HomeMy WebLinkAbout218-13 RESOLUTIONRESOLUTION NO, 218-13
A RESOLUTION AUTHORIZING THE FIRST THREE PHASES OF RFP #13-
11 WITH ROYAL COMMUNICATIONS, INC. FOR ACCESS CONTROL
SYSTEM INSTALLATION FOR THE POLICE DEPARTMENT, SOLID
WASTE AND RECYCLING AND FAYETTEVILLE EXECUTIVE AIRPORT -
DRAKE FIELD, AUTHORIZING A TEN PERCENT (10%) PROJECT
CONTINGENCY, AND APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the first three phases of RFP #13-11 with Royal Communications, Inc. for access control system
installation for the Police Department, Solid Waste and Recycling and Fayetteville Executive
Airport -Drake Field, and further authorizes a ten percent (10%) project contingency.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit "A".
PASSED and APPROVED this 5�' day of November, 2013.
APPROVED:
ATTEST:
By: (Y'e jojj�z
SONDAA E. SMITH, City Clerk/Treasurer
011111111114,
G1T Y p
V ° °lYtr
m FAYETTEVILLE
W �
City of Fayetteville, Arkansas
Budget Adjustment Form
V13.1018
tegistar
Budget Year I Division: Finance Director
2013 Department: Finance Director
Request Date
11 /5/2013
Adjustment Number
BUDGET ADJUSTMENT DESCRIPTION 1 JUSTIFICATION
To provide for an access control and camera monitoring software upgrade as part of the overall security system
upgrades project across City Divisions. The upgrade will change the existing software to the same as being proposed
for other City departments so that any City employee security access device, such as those used by Police and Fire
Departments may be authorized for access to the airport.
Requestor
Division Head
Kevin Springer
•% .�;' cn=KevinSpringer, o=GtyofFayetteville,
` y Arkansas,ou=Budget Director,
eiiiall=ksprSngerofayett ille-angov,c=US
2013,10,181626:25 -05'W
Budget Director
Account Name
Fixed assets
Fixed assets
Fixed assets
Fixed assets
Prepared By: Kevin Springer
Springer, Kevin
Legistar: 2013-0126 11/5/2013
Budget & Research Use Only
Type. A B C D E P
General Ledger Date
Posted to General Ledger
Initial Date
Checked / Verified
! Initial Date
TOTAL BUDGET ADJUSTMENT 8,695 8,695
Increase / (Decrease)
Account Number
Expense Revenue
5550.3960.6801.00
a) 8,695 -
5500.5080.5801.00
50,834
1010.2920.5801.00
E� 71,235
4470.9470.5801.00
E> 2,246
Project.Sub
Number
13030 6001
13030 6001
33046 6001
02046 6001
Use of fund balance 6550.0955.4999.99 Fu 8,695
Solid Waste improvements 5500.5080,5816.00 E) (50,834) 07012 1
Vehicles and equipment 1010.2920.5802,00 D (71,235) 33046 1
Building & grounds maint 4470.9470.5400.00 a} (2,246) 02046 1
H:1BudgetlBudgetAdjustments12013_Budgetll.EGISTAR12013_110511N PROGRESSIBA_2013-0126_ACCESS_CONTROL SYSTEM,xlsb 1 of 1
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
11/512013
City Council Meeting Date
Agenda Items Only
.ao/3- 0ia4
Chris Doughty IT Finance and internal Services
Submitted By Division Department
Action Required:
A resolution awarding the purchase of an access control system for the first three phases, per RFP 13-11,including
the (1) Fayetteville Police Department for $61,629, (2) Solid Waste and Recycling Division for $44,851, and
(3) Airport for $7,904 to Royal Communications, Inc. in addition to a project contingency in the amount of 10%
and associated portal cost for each department. (10% Project contigency adds the following: Police $6,162,90;
Solid Waste $4,485,10; Airport $790,40),
$ 71,235.00
$
157,611.00
PO Federal Forfeitures
$ 50,833.10
$
50,834.00
Solid Waste
$ 8,694.40
$
-
D810 - Aviation
Cost of this request
Category 1 Project Budget
Program Category 1 Project Name
1010.2920.5801.00
$
24,934,94
Forfeitures
5500.5080.5801.00
$
-
Solid Waste
5650.3960.5801.00
$
-
Airport Capital Exp
Account Number
Funds Used to Date
Program ! Project Category Name
33046,6001
$
132,676.06
General
13030.6001
$
50,834,00
Solid Waste Fund
13030.6001
$
-
Airport
Project Number
Remaining Balance
Fund Name
Budgeted Item
Budget Adjustment Attached X�
16-.1 1'r -Zbl3 Previous Ordinance or Resolution #
Date
l2 Original Contract Date:
Original Contract Number:
Date
Finance and Internal Services Director Date
to •22-Zij
Date
Date
Comments:
Received in City 0, — j J +1 P 'G L= 3 5 V 9
Clerk's Office n
Received in
Mayor's Office V-44
Revised January 15, 2009
ayjeF;i le
AN5A5�
CITY COUNCIL AGENDA MEMO
To: Mayor Lioneld Jordan & Fayetteville City Council
Thru: Paul A. Becker, Finance and Internal Services Director PA-g,
From: Chris Doughty, Systems Engineer
Date: Friday, October 18, 2013
Subject: RFP 13-11, Access Control and Security System — Phases 1-3
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
PROPOSAL:
It is the desire of the City to begin moving toward the goal of having a single access control and security
platform for all facilities. The City solicited competitive proposals from firms, via RFP 13-11, capable of
providing a S2 system, with the capability of expanding and incorporating all city facilities. This new access
control and security system has the features and interoperability desired for this type of system and provides
integration into the existing systems currently owned by the City.
The City advertised, requesting proposals from firms capable of providing the access control and security
system in July. Proposals were received in August 2013. A total of three firms responded. The selection
committee voted in favor of recommending a contract to Royal Communications, Inc.
RECOMMENDATION:
This resolution will approve the first three phases of work, which includes new or added access control and
security system at the Fayetteville Police Department (multiple locations), Solid Waste & Recycling Division,
and the Airport. The new S2 system will give these departments increased security and flexibility for access
control and security needs.
This item does not include portal charges; however, portal charges will be paid in the amount of $7,186 which
will be divided up among multiple departments and divisions based on their needs for an access control and
security system.
BUDGET IMPACT:
A combined budget adjustment is included to cover expenses for the Police Department, Solid Waste and
Recycling, Airport, and Building Maintenance (Building Maintenance for portal expenses only).
City of Fayetteville, Arkansas
RFP 13-11, Access Control & Security System
Cost Allocation Summary. Phases 1-3
Base price w ant.
Maximum -Cost
Base Price per
Total Portal
Contingency
(with contigency, no
(Base t Cont +
Phase
Location
RFP
Cost
(10% of base price)
portals)
Portals)
1.
P61ice pepartment
$ 61,629.00
$ 3,443.10
$ 6,162.90
$ 67,792.90
$ 72,235.00
2
Solid Waste &: Recycling
$ 44,851.00
$ 1,497.00
$ 4,485.10
$ 49,336.10
$ 50,933.10
3
Airpore
$ 7,904.00
$ -
$ 790.40
$ 8,6994.40
, $ 8,694.40.
NSA
Building Maintenance,
(portals only]
$ -
$ 2,245.90
$
$ -
$ 2,245.90
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE FIRST THREE PHASES OF RFP 413-
11 WITH ROYAL COMMUNICATIONS, INC. FOR ACCESS CONTROL
SYSTEM INSTALLATION FOR THE POLICE DEPARTMENT, SOLID
WASTE AND RECYCLING AND FAYETTEVILLE EXECUTIVE AIRPORT -
DRAKE FIELD, AUTHORIZING A TEN PERCENT (10%) PROJECT
CONTINGENCY, AND APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the first three phases of RFP #13-11 with Royal Communications, Inc. for access control system
installation for the Police Department, Solid Waste and Recycling and Fayetteville Executive
Airport -Drake Field, and further authorizes a ten percent (10%) project contingency.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit "A".
PASSED and APPROVED this 5t' day of November, 2013.
APPROVED:
LIONELD JORDAN, Mayor
ATTEST:
SONDRA E. SMITH, City Clerk/Treasurer
City of Fayetteville, Arkansas
le Purchasing Division — Room 306
113 W. Mountain
Fayetteville, AR 72701
A R K A N S A S Phone: 479.676.8220
TDD (Telecommunication Device for the Deaf): 479.521.1316
REQUEST FOR PRCIFOSA ,.. RFP 13-11, AAoess Cx*ol and Security System
w
PIr-Ptah, duly'I Za13 at 1:OO AM - Room 32
RFP DEUVERY LOCATION: Room 306 --113 W. Mountain, Fayetteville, AR 72701
PURCHASING AGFNT:Andrea Foren, CPPB, CPPo, aforenCct�.ci.fayetteville.ar.us
DATE OF ISSUE AND ADVMSEIVEW. Friday, July 19, 2013
REQUEST FOR PROPOSAL
RFP 13-11 Access Control and Security System
No late rooms. osals shall be accepted. RFP's stall be submitted in sealed envelopes labeled with the project
number and name as well as the name and address of the firm.
All proposals shall be submitted in accordance with the attached City of Fayetteville specifications and bid
documents attached hereto. Each Proposer is required to fill in every blank and shall supply all information
requested; failure to do so may be used as basis of rejection. Any bid, proposal, or statements of qualification
will be rejected that violates or conflicts with state, local, or federal laws, ordinances, or policies.
The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms stated
herein, and in strict accordance with the specifications and general conditions of submitting, all of which are made a part
of this offer. This offer is not subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City
Purchasing Agent.
Name of Firm: Royal Communications, Inc.
Contact Person: Greg Powell Title:
E-Mail: gi2oweil@royalc.net Phone
Business Address: 1086 Athens Ave. ste.N
City. Bethel Heights
State:
Sales Manager
501-978-7492
AR 72764
Zip:
Signature: ~ OP, , Date: 8 1 5 2013
City of Fayetteville, AR
RFP 13-11, Access Control and Security System
Page 1 of 23
City of Fayetteville
RFP 13-11, Access Control and Security System
SECTION E: Signature Submittal
1. Disclosure Information
Proposer must disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any
relationship with any City of Fayetteville employee. Proposer response must disclose if a known relationship exists
between any principal or employee of your firm and any City of Fayetteville employee or elected City of Fayetteville
official.
It, to your knowledge, no relationship exists, this should also be stated in your response. Failure to disclose such a
relationship may result in cancellation of a purchase and/or contract as a result of your response. This form must be
completed and returned in order for your bid/proposal to be eligible for consideration.
PLEASE CHECK ONE OF THE FOLLOWING TWO OPTIONS, AS IT APPROPRIATELY APPLIES TO YOUR FIRM:
X 1) NO KNOWN RELATIONSHIP EXISTS
2) RELATIONSHIP EXISTS (Please explain):
I certify that; as an officer of this organization, or per the attached letter of authorization, am duly authorized to certify the
information provided herein are accurate and true; and my organization shall comply with all State and Federal Equal
Opportunity and Non -Discrimination requirements and conditions of employment,
2. At the discretion of the City, one or more firms may be asked for more detailed information before final ranking of the
firms, which may also include oral interviews. NOTE: Each Proposer shall submit to the City a primary contact name,
e-mail address, and phone number (preferably a cell phone number) where the City selection committee can call
for clarification or interview via telephone.
Name of Firm: Royal Communications, Inc.
Name of Primary Contact: _ Greg Pnwai 1
Title of Primary Contact:
Sales Manager
Phone#I (cell preferred): _ _ Phone#2_
E-Mail Address: g]2owell@royalc.net
3. Please acknowledge receipt of addenda for this invitation to bid, request for proposal, or request for qualification by
signing and dating below. All addendums are hereby made a part of the bid or RFP documents to the same extent as
though it were originally included therein. Proposers/Bidders should indicate their receipt of same in the appropriate blank
listed herein. Failure to do so may subject vendor to disqualification.
ADDENDUM NO.
SIGNATURE AND PRINTED NAME
DATE ACKNOWLEDGED
mike Flehar-tom
__-S./_O.b./-2-Q-13______-._._.
.J 0.1.3__..__
.-_.._Mi.ke._F1eharLY
---8J1_2/2f11__......�..___..._
City of Fayetteville. AR
RFP 13-11. Access Control and Security System
Page 19 of 23
4. PRICE BID:
Proposers shall provide documentation clearly outlining total cost for each profect per the attached "Proposal
PricingForm". . Failure to submit the required "Proposal Pricing Form" could result in your proposal being
rejected as non -responsive.
5. As an interested party on this project, you are required to provide debarment/suspension certification indicating in
compliance with the below Federal Executive Order. Certification can be done by completing and signing this form.
Federal Executive Order (E.O.) 12549 "Debarment and Suspenslon" requires that all contractors receiving individual
awards, using federal funds, and all sub -recipients certify that the organization and its principals are not debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency
from doing business with the Federal Government.
6. Signature certifies that neither you nor your principal is presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.
Questions regarding this form should be directed to the City of Fayetteville Purchasing Division,
NAME:
COMPANY: Royal Communications, Inc.
PHYSICAL ADDRESS: 1086 Ath ns Ave. Ste. N Bethel Heights, AR 72764
MAILING ADDRESS: P.O. box 475 Alexander, AR 72002
PHONE:
479-725-0444 FAX: 479-419-9478
E-MAIL: mfleharty@royalc.net
SIGNATURE:
TITLE: Vice President
DATE: 8/15/2013
City of Fayetteville, AR
R1:P 13-11. Access Control and Security System
Page 20 or 23
City of Fayetteville
RFP 13-11, Access Control and Security System
SECTION D: Vendor References
The following information is required from all firms so all statements of qualification may be reviewed and properly
evaluated:
COMPANY NAME:
NUMBER OF YEARS IN BUSINESS, 12 HOW LONG IN PRESENT LOCATION: ^ 9
TOTAL. NUMBER OF CURRENT EMPLOYEES:
24 FULL, TIME
PART TIME
NUMBER OF EMPLOYEES PLANNED FOR THIS CONTRACT: --5 _ FULL TIME � DART TIME
PLEASE LIST FOUR (4) GOVERNMENTAL REFERENCES THAT YOU HAVE PREVIOUSLY PERFORMED SIMILAR
CONTRACT SERVICES FOR WITHIN THE PAST FIVE (5) YEARS (AEI fields must be. camnleted):
1. _ Benton- Cojjnty _
COMPANY NAME
Bentonville, AR 72712
CITY, STATE, ZIP
Will Hanna
CONTACT PERSON
TELEPHONE
479-271-5788
FAX NUMBER
whanna@t'.a-ben'ton--ar-tr- 5
E-MAIL ADDRESS
3, Benton County Sheriff
COMPANY NAME-' -
Bentonville, AR 72712
CITY, STATE, ZIP
Byron Frischman
CONTACT PERSON
479-271--5780
TELEPHONE
479-271-5744
FAX NUMBER
E-MAIL ADDRESS
City of Fayettevltle, Aft
RFP 13-11, Access Control and Security System
Page 18 of 23
2,
COMPANY NAME
Bryant.r.--_-AR- 72019 --- - --
CITY, STATE, ZIP
Judge Stephanie_ _Casady
CONTACT PERSON
TELEPHONE
501-943-0853
FAX NUMBER -
C f'A n -i�ra tar7vfil rm�'
E MAIL ADDRESS
4. Il_ ..,
COMPANY NAME
Bryant, AR 72019
CITY, STATE, ZIP
Chief Mark Kizer
CONTACT PERSON
501-847-0292
TELEPHONE
501-847-0293
FAX NUMBER
mkizer@cityoftaryant.com
E-MAIL ADDRESS
City of Fayetteville
RFP 13-11, Access Control and Security System
SECTION F: Proposal Pricing Form -- Revised per Addendum 3
All Proposers shall provide documentation clearly outlining total cost for each project per the attached "Proposal Pricing
Form". Failure to submit the required "Proposal Pricing Form" could result in your proposal being rejected as non-
responsive. All Proposers shall submit an MSRP sheet for all system components. Failure to submit the required MSRP
retail pricing could result in your proposal being rejected as non -responsive.
State of Arkansas Contractors License Number.,
01 50920514
Schediil.:11 Pro e' t8. 0,coon .feted, lmtnedlate! `u . o coniiact"award.
IPr, osal,PticitZ FGtlilsLstldenduiil;3 .., ....
u
V
% Discount off MSRP
Hourly installation
Hourly Installation
Rate.lnstallatlon
w
Item#
Location
Total Turn Key Price*
ror Additional Items
Rate -Primary
Assisfant {per
outside of spec-
Installer (per hour)"'
hour)
Police Department, all 4 locations:
(including but not limited to all hardware,
Installation, configuratlon, partitioning,
Al
training, 5% bld bond, 100% performance
S 1 , 6 2 9 . Q� ..
�� oR
3� 4 5 _ n {,ter hcur
s 4 , _ !1 fbor hour
and payment bond, etc.) PRICE SHALL
NOT INCLUDE ADDITIONAL. PORTAL
LICENSING
Solid Waste & Recycling, McludIng but
not limited to all hardware, installation,
configuration. and training, 59A bid bond,
44,851.00
3 6 'w on
s 4 5. 0 hour
54 5. 00 tour
A2
100% performance and payrneril bond,
$
yrer
per
etc,)
PRICE SHALL NOT INCLUDE
ADDITIONAL PORTAL LICENSING
b
Airport. (including but not limited to all
f
hardware, installation, ocnllguration, and
A3
training, 5% bid bond, 100% performance
$ 7,904.00
36 %art
g4 ch _ 0 0 per hour
S4 _5 per hour
4
and payment bond, Feature Licenses,
etc.) PRICE SHALL NOT INCLUDE
V
ADDITIONAL PORTAL LICENSING
ar
r
6% BID BOND SMALL BE SUBMITTE13 WITH PROPOSAL
A4
SUM OF ITEMS Al, A2, AND A3
$
eASEo ON PRICE IN ITEM A4
(SUM OF ITEMS Al. A2, & A3)
f 7,186.00
A$
Licensing cost for upgrading from 16 to 64 portals:
PRICING FOR UPGRADING FROM 10 TO 64 PORTALS
$ 14,372.00
A6
Licensing cost for upgrading from 16 to 128 portals:
PRICING FOR UPGRADIN13 FROM 16 TO 126 PORTALS
.,, ,Pr[cfi.0efinhtitrrsx
'ffjrgial Turn -Kay Pricing Complete Pricing based on provided specifications forthe location. Fire (5) percent Bid Blond shall be submitted for Ilem A4 (the
sum total cost of 11em A1. A2, and A3)
—(N) pieeOUnt OffMSRP forAdditional Items outside eta Percentage discount offof The manufacturers MSRP retail pricing sheet shall be used far any items
added outside of the scope of the locations and specifications provided in this schedule. Proposers shall provide MSRP pricing schedule showing MSRP.
" I fi) Hourly Installation Rate - Pirimant Installer roar heart Hourly rate to be charged to the City for a Primary. supervisor, or master installer to provide
installation services outside of the scope of the locallons and specifications provided in this schedule.
{iv) Houdv Installation Rate -Installation Assistant (per hour1Houdy rate to be charged to the City for an assistant installer to provide Insta[laden services
outside of the scope of the locations and specifications provided In this schedule.
�•,1(iv) Hourly rate to be charged to the city for an assistant installer to provide installation services
outside ofthe scope of the locations and specifications provided in this schedule.
City of Fayetteville, Arkansas
RFP 13-11, Addendum 3
Page 2 of 4
TelecommunirationsDeviccfor the Deaf TOD(479)521.1316 113VJnttilDurhtain-fayettev€te,Ail7i7tit
S fi )u.le,B� fiQ.be :rfrCtwased.a?fid, Witalled liyitF {n 8 tnortths Ot' cs trao;Award
f r._Ad dt F ,
P. .; (,
r,
% Discount off MSRP for
Hourly tostallafion Rate
Hourly installation Rate -Installation
Rem#
Location
Addittonol Items outside of
- Primary installer (per
Assistant (per hour)*
spec'
hour)*
p0
of
City Shop ► Fleet
36 % ofr
s 4 5 -der hour
$ 4 5 _ D per hour
82
Parks & Recreations
36 off
s 4 5 . Q Opor hour
$ 4 5. 0 per hour
11) Discount oft MSRP for Additional Items outside ofsoec: Percentage discount off of the manufacturers MSRP retail pricing sheet shall be used for anyilems
added outside o1 the scope ofthe locations and specifications provided in this schedule. Proposers shah provide MSRP pricing schedule shOWEag MSRP.
tiouriy InstallationsPrimary Installer frier hour? Hourly rate to be charged to the City for a Primary, supervisor, or master Installer to provide installation
services outside of the scope of the locations and specifications provided in this schedule,
'(1#) Hourly Installation Rafe - Installation Assistant (per hour]Hourly rate to be charged to the City loran assistant Installer to provide installation services outside
of the scope of the locations and specifications provided in this schedule.
fit
% Discount off MSRP for
Hourly Installation Rate
Hourly Installation Rate - Installation
Item#
Location
Additional Items outside of
-Primary Installer (per
Assistant (per hour)&
Spec'
hour)*
C1
Animal Shelter
36 %olr
s 45.0Qsrhour
$ -5. QOperhour
C2
Fire Stations (7 locations) and Fire Marshall
36 %*1
-s 4� j . �(borhour
$ 4 5 . 0 (lcerhour
Office (i location)
•(r} Discount off MSRP for Additional 112MI outside of speV, Percentage discount off of the manufacturers MSRP retail pricing sheet shall be used for any items
added outside of the scope of the locations and specifications provided in this schedule. Proposers shah provide MSRP pricing schedule sho Mng MSRP.
'(id Hourly Installation Rate - Primary Installer (per hourl Hourly rate to be charged to the City fora Primary, supervisor, or master installer to provide installaborr
services outside of the scope of the locations and specifications provided in this schedule.
"(ail Ugurly Instahadon Rate- Installati nAssistant frier hourYHourtyrate to be charged to the City foran assistant installer to provide installation services outside
of the scope ofthe locations and specifications provided in this schedule.
City of Fayetteville, Arkansas
RFP 13-11, Addendum 3
Ira e 3 of 4
Telecommunications Device for the Deaf tC)D td79) 521-1316 t r 3 West Mountain - rayerrevihc, AH 777C t
Schedule D: Td be itichased.drid in�failttcf wi(hi`n ?A-80 month .of contract award .
Pro vsal Pricing -.,Form,Adden4tirn:3 _ ...
rI.
a���
i r ,f, j l ' uii'Y SQ pp F. {7A is
!rr
%Discount off MSRP for
Hourly installation state
Ncuriy Installation Rate -Installation
Installationate Ans
Item#
Location
Additional Items outside of
- Primary lnstaller(per
ant (p er hourr
sp ec•
hour)*
Of
City Hall, EngineerinWIPranning. and Building
36 % olf
S 5. 0 Qer how
0 (L perhour
p
Maintenance
D2 Water & Sewer Operations 36 % off s 4 • 0 ger hour 145.00 per hour
'"Pricing i3efinilioiiS
'(r) Discount off M§RP for Additional items ide of s e . Percentage drscounl off of the manufacturer's MSRP retail pricing street shag be used for any dens
added outside of the scope of the locations and specifications provided in Ihis schedule. Proposers shall provide MSRP pricing schedule shovAng MSRP.
'fu) Houdy Installation Rate - Primaa Insta r hour) Hourly rate to he charged In the City for a Primary, supervisor, or master installer to provide installation
services outside of the scope of the locations and specifications provided in this schedule.
`(W)) Uglidj billallation Rat@ -Installation Assistant (per heurtHourly rate to he charged to the City for an asslslanl installer to provide installation services outside
of the scope of the locations and specifications provided in this schedule.
Item#
Description
Mark Up Percentage`
aEl
Material (Cost plus %): Materials cost from $000.S100
35 %
E2
Material (Cost plus %}: Materials cost from $101-5500
30 %
E3
Material (Cost plus 36}: Materials cost from $501-31000
28 %
i
7 ,
E4 Material (Cost plus 96}: Materials cast from $100145000 22 %
i
E5 Material (Cost plus %): Materials cost from $5001 and up 20 %
S '
`Mark Un Percanlane_ Awarded proposer's cost of material plus the mark up percentage provided per project location. This schedule shall be used for
miscellaneous Items not listed on the provided MSRP discount, This schedule shag only apply to Schedule Ain The event the City adds scope of work outside of
the specifications. Awarded shall the City a materials listing Material listings
?R.
provided proposer provide with showing separate mark up percentage added. are
subject to verification and audit by the City.
END OF ADDENDUM 3 — REVISED SECTION F
City of Fayetteville, Arkansas
RFP 13-11, Addendum 3
Page 4 of 4
1'etrcpnNTltlniC.at€ons Devidr fpr the p4af TL)() (AT�i) 52l - c 3 r� t 1 ] Ylest Mp�arttairt � Fayeltevi€le. AR 7)Tp1
BID BOND
Conforms with The American Institute of
Architects, A.I.A, Document No, A-310
KNOW AL.I.13Y IIJ SE PRESENYS,'I'hat «e. Royal Cotninunications, file.
ac Principal, heremallcr calicd lite Principal.
and the. Granite Re. Inc.
of 4001 Quailbrooic Drive Oklahoma City, OItlahonia , a corporuior+ ditty organised tinder
the laws (if Ilse State of Eyklsthornit as ;'surety, hereinafter 6atled the Surety, are hcitl ,tact firmly bound unto
CitY.of Fa}.eticilifle,,Arlcansas —v_ as Obligce, h4:rcirin ler tilled lite Obligee,
ill the quit of Five Pereent of Amount of [aid
Dollars 51% of Bid ), for the pay'nlcut of which strut +dell :Ind truly to be made, lire -id Principal and the mid
Surety. bind ourselves, our heirs, exatilors, adminislralors. 5IICc4WN :tad ttt,�iglls. jointly and seven, Hy, firmly by these prevents.
WHEIREAS, llic Principal h.ts stibinined a bid for Et FP #13-1 I, AcU.fc Secttrit v S ystetn
NOW. T 1F.RI;VOW', if the Obligee fi11'all I=pl the bill of life Principal and Ihc: Principal shall cnlar into a i'ntllrtct i>ilh tha
Obligee in accordance wilh the lcmis of such bid, gild give such bond or bonds as may be specified Ill tit: buldint, or C'oittrict
Documents v ith good and sitflicieal -truly for the faithful perforuurynte of stich Contract and fdrr ilic prompt lxtyrncnt of Jabor and
material rimushcd in [lie proswculion thereof_ or in the event of lite failure of the Principal io enter such Conir;u:t and gt%c tiu4h Wild
or honds, if the Principal shall pay to tile Obligcc the difference not to e-NO- I Me pGn,,jIfy hicreof het►rot:n the amoiurt ,pc%At d in said
bid and such larger :tntturrtl far Which the Obligee may in gm -xi 1:Iltli coiitracl u A < jlother pialy to perform the WoA' rmerod b} mud
bid. thco This oblihmion loll be mill and void, otherrtiisd: to remain in full force: and effect.
Signal and %::fled This I6th dad-t,f
Wilncss
wilnCtis
August
2013
Royal Comnluuications, Inc. (-"kal)
?r i ud;tp,tl
.u� \3. Q.
'fills:
Ry _
1'aniela K. Ilay°sAlton y-in-fact
GRANITE RE INC.
GENERAL Poi W R OF ATTORNEY
Know all Men by these Presents:
That GRANITE RE, INC., a corporation organized and existing under the taws of the State of OKLAHOMA and having its principal office
at the Cily of OKIAI-IOMA CITY in the State of OKLAHOMA does hereby constitute and appoint:
BENSON A. CASHION; MATTHEW K. CASHION, JR.; WILLIAM, H. GRIFFIN; CYNTHIA L, TRICKEY; PAMELA K. HAYS; JUDY SCHOGGEN;
NICK W. PETERS, JAMES R. RAMSAY its true .and lawful Attorney-in-Fact(s),for the following purposes, to wit:
To sign its name as surety to, and to execute, seal and acknowledge any anal all bonds, and to respectively do and perform any and all:
acts and things set forth in the resolution of the,, Hoard of Directors; of the. said GRANITE RE, INC, a certified copy of which is hereto annexed
and made a part of this Power of Attorney; and the; said GRANITE RE, lNC through us its Board ai Directors, hereby ratifies and confirms all
and whatsoever the said:
BENSON A. CASHION; MATTHEW K. CASHION, 'JR.; WILLIAM.H. GRIFFIN; CYNTHIA L. TRICKEY; PAMEtA K. HAYS; IUDY SCHOGGEN;
NICK W. PETERS; JAMES R. RAMSAY may lawfully do in the premises by virtue of these. presents;
In Witness Whereof, the said GRANITE RE, INC, has caused this instrument to be sealed with its corporate seal, duly attested by the
signatures of its President and Secretary/Treasuref, this 191h day of July, 20121.
_yh/��• 04.
-
Kenneth D, W 7it(fn on, President
STATE Of OKLAHOMA
COUNTY OF OKLA140MA } kylek, McDonald, Treasurer
On this 19' day. of )uly, 2012, before me personally came Kenneth D. WhEttfnglon, President of the, GRANITE RE, INC. Company and
Kyle P. McDonald, Secretary/Treasurer of'said Company, with both of whom I am personally acqualntetl, who being by me severally duly
sworn, said, that they, the said Kenneth D. Whittington and Kyle P. McDonald were respectively the President and the Secr-elaryffreasurer of
GRANITE RE, INC., the corporation described in. and. which executed the foregoing Power of Attorney; that they each knew the seal of said
corporation; that the seal affixed to said Power of Attorney was such corporate seal,'that it was so fixed by order of the Board of Directors of
said corporation, and that they signed their name thereto by like order as President and Secretar)VTrcasurer, respectively, of the Company.
{
My. Commission Expires:
August 8, 2013 Nofa Public
Commission `:01013257 a,,,•n,a,a'.
GRANITE RE,' INC.'
. Certificate
THE UNDERSIGNED, being the duly elected and actingSecretary/Treasurer of Qanite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES .
that the following resolution is a true and, correct excerpt from the )uly 15, 1967, minutes of the meeting of the Board of Directors of Granite
Re, Inc. and that said Power of Attorney has not been revoked and is now in full force and effect,
IRESOL,VED, that the President, any Vice President, the Secretary, and any Assistant Vice President shall each have authority to appoint
individuals as attorneys -in -fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety
bonds and other documents of similar character issued Eby the Company, in the course of its business. On any instrument making or
evidencing such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority or on any bond
or, undertaking of the Company, the seal, or a facsimile thereof, may be Impressed or affixed or in any other manner reproduced;
provided, howeytr, that the seal shall not be,necessary,to, the'validi,tyof any such, instrument or undertaking."
IN y+I-TNESS WH EOF, the undersigned has subscribed this Cerlificate and affixed the corporate'seal of the Corporation this
day'of �tO toS 2l} r
SEAL. ....
Kyle P. McDonald, Secretary/Treasurer
GROSo9-7
Structured Cabling' Fiber' Fire' CCV' Access Control' Burglar Alarm * Monitoring' Maintenance' Inspections
COMINVIUN[CATIONS
1086 Athens Ave. Suite N
Bethel Heights, AR 72764
PH: 479-725-0444 FX. 501-978-7493
RFP 13-11 Access Control and Security System
1A. Narrative — Royal Communications wishes to use our substantial industry experience to install the
necessary labor and materials to satisfy the specifications and expectations set forth in the General
terms and conditions of the referenced RFP. Through our training of the specified S2 access control
platform, as well as, our overall experience installing several different brands of access control, we our
very qualified to serve the needs of Fayetteville and the demands of this RFP. Our level of experience
and local man power will allow us to achieve a timely and efficient installation.
1B. Experience — Royal Communications has been installing and servicing Access Control, Structured
Cabling, Fire Alarm and Security customers for over 12 years. The lead technicians we intend to utilize
for this installation are as follows:
Joseph Shirley— 8 years of lead technician experience with Royal Communications. Experience
includes service and installation of DSX, GE, Honeywell and S2 access control as well as
certification on Siemon, Commscope and Systimax structured cabling systems and Fire alarm
and Security installations and Inspections.
Gregory Powell —12 years of experience in the Security and Surveillance industry with the last
6 years with Royal Communications. Certified in S2, DSX, Keri Eclipse access control platforms
as well as Avigilon, Exacq and Video Insight Video Management systems,
1C. Executive Summary —
• Willie Godwin— President
• Mike F leharty —Vice President
0 Robert Evatt — General Manager
+ Donna Fleharty - Chief Operations officer
Craig Weston —Chief Estimator
• Gregory Powell —Sales manager
11. Reference list (in addition to the 4 required)
0 Washington Regional Medical Center — Fayetteville, AR — Kendrick Williams 479-463-7920:
Access Control, Nurse Call installations and service.
University of Arkansas — Housing — Steve Smith 479-387-2972: Access Control, Surveillance and
Data Cabling service and installations.
Regulated by: AR Board of Private Investigators & Private Security Agencies / 1 State Police Plaza 0r. / Little Rock, AR 72009
Licenses: AR Alarm — E04-0092 / AR Contractors 015.0920310 / TX ACR-3000 / OK 1178
Structured Cabling * Fiber * fire * CCV * Access Control * Burglar Alarm * Monitoring * Maintenance' Inspections
• Veterans Administration —Fayetteville —Jeff Gray Tri-systems 479-774-2826: Access Control and
Structured Cabling installations,
• Jones Trust —Springdale — Mike Gilbert 479-756-8090, Access Control, Fire Alarm and Structured
Cabling installations.
Schedule of MSRP
• Von Duprin 5100 Series Electric Dour Strike: $24Z,00 ea.
• HID RP40 Multi -class card reader: $340.00 ea.
• Honeywell PIR REX black or white: $160.00 ea,
• Securitron VM1200D8 12001b. Mag Lock: $278.00 ea.
• 52 —2 Door Network Node: $2478.00 ea.
• S2 —4 Door Network Node: $3294.00 ea.
• 52 —8 Door Network Node: $4932.00 ea.
f 52 —16 portal license expansion: $2420.00 ea.
Any other negotiated MSRP prices will gladly be provided as identified.
Please see the Royal Communications Proposal Sheet for our standard proposal. We are very
appreciative for the opportunity to participate in this RFP, We look forward to working with the
staff for the City of Fayetteville in the future.
Best regards,
NSFlel�artyy�
Regulated by. AR Board of Private investigators & Private security Agencies/ 15tate Police Plaza Dr. / Little Rock, AR 72009
Licenses; AR Alarm — E04-0092 / AR Contractors 0150920310 / TX ACR-3000 / OK 1178
Structured Cabling * Fiber • Fire • CCV I Access Control * Burglar Alarm ` Monitoring * Maintenance * Inspections
ICOMIMUINICAT I0NS
1086 Athens Ave suite N
Bethel Heights, AR 72764
PH: 479-725-0444 FX: 501-978-7493
Proposal RFP 13-11
Police Del2artment Access Control: Install S2 Network Node Door Controllers per specifications
in the Scope of work utilizing HID RP40 Multi -Class Readers, Von Duprin 5100 series electric
door strikes, Securitron VM1200DB 12001b. maglocks (where indicated in specs.) and Honeywell
PIR REX in white or black. Remove old Locknetics locking hardware and replace with Sargent
Mortise Storage Room type lock and lever sets with Decor Covers to hide any old penetrations.
All Power supplies, Batteries, Cable, connectors etc, are included for a turnkey solution. Provide
programming of existing 52 and Training per specifications:
Total: $61,629.00
Solid Waste -and Recycling: Install (1) S2-NETVR-4TB-16 Video Server & S2-NETVR-8C with
support for 24 cameras and Bosch Starlight IP cameras and IR Illuminators at locations
specified. Power supplies are provided for IR Illuminators. Conduit is excluded per addendum 2.
All Category 5 cabling and power cabling for Illuminators is included. Install S2-NN-E6R-WM
Network Node door controller and necessary power supply 24VAC. Add HID Multi Class Reader
with VM1200DB 12001b. maglock to Security Room Door,
Provide S2-NN-E2R-WM controller
for Compost Facility with necessary locking hardware. All Power supplies, Batteries, Cable,
connectors etc. are included.
Total: $44,851,00
Air ort Access Control: Provide S2-NN-E8R-WM Network Node Door Controllers, Exacq Vision
NVR Integration to S2 system. Point of Connection to existing access control equipment. Supply
any misc. power supplies, connectors etc, to complete the integration of the old system to the
new S2.
Total: $7,904.00
Please contact me if you have any questions.
Mike Thank
1rty�
Regulated by; AR Board of Private Investigators & Private Security Agencies / 1 state Police Plaza Dr. / Little Rock, AR 72009
Licenses: AR Alarm — E04.0092 / AR Contractors 0150920310 / TX ACR-3000 / OK 1178
�rCity of Fayefteville, Arkansas
,-3File Summary
is
113 West Mountain St.
Fayetteville, AR 72701
479-575-8330
TDD->479-521-1316
File Number Title Current Status
2013-0126 Resolution Draft
Introduced: 1011812013 Controlling Body: City Council
Meeting Date:
Department: Peggy Vice
Drafter: kspringer@fayettevilie-ar.gov
City of FayettevOle, Arkansas Page 1 Printed on 10/16/2013
RequlsTon 1167
Late:
City, of Fayetteville =:Purchase:Order (PO) Request
.
(?lolaPurdlaeQ arderjFv
RUmber:
Upected Jellv" e:
Allpurchases under$2860 shall he used. on a FRCard uwess nrearcat: or 1099 service related. {call x2U Wifh.""trans)
All PO Re es1 ahalf 6e steirued Qo the Purchastn e-mail: Purchasfng@cl.Iayetterllle.ar ris.
Vendor P. Vendor Name:
Mail
238115 Royal Communications, Inc.
YBs:_ No:
Address:
Fob Point:
Taxable
Quotes ARnhed
PO Hex 475
Yes:_ No:
I Yes: No:
City:
State;
Zip Code:
Ship to code:
Divison Head Approval:
Alsixander
AR
72002
1 030
Requester
Requester's Employee M
Extension:
Chris Doughty
2092
Iteml
Description
Quantity
Unit of lasue
UnIS Cast
Extended Cost
Account Numbers
Pro eXSub ro ect #
Inventory#
Fixed Asset #
Portals for Access Control
1
System - Police Dept, 23
1 •
LOT
3,443.10
$3.443.10
1010.2920.5801.00
33046.6001
NIA
To Ho Poterm[ned
Portals
Portals for Access Control
2
System - Solid Waste, 10
1
LOT
1,497.00
$1.497.00
5500.5080.5801.00
13089.6091
NIA
To Be Determined
portals
Portals for Access Control
3
System • Building Malnt., 15
1
LOT
2,245.90
$2,245.98
4470,9470."01.00
02046.8001
NIA
To H@ Determined
portals
4
5
6
7
8
9
10
ShippfnglHar filing
Lot
$0.00
special Instructions-
Per RFP 13-11, Access Control and Security System; Resolution# 13-XX sudtolal: $7,186.00
Tax: $0.00 •___�_ _
Total: $7,189.00
Approvals:
Mayor Department Director: Purchasing Manager:
Finance a Interns[ Services Director. Budget Manager: IT Manager'
Dispatch Manager Utilities Manager: Other:
Go
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City Of FaietkeMile - Purchase Order•(Po.); Request
equisi on o":
Date:
j :.
r•. :': .:. a Phase Order ..", ..... ,..
um
Expecteda ivery
'' 'AIl.purChaset tmdar$2dtf0 ah$I! 8e Pdt sidwr7ess raedkal or 1099 serl!k4 i+aWad. :{t all x250 yvifh es4orts
":
All pD Fte ese:ajh l i #jraaa V%a Pu chasr'rr .a-meA':.PnrcH" `rls ` i1fQ:sr us
Vendor #:
Vend dr Nama:
Mail
23816
Royal Communicattons, Inc.
Yes:,_,", No:
Address:
Fob Point:
Taxable
Quotes Attached
PO timt 475
Yes:_ No:—
Yes: No:
City:
State:
Zip Cade:
Ship to coda:
Divison Head Approval:
Alaxandor
AR
72002
Requester:
Requesters Employee #:
Extension:
James Nicholson
Item
Description
auantily
Unit of Issue
Unit Cost
Extsnded Coat
Account Numbers
Pro'ectlSu 'ect #
lnventor 9
Fixed Asset lr
Access Contra[ and Security
System for Airport
1
LOT
7,904.00
$7,904.00
55&0.3960.E801-09
13030,6001
NIA
To 86 Determined
2
3
4
5
8
7
a
9
10
Shlpping7Handling
Lot
$0.00
Special ns ans:
Per RFP 13-11, Aooaas Control and Security System; Resolution# 13-XX Subtotal: s7,904.00
Tax: $0.00
Total; $7,904.00
Approvals'.
Mayw: Department Director: Purchasing Manager:
Finance R Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other!
COPS
Bond No.: GRAR27062
Doc ID: 015543610002 Type: LIE
Kind: PERFORMANCE BOND
ARKANSAS STATUTORY PERFORMANCE AND PAYMENT BOND Recorded: 01/02/2014 at 10:30:51 AM
Fee Amt: $20.00 Pape t of 2
Given In compliance with Act 361 of 1963, amended, washinpton county, AR
Kyle Sylvester Circuit Clerk
KNOW ALL BY THESE PRESENTS, That we, Royal Communications, Inc. FileB032_00000304 —
as Principal, hereinafter called Principal, and Granite Re, Inc. _
Oklahoma Corporation, as Surety, hereinafter called Surety, are held and firmly bound unto
City of Fayetteville, Arkansas
as Obligee, hereinafter called Owner, in the amount of One Hundred Twenty-one Thousand Five Hundred Seventy And
No/100THS Dolly 0121,570.00
for the payment whereof Principal and Surety bind themselves, their heirs, personal representatives, successors and assigns, jointly and
severally, firmly by these presents.
PRINCIPAL HAS, by written agreement dated
entered into a contract with Owner for RFP #l3-1 1, Purchase Orders for Access Control and Security System for Police
Department, Solid Waste, Airport and Portals
which contract is by reference made a part hereof, and is hereinafter referred to as the Contract. '
THE CONDITION OF THIS OBLIGATION IS SUCH, That if the Principal shall faithfully perform the Contract on his part and shall
fully indemnify and save harmless the Owner from all cost and damage which he may suffer by reason of failure so to do and shall fully
reimburse and repay the Owner all outlay and expense which the Owner may incur in making good any such default, and, farther, that if
the Principal shall pay all persons all indebtedness for labor or materials furnished or performed under said contract failing which such
persons shall have a direct right of action against the Principal and Surety jointly and severally under this obligation, subject to the
Owner's priority, then this obligation shall be null and void; otherwise it shall remain in full force and effect.
NO SUIT, ACTION OR PROCEEDING SHALL BE BROUGHT on this bond outside the State of Arkansas. No suit, action or
proceeding shall be brought on this bond except by the Owner after six months from the date final payment is made on the Contract, nor
shall any suit, action or proceeding be brought by the Owner after two years from the date on which the final payment under the Contract
falls due.
ANY ALTERATIONS WHICH MAY BE MADE in the terms of the Contract, or in the work to be done under it, or the giving by the
Owner of any extension of time for the performance of the Contract, or any other forbearance on the part of either the Owner or the
Principal to the other shall not in any way release the Principal and the Surety or Sureties, or either or any of them, their heirs, personal
representatives, successors or assigns from their liability hereunder, notice to the Surety or Sureties of any such alteration, extension or
forbearance being hereby waived.
IN NO EVENT SHALL `hee aggregate liability of the Surety exceed the sum set out herein.
Executed on this 3 � — day , '241 1
Royal Communications Inc.
Principal
By
Gra to Inc -
By +'�
Pamela K. Hays A rney-in-Fact
GRANITE RE, INC.
GENERAL POWER OF ATTORNEY
Know all Men by these Presents:
That GRANITE RE, INC., a corporation organized and existing under the laws of the State of OKLAHOMA and having its principal office
at the City of OKLAHOMA CITY in the State of OKLAHOMA does hereby constitute and appoint:
BENSON A. CASHION; MATTHEW K. CASHION, JR.; WILLIAM H. GRIFFIN; CYNTHIA L. TRICKEY; PAMELA K. HAYS; JUDY SCHOGGEN;
NICK W. PETERS; JAMES R. RAMSAY its true and lawful Attorney-in-Fact(s) for the following purposes, to wit:
To sign its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perform any and all
acts and things set forth in the resolution of the Board of Directors of the said GRANITE RE, INC. a certified copy of which is hereto annexed
and made a part of this Power of Attorney; and the said GRANITE RE, INC. through us, its Board of Directors, hereby ratifies and confirms all
and whatsoever the said:
BENSON A. CASHION; MATTHEW K. CASHION, JR.; WILLIAM H. GRIFFIN; CYNTHIA L. TRICKEY; PAMELA K. HAYS; JUDY SCHOGGEN;
NICK W. PETERS; JAMES R. RAMSAY may lawfully do in the premises by virtue of these presents.
In Witness Whereof, the said GRANITE RE, INC. has caused this instrument to be sealed with its corporate seal, duly attested by the
signatures of its President and Secretary/Treasurer, this 281 day of August, 2013.
— Kenneth D. Whittinsron, President
STATE OF OKLAHOMA ) S 6 A L
SS:
COUNTY OF OKLAHOMA ) Kyle . McDonald, Treasurer
On this 28' day of August, 2013, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company
and Kyle P. McDonald, Secretary/Treasurer of said Company, with both of whom I am personally acquainted, who being by me severally duly
sworn, said, that they, the said Kenneth D. Whittington and Kyle P. McDonald were respectively the President and the Secretary/Treasurer of
GRANITE RE, INC., the corporation described in and which executed the foregoing Power of Attorney; that they each knew the seal of said
corporation; that the seal affixed to said Power of Attorney was such corporate seal, that it was so fixed by order of the Board of Directors of
said corporation, and that they signed their name thereto by like order as President and Secretary/Treasurer, respectively, of the Company.
My Commission Expires:
August 8, 2017
Commission #: 01013257,k+►L"'
Notak Public
GRANITE RE, INC.
Certificate
THE UNDERSIGNED, being the duly elected and acting Secretary/Treasurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES
that the following resolution is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the Board of Directors of Granite
Re, Inc. and that said Power of Attorney has not been revoked and is now in full force and effect.
"RESOLVED, that the President, any Vice President, the Secretary, and arty Assistant Vice President shall each have authority to appoint
individuals as attorneys -in -fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety
bonds and other documents of similar character issued by the Company in the course of its business. On any instrument making or
evidencing such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority or on any bond
or undertaking of the Company, the seal, or a facsimile thereof, may be impressed or affixed or in any other manner reproduced;
provided, however, that the seal shall not be necessary to the validity of any such instrument or undertaking."
IN WITNESS WHEREOF, the undersigned has subscribed this Certificate and affixed the corporate seal of the Corporation this
day of , 20
-
U_':
Kyl�McDonald, Secretary/Treasurer
GRO800-1
loll{Illlllllllllllllll{Il{IIIII{lllllllllllNlll11111111{Illllllllllll{lllllll
Doc ID: 015743840004 Type: LIE
Kind: PERFORMMNCE BOND
GREAT AMERICAN INSURANCE COMPANY® Recorded: 05/30/2014 at 09:19:25 AM
Fee Amt: $30.00 Pape 1 of 4
OHIO 1lashinpton County, AR
Kyle Sylvester Circuit Clerk
FileBO32-00000533
TEXAS STATUTORY PERFORMANCE BOND
(PUBLIC WORK)
SCUM
KNOW ALL MEN BY THESE PRESENTS, that Electra Link, Inc.
(hereinafter called the Principal(s), as Principal(s), and GREAT AMERICAN INSURANCE COMPANY (hereinafter called the
Surety), as Surety, are held and firmly bound unto City of Fayetteville
(hereinafter called the Obligee), in the amount of Forty Two Thousand Two Hundred Four and 961100----------------------------------
----------- -----------------------------------------------------------------------------------molars ($ -------- ----- 42,204.96------------- —--- 4-
for the payment whereof, the said Principal and Surety bind themselves, and their heirs, administrators, executors, successors
and assigns, jointly and severally, firmly by these presents.
WHEREAS, the Principal has entered into a certain written contract with the Obligee, dated the 6th
day of May .20 14 , to
RFP 13-11, Access Control and Security System
which contract is hereby referred to and made a part hereof as fully and to the some extent as if copied at length herein.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that is the said Principal shall faithfully perform
the work in accordance with the plans, specifications and contract documents, then this obligation shall be void; otherwise to
remain in full force and effect.
PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Chapter 2253 of the Texas Government
Code, and all liabilities on this bond shall be determined in accordance with the provisions of said Chapter to the same
extent as if it were copied at length herein
IN WITNESS WHEREOF, the said Principal(s) and Surety have signed and sealed this instrument this
6th day of May 20 14
J4 (Principal)
COUNTERSIGNED:
Resident Agent
Great American Insurance Corn
GREAT
(Prindpal)
{principal)
E COMPANY
Attorney -in -Fad
S-892E (10197)
i
GREAT AMERICAN INSURANCE COMPANY°
OHIO
GREATAmEwAx Bond No. CA337 65 36
INSURANCE COMPANIES TEXAS STATUTORY PAYMENT BOND
(PUBLIC WORK)
KNOW ALL MEN BY THESE PRESENTS, that Electra Link, Inc.
(hereinafter called the Principal(s)), as Principal(s), and GREAT AMERICAN INSURANCE COMPANY, a corporation organized
and existing under the laws of the State of Ohio, with its principal office in the City of Cincinnati (hereinafter called the Surety),
are held and firmly bound unto City of Fayetteville
(hereinafter called the Obligee), in the amount of Forty Two Thousand Two Hundred Four and 96/100 ----------------------------------
-------------------------------------------------------------------------------------------- Dollars ($ -------------------- 42,204.96---------- ----)
for the payment whereof, the said Principal and Surety bind themselves, and their heirs, administrators, executors,
successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, the Principal has entered into a certain written contract with the Obligee, dated the 6th
day of May , 2014 , to
RFP 13-11, Access Control and Security System
which contract is hereby referred to and made a part hereof as fully and to the same extent as if copied at length herein.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said Principal shall pay all claimants
supplying labor and materials to him or a subcontractor in the prosecution of the work provided for in said contract, then, this
obligation shall be void; otherwise to remain in full force and effect.
PROVIDED, HOWEVER, that this Mond is executed pursuant to the provisions of Chapter 2253 of the Texas Government
Code, and all liabilities on this bond shall be determined in accordance with the provisions of said Chapter to the same
extent as if it were copied at length herein,
IN WITNESS WHEREOF, the said Principal(s) and Surety have signed and sealed this instrument this
6th day of May 2014
'Pmcipat)
COUNTERSIGNED:
S-891F (10197)
Resident Agent
GREAT AMERICAN INSURANCE COMPANY®
AdminlatraUve Office: 301 E 4TH STREET • CINCINNATI, OHIO 45202 0 513-369-50W • FAX 513-723-2740
The number of persons authorized by
this power of attorney is not more than FIVE
POWER OF ATTORNEY
No.0 15621
KNOW ALL MEN BY THESE PRESENTS: That the GREATAMERICAN INSURANCE COMPANY, a corporation organized and existing under
and by virtue of the laws of the State of Ohio, does hereby nominate, constitute and appoint the person or persons named below, each individually if more than
one is named, its trite and lawful attorney -in -fact, for it and in its name, place and stead to execute on behalf of the said Company, as surety, any and all bonds,
undertakings and contracts of suretyship, or other written obligations in the nature themof; provided that the liability of the said Company on any such bond,
undertaking or contract of suretyship executed under this authority shall not exceed the limit stated below.
Name Address Limit of Power
RAY HUGHSTON PEGGY GONZALEZ ALL OF ALL
CHRISTOPHER J. HUGHSTON MARY EDWARDS BROWNSVILLE, $100.000,000.00
DAVID C. HUGHSTON TEXAS
This Power of Attorney revokes all previous powers issued on behalf of the attomey(s)-in-fact named above.
IN WITNESS WHEREOF the GREAT AMERICAN INSURANCE COMPANY has caused these presents to be signed and attested by its appropriate
officers and its corporate seal hereunto affixed this 24TH day of FEBRUARY 1 2014
Attest GREAT AMERICAN INSURANCE COMPANY
44..N
i; - e x7a•
A.uistanr Seemarry D1tritiwea! Senior nett President
STATE OF OHIO, COUNTY OF HAMILTON - ss: DAVID C. K=HtN (877-377-24"
on this 24TH day of FEBRUARY 2014 , before me personally appeared DAVID C. KITCH-IN, to me
known, being duly sworn, deposes and says that he resides in Cincinnati. Ohio, that he is a Divisional Senior Vice President of the Bond Division of Great
American Insurance Company, the Company described in and which executed the above instrument; that he knows the seal of the said Company; that the seal
affixed to the said instrument is such corporate seal; that it was so affixed by authority of his office under the By -Laws of said Company, and that he signed his
name thereto by like authority.
I� Ca ID�lres Q8-0�015
This Power ofAttorney is granted by authority of the following resolutions adopted by the Board of Directors of Great American Insurance Company
by unanimous written consent dated June 9, 2008.
RESOLVED: That the Divisional President, the several Divisional Senior Vice Presidents. Divisional Vice Presidents and Divisonal Assistanl Vice
Presidents, or any one of them, be and hereby is authorized, from time to time, to appoint one or more Attorneys -in -Fact to execute on behayof the Company;
as surety, any and all bonds, undertakings and contracts ofsuretyship, or other written obligations in the nature thereof- to prescribe their respective duties and
the respective limits of their authority; and to revoke any such appointment at any time.
RESOLVED FURTHER: That the Company seal and the signature of any of the aforesaid officers and any Secretary or Assistant Secretary of the
Company may be gf"ured by facsimile to any power of attorney or cert1ficale ofeither given for the execution of any bond, undertaking, contract ofsurelyship,
or other written obligation in the nature thereof, such signature and seal when so used being hereby adopted by the Company as the original signature ofsuch
officer and the original seal of the Company, to be iWid and binding upon the Company with the same force and effect as though manually affixed.
CERTIFICATION
I, STEPHEN C. BERAHA, Assistant Secretary of Great American Insurance Company, do hereby certify that the foregoing Power of Attorney and
the Resolutions of the Board of Directors of June 9, 2008 have not been revoked and are now in full force and cffecl.
Signed and sealed this 6th day of May • 2014
A=tant &Canary
10
Great American Insurance Company of New York
GREA'Auj ,Rrc N, Great American Alliance Insurance Company
INSURANCE GROUP Great American Insurance Company
IMPORTANT NOTICE:
To obtain information or make a complaint:
You may contact the Texas Department of Insurance to obtain information on companies,
coverages, rights or complaints at:
1-800-252-3439
You may write the Texas Department of Insurance at:
P.O. Box 149104
Austin, TX 78714-9104
FAX: 1-512-475- i 771
Your notice of claim against the attached bond may be given to the surety company that
issued the bond by sending it by certified or registered mail to the following address:
Mailing Address: Great American Insurance Company
P.O. Box 2119
Cincinnati, Ohio 45202
Physical Address: Great American Insurance Company
301 E. Fouith Street
Cincinnati, Ohio 45202
You may also contact the Great American Insurance Company Claim office by:
Fax: 1-989-290-3706
Telephone: 1-513-369-5091
Email: bon del ainis@gaic.coni
PREMIUM OR CLAIM DISPUTES:
If you have a dispute concerning a premium, you should contact the agent first. if you
have a dispute concerning a claim, you should contact the company first. If the dispute is
not resolved, you may contact the Texas Department of Insurance.
ATTACH THIS NOTICE TO YOUR BOND:
This notice is for information only and does not become a part or condition of the attached
document.
r.9667A (3/1 1)