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Home My WebLink About184-13 RESOLUTIONRESOLUTION NO. 184-13 A RESOLUTION AWARDING RFP #13-12 AND AUTHORIZING A CONTRACT WITH WHAT MY EYES HAVE SEEN PHOTOGRAPHY FOR THE PROVISION OF PARKS AND RECREATION DEPARTMENT YOUTH SOCCER AND SOFTBALL TEAM AND INDIVIDUAL PHOTOGRAPHS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards RFP #13-12 and authorizes a contract with What My Eyes Have Seen Photography for the provision of Parks and Recreation Department youth soccer and softball team and individual photographs. PASSED and APPROVED this 3`d day of September, 2013. APPROVED: By: IO ELD AN, Mayor ATTEST: By: 46"'� SONDRA E. SMITH, City Clerk/Treasurer ��ty►i rtr rr�� '�,ti��E��K• 1 7p� rlri ��•. G1 i Y �� •;rG'� f; VAYC l FLVlt_LF rrrrrrl, 11 N I j City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 9/3/2013 City Council Meeting Date Agenda Items Only Alan Spann Parks and Recreation Operations Submit ed By Division Department N/A N/A N/A Cost of this request Category / Project Budget Program Category / Project Name N/A N/A N/A Account Number Funds Used to Date Program / Project Category Name N/A N/A N/A Project Number Remaining Balance Fund Name Budgeted Item Budget Adjustment Attached epartment Dir ctor Date rney Date 9 - zn - '201,3 Date g- ao "` D cJ�-- 13 .?l 3 Da e Comments: not previously budgeted item. Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City 11WIT1110 Clerk's Office Received in Mayor's Office qENTERED 3 Revised April 16, 2007 ■ 1e ay1] 'ARNAfd5A5' CITY COUNCIL AGENDA MEMO To: Mayor Lioneld Jordan and City Council Thru: Dan Marr, Chief of Staff. Connie Edmonston, Parks and Recreation Director �7 From: Alan Spann, Recreation Superintendent Date: August 20, 2013 Subject: Approval of Youth Sports Photography Contract THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE PROPOSAL: Parks and Recreation Staff recommends awarding RFP # 13-12 to What My Eyes Have Seen Photography for one (1) year and automatically renew for an additional four (4) single one-year terms. Fayetteville Parks and Recreation offers youth programming for soccer and softball, along with an eight week summer camp series. Approximately 2,500 youth have participated in our programs in 2013. Offering the opportunity for team and individual photographs is an important part of the program experience for families. These photos become cherished reminders of the wonderful experiences their children have had with Parks and Recreation over the years. Fayetteville Parks and Recreation contracts a photographer for our youth sports. A RFP was released requesting companies to submit photography proposals to be utilized in our recreation programs. Based on the three submissions, the selection committee selected What My Eyes Have Seen Photography as offering the most alternatives with the best price options for our youth sport participants. This company was awarded the RFP for the Fall 2011 through Spring 2012. The contract was renewed based on the high level of organization and the positive feedback from participants. RECOMMENDATION: A resolution awarding RFP #13-12 to What My Eyes Have Seen Photography for one (1) year and automatically renew for an additional four (4) single one-year terms. BUDGET IMPACT: There are no budget costs with this contract. Revenues of 10% of total gross sales will be contributed to Parks and Recreation for each sport. Revenues will depend on the number of participants that purchase photos. Over the past year, the City received $1,900 in revenue from the program photographer. Attachments: What My Eyes Have Seen RFP Contracts (2) RESOLUTION NO. A RESOLUTION AWARDING RFP #13-12 AND AUTHORIZING A CONTRACT WITH WHAT MY EYES HAVE SEEN PHOTOGRAPHY FOR THE PROVISION OF PARKS AND RECREATION DEPARTMENT YOUTH SOCCER AND SOFTBALL TEAM AND INDIVIDUAL PHOTOGRAPHS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards RFP #13-12 and authorizes a contract with What My Eyes Have Seen Photography for the provision of Parks and Recreation Department youth soccer and softball team and individual photographs. PASSED and APPROVED this 3rd day of September, 2013. APPROVED: ATTEST: IN LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer HT MY [YES $[ SD PHOTOGRAPHY 479.846.8500 115 E. BUCHANAN PRAIRIE GROVE, AR. 72753 W W W. W HATMYEYESHAVESEEN.COM Attn: Andrea Foren, CPPB RFP 13-12 Parks Photographer Proposal Submission What My Eyes Have Seen Photography Appendix Information Pages Request Information..................................................................... l Acknowledgement of Addendums...............................................2 Work Flow Narrative................................................................3-4 History of Experience...............................................................5-6 Vendor References.......................................................................7 Referrals.................................................................................... 8-9 Resume.......................................................................................10 PhotoMenu................................................................................11 OrderForm Sample....................................................................12 Proposals....................................................................................13 Copy of Insurance......................................................................14 Draft Contract.......................................................................15-17 Samples Enclosed (7) Is 16 In 11 10 16 REQUEST FOR PROPOSAL: RFP 13-12, Parks Program Photographer ist 19,. 2013 before 10:00:00'A 16-1CW time Wad roleviseld an 1 RFP DELIVERY LOCATION: Room 306 —113 W. Mountain, Fayetteville, AR 72701 PURCHASING AGENT: Andrea Foren, CPPB, CPP4, of-xeni: — fayettewle -ir rt"; DATE OF ISSUE AND ADVERTISEMENT: Monday, July 29, 2013 REQUEST FOR PROPOSAL RFP 13-12, Parks Program Photooraoher No late Rro_Rosals shall be accepted. RFP's shall be submitted In sealed envelopes labeled with the project number and name as well as the name and address of the firm All proposals shall be submitted In accordance with the attached CAy of Fayetteville specifications and bid documents atlached hereto. Each Proposer is required to All in every blank and shall supply all information requested, failure to do so may be used as basis of rejection. Any bid, proposal, or statements of qualftation will be rejected that violates or conflicts with state, local_ or federal laws. ordinances, or policies. The undersigned hereby offers to rurnish & dell -der the arldes or servKe3 as specifed, at the prices B terms stated herein, arx' in ubrict accordanue witrl the 3pcdfk,;alions and general conCfions of subrnrtting ari of which are made a par* of 1h s grfrr rhiY Wier is not SUkr,e-0 to vnthdrahal unless union mutual wrrten agreement by the PropcUerffidder and City Ptjic-iassn• Agent Name of Firm: Wha V%,J �1*1 RkW.0 t-em = Contact Person-- Title: w•i+ ,:1� City of Fayetteville AR RFP 13-' i Parkwa Froorsr'n Photograph& Papa 1 of 15 AF • _ Zip: 16 *6 Dace- Acknowledgement of Addendum We acknowledge we have received Addendum i of the RFP 13-12 concerning the due date. We acknowledge we have received Addendum 2 of the RFP 13- l2 concerning the amount of registrants expected to enlist for the upcoming seasons. UT MY EYES hhy[ E PHOTOGRAPHY 479.846.8500 115 E. BUCHANAN PRAIRIE GROVE, AR. 72753 WWW. WHATMYEYESH"ESEEN.COM Work Flow Outline Goal: Keep it clear and simple. 1. Obtain a finalized master schedule for the season. 2. Create a picture schedule that correlates with the game schedule. The schedule will be made and submitted via c mail for league approval ahead of the season. Any requests for changes / improvements will be made at this time, prior to distributing to coaches and parents through out the league. We are flexable in the schedule creation and will work to accomodate requests by the league. 3. We will distribute the final picture schedule and order form to the coaches via a mail. This will ensure every coach receives the schedule at the beginning of the season. If the league will provide us with parent a mail addresses, we will distribute the schedule to all. Our goal is for everyone to be well informed with ample notice so families are prepared for picture day. 4. Picture day: We will have a photography station set up, equipped to handle the entire ordering process. Parents will have the choice to prepare their order forms ahead of time or handle it on site. We do not require the parents the burden of remembering to bring paper work to the game. We utilize a mail for the bulk of information distribution which not only ensures proper communication, but offers a zero cost and waste impact of unnecessary paperwork. 5. Parents and coaches are asked to be on time. We will begin taking individual pictures as the players arrive so the process moves quickly. When the last player arrives, we are able to capture the team picture. In the event a player does not show for picture day, the team has the option to proceed with the team picture or schedule an alternate time when all players can attend. We will work to accomodate individual teams as best as we can. Our goal is to capture the entire team, regardless of their choice to order individually, as it corresponds with our proposal to provide every player with a team photo. (Please see proposal for details). Delivery Process: Once the pictures arrive, it is our policy to notify the coaches and parents. We will set up a pick up station where parents can pick up their pictures on a game day(s). (To be determined by the final league game schedule). It is our goal to have open communication with our clients about the status of their order and opportunitites to pick up their photography. As a full time studio, parents can easily make special arrangements to pick up pictures at their convenience if need be. We typically have pictures ready two weeks after they are ordered but reserve the right of a 30 day maximum. 7. Retakes and Inclement Weather Issues: In the event games are rescheduled due to weather we will adjust the picture schedule to correlate with the make up game schedule. In the unlikely event a retake is needed, we will make arrangements with the parents to resolve the error. 8. We accept cash, check and credit cards with on site processing. This eliminates the need to expose client credit card information on paperwork. All credit card transactions are per formed electonicly in front of the client as they are accustomed at all major retailers. Adding to the convenient check out experience, we provide an express lane for clients who bring their forms completed and just need to turn in. They do not have to wait in line behind clients who need help choosing their orders. We have received excellent feedback and find that clients utilize both options. UNT N fffl Hh�[ M PHOTOGRAPHY 479,846.8500 115 E. BUCHANAN PRAIRIE GROVE, AR. 72753 W W W. W HATMYEYESHAV ESEEN.COM Thank you for considering What My Eyes Have Seen Photography as the photography company to serve the Fayetteville Parks Program. We are a locally based company who serves the needs of Northwest Arkansas as well as across the United States. We operate a full time studio located in Prairie Grove which provides our clients the opportunity to conduct business easily in the office as well as on location. Brian and 1 opened What My Eyes Have Seen Photography in 2007 with the mission to create technically excellent photography, artistically captured and printed on innovative professional products. The foundation which we have built our business has lead Brian's photography to represent some of the largest companies in the world. We have taken this approach to built up the What My Eyes Have Seen brand in our sports photography. Our clients easily recognize the stand out quality of our work and continue booking us each season because we stay current with the latest products. We take pride in knowing our clients can pick out our photography among a pile of what our competitors offer. While we are inexpensive it has never been our goal to be the "cheapest." We will only display our work with professional grade products and use a certified lab to do so. Our clients deserve to receive the most for their money. We have structured our company to be the best value and set apart from any other photography company available. As the owners, Brian and I are What My Eyes Have Seen Photography. Our clients know they can count on Brian to shoot and myself to handle their transactions. We do have part time and seasonal help who are well trained and qualified to assist us during the process, however we take pride in taking care of our clients personally. We choose to handle our clients with specific accountability, eliminating the burden of the picture process from coaching staffs. No matter how large or small their order, our clients have full access to both Brian and I during the entire photography experience. What My Eyes Have Seen Photography is an environmentally responsible company. We shoot digitally, process prints via a certified lab, conduct the bulk of our business communications electronically, print low impact forms, offer electronic payments and receipts and recycle within our office when possible. This benefits our environment as well as streamlines the entire process to the ease of our clients. We aim to operate as smoothly as possible and through years of experience, we are a "well oiled machine" from start to finish. We have experience in shooting multiple teams at large events and keeping a tight schedule. Through our extensive experience of providing league photography, we have learned to work under conditions which require three teams completed every fifteen minutes to stay on schedule. While this is exceptional, we have proved ourselves capable to accomplish the task, maintaining our standard for excellence. Not only have we served Fayetteville Parks and Recreation for the past several years, we service similar leagues such as Upward, Pee Wee, Arkansas Cheer Dynamix, Prairie Grove, Farmington and Lincoln league football, softball, cheer, soccer and dance leagues. Our consistant quality with these city leagues has earned our repeat business year after year. We have served Fayetteville Parks and Recreation the past several years with consistantly positive feedback. We have established a transparent relationship with the directors, asking to be informed of any negative feedback through their perspective as well as league participants. This open communication provides a clear assessment of our effectiveness. We are proud to include the current league directors in our referrals due to the enormously positive feedback we've received from all who work with us. We are happy to answer any questions you may have and look forward to serving your program for many years to come, should we be awarded the opportunity. Thank you for your time, Jenny Stark Owner What My Eyes Have Seen Photography City of Fayetteville RFP 13-12, Parks Program Photographer SECTION Di Vendor References The fulionv-g information Is required from all arms so all statements of q_sab6abon may be reviewed and proper,y evatuated -OMPANY NA'E . what- aA -- - NUMBER OF YEARS sN P)JSINESS H0'41� '-7tti0 IN PRESENT LOCATION W�L1l� TOTAL NUMBER OF CURRENT Er.1PI OYFFS _ __. _ FULL TIME PART TI0AE NUMBER OF EMPLOYEES PLANNED FCR THIS CONTRACT _�_L FULL TIME t— PART TIME PLEASE LIST FOUR 14}REFERENCES O4'HICH`'OU HAVE PREVIOUSLY PERFORMED SIMILAR CONTRACT SERVICES FOR VOTHIN THE PAST FIVE 151 YEARS mi nek9s must be oco-dateM arty P4iV NAM CITY- 5-TArw ZIP* Almi )rti rA.c. r F'E. A. -IA ►+ MT 1 c� , 0A R iA TELEFHfONE FAY NUMBER •M ±L AD DR 58 3. L._ v Vfe.uAN&c5 COMPANY NAME CITY. VrATE, ZIP LISP MkIlMiPERSON _. (40 U 0 TELEPHONE FAY NUMBER ' J E MAIL R1D€]P.ES3 City of FayeftvllW, AR RFP 13-12 Parks Program Phoiographer PrNge 12 of 15 Y6tkfilt %0 _�n COMPAMY NANIE CONTACT PERSON 64-II TELEPHONE FAN NUMBER MAIL ADDRESS COMPANY Y jNAME IITY, STATE Ill° 1��yy��Ykt_..�� r iOj 44%! 1 T� TELEPHONE FAX NUMBER _ V eAnKsa PQ le. to E-MAIL ADDREtiS UT MY [YES Hh�[ S0 PHOTOGRAPHY 479.846.8500 115 E. BUCHANAN PRAIRIE GROVE, AR. 72753 W W W. W HATMYEYESHAV ESEEN.COM Referrals To whom it may concern: Let this message reflect the excellent job What My Eyes Have Seen has done with their work photographing our youth sports program participants. They are a highly skilled, highly organized organization who work extremely efficiently and communicate in a highly effective manner. These attributes translated into a highly satisfied customer base for our programs during their time as our contracted photography company. Their staff handles all communication and scheduling, which makes the work on our end minimal. I highly recommend this company to do the same for your organization. Please feel free to contact me with any questions or concerns. Regards, Alan Spann Recreation Programs Manager Fayetteville Parks & Recreation 1455 Happy Hollow Rd Fayetteville, AR 72701 479-575-8369 www.accessfayetteville.org Find us on facebook for program announcements, updates, pictures, and game cancellations at: www.facebook.com/fayparksandrec and follow us on twitter at: www.twitter.com/fayparksandrec TDD (telecommunications device for the deaf) #: 521-1316 QHhT MY [YES Hhg E PHOTOGRAPHY 479.846.8500 115 E. BUCHANAN PRAIRIE GROVE, AR. 72753 W W W. W HATMYEYESHAV ESEEN.COM Referrals Page 2 Client Feedback "I just wanted to let you know that the pictures turned out great! !! These are by far the best ball pictures we have ever had!! Thank you so much!!" Heather Hughes - Coach and Parent FPR "I am writing to tell you how very impressed I am with the beauty & quality of your pictures! Thank you for the keepsake and it would be awesome if you did Fay Youth Baseball pics too." Brandi and Chris Vanamburg - Coach and Parent FPR I really appreciate the effort you guys have shown this year -in the past it's been very disorganized and more stress than it was worth. I think you guys have done a great job this year and making it go as smooth as possible. It's like wrangling kittens, for most of the age groups, so you only have a short window to get and keep their attention/focus.Thought I'd let you know. Adam Nickell - Coach and Parent FPR ftv R Stavin 14855 Prairie Grove hale Rd Mobile (479)644 M6 Praire Sim 9 72753 Office (479) 846-8500 Ihoe/%mrAorIRmmgrgier -Brat My Eyes Nave Sm Piagraplvy Smi bnorative and creative photographer loaned on a xallence in portrait commercial, and evW phhntoyraplq. Hard wAi g ham WW*r with we 2D year's busnress oWriehce. Rhrsareefd and capable of problem solving mnagerial ammm. Proven sales, anhnrer satisfarctim and m Aebq egerience Maintained an acomoisbed career hared on a history of setting and aenieving fioancial, traiiig and bmw mom Wah while rrwnntariq the W*st level of ihwity and work elks. Maintaining goad mbWs*s with daft and factory relresertobres Adrahce FlwhWaphy Sufis Cvalmher Focused Panic erWbd Betas Ork6 d Marieting and Sales Stratoqlist Staff Technic Training labor/Nenu Price Structuring EHfeinicylPreducdivity Analysis Tome/Sped Focosed Nhat My Eyes Have Seto Sbadiol6alery Bat NAM Con>pomr Fired Ilperatima Manger Nelms lirrmk-Meaty Service r msvlltant Neles Chevrolet Betas Manager October 2OD?-PMSW ectoher E97-2007 Swkmher IN54998 Partrmoe 890499 Ful Tm 894-1995 October 1991 hired as a Service Cmsulant. ISE berm GN cer fid as a Service Cmukat and led the A"rbmd in min. 2MO prvrrrnhd to Dspahi and s� mole servtoe wirier noinntai6g the role as kpartoend sales lea�r. 2DN pmhd to Shop Conboiller and asswood responsibility aF de entire dgmrtnefs pmdoctivity. M03 proneW to Serve Manrger and achieved GM Service Manager Celif>caliar. 201A was awarhled tip timers in GM Serve Guild and GIN Mark of Eaalbevice proranns for 2003. 2004 promohrd to Rroi QRrations Manager_ WQied as fierd Operations Manager until resig* in 7097 to q m What Ny Eyes Have Seen Pmkg by Stofo. Our* drae years 1 was mgwskle for traniq facft ma- 1 nce, liaison for tdecu000nications, caquhr met abq, moputeriad facility NVAC system web page rlere*mmt and wiftnaocR nonaria, strab*s, creative dish ad graphic design As owner of What My Eyes Have Seen I was gall an eilrsin ihdatim to sell my artwat in the Ob NF faddarf Gallerya Bransat Mll I have earned aid mantaind national ckwh dd use or piretograplrp to repress! their wpm ias_ We have svecessfuN planned and nwanaged aAwfisng ran g*s and edtorial shoots for bran businesses. We bard wahaide to shod a b ork portrafs and emtL We utrlia ail prafessivd photography egripnnent and software and are proficient in Thee applications, Eiortion liebtd m C■reulwn 2OOR-2110 New Nrrk khsU a of Ratograpby 899-2006 GN CeAtfied Senice Airisor 2093,2! B GN Certified Technician 2003-2I E QI Certified Soria Manager ZOW20M GM CePOW Rod Operations Manager • Certificate of CrxnWW: New M Inskithto of Photography • GM Service Manager, Service Advisor and Service Technician Certdicaaten • Attended National Automotive Dealer Asmdatio s Meetings ad Erma • P:tic*wW in the Nci thm stArkanas W Local Marketing Group • Attended GIN Training S®nars and Events 4 1 Wall Grips QHhT MY f Yf S Hhg S f � r!' S 70.00 M 110.00 PHOTOGRAPHY L 130.00 XL 150.00 479.846.8500 Wallet Magnets (2) $15.00 Dog Tags $15.00 Magazine Cover $10.00 A ti 1 y Sports Tickets (5) $10.00 115 E. BUCHANAN PRAIRIE GROVE, AR. 72753 W W W.WHATMYEYESHAVESEEN.COM Photo Mentz w Back �T Front ading Cards (18) $17.00 Wallets (4) $8.00 (8) $10.00 4 5x7 Trader Portrait $5.00 J Bag Tag $17.00 Memory Mate $15.00 Posters Portraits 11 x 17 $20.00 18x24 $125.00 50 $5.00 16x20 $35.00 2406 $250.00 8x10 $12.00 11x14 $25.00 I M iPhone & Galaxy Clipboards Cases $36.00 $25.00 T TEAM NAME .JERSEY NUMBER CHILD'S NAME PARENT CONTACT, EMAIL ADDRESS PHONE HT MY IM HK M PHOTOGRAPHY 479.846,8500 115 E. BUCHANAN PRAIRIE GROVE, AR. 72753 W W W. W HATMYEYESHAV ESEEN.COM PACKAGE A MAGNET SPECIAL MEMORY MATE 8x 10 2 MAGNETS & 1 IND 5X7 19.99 1 5X7 TRADER PORTRAITS INDIVIDUAL C"Wo PICTURE NAMF 11 8 WALLETS 11 a 1& x 17 POSTER GROUP 1 5X7 TEAM PORTRAIT GROUP 39.99 PICTURE -� TRADING CARD SPECIAL PACKAGE B TRADING CARDS (12) MEMORY MATE 1 5X7 TRADER PORTRAIT 2 5X7'S (SAME IMAGE) SPORTS TICKETS (5) 8 WALLETS 8 WALLETS 29.99 1 5X7 TEAM PORTRAIT PACKAGE C 39.99 MEMORY MATE BIG POSTER SPECIAL 2 5X7'S (SAME IMAGE) 16X20 POSTER 8 WALLETS 2 5X7 TRADER PORTRAITS 2 MAGNETS 8 WALLETS 11 X 17 POSTER SPORTS TICKETS (5) 49.99 59.99 ULTIMATE VALUE PACKAGE MEMORY MATE 2 5X7 TRADER PORTRAITS 16 WALLETS 02) TRADING CARDS 16X20 POSTER 2 MAGNETS BAG TAG 99.99 offcc& usp, INVOICE NUMBER IMAGE NUMBER GRADE AGE ITEMS A LA CARTE 8x10 MEMORY MATE 16.00 16x20 POSTER 37.00 11 x 17 POSTER 22.00 11 x 14 PORTRAIT 25.00 8X 10 PORTRAIT 12.00 5X7 PORTRAIT 6.00 5X7 TRADER PORTRAIT 6.00 4 WALLETS 8.00 8 WALLETS 10.00 12 TRADER WALLETS 14.00 2 5X7 PORTRAITS 12.00 1 5X7 & 4 WALLETS 12.00 TRADING CARDS (12) 17.00 MAGAZINE COVER 12.00 SPORTS TICKETS (5) 12.00 2 MAGNETS 15.00 BAG TAG 17.00 CLIPBOARD 36.00 DOG TAGS 15.00 8x 10 PLAQUE 35.00 WATER BOTTLE Pusric 13.00 WATER BOTTLE ALUMINUM 26.00 IPAD CASE MINI 29.00 IPAD CASE 2/3/4 35.00 IPHONE CASE 4/48 /5 25.00 GALAXY SIII CASE 28.00 STAND UP CURVE 5x7L 29.00 WALL GRIPS 12x18 SMALL 70.00 32X48 LARGE 130.00 SUB TOTA TAX 9.5% TOTAL PAYMENT METHOD HT N EYES M [ SEES PHOTOGRAPHY 479.846.8500 115 E. BUCHANAN PRAIRIE GROVE, AR. 72753 WW W.WHATMYEYESH"ESEEN.COM Financial Proposals Proposal 1: We propose to pay the City of Fayetteville 5% of our gross sales and provide each player and their coach with a free team picture. With the economic struggles families are facing, we began providing a free team picture to every player, regardless of their ability to order individual pictures. This program has been well received by coaches, parents and players. Not only does it add value to the league program as a whole, but it encourages all players to show up for picture day. We feel it is an effective way for our company to serve the families in our community and generate revenue for the City of Fayetteville. This proposal offers a responsible alternative to excluding families from participating in picture day, who can not afford the service. Proposal 2: We propose to pay the City of Fayetteville 10% of our gross sales. We will provide two free team pictures per team for the head and assistant coaches. Both proposals are revenue generating plans for the City of Fayetteville. Neither will require a cost from the City of Fayetteville. We are available to shoot both fall and spring which will provide the opportunity for increased revenue for the City of Fayetteville, without incurring cost. As the owners of What My Eyes Have Seen Photography, Brian or Jenny Stark have full authority to conduct all negotiations regarding the business contract details between What My Eyes Have Seen Photography and the City of Fayetteville. Jenny Stark Owner Brian Stark Owner a CERTIFICATE OF LIABILITY INSURANCE s,,;TF ;'°o"W1 THtS CERTIFICATE 19 16841ED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS WON THE CERTIFICATE HOI-Mfl. THRS CERTIFICATE DOES NOT AFFIRMATn/ELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED EY THE POLICIES BELOW THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERISI, AUTHORIZED REPRIESENRATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER, MPOATJUIT: It the t:ertllBeete holder Is an ADDITUONAL INSURED, the potkylteej mist be endorsed H EU9ROGATTON IS WAIVND, subject to the berms srrd coed tlons of the policy, certain policies; may require an enoareernenL A wbdanurrt on this certtllcahs does not coWw ripRbs to the oertiflosw hoillsr In Ilea orf such mmMmsmvv0sL PRDouQR Psul E Dunn Insurance Agtncy Inc. 1722 N Gregg Avenue Fayettav Ills, AR 72703 INeu4m BRIAN STARK DNA WHAT MY EYES HAVE BEEN 14UIG PRAIRIE GROVE LAUOE RD PRAIRIE GROVE, AR 72763-89" 479.N74070 Vic, hol 479-661-0GEO eQ patoodunnelns7,ksco=matcom 1K"Rx14Sj I%FFQF ra CUMMAr 1 NRIcr r1BURE4A: Auto Owners 1lA88 wrwRar e ih$URfA � hOURES D INnURM r COVERAGES CERTIFICATE NUMBER: REVISION NLNMER: -1I10 q TO EUTTF`f 'n -%T TI IC r'OL*CD Of UIWn,S401 MTCD OCLO'e- r151L OCEN IUOUCD TO TI IC RIGJnCD rw.WKO 00rvt r011 711L hVUCy "IMIJ;; Irlolcr-CU 4r0rwYH$TAACINGA'NY RCOUNEWNT. T@RM CO CONOITICN CO ANY CONTRACT OR OTHER pOC;WENT'AITH RESPECT TO V#flCH THIS. ivERTPrCATE 114V BE 159UED OR MAY PERTAA THE INSU9ANCE AFF09CED BY THE P71-ICIES DESCRIBE❑ HEREIN IS SUBJECT U- 4LL THE TE9iH5 EXCLUSIONS ANC CCNEIMONSOF SUCH P7U_IES LIWITS SHCOMI WAY HAVE BEEN REOUCF3BY PAI❑ CLAIMS rdA -AnoL; et,6R ouLlcr orr POLYY dP � rn TYV[ OF rta.rey" caucr ILULrsn LNITB C20RRAL LJAINLITY E�Ch�.,C L•1-Nf2ri f i, itiGD,D00 x rnNwr 1::t+J urhrRA; L AnL_71 1/NA.•X *n acr'rcn - rTLYISi&tits atrnral - OAN , $ ROAN A X =,,w 70-119B83 I1f2W12 1V23113 +wr•r•P--m _$1000 't"SuLAL f AUN II..'JRv t_dOD,D00 r�FYr �,3JaF�.A TF . PA7 A,:'P.JVS. nFF =nalr:T: Covc[:c.G', 161DO. 00 tall-'v. r'7J• I iy'� l Aurow Ca&f LAANUTY rJ� _ h[ ' _1 t _0A Ila W $ A KY MT1 3]Dl• ram G• Ilf C!.?(— 4 ALL :�Y}Q '-�. F-E �l I-C� AI63 7JIll( rULM I^a atrda f; f ; r.fT�;C N yil _rAf1=L.' Ff'uPCRTr CYMruIE dlTlS I•IA6J , �� rrC Ip"r kl2lwtl U Ma0*1J-A UA6 C.f'.rJ.F F�fM �._ILRPt/a:G i f KC93S LJAa _.A.r:-ALJZf r-, I pcic ❑ A1/'0[L:Lr_ f s yw,"EAP COMPE,4AnON a iJ �`T,+ AND OkOn.0QK' ur.xm Y1K _ _—r!'fl'r _r+lrs __ JT . ar'+fNGfYC1CrhYAIrRGRGSGaJrYt ;i-rn:E�yEr[fA ib':L.rJf C�'r NIA ^_L tk-'hACOCe41 S n.+w rw d.'SCMr"Y:w r� CFLRc-I Ctd a.r,�., e . FL;.zrAF 'vq+- • LIt.T S C47CRN TnDIJ or 4reRATIDM r LDCATIO" I YMCLEs v'k"h AcaRo 'a+ AdalMfrr rlr�.,.n. s.t,.aa., n nv.;.w �..qur.dl SHOULD ANY OF THE ABOVE OESCn18FD POUCIEB 131E CANCELLED BEFORE THE EXPIRATPON DATE THEREOF. NOTME WU 13E OEUVFAEO IN ACCORDANCEMITHTWPOUCY PROVISK A. A..mrmn0 RrpRCwKTA TM1C 91) IiN-2016 ACORD CORPORATION, AB rights leeerved, ACORD 25 f2CMGMj The ACORD name area logo are registered marks of ACORD 0 (A AO 61 .Q mo Am ZayLee�v]lie �'M S� CONTRACT Reference: RFP 13-12, Parks Program Photographer Contractor: What My Eyes Have Seen Photography Term: 1 year with 4 automatic renewal options THE CITY OF FAYETTEVILLE, ARKANSAS THIS AGREEMENT, made and entered into this 2C' day of A,- f S� , 2013, by and between the City of Fayetteville for the use and benefit of the Fayetteville Parks and Recreation Division, hereinafter called CITY, and What My Eves Have Seen Photography, hereinafter called PHOTOGRAPHER, Witnesseth: 1. Affected Programs and Responsibilities. This contract shall be effective for the following City recreational programs: girls youth softball, youth fall and spring soccer, and other events as requested by Parks and Recreation Staff. Photographer shall be responsible for all aspects of the process including, but not limited to: A. Contacting Parks and Recreation to obtain schedules and list of teams/coaches for said program. B. Distributing photograph information to every team/coach in the program, including photographer contact information and schedule of team pictures. C. Rescheduling team pictures in the event of inclement weather or insufficient number of team members at scheduled time. D. Handling all exchanges of money in relation to photographs and photograph purchases. E. Delivering all purchased photographs and related items within 30 (thirty) days of customer purchase. All services shall be done in a timely manner to insure all participants are photographed before the conclusion of the season. F. All other responsibilities or tasks that are necessary for program participants who choose to make purchases from photographer. 2. Term. This contract shall commence on the date approved by the Fayetteville City Council and shall extend for a period of twelve (12) months. Upon agreement of both parties, the agreement shall have the option to automatically renew for an additional four (4) single one year terms, resulting in a total possible contract term of five (5) years. City of Fayetteville, AR RFP 13-12, Parks Program Photographer Page 1 of 4 3. Payment/Report. Photographer agrees to pay City an amount equal to TEN (10) percent of all gross sales of photographs (and all items related to photographs, including but not limited to posters, cards, stickers, key chains, etc.) no later than twenty (20) working days following the final day of each program. In addition to the payment, photographer shall include a program report indicating how many participants purchased photos or photo -related items, and which specific packages (in terms of cost) were purchased. The payment and program report shall be delivered to the Parks and Recreation Offices at 1455 Happy Hollow Road, Fayetteville, AR 72701. Any payments to City not made when due, shall bear interest after maturity at the maximum effective agreement rate which may be lawfully charged. 4. Records. The City shall have the right at all times to examine Photographer's books and records to verify correct payment. Any errors or omissions shall be adjusted. 5. Insurance. Photographer shall provide proof of worker's compensation as required by Arkansas Statute and liability insurance with a minimum coverage of: $300,000 for one person involved in death or injury $500,000 for two or more persons involved in death or injury 6. Bond. Photographer shall provide a $25,000 bond for performance and payment of items in relation to this contract. 7. Rights and Duties of Photographer. Photographer agrees to: A. Conduct said business as not to interfere with other uses or activities on the property. B. Comply with all local, state and federal laws, rules, regulations, orders, guidelines, and/or directions, including, but not limited to, sales tax, and payroll tax. C. All items as listed in item 1 of this document. D. Awarded company shall not use pictures taken on behalf of this contract for marketing purposes without prior written consent of the subject or, in case subject is a minor, the legal parental guardians. 8. Rights and Duties of the City. The City shall: City of Fayetteville, AR RFP 13-12, Parks Program Photographer Page 2 of 4 A. Provide schedules, along with a team and coach list for specific program as requested by photographer. B. Be available for contact from photographer with inquiries relating to program, but not necessarily for customers with inquiries relating to photographs, scheduled photograph times, or purchases made from photographer. 9. Default/Termination. If the photographer defaults in payment, or if it violates any other covenants of this agreement, the City may terminate this contract. In the event that Photographer should default in the prompt payment or performance of any of its obligations as set forth herein, and in the event that it should become necessary for City to collect any past due payments or to enforce the other obligations of Photographer as set forth herein, by suit or otherwise, City shall be entitled (in addition to all other remedies to which it is entitled) to recover the costs and expenses of litigation. This contract may be canceled by either party with a 30 day written notice. However, cancellation can not be made by Photographer or City within a season, once the process of photographing participants has already begun for that specific season. 10. Miscellaneous. A. All actions, whether sounding in agreement or in tort, relating to the validity, construction, interpretation, and enforcement of this agreement shall be instituted and litigated in the courts of the State of Arkansas. B. Photographer hereunder shall not sell, sublet or assign this agreement or any portion thereof to any other person or persons. C. Upon agreement by both parties, any part of this agreement may be changed which will benefit the operation of photographer. This agreement shall be amended only upon mutual written agreement signed by all parties. IN WITNESS WHEREOF, the Parties, or their duly authorized officers, have executed this agreement the day and date first written above. City of Fayetteville, AR RFP 13-12, Parks Program Photographer Page 3 of 4 WHAT MY By: 77U C4 , , I Prin Nam & Title ATTEST: Company Secretary Business Address City, State & Zip Code Date Signed: PHOTOGRAPHY City of Fayetteville, AR RFP 13-12, Parks Program Photographer Page 4 of 4 CITY ❑ FAYETT LLE, ARKANSAS I OIN E L D J N, Mayor ATTEST: Sondra Smith, City Clerk Date Signed: 1`,;ti�LE K •' s9 . U. '• '. TI - FItYC.7.l