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HomeMy WebLinkAbout186-13 RESOLUTIONRESOLUTION NO. 186-13 A RESOLUTION AWARDING BID #13-36 AND AUTHORIZING THE PURCHASE OF ONE (1) 3T EQUIPMENT PROWLER EASEMENT MACHINE WITH DOOLITLE TRAILER FROM MAHONEY'S EQUIPMENT, LLC OF ARNOLD, MISSOURI IN THE AMOUNT OF $48,536.00 FOR USE BY THE WATER AND SEWER DIVISION, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #13-36 and authorizes the purchase of one (1) 3T Equipment prowler with Doolittle trailer from Mahoney's Equipment, LLC of Arnold, Missouri in the amount of $48,536.00 for use by the Water and Sewer Division. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 3`d day of September, 2013. APPROVED: ATTEST: By: By: Q� LIO 4ELDJt56*:AN,Ma�yor SONDRA E. SMITH, City Clerk/Treasurer K : FAYETTEVILLE *_ `�.. X,. rA�SP .�.` City of Fayetteville, Arkansas Budget Adjustment Form V12.0724 Budget Year Division: Fleet Operations 2013 1 Department: Transportation Services BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION Request Date I Adjustment Number 7/26/2013 Funds are needed in 02080.2013 for the purchase of one sewer easement machine and trailer as a replacement for #91 (WSEW_F028), a 2000 Seca sewer easement machine. The purchase price was underestimated for this unit so funds are needed from fund balance - $22,600 for the easement machine and trailer, plus tax. 7 � vi ion Head BBud�g Director Date V Departr-- nt Director... _ ate . -t o, - 2.3.6 "2t3 Finarntze Director Date Date a/ ate Prepared By: Barbara Olsen bolsen Reference: Budget & Research Use Only Type: A B C D E P General Ledger Date Posted to General Ledger Checked / Verified Initial Date Initial Date TOTAL BUDGET ADJUSTMENT 22,600 22,600 Increase / (Decrease) Account Name - Account Number Expense Vehicles and equipment 9700.1920.5802.00 Et 22,600 Use of fund balance 9700.0970.4999.99 I1 - Revenue 22,600 EXHIBIT a A� [[[ 1111 Project.Sub Number 02080 . 2013 KABudget\Budget Adjustments12013 Adjustmentsl7-26-13 use fund bal 9175 1 of 1 City of Fayetteville Staff Review Form Jesse Beeks / Barbara Olsen Submitted By City Council Agenda Items and Contracts, Leases or Agreements 9/3/2013 City Council Meeting Date Agenda Items Only Fleet Operations Transportation Division Department Action Required: A resolution awarding Bid #13-36 for one 3T Equipment Prowler easement machine on a Doolittle Trailer from Mahoney's of Arnold, MO in the amount of $48,536 for use by Water & Sewer division, and approving a Budget Adjustment to move funds to the Fleet expense account. $ 48,536.00 Cost of this request 9700.1920.5802.00 Account Number 02080.2013 Project Number Budgeted Item L $ 829,275.00 Category / Project Budget $ 14,475.00 Funds Used to Date $ 814,800.00 Remaining Balance Budget Adjustment Attached nr�� , 4,-z_-/10 ::4 3 Departme t WEector Date City Attorney Date Other Vehicles & Equipment Program Category / Project Name Vehicles and Equipment Program / Project Category Name Shop Fund Fund Name Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: gq, Ck. - 4,,,,.L- � - Z P20I.3 `u Finance and Internal Services Director Date Received in City E TEREO Clerk's Office �'.00;LZ Date E/ E Received in Mayor's Office Date Comments: Revised January 15, 2009 Zyetrille CITY COUNCIL AGENDA MEMO To: Mayor/City Council Thru: Terry Gulley, Director of Transportation From: Jesse Beeks, Fleet Operations Superintendent Date: August 15, 2013 Subject: Purchase of Easement Machine for Water & Sewer THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE PROPOSAL: That City Council approve the purchase of one trailer mounted Sewer Easement Machine from Mahoney's of Arnold, MO in the amount of $48,536 and approve a Budget Adjustment to move funds to the Fleet expense account. RECOMMENDATION: Unit #91 is a 2000 trailer mounted sewer easement machine that needs to be replaced. It was due for replacement in 2010 and was pushed back to 2013; now it is worn out. This unit was bid out with the trailer. Re -bid #13-36 was opened on July 2, 2013, copy attached. One bid was received from Mahoney's Equipment of Arnold, MO. Water and Sewer staff has inspected this unit in the field and feel it will do the job. Fleet recommends purchasing one 3T Equipment Prowler easement machine on a Doolittle Trailer from Mahoney's of Arnold, MO in the amount of $48,536 (includes tax on easement machine and on trailer.) This purchase was approved by the Equipment Committee at the meeting of August 13t', 2013. BUDGET IMPACT: A budget adjustment is needed on the capital side as the purchase price was underestimated. Sufficient replacement funds have not been collected; however, Fleet owes Water & Sewer replacement funds on a generator which is not being replaced in the motor pool. These funds will be more than sufficient to make up the difference. Operating charges for 2014 will be included in the budget for the replacement. RESOLUTION NO. A RESOLUTION AWARDING BID #13-36 AND AUTHORIZING THE PURCHASE OF ONE (1) 3T EQUIPMENT PROWLER EASEMENT MACHINE WITH DOOLITLE TRAILER FROM MAHONEY'S EQUIPMENT, LLC OF ARNOLD, MISSOURI IN THE AMOUNT OF $48,536.00 FOR USE BY THE WATER AND SEWER DIVISION, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #13-36 and authorizes the purchase of one (1) 3T Equipment prowler with Doolittle trailer from Mahoney's Equipment, LLC of Arnold, Missouri in the amount of $48,536.00 for use by the Water and Sewer Division. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 3rd day of September, 2013. EN ' 1601 Ln ATTEST: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer 40 . le Alr*ft��O� a�]y(TeLLeVil / ARKANSAS Bid 13-36, Sewer Easement Machine Re -Bid BID:13-36 07/02/13 2:00 PM CITY OF FAYETTEVILLE -._ w , , :K . : <• z ., s fFi DEL PRIG EACH x' TQTAIcBIT7 PRICE ITEM # ,. , .,DESRI TICN� �,rfrQUANTITY. x U#N�A�IUF�C��RE CNO . � .,., ......,��xx1 M.,. _ � a... 1 Mahoney's Equipment, LLC. 1 Sewer Easement Machine 1 3T Equipment Prowler $ 40,148.00 $ 40,148.00 2 Trailer 1 Doolittle Trailers - Utility Trailer $ 4,076.00 $ 4,076.00 CERTIFIED: 5' TOTAL BASE BID *NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. P. 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