine the seismic requirements of the building, compare the building to the required seismic code and recommend procedures to upgrade the building to meet the requirements. § 2.6.7 Electrical and Mechanical Survey. Prepare a survey of the existing electrical and mechanical systems. § 2.6.8 Codes, Regulations and Standards. Identify applicable codes and regulations. Describe how the codes apply to the building and site, and make recommendations for life safety, access for people with disabilities and regulatory compliance. § 2.6.9 Selective Demolition. Remove portions of the structure or designated materials to determine hidden materials or elements. Provide recommendations of areas to be demolished to the Owner for approval prior to commencement. § 2.6.10 Paint Analysis. Analyze designated areas of painted surfaces for color match, sheen, stencil patterns and chronology by optical microscopy, chemical analysis for composition or deterioration or other testing as designated in Section 2.5.10. § 2.6.11 Landscape Analysis. Prepare a survey of existing conditions and historic significance of landscape design, features and other site considerations. § 2.6.12 Fabric Analysis. Analyze the materials, workmanship and equipment of the structure in relation to their physical nature, sources and dates of construction. § 2.6.13 Mortar Analysis. Provide chemical analysis for mortar composition. Determine historical compositions and compressive strength. Provide recommendations for matching the historic mortar with available materials. AIA Document B205110 — 2007. Copyright © 2004 and 2007 by The American Institute of Architects. All rights reserved. This Decurnant Init. Is orotected by U.S. Copyrioht Law and Internationzl Treaties. Unauthorized reproduction or distribution of this AIA'Document, or any poriion of 4 It, mnv resu!t in savwre vivll and criminal 2ona!ties, end •till hs nrosssuted to the maximum extent possible under the law. This document was created on 11/01/2013 10.29:59 under the terms of AIA Documents-on-DemandTM order no. 2008722275, and is not for resale. This document is licensed by The American Institute of Architects for one-time use only, and may not be reproduced prior to its completion. § 2.6.14 Biological Analysis. Analyze biological growth by optical microscopy. If other types of testing are required, list under Section 2.7. § 2.6.15 Test Samples. Procure samples for testing of materials. Destructive testing may be required to obtain the samples. Test samples may include cleaning samples, paint color samples, brush -outs, mortar samples, trim or detailed mock-ups. List the tests to be performed under Section 2.7. § 2.6.16 Archival and Literature Search. Locate, identify and assemble original drawings, historic photographs and written accounts or descriptions that will aid in tracing the development of the structure through its history. § 2.6.17 Building Conservation. Investigate the building relative to changes in structure, materials and composition to minimize further deterioration. Recommend procedures to minimize further deterioration. § 2.6.18 Archaeological Research. Investigate the Project area below ground to recover, protect and evaluate artifacts and determine periods of occupation and use. § 2.6.19 Building Chronology. Trace the development of the structure through its construction periods, ownership and uses. § 2.6.20 Historic Structure Report. Prepare a Historic Structure Report (HSR). § 2.6.21 Cyclical Maintenance Plan. Prepare a Cyclical Maintenance Plan as defined under Section 2.7. § 2.6.22 Historic American Building Survey/Historic American Engineering Record (HABSIHAER) Documentation. Provide measured drawings, field notes and photo documentation of the historic structure in its current condition, prior to any new additions or alternations. Prepare in the format prescribed by the Library of Congress Historic American Building Survey/Historic American Engineering Record. Assemble original documentation for donation to the Library of Congress collection. § 2.6.23 Historic Register Nominations. Prepare and submit the required forms to nominate the site or structure as designated in Section 2.5.23 and respond to inquiries of reviewing bodies. § 2.6.24 Historic Preservation CertificationlTax Incentives. Prepare and submit the historic preservation certification application using the Secretary of the Interior Standards for the Treatment of Historic Properties. Respond to the governing authority's comments. Prepare forms for certification of completion. The Owner shall provide necessary legal, tax and accounting services. § 2.6.25 Section 106 of Secretary of the Interior Standards for Rehabilitation Review Process. Prepare submittals for the Agency to submit, respond to governing authority and make recommendations regarding compliance with the Secretary of the Interior Standards for the Treatment of Historic Properties. § 2.6.26 Guidelines for Historic Preservation. Prepare historic preservation guidelines for the type of project designated in Section 2.5.26. The limits of the physical boundaries to which the guidelines apply are to be recommended by the Architect and approved or defined by the Owner. § 2.6.27 Grant Proposals. Prepare submittals for the Grant Proposal. Respond to governing authorities and make recommendations to the Owner regarding method, proposed scope of work and budget. The Owner shall provide legal and accounting services as requested by the granting agency. § 2.6.28 Conservation Assessment Program. Prepare a Conservation Assessment Program (CAP) as set forth by the National Institute for the Conservation of Cultural Property. § 2.6.29 Historic Building Preservation Plan. Prepare a Historic Building Preservation Plan in accordance with General Services Administration (GSA) guidelines. § 2.6.30 Interpretive Program. Provide an interpretive program of the site and buildings for the public's use. § 2.6.31 Awards Submittal. Prepare a submittal for the awards as prescribed in competition requirements. Specific awards shall be itemized in Section 2.7_ AIA Document B205T"l — 2007. Copyright© 2004 and 2007 by The American Institute of Architects. All rights reserved. WARMING; This AIA' Document Init. is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of iris Alfa- Document, or any portion of 5 it, may result in severe civil and criminal penalties, and will be prose.-,uted to the maximum extent possible under the law. This document was / created on 11101/2013 10:29:59 under the terms of AIA Documents-on-Demandn' order no. 2008722275, and is not for resale. This document is licensed by The American Institute of Architects for one-time use only, and may not be reproduced prior to its completion. § 2.6.32 Preliminary Cost Estimate. Provide a preliminary cost estimate of the Cost of the Work based upon information determined from services performed with this Agreement. This estimate may be based on current area, volume or similar conceptual estimating techniques. § 2.6.33 Programming. Prepare a program which will describe how the property will be used in the future and determine physical space requirements, relationships of the spaces, preservation treatments and how the proposed use will preserve the historical integrity of the building and site. § 2.6.34 Site Analysis and Selection. Provide an analysis of a site or sites designated by the Owner. Analysis may consist of on -site observations, movement systems, traffic and parking studies, topography analysis, and analyses of deed, zoning and other legal restrictions, studies of availability of construction materials, equipment and labor and construction markets. § 2.6.35 Concept Design. Provide a Concept Design, which may include a conceptual approach to preservation of the building and design concepts for functional use. § 2.6.36 Economic Feasibility Study. Prepare an economic analysis of the Project, which may be based upon estimates of the total Project cost, operation and ownership cost, financing requirements, cash flow for design, construction and operation, return on investment and equity requirements. § 2.6.37 Geotechnical. Provide services of geotechnical engineers, which may include, but are not limited to test borings, test pits, determinations of soil bearing values, percolation tests, evaluations of hazardous materials, ground corrosion tests and resistivity tests, including necessary operations for anticipating subsoil conditions, with reports and appropriate recommendations. § 2.6.38 Land Survey. Provide surveys to describe physical characteristics, legal limitations and utility locations for the site of the Project, and a written legal description of the site. The surveys and legal information shall include, as applicable, grades and lines of streets, alleys, pavements and adjoining property and structures; adjacent drainage; rights -of -way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site; locations, dimensions and necessary data with respect to existing buildings, other improvements and trees; and information concerning available utility services and lines, both public and private, above and below grade, including inverts and depths. All the information on the survey shall be referenced to a Project benchmark. § 2.6.39 Civil Design. Study alternate materials and systems and develop conceptual design solutions for on -site utility systems, fire protection systems, drainage systems and paving. § 2.6.40 Landscape Design. Study alternate materials, systems and equipment and develop conceptual design solutions for land forms, lawns and plantings, physical site characteristics, design objectives and historic and environmental determinants. § 2.6.41 Environmental Study. Prepare a study to determine the need or requirements for environmental or ecological monitoring, assessment and any required impact statements. Prepare required environmental assessment and impact reports, attend public meetings and hearings, and present the studies to governing authorities. § 2.6.42 Contractor Qualifications. Prepare a list of contractor's qualifications required for the preservation work. Assist the Owner in evaluating the contractor's submittals and selecting qualified contractors. § 2.6.43 Materials Restoration. Provide drawings and specifications as necessary for restoration of materials. List the specific materials and the number of materials to be restored under Section 2.7. § 2.7 Expanded Description of Services (In the space below, provide expanded or modified descriptions of the Historic Preservation Services listed above, add other services as space permits, or refer to an exhibit attached to this document.) None. AIA Document B205T — 2007. Copyright© 2004 and 2007 by The American Institute of Architects. All rights reserved. "'"� �Itt =: This AIA'° Do -cement Init. _ ' _ _.r�",%:_f _y ., i=�t ="�iC-'; :c?;Pig' t, n _-_ .. -,Sr It .'s ey? mut vre ;ivi: anin n I penalties, and e ll lie prosjred to the naximum extent possibl: Undo "'he la:. This document was 6 created on 11101/2013 10:29:59 under the terms of AIA Documents -on -Demand— order no. 2008722275, and is not for resale. This document is licensed by The American Institute of Architects for one-time use only, and may not be reproduced prior to its completion. Init. ARTICLE 3 ADDITIONAL SERVICES § 3.1 The Architect shall provide Historic Preservation Services exceeding the limits set forth below as Additional Services. When the limits below are reached, the Architect shall notify the Owner: .1 Two ( 2 ) visits to the site by the Architect over the duration of the Project .2 One ( 1 ) presentations of any portion of the Work as requested by the Owner .3 Two ( 2 ) copies of reports, both interim and final, and other documentation requested by the Owner .4 Zero ( 0 ) appeals to any boards, committees or other required groups ARTICLE 4 OWNER'S RESPONSIBILITIES § 4.1 The Owner shall furnish a program setting forth the Owner's objectives, schedule, constraints and criteria, which may include space requirements and relationships, special equipment, systems and site requirements. § 4.2 The Owner shall furnish surveys to describe physical characteristics, legal limitations and utility locations for the site of the Project, and a written legal description of the site. The surveys and legal information shall include, as applicable, grades and lines of streets, alleys, pavements and adjoining property and structures; adjacent drainage; rights -of -way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site; locations, dimensions and necessary data with respect to existing buildings, other improvements and trees; and information concerning available utility services and lines, both public and private, above and below grade, including inverts and depths. All the information on the survey shall be referenced to a Project benchmark. ARTICLE 5 COMPENSATION § 5.1 For the Architect's Historic Preservation Services described under Article 2, the Owner shall compensate the Architect as follows: (Insert amount of, or basis for, compensation) A fixed fee of $11,800.00 (eleven thousand eight hundred dollars and zero cents), plus expenses; with a maximum not -to -exceed sum of $13,570.00 (thirteen thousand five hundred seventy dollars and zero cents) inclusive of expenses. § 5.2 For Additional Services that may arise during the course of the Project, including those under Section 3.1, the Owner shall compensate the Architect as follows: (Insert amount of, or basis for, compensation) Additional services shall be billed at an hourly rate. See Ruby Architects, Inc. rate schedule, as "ATTACHMENT B". § 5.3 Compensation for Additional Services of the Architect's consultants when not included in Section 5.2, shall be the amount invoiced to the Architect plus zero percent( 0.00 %), or as otherwise stated below: ARTICLE 6 SPECIAL TERMS AND CONDITIONS Special terms and conditions that modify this Standard Form of Architect's Services: Historic Preservation, if any, are as follows: None. This A ernwnt ent ed in as of the day and year first written above. n r {Signalrrr n itle] Architect (Si AJA Document 82067m — 2007. Copyright 0 2004 and 2007 by The American Institute of Archttects. All rights reserved.' - ziI iri'- ,.F;ir..smaE "f�aat2es, L3ii2!)ii?pri:'-3[i sl::<< r r .� il? i : <_;:-;c ilii �314: c:iirp,a ;men':ttips , nmx i:•ia b aprma^colas [�,;r: r�;s'rir7trhd3-n: nos-lbla r.Fri, =i1'1i' created on 1110112013 10:29:59 under the terms of AIA Documents -on -Demand"' order no. 20087222'75, and is not for by Tha American Institute of Aschitects for one -lime use only, and may not be reproduced prior to its completion. his A This document was rasal. This document is licensed RUBY ARC:-IITECTS, INCI. } 1 300 Spring Building #7I5 Little Rock, AR 7220I (SOI) 374-7829 (voice & fax) w.vw.rubyarchitects.com September 20, 2010' Mr. lion Matz Chief of Staff City of Fayetteville 113 W. Mountain St Fayetteville, AR 7270I Re: Architectural Assessment for the historic Woolsey Homestead, Fayetteville Dear Mr. Mart. "ATTACHMENT A" Thank you so much for your time in showing us the Woolsey Homestead site. We are gratefiil ro have been selected to assist the City of Fayetteville in its efforts to restore it —and we look forward to the opportunity and in building a great working relationship with you and your staff. As promised, let this serve as our proposal of services to you, as well as a record of our understanding of your needs. If it needs to be revised in any way, feel free ro let us know. A. Project Scope Provide an early evaluation of the historic Woolsey Homestead, located along Broyles Road, nearby the city's new water treatment facility and protecred wetlands. The evaluation should include the main house itself, nearby outbuildings, site and cemetery as may be relevant to the historical interpretation of the homestead, believed to be established ca. I830. The evaluation should consider existing conditions and historic significance relative to the idea that the property may be restored for some future use, yet to be determined, by the City of Fayetteville. The evaluation should culminate in a written report with supporting documentation that serves ro provide the city with early information on building and sire condition, likely stabilization priorities, basic drawings and renderings and recommendations on proceeding. B. Architectural Services Included 1. Site Analysis to include one full -day site visit and study of the property and historic buildings. The purpose of the visit will be to gather information on condition, understanding of the building's chronology (presumed original configuration and subsequent additions), measurements for creating scaled drawings and notes and photographs for documentation purposes. Note: Prior to our visit, ive will benefit from having the site cleared from brush and unwanted foliage that currendy obstnicts access. 2. Drawings & Renderings- Provide scaled, two-dimensional floor plans and exterior elevations of existing conditions of all structures presumed to have historical significance (19"' century material only). Provide simple, three-dimensional renderings of the building's presumed chronology indicating original configuration and subsequent additions. 3. Provide a written report summarizing findings made during the site visit. Though it is not yet the goal of these senices, the written report should be completed in a manner that may eventually allow it to be organized into a hill -fledged Historic Stmcture Report (HSR). Thus, sections included in the written report would be as follows: I. Table of Contents, U. Executive Summary, III. Architectural Evaluation, IV. Existing Conditions, V. Proposed Work (preliminary), VI. Drawings and Photographs. 4. Provide written recommendations aimed at the emergency stabilization of the buildings along with discussion on one possible phasing strategy towards their eventual restoration. S. Provide an early budget for its restoration, tied to the aforementioned phasing strategy. This budget will be extremely rough. The primary purpose of the budget is not necessarily to establish realistic monetary figures, but rather serve in a more important capacity of listing the types of costs and work scope that will likely be encountered during a restoration of this kind. More realistic budgets can be obtained as project goals and scope become more clear. 6. Provide photographs explaining existing conditions and supporting recommendations made in the report. 7. Contact by phone persons known to have some knowledge of the property. These will likely be other city staff, special project or committee members or community volunteers or others. Document conversations. C. Services Not Included (can be provided as "Additional Service") L Historical Research- Other than researching the building itself on site, no other research on the property records or owner history is planned, such as checking records of historical societies, history commissions, libraries, etc... 2. Archeology- Though likely to be recommended in future phases, no archeology is yet planned. 3. Extensive detailed drawings and realistic renderings- Drawings and renderings provided will be basic in nature and are intended to give readers a very quick understanding of existing conditions and theory as to its chronological history. Drawings and renderings are not yet expected to be developed in great detail. They should be of sufficient quality to assist in seeking various grant opportunities. 4. Evaluation of Significance- We do not yet plan on investigating the property's historical significance, though it is obvious to us all that we are clearly working on a very old structure. The City might choose to contact the Arkansas Historic Preservation Program to assist in making a determination. An Historic Structure Report (HSR) might eventually be needed as a means to establish significance and eventually guide its restoration. A thorough HSR is not included. S. Any additional work, budgets, drawings, site visits not specifically referred to in paragraph B "Architectural Services Included" above. D. Project Schedule No schedule has yet been established thought it is assumed to be as soon as practical. In consideration of the fact that the building is exposed to the elements, services provided will be treated with sense of urgency. E. Project Budget A budget has not yet been established though it is assumed that the City prefers to focus project costs as much as practical in this early assessment phase, prior to establishing a project budget. F. Fee Proposal We propose a fixed fee of $I I,800.00 plus reimbursable expenses. On this project, we expect reimbursable expenses to be limited to rravel (at current mileage rates, printing, mailing & shipping. Generally, we pass printing, mailing and shipping expenses directly to you plus I0% for handling. An estimate of anticipated expenses as follows: 400 miles round trip Little Rock to Fayetteville (400 x 0.5I/nu) = $204 per trip. We anticipate no more than three trips. Thus $204 x 3 = $6I2 plus $100 for printing/mailing. Thus, $712 estimated for expenses. F. Additional Services Ruby Architects, Inc. will provide other additional seances when requesred. Additional Services are defined as services outside of the basic Scope of Services. Generally it is easiest to simply charge hourly for these services at our current rates. We can also add services (such as hiring consulting engineers or other services) at cost plus a percentage for handling. We will always seek written permission to proceed prior to engaging in Additional Services. G. Billi_ng & Payment Ruby Architects, Inc. invoices fees and expenses on a monthly basis and coincides with completed services up to the end of each month. On this particular project, we anticipate two billings in total. The first invoice will be 50% of the fee, billed only after our site visit and completion of the drawings. The final, I00% invoice will come after The report has been submirted in full. Payment is due upon receipt. Invoices that are not paid within forty-five (45) days of the date of the invoice will be considered delinquent. Invoices that are not paid within sixty (60) days of the date of the invoice will be subject to penalties. Should this proposal be accepted, let us know and we will be happy to generare a standard AIA (American Institute of Architects) form of agreement for your review and signature. We look forward to hearing from you and moving ahead on this wonderful project! If you have any questions at all, please do not hesitate to call. Cordially, Aaron C. Ruby, AIA, LEED AP