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Home My WebLink About182-13 RESOLUTIONRESOLUTION NO. 182-13 A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF $46,209.00 RECOGNIZING A 2013 COMMUNITY DEVELOPMENT BLOCK GRANT REVENUE INCREASE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A", in the total amount of $46,209.00 recognizing a 2013 Community Development Block Grant revenue increase. PASSED and APPROVED this 3`d day of September, 2013. APPROVED: ATTEST: By: t6c*�'E. SONDRA E. SMITH, City Clerk/Treasurer �•. G\T Y o,��sG% ii FAYETTEVILLE .`f y.Q/-A NSP City of Fayetteville, Arkansas Budget Adjustment Form Budget Year Division: Community Services Request Date 2013 1 Department: Development Services 8/14/2013 V12.0724 Adjustment Number BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION Community Development budget needs to be adjusted to reflect the actual 2013 grant amount. Increase Housing Contract Services by $33,209. Increase Housing Contract Services Minor Rehab by $10,000. Increase Redevelopment Travel & Training by $3,000. Increase Grant Funding Revenue by $46,209. Bydget Director -" ' Date — 6< ACAPI's — Department DI cto Date 4" --ZD -W, 13 Finance Director Date Prepared By: Kelly Colebar kcolebar Reference: Budget & Research Use Only Type: A B C D E P General Ledger Date Posted to General Ledger Initial Date Checked / Verified Initial Date Account Name TOTAL BUDGET ADJUSTMENT Account Number 46,209 46,209 Increase / (Decrease) Project.Sub Expense Revenue Number Contract services Contract Sery Minor Rehab 2180.4940.5315.00 E? 2180.4940.5315.05 E} 33,209 10,000 - Travel & training Grant funding CDBG 2180.4945.5304.00 E) 2180.0918.4320.00 11 3,000 46,209 EXHIBIT Q K:\CR\NEW CR\CDBG\Federal Documents\Action Plan\GY2013 Action Plan\Final Award Forms and Letter\BA CDBG 2013 Allocation Increase 1 of 1 City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements September 3, 2013 City Council Meeting Date Agenda Items Only Yolanda Fields Community Services Development Services Submitted By Division Department Action Approval of budget adjustment to recognize grant revenue increase of Block Grant. Cost of this request 2180.0918.4320.00 Account Number Project Number Budgeted Item Category / Project Budget Funds Used to Date Remaining Balance Budget Adjustment Attached �X 7443, Date (::�, -- 9° Finance and Internal Services Director Date (k/ A- -21 —a Chief of St ff• Date i Mayor to Comments: Staff recommends approval of the budget adjustment. Program Category / Project Name Program / Project Category Name CDBG Fund Name Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: 11 Received in City ENVEREO Clerk's Office Irv... E ER D Received in Mayor's Office Revised January 15, 2009 N CITY COUNCIL AGENDA MEMO To: Mayor and Council Thru: Jeremy Pate, Director of Development Services From: Yolanda Fields, CS Dir, Date: August 14, 2013 THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE Subject: 2013 Community Development Block Grant (CDBG) Increase PROPOSAL: Fayetteville has been a Community Development Block Grant (CDBG) Entitlement city since 1975. Funding is based on a formula allocation that takes into account such factors as population, percent of low/moderate income persons, and the number of housing units. This process sets aside CDBG funds for the City of Fayetteville each year that the Community Services Division submits an annual "Action Plan" outlining the proposed use for the funds to the U.S. Department of Housing & Urban Development (HUD). If the Action Plan meets HUD requirements, an agreement is received. This agreement must be executed, returned to the HUD field office in Little Rock and then sent to Washington D.C. for the release of funds. Grant amounts vary each year dependent upon funding levels authorized by Congress through the annual federal budget process. The estimated award for the 2013 budget was $540,787. The actual grant amount is $586,996; an increase of $46,209. The increase will be added to the Housing Program and Redevelopment Program as noted in the grant funding detail below: Grant Funding Detail Administration $107,245 Housing Rehabilitation $348,910 (increase of $43,209) Redevelopment $ 44,043 (increase of $ 3,000) Big Brothers Big Sisters of NWA $ 5,000 CASA of NWA $ 10,000 LifeSource International $ 20,000 Peace at Home Family Shelter $ 10,000 Salvation Army $ 5,000 Transportation $ 6,000 LifeSource International $ 27,000 YRCC $ 3,798 $586,996 (increase of $46,209) RECOMMENDATION: Staff recommends approval of the budget adjustment to recognize the grant revenue increase of $46,209 to the 2013 Community Development Block Grant. BUDGET IMPACT: Increase to CDBG Grant Revenue of $46,209. RESOLUTION NO. A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF $46,209.00 RECOGNIZING A 2013 COMMUNITY DEVELOPMENT BLOCK GRANT REVENUE INCREASE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A", in the total amount of $46,209.00 recognizing a 2013 Community Development Block Grant revenue increase. PASSED and APPROVED this 3rd day of September, 2013. APPROVED: 0-0 ATTEST: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer U.s. UE:PAi2ENIENT OF HOUSING AND URBAN DEVELOPMENT Little Rack Field 01'6iv, Region VI Office of the Field Office Dircrtor 425 West Capitol Avenue, Suite 1000 Little Rock, Alt 72201 Phone (501)919-5700 - Fax t5011324-6142 x,rs,x•,hrtd. o c sr>urrniJ.rrd.�o� August 1, 2013 Honorable Lioneld Jordan Mayor, City of Fayetteville 113 West Mountain Street Fayetteville, AR 72701 Dear Mayor Jordan: I am pleased to inform you of your community's Fiscal Year (FY) 2013 allocations for the Office of Community Planning and Development's (CPD) formula programs, which provide funding for housing, community and economic development activities, and assistance for low - and moderate -income persons and special populations across the country. The Program Year for these funds began on January 1, 2013. Your community's FY 2013 available amounts are: Community Development Block Grant (CDBG) $586,996 HUD noted that the Consolidated Plan/Annual Action Plan submitted for the use of these funds, provided a planning estimate of $540,787 for CDBG. Since the planning estimate is less than the actual funding amounts, please make the necessary corrections in your proposed budget and activities to reflect the actual funding received. Also, if you have not already done so, please provide this office with a copy of your revised budget within 15 days of the date of this letter. Please note that those changes that are considered substantial, or are for new activities, or those that are completely deleted, will require an amendment to your Consolidated Plan or Action Plan. Enclosed are three copies of the Grant Agreement and Funding Approval form that have been executed by this office. This document constitutes the contract between the U. S. Department of Housing and Urban Development (HUD) and the City of Fayetteville for the CDBG program. Please sign all copies. After execution, please return two copies to this office as soon as possible. The fourth copy should be retained in the City's files. You are reminded that certain activities are subject to the provisions of 24 CFR Part 58 (Environmental Review Procedures for the Community Development Block Grant Program). Funds for such activities may not be obligated or expended unless HUD has approved a release of funds in writing. A request for release of funds must be accompanied by an environmental certification. 2 The special condition in your Grant Agreement and Funding Approval concerning the review procedures under Executive Order (E.O.) 12372, Intergovernmental Review of Federal Programs and HUD's implementing regulations at 24 CFR Part 52, restricts the obligation or expenditure of funds for the planning or construction of water or sewer facilities until the completion of the review process and receipt of written notification of release of funds from HUD. Since you have not submitted your Consolidated Action Plan (CP) for review under E.O. 12372, we assume you do not propose to use funds for activities subject to review. However, the condition requires that in the event you amend or otherwise revise your CP to use funds for the planning or construction of water or sewer facilities, you must receive written release of funds from HUD before obligating or expending funds for such activities. In addition to the conditions contained on form HUD 7082, the grantee shall comply with requirements established by the Office of Management and Budget (OMB) concerning Dun and Bradstreet Data Universal Numbering System (DUNS), the Central Contractor Registration (CCR) database, and the Federal Funding Accountability and Transparency Act, including Appendix A to Part 25 of the Financial Assistance Use of Universal Identifier and Central Contractor Registration, 75 Fed. Reg. 55671 (Sep. 14, 2010) (to be codified at 2 CFR part 25) and Appendix A to Part 170 of the Requirements for Federal Funding and Accountability and Transparency Act Implementation, 75 Fed. Reg. 55663 (Sept. 14, 2010) (to be codified at 2 CFR part 170. The FY 2013 Budget may have significantly reduced funding for the CDBG programs compared to the FY 2012 levels. Grantees that have already submitted their annual Action Plan based on an anticipated amount higher than the FY 2012 allocations for these programs must revise their Action Plan consistent with the allocation and applicable amendment requirements. Your local CPD field office is available to provide additional information regarding amendment requirements. CPD has moved rapidly to implement the OneCPD technical assistance process. Under OneCPD, technical assistance adopts a place -based strategy with the goal of improving the ability of grantees to understand their local market conditions, set goals, and design and effectively carry out their housing and community development programs. This is particularly important as many local governments continue to struggle with budgetary pressures resulting from the economic downturn. HUD again urges grantees to consider the needs of returning veterans and their families in the design and administration of these formula programs. Our fellow Americans have served our nation on the battlefields of Iraq and Afghanistan and seemingly countless other places around the globe. Many veterans are returning to our communities with wounds and injuries that may make it difficult for them to find housing or support themselves and/or their families. I ask that you consider their sacrifice and ensure that these men and women receive every appropriate consideration in the use of these funds at the local level. 3 CPD looks forward to working with you in a true partnership to successfully meet the challenges we face in FY 2013. On behalf of the Department, I wish the City of Fayetteville much success in the use of these resources to implement the City's community development initiatives. If you have questions, or if we may be of assistance to the City in the implementation of its CDBG programs, please contact me on (501) 918-5700, or Lisa Spigner, Community Planning and Development Representative, on (501) 918-5734. Sincerely, David Blick Acting Field Office Director Enclosures cc: .Ms. Yolanda Fields