HomeMy WebLinkAbout22-13 RESOLUTIONRESOLUTION NO.22-13
A RESOLUTION TO APPROVE T-HANGAR LEASE AGREEMENTS IN 2013
AND THROUGH 2O14 AT THE CURRENT RENTAL RATE OR AS
ADJUSTED UPWARD BY THE AIRPORT BOARD FOR ALL T-HANGARS
RENTED AT THE FAYETTEVILLE EXECUTIVE AIRPORT
WHEREAS, the City through its Aviation Director Ray Boudreaux has constructed
numerous T-Hangars at the Fayetteville Executive Airport to serve pilots based at our airport and
to provide revenue to the City's Aviation Division so that it has not had to be subsidized from the
City's general revenues as other City Departments are funded; and
WHEREAS, the Airport Board working with the City's Aviation Division has set the
reasonable rental rates for all such T-Hangar rentals for many years; and
WHEREAS, the lease contracts should be approved by City Council Resolution prior to
the Mayor's signature pursuant to state law; and
WHEREAS, it is appropriate to approve the numerous standard lease contracts for the
numerous T-Hangers as a group in 2013 through 2014.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves
all T-Hangar leases if in the standard form and for the existing (or increased by the Airport
Board) amount that come up for renewal or begin in 2013 through 2014 and authorize Mayor
Jordan or his designee to execute the T-Hangar leases.
PASSED and APPROVED this 5`" day of February, 2013.
APPROVED:
ATTEST:
3y:
A",
SONDRA E. SMITH, City Clerk/Treasurer
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City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
2/5/2013
City Council Meeting Date
Agenda Items Only
Ray M. Boudreaux Aviation Transportation Services
Submitted By Division Department
$ -
$
- Rental on T-Hangars
Cost of this request
Category / Project Budget Program Category / Project Name
5550.0955.4453.00
$
- Airport Revenue
Account Number
Funds Used to Date
Program / Project Category Name
$
- Airport
Project Number
Remaining Balance
Fund Name
Budgeted Item
Budget Adjustment Attached
8"/
Previous Ordinance or Resolution # 10-12
Depa D' for
Date
Original Contract Date:
�-22—i?
Original Contract Number:
orney
Date
Finance and Internal Services Director Date
Date
J.3
Da
Comments:
Received in dyl -13 -1 3 P 0 2: 5 9 R C V D
Clerk's Office AL d.
Ell
Received in
Mayor's Office r'
Revised January 15, 2009
aye ev ;le
City Council Meeting of: February 5, 2013
Agenda Item Number:
AVIATION DIVISION
FAYETTEVILLE EXECUTIVE AIRPORT • DRAKE FIELD
CITY COUNCIL AGENDA MEMO/STAFF CONTRACT REVIEW MEMO
TO: Mayor Jordan
THRU: Chief of Staff
THRU: Staff/Contract Review Committee
THRU: Terry Gulley, Transportation Director.-Velt-
FROM: Ray M. Boudreaux,. Aviation Direc
DATE: January 14, 2013
SUBJECT: Approval of T Hangar lease agreements at Fayetteville
Executive Airport, Drake Field for processing through the
Staff Review process and Signature of the Mayor
RECOMMENDATION: Approve standard T hangar leases at the airport for
processing through the staff review process for execution by the Mayor through
2014.
BACKGROUND: Pilots lease T Hangars to store aircraft at the airport. The
forms are standard forms and have open terms. Tenants must give 30 day notice to
terminate the lease and must comply with the Airport Minimum Standards to
remain on the Airport. The purpose of this item is to obtain blanket approval for
the Mayor to sign the leases without City Council action on each one.
BUDGET IWACT: None. Each lease requires rent payments by the tenant.
Rates are established by the Airport Board and reviewed every two years for
increase. They rates have not been raised since 2009 for the following year. We
reviewed the rate recently and the Board decided not to increase the rates. The
next review will be November 2013.
Attachments: Staff Review
T Hangar Lease
- _4500 SOUTH SCHOOL- AVENUE, SUITE F AIRPORT TERMINAL BUILDING •_FAYETTEVILLE AR 72701
479:7.18:7642 479718:7646 FAX • vvvuw.accessfayetteville.org/government/aviation
airport_economic_development@ci.fayetteville.ar.us
RESOLUTION NO.
A RESOLUTION TO APPROVE T-HANGAR LEASE AGREEMENTS IN 2013
AND THROUGH 2O14 AT THE CURRENT RENTAL RATE OR AS
ADJUSTED UPWARD BY THE AIRPORT BOARD FOR ALL T-HANGARS
RENTED AT THE FAYETTEVILLE EXECUTIVE AIRPORT
WHEREAS, the City through its Aviation Director Ray Boudreaux has constructed
numerous T-Hangars at the Fayetteville Executive Airport to serve pilots based at our airport and
to provide revenue to the City's Aviation Division so that it has not had to be subsidized from the
City's general revenues as other City Departments are funded; and
WHEREAS, the Airport Board working with the City's Aviation Division has set the
reasonable rental rates for all such T-Hangar rentals for many years; and
WHEREAS, the lease contracts should be approved by City Council Resolution prior to
the Mayor's signature pursuant to state law; and
WHEREAS, it is appropriate to approve the numerous standard lease contracts for the
numerous T-Hangers as a group in 2013 through 2014.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section i : That the City Council of the City of Fayetteville, Arkansas hereby approves
all T-Hangar leases if in the standard form and for the existing (or increased by the Airport
Board) amount that come up for renewal or begin in 2013 through 2014 and authorize Mayor
Jordan or his designee to execute the T-Hangar leases.
PASSED and APPROVED this 5th day of February, 2013.
APPROVED:
By: By:
LIONELD JORDAN, Mayor
ATTEST:
SONDRA E. SMITH, City Clerk/Treasurer
HANGAR RENTAL AGREEMENT
Fayetteville Executive Airport, Drake Field
Lease Application and Accounting Information Form
Name: Company/Leaseholder/Individual:
Name: Corporate Representatives(s):
Home Address:
Mailing Address (if different):
State of Corporation as incorporated:
(Provide Copy of Incorporation Paperwork)
Business and/or Services to Be Provided: Please provide a brief description
Phone/Work: - - Phone/Cell: - -
Phone/Home: - - Email:
Emergency Contact Name: Emerg Phone: - -
Social Security or Tax I.D No. Date of Birth:
Hangar Number: Aircraft Number: N
Effective Date: Aircraft Make/ModeUYear:
Monthly Rental: $ Aircraft Color Scheme:
Aircraft Type: Single Engine Airplane
Person conducting the business and/or providing the service if different from above:
Name: Phone: - - E-mail:
Description of tools, equipment, services and inventory required to conduct proposed business and /or
service: Please provide a description of the type of tools and equipment used, how services will be
delivered to the customer, and types/amounts of materials to be stored including potentially hazardous
materials
Hours of Operation: Ex: 8 am-5 pm M-F Total Number of Employees:
I, .. agrees to provide the Airport with changes 'to current address, telephone, aircraft, and
insurance information.
Would you like to be included in a T-Hangar Tenant Directory? Yes Please check the information you
would like to include in the Directory:
❑ Name ❑ Email ❑Address
❑ T-Hangar number ❑ Tail number ❑Aircraft type
❑ Telephone # (home) ❑ Telephone # (work) ❑Telephone # (cell)
1
LEASE AGREEMENT
The City of Fayetteville, Fayetteville Executive Airport, Drake Field hereby leases to
„ a hangar for the above described aircraft on the following terms and conditions. This
lease is intended for the private storage of an aircraft. It is not intended to be used for
aircraft maintenance, storage of hazardous materials or storage of non -aviation materials.
1. AIRPORT RULES AND ACCESS:
A. . shall abide by "The Minimum Standards for Fayetteville
Executive Airport, Drake Field", City _ of Fayetteville codes and ordinances,
county, state, federal Statutes, Federal Aviation Regulations, and environmental
laws.
B. Hazardous activities such as, but not limited to: smoking, welding, use of
spark producing devices (i.e. grinders), painting, doping, open fuel lines or the
application of hazardous substances are expressly prohibited.
C. . shall keep the aircraft storage space clean and free of grease,
oil, paper and other debris. All flammables must be stored in a metal container
with a tight fitting lid with sump capability at minimum or any other approved
containment device. Combustible liquids such as lube oil may be stored in small
quantities. (See Airport's Minimum Standards). No additional label is necessary
if company label already indicates flammable liquid or type liquid contained.
Flammable storage (other than inside the aircraft fuel storage tank) is limited to a
maximum of 10 gallons in each Hangar unit. The premises covered by this
Agreement shall not be used for the storage of explosive substances or items.
D. Aircraft shall be removed from a hangar for any activity involving fueling or
defueling.
E. The Airport and its designated agents may enter hangars at any time for
inspection. Only locks provided by the Airport may be used on hangar doors.
F. Flying Clubs shall provide copies of the flying club bylaws, current insurance
documents, and current membership roster to be submitted annually to the Airport
Administration Office.
2. RENT:
A. The hangar rent is invoiced in advance and shall be due on the first day of
each month. . further agrees to pay upon demand any excise or
other tax on the leasehold interest.
B. The non-payment of rent may be grounds for termination of this Agreement.
will also be subject to a late fee for delinquent rental payment. Delinquent
accounts will be sent to a collection agency in accordance with City of
Fayetteville's collection/termination policies after 90 days.
C. The rent stated above is subject to periodic adjustment by the Airport Board.
Notice of increase shall be sent out at. least thirty days prior to the increase.
3. STRUCTURAL MODIFICATIONS:
A. No structural or electrical modifications, painting, or alterations will be made
to the storage space without the prior written approval of the Airport Director. ,
2
B. . shall not attach any hoisting, winching or holding mechanism
to any part of the storage space, or pass any such mechanism over the beams or
braces thereof.
4. ELECTRICAL APPLIANCES:
A. Limited electrical appliances are allowed in a hangar including portable fans,
televisions, refrigerators, radios, dehumidifiers, engine heaters, powered tow bars,
battery trickle chargers, and small air compressors. Prohibited appliances include,
but are not limited to, air conditioners, electric heaters, hot plates, heat lamps, and
stoves. Any appliance not having an explosion -proof motor which generates a
glow, flame, or spark must be elevated at least eighteen (18) inches above the
floor. No appliances, except refrigerators, dehumidifiers, battery trickle chargers
and engine heaters, may remain connected to any electrical receptacle when the
hangar is not occupied.
B. shall not overload electrical circuits. Hangar electrical
circuits are designed for 20 amps.
5. MOTOR VEHICLES:
A. Vehicles shall be driven on the airport only by a licensed driver in accordance
with policy established in the Airport's Minimum Standards.
shall maintain currency of registration as well as limits of liability and property
damage insurance, as mandated by the State of Arkansas, on its vehicle.
_ _-------._--_-will-exercise all controls and restraints necessary as to its employees, -agents, -and--- -
invitees so as to comply with this Agreement.
B. Vehicles must be located so as not to block aircraft access route between any
hangars, as per the Airport's Minimum Standards. Vehicles will be parked in
accordance with the airport parking plan, signage and pavement markings.
6. ENGINE OPERATION: No aircraft engine shall be operated inside a hangar or in a
negligent manner so that the propeller or exhaust blast may cause injury to persons or
damage to property.
7. PROPERTY DAMAGE/PERSONAL INJURY: Aircraft and other personal
property are stored at .'s sole risk. Any insurance protecting
.'s personal property against fire, theft or damage must be provided by
agrees to save the Airport Harmless from any and all liability by reason of the storage or
maintenance of said aircraft upon the Fayetteville Executive Airport, Drake Field, or
from injury or damage caused to any persons or property by reason of the operations of
said aircraft. Insurance requirement shall be in accordance with the Airport's Minimum
Standards and a current Certificate of Insurance shall be on file at the Airport
Administration Office. This clause shall not be construed to waive that tort immunity as
set forth under Arkansas Law.
S. AIRCRAFT MAINTENANCE: Maintenance repair work that requires open flame,
use of spark producing devices (i.e. grinders), welding, or the use of flammable liquids is
not in this Aircraft Storage Hangar. Opening fuel cells and fuel lines is not permitted in a
storage hangar.
3
9. NO COMMERCIAL ACTIVITY:. No commercial or revenue -producing activities
shall be conducted or permitted from any aircraft storage space without written approval
of the Airport Director.
10. NO ASSIGNMENT: The aircraft storage space designated above is rented on a
month -to -month basis for aircraft storage only. Such space may not be sublet, assigned
or otherwise transferred without the prior written approval of the Airport Director. Only
the aircraft identified in this Agreement may be stored in this hangar.
11. TERMINATION:
A. This Agreement shall be. deemed a "month -to -month" tenancy and may be
terminated by either party upon giving thirty (30) days notice to the other in
writing, prior to the end of any such rental period.
B. This Agreement may be terminated by the Airport upon ten (10) days written
notice for any violation of the terms or conditions of this Agreement.
12. NOTICE: Any Notice or consent required by this Agreement shall be sufficient if
sent by Certified Mail, return receipt requested, postage paid, to the following address for
the City/Airport, or for the tenant, the last known address or copy thereof may be posted
upon the entryway door of the above mentioned hangar.
CITY OF FAYETTEVILLE
Airport Administration Office
4500 S. School Ave., Suite F
Fayetteville, AR 72701
Phone: 479-718-7642
13. If . fails to make any payment due hereunder within ten (10) days of
the date on which such payment is due, the City of Fayetteville may, at its option,
terminate this agreement and take possession of such of . personal
property as is reasonably necessary to secure payment of the amount due and unpaid.
14. Upon expiration or other termination of this lease, .'s rights to use of
the demised premises shall cease, and . shall vacate the premises without
unreasonable delay.
All fixtures, improvements, equipment, and other property brought, installed, erected or
placed by . on the demised premises shall be deemed to be personalty and
shall remain the property of . shall have the right at any
time during the term of this agreement, to remove any or all of such property from the
Airport, subject, however, to .'s obligations to repair all damages, if any,
resulting from such removal. Any and all property not removed by . prior
to the expiration of this lease shall thereupon become the property of the City of
Fayetteville and title thereto shall thereupon vest in the City of Fayetteville.
15. All covenants,. conditions :and. provisions in this agreement shall extend to and bind
the legal representatives, successors and assigns of the respective parties hereto.
rd
I have received a copy of "The Minimum Standards for the
Fayetteville Municipal Airport Drake Field" . (initial)
Mandatory Acknowledgment `By signing this application, acknowledge that I am
ultimately responsible for the payment of any and all sums of money arising as a
result of this grant of temporary credit."
Signature of Responsible Party
APPROVED:
Title
Date
THE CITY OF FAYETTEVILLE:
Ray Boudreaux, Airport Director Date Lioneld Jordan, Mayor
ATTEST:
Sondra Smith,
City Clerk and Treasurer
5
Date
Attachment "A" to Hangar Rental Agreement
For Execution by Partners in Aircraft
I agree to be bound by the terms and conditions of the hangar Rental Agreement
Effective (day/month/year) for Hangar #
Lessee Name:
Partner #1
Address
Signature:
Partner #2•
Address
Signature:
Partner #3
Address
Signature:
Partner #4
Address
Signature:
6
RESOLUTION NO.10-12
A RESOLUTION TO APPROVE T-HANGAR LEASE AGREEMENTS
THROUGHOUT 2012 AT THE CURRENT RENTAL RATE OR AS
ADJUSTED UPWARD BY THE AIRPORT BOARD FOR ALL T-HANGARS
RENTED AT THE FAYETTEVILLE EXECUTIVE AIRPORT
WHEREAS, the City through its Aviation Director Ray Boudreaux has constructed
numerous T-Hangars at the Fayetteville Executive Airport to serve pilots based at our airport and
to provide revenue to the City's Aviation Division so that it has not had to be subsidized from the
City's general revenues as other City Departments are funded; and
WHEREAS, the Airport Board working with the City's Aviation Division has set the
reasonable rental rates for all such T-Hangar rentals for many years; and
WHEREAS, the lease contracts should be approved by City Council Resolution prior to
the Mayor's signature pursuant to state law; and
WHEREAS, it is appropriate to approve the numerous standard lease contracts for the
numerous T-Hangers as a group for all of 2012.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves
all T-Hangar leases if in the standard form and for the existing (or increased by the Airport
Board) amount that come up for renewal or begin in 2012 and authorize Mayor Jordan or his
designee to execute the T-Hangar leases.
PASSED and APPROVED this 17t` day of January, 2012.
APPROVED: ATTEST:
L
By: By: C6A�
N LD JO , Mayor SONDRA E. SMITH, City C1erk/TreasureX
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