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Home My WebLink About173-13 RESOLUTIONRESOLUTION NO. 173-13 A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $3,500.00 TO PROVIDE FOR AN INCREASE IN THE PROJECT BUDGET FOR THE PURCHASE OF AIRCRAFT PASSENGER STAIRS FOR FAYETTEVILLE EXECUTIVE AIRPORT -DRAKE FIELD BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A", in the amount of $3,500.00 to provide for an increase in the project budget for the purchase of aircraft passenger stairs for Fayetteville Executive Airport -Drake Field. PASSED and APPROVED this 6t" day of August, 2013. APPROVED: ATTEST: By: 4��66- SONIJRA E. SMITH, City Clerk/Treasurer �FtY, �•` �'G\T Y 0A, �'�sG''• - w r r AYE7 i t V°ILi_E °`cT� • �� '-A NSP• �1`` %.ny u1 rdyeiievliie, HrKansas Budget Adjustment Form Budget Year Division: Aviation I Request Date 2013 Department: Transportation Services 7/9/2013 V12.0724 Adjustment Number BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION To increase the Airport Ground Service Equipment Acquisition project to purchase an aircraft passenger stairway, necessary to service Boeing 757 passenger jets. American Airlines charter division will be using B757s to transport the U of A Football Program to and from Drake Field. In order to retain the business, the Aiport must be able to provide a passenger stairway. The purchase of the air stair was delayed in 2012 pending the takeover of the FBO operation from the contracted operator. After the purchase of a beltloader in early 2013, the project does not have a sufficient approved budget remaining for the air stair. Previously approved expense budget in the Airport Operations program, Equipment Rental i not be used in this fiscal year and is available for this purchase. /1 �7 Z-err" Budget Director / Date Department E Date~ Date Finance irector t 5tatt Account Name **ADD**Equipment rental Fixed assets Date �a Prepared By: jnicholson jnicholson Reference: Budget & Research Use Only Type: A B C D E P General Ledger Date Posted to General Ledger Checked / Verified Initial Date Initial Date TOTAL BUDGET ADJUSTMENT Increase / (Decrease) Account Number 5550.3955.5308.03 5550.3960.5801.00 J:\James\2013\BUDGET\BudgetAdjustments\BAForm_2013_AirStair 070913 Expense Revenue E}_ (3,500) E) 3,500 Project.Sub Number 13024 1 1 of 1 City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 8/6/2013 City Council Meeting Date Agenda Items Only Ray M. Boudreaux Aviation Transportation Submitted By Division Department Hcuon Kequirea• Action Required: A Resolution to approve a Budget Adjustment to the Airport Ground Service Equipment Acquisition project, increasing the project budget to purchase an aircraft passenger stair. $ 3,500.00 Cost of this request 5550.3960.5801.00 Account Number 13024 1 Project Number Budgeted Item �X $ 34,000.00 Category / Project Budget $ 19,475.00 Funds Used to Date $ 14,525.00 Remaining Balance Budget Adjustment Attached �X 7-17-12 Department DivIr Date orney C3 Date Qt ��,� - 7- 21-,Zo 13 Finance and Internal Services Director Date _1z'I Date ate Comments: Airport Ground Service Equip Acquisition Program Category / Project Name Fixed Assets Program / Project Category Name Airport Fund Name Previous Ordinance or Resolution # 234-12 Original Contract Date: Original Contract Number: Received in City Clerk's Office EH ERE Received in rj Mayor's Office I e Revised January 15, 2009 City Council Meeting of: August 6, 2013 Agenda Item Number: AVIATION DIVISION FAYETTEVILLE EXECUTIVE AIRPORT - DRAKE FIELD CITY COUNCIL AGENDA MEMO/STAFF CONTRACT REVIEW MEMO TO: THRU: THRU: THRU: FROM: DATE: Mayor Jordan Chief of Staff Staff/Contract Review Committee Terry Gulley, Transport,, Ray M. Boudreaux, Avia July 15, 2013 SUBJECT: Approval of a Budget Adjustment to the Airport Ground Service Equipment Acquisition project for the purchase of Air Stairs to support the U of A Football Team Boeing 757 Charters. Signature of the Mayor. RECOMMENDATION: Approve the Budget Adjustment to reprogram $3,500.00 from Equipment Rental line item to the Airport Ground Service Equipment Acquisition project for the purchase of Air Stairs. Signature of the Mayor. BACKGROUND: The Airport Ground Service Equipment (GSE) Acquisition project was created and approved in 2012 and added to the 2013 budget for the purpose of purchasing a Belt Loader and Air Stairs to support U of A Boeing 757 charters in support the Razorback Football Team. The first item to be purchased was the Belt Loader which after delivery to the airport, was determined to not meet the requirements of the 757. All quotes for the equipment were incorrect indicating that they could service the 757 cargo door which is 88" high. The lowest bidder agreed to replace the loader and to pick up the loader but for the difference in price. The $3,500.00 required by the BA is the difference in the cost of the equipment due to the product information being incorrect by all vendors responding to our request for quotes. BUDGET EVIPACT: The $3,500.00 will be reprogrammed from the Equipment Rental line item in the operations program which will not be used in 2013. Attachments: Staff Review Budget Adjustment 4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE AR 72701 479.718.7642 •479.718.7646 FAX • www.accessfayetteville.org/government/aviation airport—economic—development@ci.fayetteville.ar.us RESOLUTION NO. T A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $3,500.00 TO PROVIDE FOR AN INCREASE IN THE PROJECT BUDGET FOR THE PURCHASE OF AIRCRAFT PASSENGER STAIRS FOR FAYETTEVILLE EXECUTIVE AIRPORT -DRAKE FIELD BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A", in the amount of $3,500.00 to provide for an increase in the project budget for the purchase of aircraft passenger stairs for Fayetteville Executive Airport -Drake Field. PASSED and APPROVED this 6th day of August, 2013. ATTEST: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer CLYDE MACHINES, t.NG. 1150 HWY 55 N., P.Gr 8OX;194 GLENWOOD, MN 56O34 FAX 3201634-4506 cl�dema6hines.corn Telephone 320/634-450,4 Bill To: FAYETTEVIf LE EXECUTIVE AIRPORT ATTIC: AC 'j'S PAYABLE 4500 S, SO OOL AVE STE F FAYETTEVILLE AR 72701 Invoice 91052 Customer F'EA Ship To: FAYETTEVIL LE EXECUTIVE AIRPORT JACOB 09-718-7653 4500'S. SbHOOL AVE STE F FAYETTEMLLE, AR 72701 ,. x:M•�...^!.�-' .. •.^.z :'_ .. .....jt._ ... fw tea.... -pis.,.. ,,..[[—._-�... ......_ x�•-�^:.:: _ i_;},^.:__ ..,:i'tfl: �:� ._:... �....��. ... , xa.._d-ram.,:.::�•x�I._...ar.4-r.�.h-n. _^ ..FS."........ .._._....�•-�- --' mac... .••-3-a,..-s r,..... ,,,, ,. �;, ��. :..5- ��':�-t,. ':::A:• : - _:::Lv:F1�c�<<t ,>'�CiC::.'�_: �' ..:+s _ c. _ ..�;u.., o.r..->, - c:�.#5:xi:^��i'..=i?"";?e:oy i"a7 �-F.�?�=��;�'ati: _.._;..,., u,J4y ��^`� � ::_��YM - .:.a:ca^�-�—�-..,—a;•� --^ __ _ iiz,_-..�, %�;_•:.�..:'t_�,�iiZ3�`ah?`^:':-i'_"��,".�r.*.i 07118/13 :. HTC TRUCK CARD,50% DOWN Yy:ss _CREDIT rb E MAtL CB 07l16/13 82573 :,__.,:� .�_._.:..�,,:�...•..,._.. _a.._<:•_- ......-:...::..: .....,,,,;: 7.:^::•.,,, .. _; /�,�......: .-.�} .:,fluaritt.11i. .t i'il:. 1327:':�p;:r,•:::a=:'.=:::_-c:^,..�::!_<s,. __ -ix._.,,._..: .•. ,s?WRuti;Cfw�� S�i%�`S�' }.�- -,�.c.�.=:•�-vNt1�7 - -- fis,^�: i _=z'_-.ce`." ,_��i _ _ - �..SRiY.Sx�•li�:::�,kr. �.T-r= `... `,;'e:s °::k-:.�'r ,,'�:f=�:v_,i-4� ��.:;�:. �!;i ��_s'�`±t'aii`.OiiFiS^-!�•: __ _ a4l': .` 1 t 15F2820 13850.00 13850.00 PASSENGER STAIR SN: 64756 N 1 1. SHIPHTC 2050.00 72050.00 HTC FREIGHT AND HANDLING CHARGE N F t NanTaxable Subtotal t 15900.06 Taxable Subtotal 0.0 Tax 0.0 Total LiuPare,ale Page: 1