HomeMy WebLinkAbout177-13 RESOLUTIONRESOLUTION NO. 177-13
A RESOLUTION AWARDING BID #13-41 AND AUTHORIZING A
CONTRACT WITH JACK TYLER ENGINEERING OF ARKANSAS IN THE
TOTAL AMOUNT OF $58,760.15 FOR THE PURCHASE OF FOUR (4)
RETURN ACTIVATED SLUDGE PUMPS FOR THE NOLAND
WASTEWATER TREATMENT PLANT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#13-41 and authorizes a contract with Jack Tyler Engineering of Arkansas in the total amount of
$58,760.15 for the purchase of four (4) return activated sludge pumps for the Noland Wastewater
Treatment Plant.
PASSED and APPROVED this 20th day of August, 2013.
APPROVED:
ATTEST:
By:_ Z J�?t
SONDRA E. SMITH, City Clerk/Treasurer
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City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
20-Aug-13
City Council Meeting Date
Agenda Items Only
David Jurgens Water and Sewer Utilities
Submitted By Division Department
Action Kequirea:
,proval of Bid 13-41 with Jack Tyler Engineering of Arkansas to purchase four (4) Return Activated Sludge (RAS)
mps for the Noland Wastewater Treatment Plant for $53,540.00 plus $5,220.15 tax, totaling $58,760.15.
$ 58,760
Cost of this request
5400.5800.5801.00
Account Number
02069
Project Number
Budgeted Item �X
J
$ 216,941
Category / Project Budget
$ 36,706
Funds Used to Date
$ 180,235
Remaining Balance
Budget Adjustment Attached
WWTP Plant Pumps and Equipment
Program Category / Project Name
Wastewater Treatment
Program / Project Category Name
Water/Sewer
Fund Name
q 13 Previous Ordinance or Resolution #
D
Date
Original Contract Date:
Original Contract Number:
-` 03 l 3 P03:% K ,V
Finance and Internal Services Director Date Received in City
Clerk's Office
-�) -
Date
Received in 2 '
p� Mayor's Office
O c,�
ate
Comments:
Revised January 15, 2009
•
raylLel e
ARKANSAS�
To:
Thru:
From:
Date:
Fayetteville City Council
Mayor Lioneld Jordan
Don Marr, Chief of Staff
David Jurgens, Utilities Direct
Fayetteville Water and Sewer
31 July, 2013
CITY COUNCIL AGENDA MEMO
MEETING DATE OF AUGUST 20, 2013
THE CITY OF FAYETTEVILLE, ARKANSAS
Subject: Approval of Bid 13-41 for the purchase of four (4) Return Activated Sludge (RAS) pumps for the
Noland Wastewater Treatment Plant.
RECOMMENDATION
City Administration recommends approval of Bid 13-41 with Jack Tyler Engineering of Arkansas to purchase
four (4) Return Activated Sludge (RAS) pumps for the Noland Wastewater Treatment Plant for $53,540.00 plus
$5,220.15 tax, totaling $58,760.15.
BACKGROUND
The Noland Wastewater Treatment Plant uses a biological process to treat wastewater. A key part of this
process is maintaining healthy bacteria age and quantity. The facility's RAS pumps play an integral role in
maintaining this balance. Currently, there are 5 RAS pumps that have been in use for approximately 15 years
and have exceeded their life expectancy; these pumps have been repaired and rebuilt on multiple occasions. The
largest pump is used less frequently and operates sufficiently, but the remaining four pumps require significant
use and have become unreliable and too costly to repair. For example, one pump's repair estimate is nearly
$8,000, and may only last a couple of years before another major failure.
DISCUSSION
This bid includes two small and two medium pumps. In our operations, we optimize which pumps and pump
combinations we use to minimize electric use. The City received three bids on July 12, 2013. J. Richard Wolf
Company was the lowest bidder, but their pumps do not meet specification regarding size and impellor type,
and their bid cannot be accepted. Jack Tyler Engineering of Arkansas submitted the lowest bid that meets
specifications.
Bidder
Bid
Evans Enterprises, Inc.
$54,805.00
Jack Tyler Engineering of Arkansas
$53,540.00
J. Richard Wolf Company
$45,720.00
BUDGETIMPACT
Funds are available in the Wastewater Treatment Plant CIP — Plant Pumps and Equipment. This approval
includes tax, but we are waiting on a ruling from the Arkansas Department of Finance and Administration as we
believe this is tax exempt wastewater treatment process material under state codes.
Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain -Fayetteville, AR 72701
RAS Pumps CC Memo 073113
RESOLUTION NO.
A RESOLUTION AWARDING BID #13-41 AND AUTHORIZING A
CONTRACT WITH JACK TYLER ENGINEERING OF ARKANSAS IN THE
TOTAL AMOUNT OF $58,760.15 FOR THE PURCHASE OF FOUR (4)
RETURN ACTIVATED SLUDGE PUMPS FOR THE NOLAND
WASTEWATER TREATMENT PLANT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#13-41 and authorizes a contract with Jack Tyler Engineering of Arkansas in the total amount of
$58,760.15 for the purchase of four (4) return activated sludge pumps for the Noland Wastewater
Treatment Plant.
PASSED and APPROVED this 201h day of August, 2013.
APPROVED:
LI-A
ATTEST:
C
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
Ta'y
e e�� ie
APKANSAS
Bid 13-41, RAS Pumps
BID: 13-41
07112/13
2:00 PM
CITY OF FAYETTEVILLE
MANUFAGTUR�R/MOOEL
4ianttg!'�`, , , `' , , ,Unit Price
TOTAL BID PRICE
1 Evans Enterprises, Inc.
1
Submersible RAS Pumps, 10HP
Keen Pump Company K6V615011116.43
2
$
9,867.50
$
19,716.00
2
Submersible RAS Pumps, 20HP
Keen Pump Company K8H250M4-43
2
$
17,545.00
$
35,090.00
54805 QUA;
2 Jack Tyler Engineering of Arksansas
1
Submersible RAS Pumps, 10HP
Flygt NP3127 LT 421
2
$
8,231.00
$
16,462.00
2
Submersible RAS Pumps, 20HP
Flygt NP3153 LT 414
2
$
18,539.00
$
37 078.00
$
' h. 53540 00
3 J. Richard Wolf Company
1
Submersible RAS Pumps, 10HP
TSURUMI America TOS' 150 B411
2
$
10,400.00
$
20,800.00
2
Submersible RAS Pumps, 20HP
TSURVMI America TOS' 200 B415
2
$
12,460.00
$
24,920.00
$ t ''4fi^72000
`NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
CERTIFIED: V 1 V
P. VICE, PORCH MGR 00..1
WITNESS
DATE
L ARKANSAS
City of Fayetteville, Arkansas
Purchasing Division — Room 30.6
113 W. Mountain
Fayetteville, AR 72701
' Phone: 479.575.8220
TDD (Telecommunication Device for the Deaf): 479:521.1316
INVITATION TO Bib: Bid 13-41, RAS Pumps
DEADLINE: Friday, July 12, 2013 before 2:00 PM, .Local Time
DELIVERY LOCATION: Room 306 —113 W. Mountain, Fayetteville, AR 72701
PURCHASING AGENT: Andrea Foren, CPPO, CPPB, aforen(a.ci.fayetteville.ar.us
DATE OF ISSUE AND ADVERTISEMENT: Monday, July 0112013
INVITATION TO BID
Bid 13-41, RAS Pumps
No late bids shall be accepted; Bids shall be submitted in sealed envelopes labeled with the name
and address of the bidder.
All bids shall be submitted in accordance with the attached City of Fayetteville specifications and bid
documents attached hereto. Each bidder is required to fill in every blank and shall supply all
information. requested; failure to do so may be used as basis .of rejection.
The undersigned hereby offers to fumish & deliver the articles or services as specified, at the prices & terms stated
herein, and in strict accordance with the specifications and general conditions of bidding, all of which are made -a part of
this offer. This offer Is not subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City
Purchasing Manager.
Name of Firm:. Jack Tyler Engineering of Arkansas
Contact Person: _ Steve Cooper Title: General Manager
E-Mail: scooper@jteng.com Phone:
Business Address: 6112 Patterson Road
501-562-2296
City: Little Rock _ State.: AR Zip:. 72209 .
Signature: G� Date:
City of Fayetteville, AR
Bid 13-41, RAS Pumps
Page 1 of 13
City of Fayetteville
Bid 13-41, RAS Pumps
Bid Form
DATE REQUIRED AS A COMPLETE UNIT: Delivery shall be made 90 calendar days from date
of received Purchase Order.
F.O.B. Noland Waste Water Treatment Plant, 1400 N Fox Hunter Rd., Fayetteville, Arkansas 72701.
ITEM: DESCRIPTION: QUANTITY: *PRICE EACH: *TOTAL PRICE
1. Submersible RAS Pumps, 10HP
2 $ 8231.00 $ 16,462.00
Please Specify for Unit(s) Bid:
*MANUFACTURER: Flygt *MODEL: NP3127 LT 421
2. Submersible RAS Pumps, 20HP
2 $ 18,539.00 $ 37,078.00
Please Specify for Units) Bid:
*MANUFACTURER: Flygt *MODEL: NP3153 LT 414
*TOTAL BASE BID: $53,540.00
Bids shall be evaluated on the lowest total base bid
Bids shall be submitted on this bid form in its entirety AND accompanied by descriptive
literature on the products being bid.
NAME OF BIDDER: Jack Tyler Engineering of Arkansas
THIS BID FORM CONTINUES ON THE NEXT PAGE.
City of Fayetteville, AR
Bid 13-41, RAS Pumps
Page 2 of 13
EXECUTION OF. BID - .
Bidders are requested to Indicate by check mark or "Yes/No" on each line of the Technical. Specifications the
compliance- of the Item bid. Actual'specification of any deficient -item shall be noted on *the bid sheet or separate
attachment. If specifications of item bid differ from provided literature, deviation must be documented and
certified by the manufacturer as a regular production option.
Upon signing this Bid, the bidder certifies that:
1. He/she has read and agrees .to -the requirements set forth in this proposal, including specifications, terms,
standard conditions, and any. pertinent information regarding the articles being bid on.
2. Unless otherwise noted and explained, the unit bid and listed 'meets or exceeds all of these requirements as
specified by The -City of Fayetteville.
3. The Bidder can and will comply with all specifications and requirements for delivery, documentation and support
as specified herein.
4. I, as an officer of this. organization, or per the attached letter of authorization, am duly authorized to certify the
information provided herein is accurate and true.
5. Bidder shall comply with all State :and, Federal Equal Opportunity and Non -Discrimination requirements and
conditions of employment In addition to all federal, state, and local laws.
6. Bidder shall disclose any possible confrict of interest with the City of Fayetteville, including, but not limited to, any
relationship with any City of Fayetteville employee. 'Response 'shall disclose if a' known relationship exists
between' any principal or employee of your firm and any City of Fayetteville employee or elected City of
Fayetteville official. If no relationship exists, this should also be stated in your response. Failure to disclose.such
a relationship may result in cancellation of a purchase and/or contract as a result of your response.
___X_ 1.) NO KNOWN RELATIONSHIP EXISTS
2.) RELATIONSHIP EXISTS (Please explain):
Unsigned bids shall be rejected. Items marked * are mandatory for consideration.
*NAME OF FIRM: Jack Tyler Engineering of Arkansas
Purchase Order/Payments shall be Issued .to this name
*BUSINESS ADDRESS: 6112 Patterson Road
*CITY. Little Rock
*PHONE: 501-562-2296
*E-MAIL: scoop,er@jteng.com
*BY: (PRINTED NAME)
*AUTHORIZED SIGNA7
*TITLE: . General Manager
*STATE: AR *Zip: 72209
FAX: 501-562-4273
Acknowledge Addendums:
Addendum No. Dated:
Acknowledged by:
Addendum No. Dated:
Acknowledged by:
Addendum No. Dated:
Acknowledged by.
City of Fayetteville, AR
Bid 1341, RAS Pumps
Page 3 of 13'
City of Fayetteville
Bid 13-41, RAS Pumps
General Terms and Conditions
1. SUBMISSION OF BID & BID -EVALUATION:
a. Bids shall be reviewed following the stated deadline, as shown on the cover sheet of this document.
b. Bidders shall submit bids based on documentation published by the Fayetteville Purchasing Division.
c. Bids shall be enclosed in sealed envelopes or packages addressed to the City of Fayetteville, Purchasing
Division, Room 306,113 W. Mountain, Fayetteville, AR 72701. The'name, address of.the firm and Bid,
RFP, or RFQ number shall be on the outside.of the packaging as well as on any packages enclosed in
shipping containers or -boxes.
d. The City will not be responsible for misdirected bids. Vendor should call the Purchasing Office at
479.575.8220 to ensure correct receipt of bidding documents prior to opening time and date listed on the
bid form.
e. Bidders must have experience in providing products and/or services of the same or similar nature.
f. Bidder is advised that exceptions to any of the terms contained in this bid must be identified in its
response to the bid. Failure to do so may lead the City to declare any such term non-negotiable.
Proposer's desire to take exception to a non-negotiable term will not disqualify it from consideration for
award.
g. Local.time is defined as the time in Fayetteville, Arkansas on the due date of the deadline. Bids shall be
received before the time as shown by the atomic clock located in the Purchasing Division Office.
h. Bids will be evaluated and awarded based on the best interest of the City of Fayetteville. The City
. reserves the right to award bids in their entirety, none, or by line item.
2. WRITTEN REQUESTS FOR -INTERPRETATIONS OR CLARIFICATION:
No.oral interpretations will be made to any firms as to the meaning of specifications or any other contract documents. All
questions pertaining to the terms and conditions or scope of work of this bid must be sent in writing via e-mail to the
Purchasing Agent. Responses to questions may be handled as an addendum if the response would provide clarification
to the requirements of the bid. All such addenda shall become part of the contract documents. The City will not be
responsible for any other explanation or interpretation of the proposed bid made or .given prior to the award of the
contract.
3. DESCRIPTION OF SUPPLIES AND SERVICES:
Any reference to a particular brand or manufacturer is done in an effort to establish an acceptable level of quality for this
project. Brands or manufacturers that are included in bid that are of at least equal quality, size, design, and specification
as to what has been specified, will be acceptable for consideration only if approved by the City of Fayetteville Purchasing
Division. The City of Fayetteville reserves the right to accept or reject any requested equal.
4.. kIGHTS OF CITY OF FAYETTEVILLE BID PROCESS:
In addition to all other rights of the City of Fayetteville, under state law, the City specifically reserves the following:
a. The City of Fayetteville reserves the right to select the bid that it believes will serve the best interest of the.
City.
b. The City of Fayetteville reserves the right to accept or'reject any or all bids.
c. The City of Fayetteville reserves the right to cancel -the entire bid.
d. The City of Fayetteville reserves the . right to remedy or waive technical or immaterial errors in the
invitation to bid or in bids submitted.
City of Fayetteville, AR
Bid 13-41, RAS Pumps
Page.4 of 13
e. The City of Fayetteville reserves the right to request any necessary clarifications, additional information,
or data without changing the terms of the bid.
5. COSTS INCURRED BY BIDDERS:
All expenses involved with the preparation and submission of bids to the City, or any work performed in connection
therewith, shall be borne solely by the bidder(s). No payment will be made for any responses received, or for any other
effort required of, or made by, the bidder(s) prior to contract commencement.
6. CONFLICT OF INTEREST:
a. The bidder represents that it presently has no interest and shall acquire no interest, either direct or
indirect, which would conflict in any manner with the performance or services required hereunder, as
provided in City of Fayetteville Code Section 34.26 titled "Authority of City Employee to Contract With The
City".
b. All bidders shall promptly notify Andrea Foren, City Purchasing Agent, in writing, of all potential conflicts
of interest for any prospective business association, interest, or other circumstance which may influence
or appear to influence the bidder's judgment or quality of services being provided. Such written
notification shall identify the prospective business association, interest or circumstance, the nature of
which the bidder may undertake and request an opinion to the City as to whether the association, interest
or circumstance would, in the opinion of the City, constitute a conflict of interest if entered into by the
bidder. The City agrees to communicate with the bidder its opinion via e-mail or first-class mail within
thirty days of receipt of notification.
.7. WITHDRAWL OF PROPOSAL:
A bid may be .:withdrawn prior to the time set for the bid submittal, based on a written request from an authorized
representative of the firm; however, a bid shall not be withdrawn after the time set for the bid unless approved by the
Purchasing Division.
8. LATE PROPOSAL OR MODIFICATIONS:
1. Bid modifications received after the time set for the bid submittal shall not be considered. Modifications in writing
received prior to the deadline will be accepted. The City will not be responsible for misdirected bids. Bidders
should call the Purchasing Division at (479) 575-8220 to insure receipt of their submittal documents prior to opening
time and date listed.
9. LOCAL, STATE, AND FEDERAL COMPLIANCE REQUIREMENTS:
a. The laws of the State of Arkansas apply to any purchase made under this bid. Bidders shall comply with
all local, state, and federal directives, orders and laws as applicable to this proposal and subsequent
contract(s) including but not limited to Equal Employment Opportunity (EEO), Disadvantaged Business
Enterprises (DBE), & OSHA as applicable to this contract.
b. Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small,
minority and women business enterprises to bid on and receive contracts for goods, services, and
construction. Also, City of Fayetteville encourages all general contractors to subcontract portions of their
contract to qualified small, minority and women business enterprises.
10. PROVISION FOR OTHER AGENCIES:
Unless otherwise stipulated by the bidder, the bidder agrees to make available to all Government agencies, departments,
municipalities, and counties, the proposal prices submitted in accordance with said proposal terms and conditions therein,
should any said governmental entity desire to buy under this proposal. Eligible Users shall mean all state of Arkansas
agencies, the legislative and judicial branches, political subdivisions (counties, local district school boards, community
colleges, municipalities, counties, or other public agencies or authorities), which may desire to purchase under the terms
and conditions of the contract.
City of Fayetteville, AR
Bid 13-41, RAS Pumps
Page 5 of 13
11. COLLUSION:
The Proposer, by affixing his or her signature to this proposal, agrees to the following: "bidder certifies that his or her bid is
made without previous understanding, agreement, or connection with any person, firm or corporation making a proposal
for the same item(s) and/or services and is in all respects fair, without outside control, collusion, fraud, or otherwise illegal
action."
12. RIGHT TO AUDIT FOIA AND JURISDICITON:
a. The City of Fayetteville reserves the privilege of auditing a vendor's records as such records relate to
purchases between the City and said vendor.
b. Freedom of Information Act: City contracts and documents prepared while performing City contractual
work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is
.presented to the City of Fayetteville, the (Contractor) will do everything possible to provide the documents
in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. §25-19-
101 et. seq.). Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this
compliance.
c. Legal jurisdiction to resolve any disputes shall be in Washington County, Arkansas with Arkansas law
applying to the case.
13. CITY INDEMNIFICATION:
The successful bidder(s) agrees to indemnify the City and hold it harmless from and against all claims, liability, loss,
damage or expense, including but not limited to counsel fees, arising from or by reason of any actual or claimed
trademark, patent or copyright infringement or litigation based thereon, with respect to the goods or any part thereof
covered by this order, and such obligation shall survive acceptance of the goods and payment thereof by the City.
14. VARIANCE FROM STANDARD TERMS & CONDITIONS:
All standard terms and conditions stated in this request for bid apply to this contract except as specifically stated in the
subsequent sections of this document, which take precedence, and should be fully understood by bidders prior to
submitting a proposal on this requirement.
15. ADA REQUIREMENT FOR PUBLIC NOTICES & TRANSLATION:
Persons with disabilities requiring reasonable accommodation to participate in this proceeding/event, should call
479.521.1316 (telecommunications device for the deaf), not later than seven days prior to the deadline. Persons needing
translation of this document shall contact the City of Fayetteville, Purchasing Division, immediately.
16. PROCUREMENT POLICY FOR RECYCLED MATERIALS:
The City of Fayetteville wishes to encourage its bidders to use recycled products in fulfilling contractual obligations to the
City and that such practices will serve as a model for other public entities and private sector companies.
17. PAYMENTS AND INVOICING:
The bidder must specify in their bid the exact company name and address which must be the same as invoices submitted
for payment as a result of award of this bid. Further, the successful bidder is responsible for immediately notifying the
Purchasing Division of any company name change, which would cause invoicing to change from the name used at the
time of the original bid. Payment will be made within thirty days of invoice received. The City of Fayetteville is very credit
worthy and will not pay any interest, fees, or penalty for untimely payments. Payments can be processed through
bidder's acceptance of Visa at no additional costs to the City for expedited payment processing. The City will not
agree to any nonrefundable deposit or retainer that would remain property of the bidder even if the hourly work actually
performed by the bidder would not justify such fee.
The City will pay the awarded bidder based on unit prices provided on invoicing. Progress payments will be made after
City of Fayetteville, AR
Bid 13-41, RAS Pumps
Page 6 of 13
approval and acceptance of work and submission of invoice. Payments will be made within 30 days of accepted invoice.
18. CANCELLATION:
a. The City reserves the right to cancel this contract without cause by giving thirty (30) days prior notice to
the Contractor in writing of the intention to cancel or with cause if at any time the Contractor fails to fulfill
or abide by any of the terms or conditions specified. .
b. Failure of the contractor to comply with any of the provisions of the contract shall be considered a
material breach of contract and shall be cause for immediate termination of the contract at the discretion
of the City of Fayetteville.
c. In addition to all other legal remedies available to the City of Fayetteville, the City reserves the right to
cancel and obtain from another source, any items and/or services which have not been delivered within
the period of time from the date of order as determined by the City of Fayetteville.
d. In the event sufficient budgeted funds are not available for a new fiscal period, the City shall notify the
vendor of such occurrence and contract shall terminate of the last day of the current fiscal period without
penalty or expense to the City
19. ASSIGNMENT SUBCONTRACTING CORPORATE ACQUISITIONS AND/OR MERGERS:
a. The Contractor shall perform this contract. No assignment of subcontracting shall be allowed without
prior written consent of the City. If a bidder intends to subcontract a portion of this work, the bidder shall
disclose such intent in the bid submitted as a result of this bid.
b. In the event of a corporate acquisition and/or merger, the Contractor shall provide written notice to the
City within thirty (30) calendar days of Contractor's notice of such action or upon the occurrence of said
action, whichever occurs first. The right to terminate this contract, which shall not be unreasonably
exercised by the City, shall include, but not be limited to, instances in which a corporate acquisition and/or
merger represent a conflict of interest or are contrary to any local, state, or federal laws. Action by the
City awarding a proposal to a firm that has disclosed its intent to assign or subcontract in its response to
.the bid, without exception shall constitute approval for purpose of this Agreement.
20. NON-EXCLUSIVE CONTRACT:
Award of this bid shall impose no obligation on the City to utilize the vendor for all work of this type, which may develop
during the contract period. This is not an exclusive contract. The City specifically reserves the right to concurrently
contract with other companies for similar work if it deems such an action to be in the City's best interest. In the case of
multiple -term contracts, this provision shall apply separately to each item.
21. LOBBYING:
Lobbying of selection committee members, City of Fayetteville employees, or elected officials regarding request for
proposals, request for qualifications, bids or contracts, during the. pendency of bid protest, by the
bidder/proposer/protestor or any. member of the bidder's/proposer's/protestor's staff, and agent of the
bidder/proposer/protestor, or any person employed by any legal entity affiliated with or representing an organization that is
responding to the request for proposal, request for qualification, bid or contract, or has a pending bid protest is strictly
prohibited either upon advertisement or on a date established by the City of Fayetteville and shall be prohibited until either
an award is final or the protest is finally resolved by the City of Fayetteville; provided, however, nothing herein shall
prohibit a prospective/bidder/proposer from contacting the Purchasing Division to address situations such as clarification
and/or questions related to the procurement process. For purposes of this provision lobbying activities shall include but
not be limited to, influencing or attempting to influence action or non -action in connection with any request for proposal,
request for qualification, bid or contract through direct or indirect oral or written communication or an attempt to obtain
goodwill of persons and/or entities specified in this provision. Such actions may cause any request for proposal, request
for qualification, bid or contract to be rejected.
22. ADDITIONAL REQUIREMENTS:
City of Fayetteville, AR
Bid 13-41, RAS Pumps
Page 7 of 13
The City reserves the right to request additional services relating to this bid from the bidder. When approved by the City
as an amendment to the contract and authorized in writing prior to work, the Contractor shall provide such additional
requirements as may become necessary.
23. ADD OR DELETE_ LOCATIONS OR SERVICES:
The City reserves the right to unilaterally add or delete locations and/or services, either collectively or individually, at the
City's sole option, at any time after award has been made as may be deemed necessary or in the best interests of the
City. In such case, the Contractor(s) will be required to provide services to this contract in accordance with the terms,
conditions, and specifications.
24. INTEGRITY OF BID DOCUMENTS:
Bidders shall use the original bid form(s) provided by the Purchasing Division and enter information only in the spaces
where a response is requested. Bidders may use an attachment as an addendum to the bid form(s) if sufficient space is
not available on the original form for the bidder to enter a complete response. Any modifications or alterations to the
original documents by the bidder, whether intentional or otherwise, will constitute grounds for rejection of such
response. Any such modifications or alterations a bidder wishes to propose shall be clearly stated in the bidder's
response and presented in the form of an addendum to the original bid documents.
25. OTHER GENERAL CONDITIONS:
a) Bidder is presumed to be familiar with all federal, state, and city laws, ordinances, and regulations which in any
manner affect those engaged or employed in the Work, or the materials or equipment used, or that in any way
affect the Work and shall in all respects comply with said laws, ordinances, and regulations. No claim of
misunderstanding or ignorance on the part of Bidder or Proposer will in any way serve to modify the provisions of
the contract. No representations shall be binding unless embodied in the contract.
b) Prices shall include all labor, materials, overhead, profit, insurance, shipping, freight, etc., to cover the products
and services presented. Sales tax shall not to be included in the bid price. Applicable Arkansas sales tax
laws will apply when necessary but will not be considered in award of this project.
c) Each bidder should state the anticipated number of days from the date of receipt of an order for delivery of
services to the City of Fayetteville.
d) Bidders must provide the City with their bids signed by an employee having legal authority to submit bids on
behalf of the bidder. The entire cost of preparing and providing responses shall be borne by the bidder.
e) The City reserves the right to request any additional information it deems necessary from any or all bidders after
the submission deadline.
f) The request for bid is not to be construed as an offer, a contract, or a commitment of any kind; nor does it commit
the city to pay for any costs incurred by bidder in preparation. It shall be clearly understood that any costs
incurred by the Proposer in responding to this request for proposal is at the bidder's own risk and expense as a
cost of doing business. The City of Fayetteville shall not be liable for reimbursement to the Proposer for any
expense so incurred, regardless of whether or not the proposal is accepted.
g) If products, components, or services other than those described in this bid document are proposed, the bidder
must include complete descriptive literature for each. All requests for additional information must be received
within five working days following the request.
h) NOTE: Any uncertainties shall be brought to the attention to Andrea Foren immediately via telephone
(479.575.8220) or a -mail ( aforerifti.fayetteville.anus ). It is the intent and goal of the City of Fayetteville
Purchasing Division to provide documents providing a clear and accurate understanding of the scope of
work to be completed and/or goods to be provided. We encourage all interested parties to ask questions
to enable all bidders to be on equal bidding terms.
i) Any inquiries or requests for explanation in regard to the City's requirements should be made promptly to Andrea
Foren, City of Fayetteville, Purchasing Agent via e-mail (aforenna.ci.fayetteville.arm or telephone
City of Fayetteville, AR
Bid 13-41, RAS Pumps
Page 8 of 13
City of Fayetteville
Bid 13-41, RAS Pumps
Detailed Specifications: Submersible Return Activated Sludge (RAS) Pump Replacements
BIDDING REQUIREMENTS:
o When given a specification option with a blank (example a.�), bidder shall write a "check
mark" or write "ems" indicating yes if the accompanied specification is met. In the event a
specification cannot be met, bidder shall indicate so by writing in "no" and writing on the City's bid
forms how the specification is not met or how the unit(s) bid differ from what has been specified.
o Bidders shall NOT supply warranty papers for the City to interpret whether a warranty specification
is met or not.
1.0 - GENERAL —
1.1 This specification is for the replacement of 4 (four) submersible Return Activated Sludge
(RAS) pumps. Specification also includes the supplying of all connections, fittings,
alignment, etc., necessary for proper attachment to the existing Gorman -Rupp rail system
and elbow.
1.2 All unit(s) bid shall meet or exceed the minimum requirements or they will be deemed
incomplete and will not be considered for bid award.
1.3 All Specifications written are to minimums, unless otherwise noted.
1.4 Wherever used in this bid, the following terms shall be understood to have the following
definitions: "Supplier" and "Bidder' shall mean the individual, partnership, or corporation,
whose bid to supply the items and work specified herein has been accepted by the City of
Fayetteville. "Supplier" shall also encompass any employee, partner, consultant, or
subcontractor, to the winning bidder. Work" shall mean the furnishing of all necessary
equipment, labor, ancillary items, and services required herein.
1.5 All items required under this specification shall occur at and be specifically designed for
the Noland Wastewater Treatment Plant (WWTP) owned by the City of Fayetteville,
Arkansas, and installed at the Noland Wastewater Treatment Plant. The physical address
of the plant is 1400 N Fox Hunter Rd., Fayetteville, Arkansas 72701.
1.6 Physical and electrical installation of the pump and all ancillary appurtenances
shall be the responsibility of the City of Fayetteville.
1.7 Factory authorized startup assistance shall be provided by bidder. �0
2.0 MANUFACTURER/ MODEL -
2.1 Unit(s) bid shall be new and of the latest standard production model as offered for
commercial trade.
2.2 Unit(s) bid price shall be valid for the most current model year being sold.
City of Fayetteville, AR
Bid 13-41, RAS Pumps
Page 10 of 13
(479.575.8220). No oral interpretation or clarifications will be given as to the meaning of any part of this request
for proposal. All questions, clarifications, and requests, together with answers, if any, will be provided to all .firms
via written addendum. Names of firms submitting any questions, clarifications, or requests will not be disclosed
until after a contract is in place.
j) Any information provided herein is intended to assist the bidder in the preparation of proposals necessary to
properly respond to this bid. The bid is designed to provide qualified Proposers with sufficient basic information to
submit proposals meeting minimum specifications and/or test requirements, but is not intended to limit a bid's
content or to exclude any relevant or essential data.
k) Bidders irrevocably consent that any legal action or proceeding against it under, arising out of or in any manner
relating to this Contract shall be prevailed by Arkansas law. Proposer hereby expressly and irrevocably waives any
claim or defense in any said action or proceeding based on any alleged lack of jurisdiction or improper venue or any
similar basis.
1) The successful bidder shall not assign the whole or any part of this Contract or any monies due or to become due
hereunder without written consent of City of Fayetteville. In case the successful bidder assigns all or any part of any
monies due or to become due under this Contract, the Instrument of assignment shall contain a clause substantially
to the effect that is agreed that the right of the assignee in and to any monies due or to become due to the
successful bidder shall be subject to prior liens of all persons, firms, and corporations for services rendered or
materials supplied for the performance of the services called for in this contract.
m) The successful bidder's attention is directed to the fact that all applicable Federal and State laws, municipal
ordinances, and the rules and regulations of all authorities having jurisdiction over the services shall apply to the
contract throughout, and they will be deemed to be included in the contract as though written out in full herein. The
successful bidder shall keep himself/herself fully informed of all laws, ordinances and regulations of the Federal,
State, and municipal governments or authorities in any manner affecting those engaged or employed in providing
these services or in any way affecting the conduct of the services and of all orders and decrees of bodies or tribunals
having any jurisdiction or authority over same. If any discrepancy or inconsistency should be discovered in these
Contract Documents or in the specifications herein referred to, in relation to any such law, ordinance, regulation,
order or decree, s/he shall herewith report the same in writing to City of Fayetteville.
26. ATTACHMENTS TO BID DOCUMENTS: N/A
City of Fayetteville, AR
Bid 13-41, RAS Pumps
Page 9 of 13
3.0 TECHNICAL SPECIFICATIONS -
3.1 LINE ITEM #1: Quantity of Two (2) pumps
a. `i Shall be Flygt model NP3127 LT 421 e eppr&vs4=***
b.Y Delivered operating voltage: 480V, 3 phase
c.Y Frequency: 60 Hz
d. Y Hydraulic operating point: 941 gpm at 28' TDH
e. Y Rotation speed: 1735 rpm
f.Y Rated power: 10 hp
g.Y Length of supplied electrical cords: 30' minimum\
h.Y Impeller type: Semi -open, 2 blade, self-cleaning
i.Y Discharge port diameter: 6"
3.2 LINE .ITEM #2: Quantity of Two (2) pumps
a.Y Shall be Flygt model NP3153 LT 414
b.Y Delivered operating voltage: 480V, 3 phase
c.Y Frequency: 60 Hz
d.Y Hydraulic operating point: 1586 gpm at 29' TDH
e.Y Rotation speed: 1760 rpm
f. Rated power: 20 hp
g. lY Length of supplied electrical cords: 30' minimum
h._ t Impeller type: Semi -open, 2 blade, self-cleaning
i.Y Discharge port diameter: 8"
4.0 WARRANTY
4.1 Warranty shall include the following, at minimum. Bidder shall serve as the warranty
administrator.
a.Y All equipment bid shall be warranted for 2 years, starting from the date of
acceptance by the City of Fayetteville.
b.Y Warranty shall include all parts, labor, and transportation to and from the location
of the warranty administrator.
5.0 STANDARDS -
5.1 Each unit shall meet or exceed the following applicable standards.
a. Environmental Protection Agency's Exhaust Emission Standards (EPA).A1nTA4?jW4C
b.Y Occupational Safety and Health Administration Standards (OSHA).
6.0 DELIVERY/ DOCUMENTATION -
6.1 Equipment supplied under this specification shall remain the property of the Supplier until
delivery to and acceptance by the City of Fayetteville. Deliveries for the equipment will
only be accepted during normal business hours between 7:30 AM and 3:00 PM local
time, Monday through Friday, Federal holidays excluded.
City of Fayetteville, AR
Bid 13-41, RAS Pumps
Page 11 of 13
6.2 All units shall be delivered F.O.B. to the Noland Waste Water Treatment Plant, located at
1400 N Fox Hunter Road, Fayetteville, AR 72701, for compliance review and final
acceptance
6.3 Delivery shall include the following documents as a minimum:
a.Y Manufacturer's Certificate of Origin, if available
b:_ Dealer invoice
c. -- List of all filters used on this unit (OEM part #'s), if applicable. NoT APAUCABL-6
6.4 Units shall be fully assembled, serviced, and ready for operation as delivered.
6.5 Physical and electrical installation of the pump and all ancillary appurtenances
shall be the responsibility of the City of Fayetteville.
6.6 All bids shall include the following submittal information:
a. Y A certification of the warranty and statement of extended warranty if any,
b.Y A detailed list of items to be supplied under the bid,
c. Y A detailed set of installation instructions including a contact name and telephone
number for technical support during the installation,
d.Y A suggested acceptance test plan,
e._%L A factory certified performance curve for each pump,
f.Y A statement attesting to the intent to supply startup assistance.
7.0 MANUALS -
7.1 The successful bidder agrees to furnish one (1) set each of the following list of manuals:
a. )( Operator's Manual: 1 file copy plus one (1) copy for each pump purchased
b.Y Maintenance Repair Manuals, Paperback or Compact Disc format, if available
c.Y Parts (OEM) Manuals: Paperback or Compact Disc format
7.2 Payment(s) may be held until all manuals and certifications are delivered to the City of
Fayetteville.
8.0 TRAINING -
8.1 Training quoted below shall be arranged through Fleet Operations for both operators and
mechanics by a qualified instructor at a location designated and provided by the City.
a. Y Operator Training (Required)
♦ This training shall include proper operating techniques and daily maintenance
including lubrication, inspection of fluid checks and adjustments. This training
shall be designed to instruct qualified operators.
b.Y Limited Maintenance Training (Required)
♦ This training shall be designed to instruct qualified personnel in techniques and
procedures that are new and unique to the new unit model supplied. Training
shall consist of the following: basic servicing and lubrication procedures,
diagnostics, disassembly, repair and reassembly of components.
City of Fayetteville, AR
Bid 13-41, RAS Pumps
Page 12 of 13
9.0 SUPPORT SERVICES -
9.1 Repair Parts Inventory - stock of standard repair parts for units bid must be available to
the City of Fayetteville within twenty-four (24) hours of part(s) requested. Parts inventory
availability shall be considered in the purchasing decision. \165
9.2 Maintenance Service - Fully trained maintenance personnel shall be available for service.
within twenty-four (24) hours of repair requests. This shall include warranty service.
Availability of maintenance personnel shall be considered in the purchasing decision.
Y95
City of Fayetteville, AR
Bid 13-41, RAS Pumps
Page 13 of 13
FMIGT
a xylem brand
WARRANTY
Xylem Water Solutions USA, Inc.
For the period defined, Xylem Water Solutions USA, Inc. offers a commercial warranty to the original End Purchaser
against defects in workmanship and material on Flygt Products. Warranty covers Flygt parts and labor as outlined in
ADDENDUM — A.
COVERAGE:
Xylem Water Solutions USA, Inc. will pay the cost of parts and labor during the warranty period, provided that the Flygt
product, with cable attached, is returned prepaid to a Xylem Water Solutions USA, Inc. Authorized Service Facility for
Flygt Product repairs. Coverage for Flygt parts and labor will be provided for the period shown in ADDENDUM - A. The
warranty period will begin from date of shipment or date of a valid Start-up (For permanently installed pumps only). In
cases where the Start-up date is used as the beginning of the warranty on a permanently installed Flygt pump, a Start-up
Report completed by an approved service technician from a Xylem Water Solutions USA, Inc. Authorized Service Facility
for Flygt products must be received by the Xylem Water Solutions USA, Inc. Area Service Manager for Flygt Products
within thirty (30) days of the initial onset of the unit placed into service. If not received, the beginning of the warranty
coverage will default to the Flygt product ship date. A Start-up for a permanently installed Flygt pump must occur within
one (1) year from the date of shipment from a Xylem Water Solutions USA, Inc. authorized facility for Flygt Products or
warranty will automatically default to ship date as start of warranty. (See STORAGE section) When using the start-up
date as the beginning of the warranty, a copy of the Start-up Report will be required to support any Warranty Claims.
Warranty on Flygt Dewatering pumps will begin with ship date only. No other date on Flygt Dewatering pumps will be
considered.
Xylem Water Solutions USA, Inc.'s sole obligation under this Warranty for Flygt Products shall be to replace, repair or
grant credit for Flygt Products upon Xylem Water Solutions USA, Inc.'s exclusive determination that the Flygt Product
does not conform to the above warranty. In the event that the Flygt product is replaced, warranty on the replacement
product will be equal to the balance remaining on the original product or ninety (90) days, which ever is greater.
MISUSE:
This Warranty shall not apply to any Flygt product or part of Flygt product which (i) has been subjected to misuse,
misapplication, accident, alteration, neglect, or physical damage (ii) has been installed, operated, used and/or maintained
in a manner which is in an application that is contrary to Xylem Water Solutions USA, Inc.'s printed instructions as it
pertains to installation, operation and maintenance of Flygt Products, including but without limitation to (iii) operation of
equipment without being connected to monitoring devices supplied with specific products for protection; or (iv) damaged
due to a defective power supply, improper electrical protection, faulty installation or repair, ordinary wear and tear,
corrosion or chemical attack, an act of God, an act of war or by an act of terrorism; or (v) has been damaged resulting
from the use of accessory equipment not sold by Xylem Water Solutions USA, Inc. or not approved by Xylem Water
Solutions USA, Inc. in connection with Flygt products.
WEAR PARTS:
This warranty does not cover costs for standard and/or scheduled maintenance performed, nor does it cover Flygt parts
that, by virtue of their operation, require replacement through normal wear (aka: Wear Parts), unless a defect in material
or workmanship can be determined by Xylem Water Solutions USA, Inc.. Wear Parts are defined as Cutters, Cutting
Plates, Impellers, Agitators, Diffusers, Wear Rings (Stationary or Rotating), Volutes (when used in an abrasive
environment), oil, grease, cooling fluids and/or any items deemed necessary to perform and meet the requirements of
normal maintenance on all Flygt equipment.
xylem
Lock Sol_ Water
Ver. 12-120312
` .6d
FX-Z
a xylem brand
WARRANTY
Xylem Water Solutions USA, Inc.
DISCLAIMERS:
(i) Xylem Water Solutions USA, Inc.'s warranties are null and void when Flygt Products are exported outside of the United
States of America without the knowledge and written consent of Xylem Water Solutions USA, Inc.; (ii) Xylem Water
Solutions USA, Inc. makes no independent warranty or representation with respect to parts or products manufactured by
others and provided by Xylem Water Solutions USA, Inc. (however, Xylem Water Solutions USA, Inc. will extend to the
Purchaser any warranty received from Xylem Water Solutions USA, Inc.'s supplier for such parts or products).
LIMITATIONS:
XYLEM WATER SOLUTIONS USA, INC. NEITHER ASSUMES, NOR AUTHORIZES ANY PERSON OR COMPANY TO ASSUME
FOR XYLEM WATER SOLUTIONS USA, INC., ANY OTHER OBLIGATION IN CONNECTION WITH THE SALE OF ITS FLYGT
EQUIPMENT. ANY ENLARGEMENT OR MODIFICATION OF THIS WARRANTY BY A FLYGT PRODUCT DISTRIBUTOR, OR
OTHER SELLING AGENT SHALL BECOME THE EXCLUSIVE RESPONSIBILITY OF SUCH ENTITY.
THE FOREGOING WARRANTY IS EXCLUSIVE AND IN LIEU OF ANY AND ALL OTHER EXPRESS OR IMPLIED WARRANTIES,
GUARANTEES, CONDITIONS OR TERMS OF WHATEVER NATURE RELATING TO FLYGT PRODUCT(S), INCLUDING AND
WITHOUT LIMITATION ANY IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE
WHICH ARE HEREBY EXPRESSLY DISCLAIMED AND EXCLUDED. PURCHASER'S EXCLUSIVE REMEDY AND XYLEM WATER
SOLUTIONS USA, INC.'S AGGREGATE LIABILITY FOR BREACH OF ANY OF THE FOREGOING WARRANTIES IS LIMITED
TO REPAIRING OR REPLACING FLYGT PRODUCTS AND SHALL IN ALL CASES BE LIMITED TO THE AMOUNT PAID BY THE
PURCHASER HEREUNDER. IN NO EVENT IS XYLEM WATER SOLUTIONS USA, INC. LIABLE FOR ANY OTHER FORM OF
DAMAGES, WHETHER DIRECT, INDIRECT, LIQUIDATED, INCIDENTAL, CONSEQUENTIAL, PUNITIVE, EXEMPLARY OR
SPECIAL DAMAGES, INCLUDING BUT NOT LIMITED TO LOSS OF USE, LOSS OF PROFIT, LOSS OF ANTICIPATED
SAVINGS OR REVENUE, LOSS OF INCOME, LOSS OF BUSINESS, LOSS OF PRODUCTION, LOSS OF OPPORTUNITY OR
LOSS OF REPUTATION.
XYLEM WATER SOLUTIONS USA, INC. WILL NOT BE HELD RESPONSIBLE FOR TRAVEL EXPENSES, RENTED EQUIPMENT,
OUTSIDE CONTRACTOR'S FEES, OR ANY EXPENSES ASSOCIATED WITH A FLYGT PRODUCT REPAIR SHOP NOT
AUTHORIZED BY XYLEM WATER SOLUTIONS USA, INC. U.S.A., INC. REIMBURSEMENT COSTS FOR CRANES AND/OR ANY
SPECIAL EQUIPMENT USED IN CONJUNCTION FOR THE REMOVAL AND/OR REINSTALLATION OF ANY FLYGT
EQUIPMENT IS NOT COVERED UNDER THIS WARRANTY.
ANY UNAUTHORIZED ALTERATIONS TO SUPPLIED FLYGT EQUIPMENT USED WITHOUT XYLEM WATER SOLUTIONS USA,
INC. SUPPLIED FLYGT BRAND CABLE OR CONTROLS WILL NOT BE COVERED UNDER THIS WARRANTY, UNLESS IT CAN
BE PROVEN SUCH ANCILLARY EQUIPMENT IS SUITABLE FOR THE PURPOSE AND EQUAL TO XYLEM WATER SOLUTIONS
USA, INC. SUPPLIED FLYGT BRAND CABLES OR CONTROLS THAT WOULD ORIGINALLY HAVE BEEN SUPPLIED WITH THE
TYPE OF EQUIPMENT IN USE.
REQUIREMENTS:
A copy of Electrical System Schematics of the Control used (including a Control's Bill of Material) could be required to
support a Warranty Claim when a non Flygt Brand Control is used. In addition, a written record, hereby known as "the
log", will be associated with each unit serial number and must be maintained by the organization having product
maintenance responsibility. The log must record each preventative maintenance activity and any repair activity during the
life of the warranty or verification that a Xylem Water Solutions USA, Inc. authorized Service Contract for Flygt Products is
in force and must be available for review and/or auditing. Failure to meet these conditions could render this warrant null
and void. Such logs could be required to determine warranty coverage.
xylem
Ver. 12-120312
FLYGT
axytem brand
WARRANTY
Xylem Water Solutions USA, Inc.
STORAGE:
Should a delay occur between ship date and the date of start-up, maintenance as outlined in Xylem Water Solutions USA,
Inc.'s Care & Maintenance Manual for Flygt Products must be performed by the "CONTRACTOR" and/or "OWNER" during
any such period of storage. Documentation providing proof and outlining what maintenance was performed must be
provided to Xylem Water Solutions USA, Inc. or its Flygt Products representative within thirty (30) days of said
maintenance, or the Xylem Water Solutions USA, Inc. warranty for Flygt Products could be considered void.
CONTROLS:
Warranty coverage for permanently installed controls will start for the end purchaser on the date of shipment. This
warranty does not apply to controls that have been damaged due to a defective and/or improper input power supply,
improper electrical protection, accidental damage, improper or unauthorized installation and/or repair, unauthorized
alteration, negligence, environmental corrosion or chemical attack, improper maintenance or storage of control, any act of
God, an act of war, an act of terrorism or damage resulting from the use of accessory equipment not approved by Xylem
Water Solutions USA, Inc.. Further, this warranty does not apply in the event an adjustment is found to correct the
alleged defect.
Solid state devices will be covered for a period of one (1) year except in the Flygt Standard Control Panel (FSCP) where
the solid state devices will be covered for the full warranty period of the control panel. Electrical control panels containing
controllers, PLC's, drives, soft starts, and other computerized equipment will require Transient Voltage Surge Suppression
(TVSS) protection in order to satisfy the requirements of this warranty. The protection equipment associated with the
control must be kept in working condition during the life of the warranty. Auxiliary equipment supplied with the control
(air -conditioners etc.) is limited by the respective original equipment manufacturer's warranty offered. Consumable items
such as: light bulbs, fuses, and relays are covered under normal operating conditions. Electrical surges experienced
during startups and/or during normal operating use of the control panel will cause the consumable items not to be
covered under this warranty policy. Components not supplied by Xylem Water Solutions USA, Inc. will not covered by this
warranty.
TOP (The Optimum Pump Station)
Xylem Water Solutions USA, Inc. will warrant the Flygt TOP pre-engineered fiberglass pump station components against
defects in material and workmanship for a period of one (1) year from date of start-up or eighteen (18) months from date
of shipment and is valid only to the original owner of the station. Warranty shall cover the cost of labor and materials
required to correct any warrantable defect, excluding any removal and reinstallation costs, FOB Xylem Water Solutions
USA, Inc.'s authorized warranty service location for Flygt's TOP.
Flygt Products contained within a TOP pre-engineered fiberglass pump station will carry the standard Xylem Water
Solutions USA, Inc. warranty for Flygt products and/or accessories installed in the TOP pre-engineered fiberglass pump
station.
All Flygt Product restrictions and/or limitations as outlined and described within the context of this warranty are germane
to all sections of this Xylem Water Solutions USA, Inc. Warranty document.
Xylem Water Solutions USA, Inc.
National Quality Assurance - US Corporate
xylem
ue.S.�.W,
Ver. 12-120312
VZI
a xylem brand
WARRANTY
Xylem Water Solutions USA, Inc.
ADDENnUM — WARRANTY COVERAGE BY PRODUCT
PRODUCT
PRODUCT SERIES AND CONFIGURATION
Months I
Months
Months
I Months
Months
3000 Series (CP, NP, DP, CT, NT, CZ, NZ, LL)
Axial Flow/ Mixed Flow/ Centrifugal Pumps & Mixers
4000 Series (SR, PP)
100%
50%
25%
7000 Series PL
Flygt Standard Control Panels (FSCP}
Standard Control Panels (FSCP — permanently
100% (From Ship Date)
installed
ETO Electrical Control Panels
Engineered to Order, Xylem Manufactured Control
100% - I YR
LIMITED - 2 - YR
Panels (permanentlyinstalled - 3 Years
3000 Series (MP, MF, MH, FP, FS, FT, HP, HS)
Abrasion/Corrosion Resistant & Chopper/ Grinder Pumps
5000 Series (HP, HS)
100%
8000.280 Series DP, DZ, DT, DS, DF
2000 Series (BS, KS)
Dewatering Pumps
3000 Series (CS, NS, DS)
100% (From Ship Date)
8000.280 Series DS, DF
TOPS
Fiberglass Pump Station
100% (From Ship Date)
100%
Accessories
Permanent / Portable
(From Ship
Date)
Hydro ejectors/ Aerators
HE, JA
100%
Portable Pump Controls
Control Boxes (Nolta, MSHA etc.)
100%
(From Ship
TOPS Control Panels
TOPS control panels (permanently installed)
Date)
100%
Small Pumps
3045, 3057, SX
(From Ship
DatI-Ship
100
Parts - *
All new Flygt parts (mechanical & electrical)
(From
Dat
* _ Partc that fail where used in a repair are warranted for one (1) vear from the date of the repair
for the failed
Dart oniv — no labor: This Includes Flvat pump
controllers, Flygt supervision equipment, Flygt submersible level transducers, etc.
Xylem
Ver. 12-120312
JACK TYLER ENGINEERING OF ARKANSAS
6112 PATTERSON AVENUE, LITTLE ROCK, ARKANSAS 72209
(501) 562-2296 - FAX (501) 562-4273 • ARKANSAS WATS 1-800-562-2296
No: SJ13038
TO: City of Fayetteville
Purchasing Division, Rm. 306
113 W. Mountain
Fayetteville, AR 72701
QUOTATION
July 9, 2013
ITEM 1: Submersible RAS Pump 10HP
Phone: 479-575-8220
PAGE: 1 OF 1
Flygt model NP3127 LT 421 with 6" discharge, 10HP 460Volt 3Phase, for 60Hz
service. Rated for 941 GPM @ 28 FTTDH. With 50 FT of power cable and adapter
For existing G-R rail system
PRICEEACH................................................................................... $ 8,231.00
ITEM 2: Submersible RAS Pump, 20 HP
Flygt model NP3153 LT 414 with 8" discharge, 20HP 460VOlt 3Phase, for 60Hz
service. Rated for 1586 GPM @ 29 FTTDH. With 50 FT of power cable and adapter
For existing G-R rail system
PRICEEACH.................................................................................. $ 185 39.00
FREIGHT ALLOWED TO FOB POINT
DELIVERY: 8-12 Weeks, ARO
FOB POINT: Noland Waste Water Treatment Plant,
1400 N Fox Hunter Rd.,
Fayetteville, AR 72701
Factory trained maintenance personnel and parts inventory available in one working day
Thank you for the opportunity to quote on your requirements. If we may be of further
assistance, please do not hesitate to contact me at scott(o-)-jteng.com or 479-806-8970.
Very truly yours,
JACK TYLER ENGINEERING OF ARKANSAS
Scott Jones
Sales Representative
6.6ht�"
All purchases under
All 'PO
Vendor #:
Address:
City:
Little Rock
City Of Fayetteville Purchase Order (PO) Request
(Not a Purchase Order)
0 shall be used on a P?Card unless medical or 1099 service related. (Call x2,56 with questions)
test shall be scanned to the Purchasing a -mail: Purchasing ci.fayetteville.ar;us
Vendor Name:
Jack Tyler Engineering of Arkansas
Fob Point:
6112 Patterson Road Noland WWTP
State: Zip Code: Ship to code:
AR 72209 1 72701
1 Noland RAS Pumps - FIY9t 2
2 Noland RAS Pumps - Flygt 2
3
4
5
6
7
8
9
10
Shipping/Handling
Mayor:
Finance & Internal Services Director:
Dispatch Manager:
Unit of Issue Unit Cost Extended Cost
EA 8,231.00 $16,462.00
EA 18,539.00 $37,078.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Lot $0.00
Department Director:
Budget Manager: _
Utilities Manager:_
quester's Employee #
OMI
Account Numbers
5400.5800.5801.00
5400.5800.5801.00
Yes:
a15�—
7/31/2013
No:
479-443-3292 ext6782
act/Subproject # Inventory # Fixed Asset #
02069
02069
Subtotal:
Tax:
Total:
Purchasing Manager:
IT Manager:
Other:
$53,540.00
$5,220.15
$58,760.15