HomeMy WebLinkAbout178-13 RESOLUTIONRESOLUTION NO. 178-13
A RESOLUTION AWARDING BID 913-44 AND AUTHORIZING A
CONTRACT WITH FISER KUBOTA IN THE TOTAL AMOUNT OF
$165,173.75 FOR THE PURCHASE OF FOUR (4) IRRIGATION REELS FOR
THE CITY BIOSOLIDS MANAGEMENT SITE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#13-44 and authorizes a contract with Fiser Kubota in the total amount of $165,173.75 for the
purchase of four (4) irrigation reels for the City biosolids management site.
PASSED and APPROVED this 20t' day of August, 2013.
APPROVED:
I:
ATTEST:
Y
SONDRA E. SMITH, City Clerk/Treasurer
FAYETTEVILLE;
i iOi i��
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
20-Aug-13
City Council Meeting Date
Agenda Items Only
David Jurgens Water and Sewer Utilities
Submitted By Division Department
Action Kequirea:
City Administration recommends approval of Bid 13-44 with Fiser Kubota to purchase four (4) Irrigation Reels
Biosolids Management Site for $150,500.00 plus $14,673.75 tax, totaling $165,173.75.
$ 165,174
Cost of this request
5400.5800.5801.00
Account Number
11010.1
Project Number
Budgeted Item �X
city Attorney
$ 244,318
Category / Project Budget
$ 43
Funds Used to Date
$ 244,275
Remaining Balance
Budget Adjustment Attached
�► _
M-mr-im
9'-� Z 13_
Date
"1 (:)- L, 3 '4-2e I-3
Finance and Internal Services Director Date
?'rt 13
Date
e6lc
Kate
'omments:
WWTP Irrigation Reels
Program Category / Project Name
Wastewater Treatment
Program / Project Category Name
Water/Sewer
Fund Name
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in C43-0 1-1 3 P 0 3: 4 2 iP,CVD
Clerk's Office
Received in et ($
Mayor's Office
Revised January 15, 2009
Ile
.
fayLeV
ARKANSAS�
To: Fayetteville City Council
Thru: Mayor Lioneld Jordan
Don Marr, Chief of Staff
From: David Jurgens, Utilities Director
Fayetteville Water and Sewer Corr
Date: 31 July, 2013
CITY COUNCIL AGENDA MEMO
MEETING DATE OF AUGUST 20, 2013
THE CITY OF FAYETTEVILLE, ARKANSAS
Subject: Approval of Bid 13-44 for the purchase of four (4) Irrigation Reels for the Biosolids Management Site.
RECOMMENDATION
City Administration recommends approval of Bid 13-44 with Fiser Kubota to purchase four (4) Irrigation Reels
for the Biosolids Management Site for $150,500.00 plus $14,673.75 tax, totaling $165,173.75. Funds are
available in the Wastewater Treatment Plant CIP — Irrigation Reels.
BACKGROUND
The Biosolids Management Site has twelve irrigation reels that were purchased from 1985 to 1987. Repairs on
these reels have become more extensive and costly as the life expectancy of these reels is approximately 20
years. The irrigation reels are used to apply treated wastewater to the land application site, as described in the
State approved Waste Management Plan and the State Land Application Permit. The effluent irrigation helps to
minimize discharge to the White River during the summer months, therefore reducing the nutrient loadings of
ammonia and phosphorus to the receiving stream. It also helps to stimulate growth of the bermuda grass,
therefore enhancing phosphorus uptake from the soil.
DISCUSSION
The City received five bids on July 30, 2013. Fiser Kubota submitted the lowest bid that meets specifications.
Bidder
Bid
Amadas Industries
$181,287.80
Ewing Irrigation
$151,049.06
Fiser Kubota
$150,500.00
Irrigation -Mart, Inc.
$155,214.00
Keeling Company
$172,276.00
BUDGET IMPACT
Funds are available in the Wastewater Treatment Plant CIP — Irrigation Reels.
Irrig Reels CC Memo 073113
RESOLUTION NO.
A RESOLUTION AWARDING BID #13-44 AND AUTHORIZING A
CONTRACT WITH FISER KUBOTA IN THE TOTAL AMOUNT OF
$165,173.75 FOR THE PURCHASE OF FOUR (4) IRRIGATION REELS FOR
THE CITY BIOSOLIDS MANAGEMENT SITE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#13-44 and authorizes a contract with Fiser Kubota in the total amount of $165,173.75 for the
purchase of four (4) irrigation reels for the City biosolids management site.
PASSED and APPROVED this 201h day of August, 2013.
APPROVED:
ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
7ayvetre;l�le
ARKANSAS
BID:13-42
07/12113
2:00 PM
CITY OF FAYETTEVILLE
Bid 13-42,
Irrigation
Reels
BIDDER °Item # DESCRIPTION MANUFACTURER/MODEL' =Quantity
,Unit Pace TOTAL;,B�D PRIC1=
,
1 Amadas Industries 1 Irrigation Reels
C2400 ATH
4
$ 46,321.95 $ 181,287.80
2 Fiser Kubota 1 Irrigation Reels Kifco-Ag Rain T4111250 4 $ 41,472.00
3 Irrigation -Mart, Inc. 1 Irrigation Reels Kifco-Ag Rain T41x1250 ST7 Frame 4 $ 38,078.75
$ 181,287.80
166,888.00
152.316.00
4 Keeling Company 1 Irrigation Reels OCMIS VR5 Turbine 125X380 4 $ 43,069.00 $ 172,276.00
$ 172,276.00
CERTIFIED:
P. VICE, PURCH MGR 111 V
WITNESS
r
DATE
Is
6
n
0
6
INVITATION TO BID: Bid 13-42, Irrigation Reels
DEADLINE: Friday, July 12, 2013 before 2:00 PM, Local Time
DELIVERY LOCATION: Room 306 —113 W. Mountain, Fayetteville, AR 72701
PURCHASING AGENT: Andrea Foren, CPPO, CPPB, aforen&i.fayetteville.ar.us
DATE OF ISSUE AND ADVERTISEMENT: Monday, July 01, 2013
INVITATION TO BID
Bid 13-42, Irrigation Reels
No late bids shall be accepted. Bids shall be submitted in sealed envelopes labeled with the name
and address of the bidder.
All bids shall be submitted in accordance with the attached City of Fayetteville specifications and bid
documents attached hereto. Each bidder is required to fill in every blank and shall supply all
information requested; failure to do so may be. used as basis of rejection.
The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms stated
herein, and in strict accordance with the specifications and general conditions of bidding, all of which are made a part of
this offer. This offer is not subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City
Purchasinq Manaqer. ,
Name of Firm:
Contact Person: a
E-Mail:
Busin ss Address:
city: { Ui
Signature: 4.
City of Fayetteville, AR
Bid 13-42, Irrigation Reels
Page 1 of 12
C-O; --\
Title;
Phone: 3?yam
4 L zip: 22 3_
Date: i i2,
fJ 3
City of Fayetteville
Bid 13-42, Irrigation Reels
Bid Form
DATE REQUIRED AS A COMPLETE UNIT. DeliveLl shall be made 00 -ca0enclaq- dpolp
of received Purchase Order.
F.O.B. City of Fayetteville Biosolids Management Site, 16464 Wyman Road, Fayetteville, AR 72701
ITEM: DESCRIPTION: QUANTITY: "PRICE EACH: "TOTAL PRICE
1 Irrigation Reels
$
Please Specify for Unit(s) Bid: 4
*MANUFACTURER: "7"") *MODEL: A2'�.-/
*TOTAL BASE BID:
te
k3lds shall be evalluate" oi-i'the boase V'Id
Bids shall be submitted on this bid form in its; en tV AND acq2Tpanied by descripdve
literature on the products being bid.
NAME OF BIDDER: 6,
THIS BID FORM CONTINUES ON THE NEXT PAGE.
�A G1,J
"7
City of Fayetteville, AR
Bid 13-42, Irrigation Reels
Page 2 of 12
EXECUTION OF BID -
Bidders are requested to indicate by check mark or "Yes/No" on each line of the Technical Specifications the
compliance of the item bid. Actual specification of any deficient Item shall be noted on the bid sheet or separate
attachment. If specifications of item bid differ from provided literature, deviation must be documented and
certified by the manufacturer as a regular production option.
Upon signing this Bid, the bidder certifies that:
1. He/she has read and agrees to the requirements set forth in this proposal, including specifications, terms,
standard conditions, and any pertinent information regarding the articles being bid on.
2. Unless otherwise noted and explained, the unit bid and listed meets or exceeds all of these requirements as
specified by The City of Fayetteville.
3. The Bidder can and will comply with all specifications and requirements for delivery, documentation and support
as specified herein.
4. I, as an officer of this organization, or per the attached letter of authorization, am duly authorized to certify the
information provided herein is accurate and true.
5. Bidder shall comply with all State and Federal Equal Opportunity and Non -Discrimination requirements and
conditions of employment in addition to all federal, state, and local laws.
6. Bidder shall disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any
relationship with any City of Fayetteville employee. Response 'shall disclose if a known relationship exists
between any principal or employee of your firm and any City of Fayetteville employee or elected City of
Fayetteville official. If no relationship exists, this should also be stated in your response. Failure to disclose such
a relationship may result in cancellation of a purchase and/or contract as a result of your response.
►/ 1.) NO KNOWN RELATIONSHIP EXISTS
2.) RELATIONSHIP EXISTS (Please explain):
Unsigned bids shall be rejected. Items /marked * are mandatory for consideration.
*NAME OF FIRM:(jra-� 5� (r`rfii� r- a fit'.j / cS Gl-� +'�-r-�bo u.S� I `✓��/ ��
Purchase Order/P gents sha/1 be issued to this name
*BUSIN S ADDRESS:
*CITY: Cr 1! L *STATE: *ZIP: 9,_2 M2 ..
*PHONE: 11-79 g 6X -3 ` 15FAX: 9-7q .
*E-MAIL: 6 JN�toC-t lDy,)�No 7 COY-,,
*BY: (PI
*AUTHC
*TITLE:
Acknowledge Addendums:
Addendum No. Dated:
Acknowledged by:
Addendum No. Dated:
Acknowledged by:
Addendum No. Dated:
Acknowledged by:
City of Fayetteville, AR
Bid 13-42, Irrigation Reels
Page 3 of 12
City of Fayetteville
Bid 13-42, Irrigation Reels
Detailed Specifications: Hard Hose Traveler Axial Turbine Irrigation System, Gun and Gun Cart
BIDDING REQUIREMENTS:
o When given a specification option with a blank (example a. , bidder shall write a "check
mark" or write "y&s" indicating yes if the accompanied specification Is met. In the event a
specification cannot be met, bidder shall Indicate so by writing In "no" and writing on the City's bid
forms how the specification is not met or how the unit(s) bid differ from what has been specified.
o Bidders shall NOT supply warranty papers for the City to Interpret whether a warranty specification
Is met or not.
1.0 GENERAL —
1.1 This specification concerns the purchase of four (4) hard hose traveler axial turbine
irrigation systems with guns and gun carts per the following specifications.
1.2 All unit(s) bid shall meet or exceed the minimum requirements or they will be deemed
incomplete and will not be considered for bid award.
1.3 All specifications written are to minimums, unless otherwise noted.
1.4 Wherever used in this bid, the following terms shall be understood to have the following
definitions: "Supplier" and "Bidder' shall mean the individual, partnership, or corporation,
whose bid to supply the items and work specified herein has been accepted by the City of
Fayetteville. "Supplier" shall also encompass any employee, partner, consultant, or
subcontractor, to the winning bidder. Work" shall mean the furnishing of all necessary
equipment, labor, ancillary items, and services required herein.
1.5 Equipment supplied under this specification shall remain the property of the Bidder until
delivery to and accepted by the City of Fayetteville.
1.6 Deliveries for the equipment will only be accepted during normal business hours between
7:30 AM and 4:00 PM, local time.
1.7 Specifications shall be complete and submitted with bid.
2.0 MANUFACTURER 1 MODEL -
2.1 Unit(s) bid shall be new and of the latest standard production model as offered for
commercial trade.
2.2 Unit(s) bid price shall be valid for the most current model year being sold.
3.0 TECHNICAL SPECIFICATIONS -
3.1 Bidder shall provide and deliver four (4) OCMIS VR5 (or approved equal) hard hose
traveler axial turbine irrigation systems, guns and gun carts per the specifications listed.
City of Fayetteville, AR
Bid 13-42, Irrigation Reels
Page 10 of 12
3.2 Hard Hose Traveler Axial Turbine Irrigation Systems:
a. / Tandem Axles (400/60 x 15.5" 10 Ply Tires)
b.� Heavy Duty Tubular Chassis Construction
c.� Center Axle Design for water weight load and mobility
d.-7270 Degree Turntable
e.,,� Two Hydraulic Stabilizers
f. / Adjustable Hydraulic Tongue -Hook -Up
g._4 Hydraulic Gun Cart Lift
h. / Safety Shields and Guards (OSHA Standards)
i.-7Solid Wall Drum Construction
j. f P.T.O Auxiliary Drive with PTO Shaft
k.-7Turbine Drive - variable speed, axial flow, low flow, designed impellers, minimum
pressure loss with drain plug
1. /Pressure Gauges
m.. �r7,t Hose 4.10" ID x 1250 ft.. long, high density heavy duty polyethylene.
n. d MechanicalHose Guide
o.-7Automatic Hose Retrieve Stop
p.p/ Reel Speed Compensator for level application rates
q.y/ Quick Couple Hose Disconnect
r. Supply Hose Collapsible - 4.5" ID 30 ft. long with fittings both ends
s. Paint and Primer high solid acrylic enamel
t.^ 4" Ring Band Lock, Galvanized
3.3 Gun and Gun Cart:
a. Full or Part Circle; Slow Return Gun
b.� Five wheel gun cart
c.7 Nozzle: `raper Bore
d. // Galvanized square tubing frame
e.� Wheels - Shall be front adjustable for tracking and rear adjustable in and out
f. Drain Plug
4.0 WARRANTY
4.1 Warranty shall include the following, at minimum. Bidder shall serve as the warranty
administrator.
a. `Warranty date shall start upon the delivery by the manufacturer and completion of
the manufactures representative inspection and acceptance of the equipment by
/the City of Fayetteville.
b. t/ All items bid shall to have a one (1) year manufactory's warranty which shall
include and cover all parts used in the manufacturing of the irrigation system, gun
and gun cart.
City of Fayetteville, AR
Bid 13-42, Irrigation Reels
Page 11 of 12
c. >�Hard hoses shall include a minimum five (5) year pro -rated minimum warranty of
St year — 100%, 2nd year — 80%, 3`d year — 60%, 4th year 40%, and 5th year —
20%.
d. Warranty shall include all parts, labor, and transportation to and from the location
of the warranty administrator for all components of the items during the warranty
period.
e. Deliveries for the equipment will only be accepted during normal business hours
between 7:30 AM and 4:00 PM, local time.
5.0 STANDARDS -
5.1 Each/unit shall meet or exceed the fallowing applicable standards.
a.- Environmental Protection Agency's Exhaust Emission Standards (EPA).
b. 'J Occupational Safety and Health Administration Standards (OSHA).
&0 DELIVERY/ DOCUMENTATION -
6.1 Equipment supplied under this specification shall remain the property of the Supplier until
delivery to and acceptance by the City of Fayetteville. Deliveries for the equipment will
only be accepted during normal business hours between 7:30 AM and 4:00 PM local
time, Monday through Friday, Federal holidays excluded.
6.2 All units shall be delivered F.O.B. to the City of Fayetteville Biosolids Management Site,
located at 16464 Wyman Road, Fayetteville, AR 72701, for compliance review and final
acceptance.
6.3 Delivery shall include the following documents as a minimum:
a. d Manufacturer's Certificate of Origin, if available
b.:YDealer invoice
C. List of all filters used on this unit (OEM part Vs), if applicable.
6.4 Units shall be fully assembled, serviced, and ready for operation as delivered.
7.0 MANUALS -
7.1 The s ccessful bidder agrees to furnish one (1) set each of the following list of manuals:
a. V Operator's Manual. 1 file copy plus one (1) copy for each reel purchased
b. Maintenance Repair Manuals, Paperback or Compact Disc format, if available
c. Parts (OEM) Manuals: Paperback or Compact Disc format
7.2 Payment(s) may be held until all manuals and certifications are delivered to the City of
Fayetteville.
8.0 SUPPORT SERVICES -
8.1 Repair Parts Inventory - stock of standard repair parts for units bid must be available to
the City of Fayetteville within twenty-four (24) hours of part(s) requested. Parts inventory
availability shall be considered in the purchasing decision.
City of Fayetteville, AR
Bid 1342, Irrigation Reels
Page 12 of 12
City of Fayetteville
Bid 13-42, Irrigation Reels
Bid Form
DATE REQUIRED AS A COMPLETE UNIT: Delivery shall be made 90 calendar days from date
of received Purchase Order.
F.O.B. City of Fayetteville Biosolids Management Site, 16464 Wyman Road, Fayetteville, AR 72701
ITEM: DESCRIPTION: QUANTITY: *PRICE EACH: *TOTAL PRICE
1. Irrigation Reels Al
Please Specify for Unit(s) Bid:
*MANUFACTURER; *MODEL: �/ oa
VR 6 t�
v C t
vs-.<.tz jKp
f)rt W�Y�'�£�?c'��YP-4"��`
:J ' fi+ inn t 'TOTAL BASE BID:
Ids shall be ®valuated on the lowest total base bid
Bids shall be submitted on this bid form in its entirety AND accompanied by descripfive
literature on the products being bid. !
t�
"�— ?- 0 9—
NAME OF BIDDER:. ��SGr
THIS BID FORM CONTINUES ON THIS ET PAGE.
7 4 k. 1'"�.,: y ) 1 .. l+l,: ✓ ` i'�7r"� 4.-F �"' � `' V'` S l ... r<.J � \ � el � �.:. i't' t G.i:i. j CAVA-
dj4o,.4-
1
City of Fayetteville, AR
Bid 13-42, Irrigation Reels
Page 2 of 12
11
E
C
The Komet Advantage >
rmance through innovative technology
ustab ,
add NoZz�es Q��,,.158
Twin 202 Taper bore nozzle / Trajectory 24'
Nozzle
Nozzle
Nozzle
Nozzle
Nozzle
Nozzle
Nozzle
Nozzle
Nozzle
P51
0.79"
0.89"
0.98"
1.08"
1.18"
1.23"
1.38"
1.48"
1.98"
GPM OIA.
GPM DIA.
GPM DIA.
GPM DIA.
GPM DIA.
GPM DIA.
GPM DIA.
GPM DIA.
GPM DIA.
40
110
229'
139
239'
172
254'
208
268'
248
279'
291
291'
337
301
381
309'
440
319'
60
123
269'
156
284'
192
302'
233
317'
277
333'
325
348'
377
364'
433
` 377'
492
388''
60
135
294'
171
315'
211
334'
255
350'
303
367'
356
386'
413
401'
474
414'
539;
427'
70
146
308'
184
332'
227
350'
275
371'
328
390'
384
407'
446
422'
512
435'
582
447'
l30
156
321'
197
345'
243
364'
294
384'
350
404'
411
421'
476
436'
547
450'
622
458'
BO
165
329'
209
352'
258
374'
312
395'
371
413'
436
429'
506
444'
580
457'
660
465'
100
174
334'
220
357'
272
379'
329
401'
392
418'
459
434'
533
450'
612
461'
696
470'
110
182
336'
231
359'
285
382'
345
404'
411
421'
482
438'
559
453'
642
465'
730
473'
120
191
339'
241
363'
298
385'
360
407'
429
424'
503
442'
584
456'
670
469'
762
476'
N.B: Performance data were obtained under ideal testing conditions and may be adversely affected by wind and other factors Pressure refers to pressure at nozzle. A lowered trajectory angle Improves the Irrigation efficiency In windy
conditions. For every 3- drop of the trajectory angle the throw Is reduced by approximately 3 to 4%. For solid -set applications, it is advised to take into account the appropriate thm-reduction factor for local atmospheric conditions in order to
assure overlapping and coverage of the irrigated area.
5-31
avaiIz- e TWIN 7-02
models Trajectory240
Full or part circle operation
Flange connection
MH 7-02 Vari-Angle
Trajectory 16°-28°
Full or part circle operation
Flange connection
C
Patents and Int'I Patents Pending
5.30
Requisition o.:
Date:
City Of Fayett1
7/30/2013
(Not a Purchase Order)
P.0 Number:
Expected Delivery Date:
All purchases under $2500 shell be used on. a P-;Card unless metllcal or'1'099, service related., (Call x256 with questions)
All PO Request shall bescenned to the Purchasing e-mellr Purchasing cifayetteville.arus
Vendor #:
Vendor Name:
Mail
Fiser Kubota
Yes:_ No: i
Address:
Fob Point:
Taxable
Quotes Attached
702 Weir Rd
Biosolids Management Site
Yes:_ No:
Yes: No:
City:
State:
Zip Code:
Ship to code:
1
Divison Head Approval:
Russellville
1AR
72802
172701
Requester:
Requesters Employee #:
Extension:
OMI
479-443-3292 ext 6782
Item
Description
Quantitv
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
1
Irrigation Reels for the
4
EA
$37,625.00
$150,500.00
5400.5800.5801.00
11010.1
Biosolids Management Site
2
$0.00
3
$0.00
4
$0.00
5
$0.00
6
$0.00
7
$0.00
8
$0.00
9
$0.00
10
$0.00
Shipping/Handling
Lot
$0.00
special instructions:
Subtotal: $150,600.00
Tax: $14,673.75
Total: $165,173.75
Approvals:
Mayor: Department Director: Purchasing Manager:
Finance & Internal Services Director: Budget Manager: IT Manager: .
Dispatch Manager: Utilities Manager: Other:
Revised 1/2/2008