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Home My WebLink About209-13 RESOLUTIONRESOLUTION NO.209-13 A RESOLUTION TO AMEND THE RULES OF ORDER AND PROCEDURE OF THE FAYETTEVILLE CITY COUNCIL A. CITY COUNCIL MEETINGS 7. PRESENTATION OF AGENDA ITEMS BY ADDING A NEW SUBSECTION a. AGENDA ITEMS NOT INCLUDED WITHIN THE TENTATIVE AGENDA PACKET WHEREAS, including agenda items within the Tentative Agenda provides the City Council several days to consider the requested Resolution or Ordinance prior to the City Council Agenda Session; and WHEREAS, this review and consideration period is needed and desirable because it enables all members of the City Council sufficient time to examine the proposal and determine whether additional information or explanation is needed during the Agenda Session; and WHEREAS, if a proposed Resolution or Ordinance for a proposal is not included within the Tentative Agenda packet, but "walked -on" during the Agenda Session, City Council members do not have sufficient time for full consideration of the item. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby amends City Council Rules of Order and Procedure #A.7. Presentation of Agenda Items by enacting a new a. Agenda items not included within the Tentative Agenda packet and relettering current a. and b. to b. and c. The new a. shall read as follows: "a. Agenda items not included within the Tentative Agenda packet. (1) Staff agenda items. If the City staff requests to "walk-on" an agenda item for the City Council Agenda during the City Council Agenda Session, the memo from the City staff shall begin with a clear and compelling reason why this proposed agenda item could not have been included within the Tentative Agenda and cannot wait for City Council consideration at a later City Council meeting. Any member of the City Council including the Mayor can then place this item on the Final Agenda. (2) City Council Member agenda items. City Council Members should also strive to include any agenda item a Council Member wishes the City Council to consider be included within the Tentative Agenda. If that is not possible, the City Council Member should explain during the Agenda Session why the proposed agenda item should be included in the Final Agenda rather than postponed to the next meeting. Any member of the City Council including the Mayor can then place this item on the Final Agenda." Page 2 Resolution No. 209-13 PASSED and APPROVED this 15th day of October 2013. APPROVED: ATTEST: By: u SONDRA E. SMITH, City Clerk/Treasurer FAYETTEVILLE ^ �= '��y �A NSP AGENDA REQUEST 1� FOR: COUNCIL MEETING OF October/ 2013 i FROM: ALDERMAN MARTIN SCHOPPMEYER ORDINANCE OR RESOLUTION TITLE AND SUBJECT: A RESOLUTION TO AMEND THE RULES OF ORDER AND PROCEDURE OF THE FAYETTEVILLE CITY COUNCIL A. CITY COUNCIL MEETINGS 7. PRESENTATION OF AGENDA ITEMS BY ADDING A NEW SUBSECTION a. AGENDA ITEMS NOT INCLUDED WITHIN THE TENTATIVE AGENDA PACKET APPROVED FOR AGENDA: Alderman Martin Schoppmeyer City Attorney it Williams (as to form) 5. '2� Date pkr-,, , t 2I `Zap Date Uri-?j- j 3 u09: 18 RC.VD WeVIIIC Departmental Correspondence ARKANSAS Kit Williams City Attorney Jason B. Kelley Assistant City Attorney TO: Mayor Jordan City Council CC: Sondra Smith, City Clerk/Treasurer Don Marr, Chief of Staff FROM: Kit Williams, City Attorney DATE: September 12, 2013 RE: Amendment to City Council Rules of Order and Procedure Alderman Marty Schoppmeyer asked me to draft an amendment to the City Council Rules of Order and Procedure in an attempt to lessen the number of agenda items "walked -on" during the City Council Agenda Session. Alderman Schoppmeyer is concerned that such walked -on items do not give the City Council Members enough time to fully examine the item so that any questions or requests for further information can be made at the Agenda Session. Alderman Schoppmeyer realized that some items will have to be presented at the Agenda Session rather than being included in the Tentative Agenda packet because of circumstances beyond the control of City staff. His proposed rule simply requires that the staff memo of such item "shall begin with a clear and compelling reason why this proposed agenda item could not have been included within the Tentative Agenda and cannot wait for City Council consideration at a later City Council meeting." His proposed amendment also requests that fellow City Council Members bringing forward an agenda item not included within the Tentative Agenda packet explain "why the proposed agenda item should be included in the Final Agenda rather than postponed to the next meeting." Alderman Schoppmeyer's recommended change to the Rules does not change the basic rule that every Council Member can place any agenda item on the Final Agenda at or before the Agenda Session. He merely hopes that City staff and fellow City Council members will strive to present agenda items soon enough to make the Tentative Agenda so that every City Council Member will have more time to analyze and reflect upon the suggested agenda item and get any concerns or questions presented and hopefully resolved during the Agenda Session. 2 RESOLUTION NO. A RESOLUTION TO AMEND THE RULES OF ORDER AND PROCEDURE OF THE FAYETTEVILLE CITY COUNCIL A. CITY COUNCIL MEETINGS 7. PRESENTATION OF AGENDA ITEMS BY ADDING A NEW SUBSECTION a. AGENDA ITEMS NOT INCLUDED WITHIN THE TENTATIVE AGENDA PACKET WHEREAS, including agenda items within the Tentative Agenda provides the City Council several days to consider the requested Resolution or Ordinance prior to the City Council Agenda Session; and WHEREAS, this review and consideration period is needed and desirable because it enables all members of the City Council sufficient time to examine the proposal and determine whether additional information or explanation is needed during the Agenda Session; and WHEREAS, if a proposed Resolution or Ordinance for a proposal is not included within the Tentative Agenda packet, but "walked -on" during the Agenda Session, City Council members do not have sufficient time for full consideration of the item. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby amends City Council Rules of Order and Procedure #A.7. Presentation of Agenda Items by enacting a new a. Agenda items not included within the Tentative Agenda packet and relettering current a. and b. to b. and c. The new a. shall read as follows: "a. Agenda items not included within the Tentative Agenda packet. (1) Staff agenda items. If the City staff requests to "walk-on" an agenda item for the City Council Agenda during the City Council Agenda Session, the memo from the City staff shall begin with a clear and compelling reason why this proposed agenda item could not have been included within the Tentative Agenda and cannot wait for City Council consideration at a later City Council meeting. Any member of the City Council including the Mayor can then place this item on the Final Agenda. (2) City Council Member agenda items. City Council Members should also strive to include any agenda item a Council Member wishes the City Council to consider be included within the Tentative Agenda. If that is not possible, the City Council Member should explain during the Agenda Session why the proposed agenda item should be included in the Final Agenda rather than postponed to the next meeting. Any member of the City Council including the Mayor can then place this item on the Final Agenda." Revised November 1, 2011 Government Channel announcements and presentation, and agenda copies available at City Council meetings. i 7. Presentation of A enda Items Agenda additions. A new item which is requested to be added to the 6 agenda at a City Council meeting should only be considered if it requires Ct immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and considered immediately after the Consent Agenda has been voted upon. c. Old business and new business. (1) Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by an alderman later to answer questions. Staff and applicants may use electronic visual aides in a City Council meeting as part of their presentation. (2) Public comments. Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. No electronic visual aid presentations shall be allowed, but the public may submit photos, petitions, etc, to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the 'City Council before its meeting, such materials should be supplied to the City Clerk's Office no later than 9:00 A.M. on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under, discussion. Repetitive comments should be avoided; this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the Aldermen and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the Mayor. d. Courtesy and respect. All members of the public, all city staff and elected officials shall accord the. -utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or -2-