The URL can be used to link to this page

Home My WebLink About171-13 RESOLUTIONRESOLUTION NO. 171-13 A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) CHEVROLET TAHOES IN THE TOTAL AMOUNT OF $57,110.00, PURSUANT TO A STATE PROCUREMENT CONTRACT, FROM GEORGE NUNNALLY CHEVROLET OF BENTONVILLE FOR USE BY THE FIRE DEPARTMENT AND THE SOLID WASTE DIVISION, AND APPROVING TWO (2) BUDGET ADJUSTMENTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of two (2) Chevrolet Tahoes in the total amount of $57,110.00, pursuant to a state procurement contract, from George Nunnally Chevrolet of Bentonville for use by the Fire Department and the Solid Waste Division. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A". Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit `B". PASSED and APPROVED this 61h day of August, 2013. APPROVED: 52 ATTEST: By: �.�' e A ,�,�,,1,�, SONDRA E. SMITH, City Clerk/Treasurer •`�: G1TY oo _ 'F AYETTEV1LLEa�O— �� S City of Fayetteville, Arkansas Budget Adjustment Form V12.0724 Budget Year Division: Fleet Operations 2013 1 Department: Transportation Services BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION Request Date I Adjustment Number 7/8/2013 Funds are requested in 02081.2013 for the purchase of one Chevrolet Tahoe as a replacement for #479 (SWST_F049). This replacement was not planned for 2013. As the 2014 Tahoes must be ordered prior to August 23, 2013 Fleet needs to move funds to purchase it now in order to avoid the significant price increase of the 2015 model. I ezl_ 7 -/3 Division 1-1201Date ?-?z/Z, Buerget Director Date Departm`er iinrector7 Date `t awl Q Finance Director Date -,�3 Date ate Prepared By: Barbara Olsen bolsen Reference: Budget & Research Use Only Type: A B C D E P General Ledger Date Posted to General Ledger Checked / Verified Initial Date Initial Date TOTAL BUDGET ADJUSTMENT 28,555 28,555 Increase / (Decrease) Project.Sub Account Name Account Number Expense Revenue Number Vehicles and equipment 9700.1920.5802.00 D 28,555 - 02081 2013 Use of fund balance 9700.0970.4999.99 Ri - 28,555 K:\Budget\Budget Adjustments\2013 Adjustments\7-3-13 fund bal 1272 ® 1 of 1 City of Fayetteville, Arkansas Budget Adjustment Form Budget Year Division: Fleet Operations Request Date 2013 1 Department: Transportation Services 7/3/2013 V12.0724 Adjustment Number BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION Funds are requested in 02081.2013 for the purchase of one Chevrolet Tahoe as a replacement for #1164 (FIRE_F012). This replacement planned for 2014. As the 2014 Tahoes must be ordered prior to August 23, 2013 Fleet needs to move funds to purchase it now. Fleet is also recognizing revenue from Fire Dept of $6,000 to upgrade from a sedan to a Tahoe. This unit is used by the Fire Chief. 13 i ision H d D7TI e Budget Director DDatte,� /, I Departme Ire �'or Date FinanAe Director Date Date TZ6 Date Prepared By: Barbara Olsen Reference: Budget & Research Use Only Type: A B General Ledger Date Posted to General Ledger Checked / Verified bolsen C D E P Initial Date Initial Date TOTAL BUDGET ADJUSTMENT 28,555 28,555 Increase / (Decrease) Project.Sub Account Name Account Number Expense Revenue Number Vehicles and equipment 9700.1920.5802.00 28,555 - 02081 2013 Use of fund balance 9700.0970.4999.99 ii - 22,555 Transfer from General 9700.0970.6602.01 Ri 6,000 02081 2013 K:\Budget\BudgetAdjustments\2013 Adjustments\7-3-13 fund bal 1271 1 of 1 City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 8/6/2013 City Council Meeting Date Agenda Items Only Jesse Beeks / Barbara Olsen Fleet Operations Transportation Submitted By Division Department Action >lution approving the purchase of two Chevy Tahoes for use by Fire Dept and Solid Waste Division at the State e purchase contract price of $28,555 each for a total of $57,110, and approve Budget Adjustments to move to the Fleet expense account and recognize revenue from the Fire Dept. $ 57,110.00 $ 423,000.00 Police / Passenger Vehicles Cost of this request 9700.1920.5802.00 Account Number 02081.2013 Project Number Budgeted Item I Category / Project Budget $ 92,480.00 Funds Used to Date $ 330,520.00 Remaining Balance Budget Adjustment Attached �X = 2 ��' --: �?- Z.: - - �: i� -! Department Qactor Date 7 ttorney Date ` % 0"A. , q Finance and Internal Services Director Date Date e �b Program Category / Project Name Vehicles and Equipment Program / Project Category Name Shop Fund Fund Name Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City L ` - j - ; Clerk's Office J EN E Received in .7 Mayor's Office Comments: f Revised January 15, 2009 THE CITY Y OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE CITY COUNCIL AGENDA MEMO To: Mayor/City Council Thru: Terry Gulley, Director of Transportation -VA- From: Jesse Beeks, Fleet Operations Superintendent Date: July 10, 2013 Subject: Purchase of two Chevy Tahoes for Fire Dept and Solid Waste PROPOSAL: That City Council approve the purchase of two Chevy Tahoes for use by Fire Dept and Solid Waste in the amount of $28,555 each for a total of $57,110 off the State Vehicle purchase contract from George Nunnally Chevrolet of Bentonville, approve Budget adjustments to move funds to the Fleet expense account and recognize revenue from the Fire Dept. RECOMMENDATION: Unit #1164 is a 2006 Ford 500 Sedan that is scheduled to be replaced in 2014. Last year the Fire Chief asked that it be replaced with a Tahoe when the time came to replace it. Solid Waste has unit #479 which is a 2005 Compost Bagger that is rarely used. Solid Waste has requested that it be replaced with a more useful unit that will better help them fulfill their mission. One of the uses for the Tahoe will be to check road conditions at 4 AM during bad weather prior to sending the trucks out on the routes. As with the Police Tahoes, Fleet needs to place the order before the August 231d deadline for ordering 2014 models. When the order window closes, Fleet won't be able to order 2015 models until after June of 2014 and there will be a significant price increase. These Tahoes are available off the State Contract from George Nunnally Chevrolet of Bentonville for a price of $28,555 each. These Tahoes should arrive in Dec 2013 or Jan 2014. Both units will be converted to propane which should significantly reduce fuel costs for both divisions. Fleet recommends purchasing two Chevy Tahoes at the State Contract price of $28,555 each for a total of $57,110 from George Nunnally Chevrolet of Bentonville. This purchase was approved by the Equipment Committee at the meeting of July 16, 2013. BUDGET IMPACT: As Fleet is purchasing the Tahoe for Fire in 2013 instead of 2014 (where it was budgeted), a budget adjustment is needed to move the funds to the 2013 project. Fleet is also recognizing revenue from the Fire Dept on the BA; Fire Dept is paying $6,000 for the upgrade from a sedan to a Tahoe per Fleet policy. As Fleet had not budgeted to purchase the Tahoe for Solid Waste in 2013, a budget adjustment is also needed to move funds for this Tahoe into the Fleet project. Both units have been budgeted for on the operating side. RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) CHEVROLET TAHOES IN THE TOTAL AMOUNT OF $57,110.00, PURSUANT TO A STATE PROCUREMENT CONTRACT, FROM GEORGE NUNNALLY CHEVROLET OF BENTONVILLE FOR USE BY THE FIRE DEPARTMENT AND THE SOLID WASTE DIVISION, AND APPROVING TWO (2) BUDGET ADJUSTMENTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section l: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of two (2) Chevrolet Tahoes in the total amount of $57,110.00, pursuant to a state procurement contract, from George Nunnally Chevrolet of Bentonville for use by the Fire Department and the Solid Waste Division. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A". Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit `B". PASSED and APPROVED this 6tn day of August, 2013. APPROVED: LIONELD JORDAN, Mayor ATTEST: SONDRA E. SMITH, City Clerk/Treasurer STANDARD SPECIFICATIONS Including Optional Equipment rr 3c1r�1� ic�[••kzs k ic�i• 9err;F �e�k •k�Y�k Ye �k ds k• �'c�N is �� rr�k-k zc �F kaF ic�k �k irk•k�t• iczr•kYr�••k9r �k rr*Yt kicYrdctt3� trk 7cak �k kd• •kip• ktivt dt�d••k�k �kic3e •kaY�k tY-k 3s�t••k�t••krric :k�••k�Y•k7t �A•dr�t••k AASIS Material # 10011656 TYPE PSS: 2013 Chevrolet Tahoe Special Service Utility Vehicle, 4WD MFG & Model: Chevrolet Tahoe CK10706 1 FL, 5W4 $28,555.00 AWARDED TO: George Nunnally Chevrolet— Vendor Number: 100004710 Delivery Charge for AR Coop Purchasing Program Participants: $1.50/mile/vehicle A. STANDARD EQUIPMENT: Each full-size four wheel drive (4WD) special service utility vehicle shall be equipped with the following standard equipment: a. Air Conditioning: front and rear, factory installed. b. Alternator: heavy duty, type and capacity as recommended by manufacturer for vehicle as equipped c. Brakes: power, 4-wheel ABS, factory installed. d. Automatic Speed Control: factory installed e. Battery: minimum of one (1) maintenance free battery with a minimum rating of 660 cold cranking amps at 0° F. f. Spotlight: left side, factory installed. g. Cooling System: heavy -Duty, including heavy duty radiator, heavy duty fan, and factory installed coolant recovery system. Anti -Freeze: service to -29°C (-20°F) or lower h. Doors: Four (4) doors equipped with power locks, single key locking system for each vehicle. Locks and door handles to be operable on all doors. Rear doors to be equipped with child safety latches. i. Door Courtesy Light: over -ride or disconnect switch. j. Engine: 5.3L V-8 Gasoline fueled engine, 320 hp k. Flex Fuel: E85-capable I. Fuel Tank: minimum capacity of 26 gallons. m. Glass: manufacturer standard tinted glass in all windows, with a minimum of four (4) windows capable of being opened. n. GVWR: minimum 7,000 pounds Page 155 of 159 2013 VEHICLECONTRACT STANDARD SPECIFICATIONS Including Optional Equipment �>; ils�3 ic�E �k� vt•kat• k xic Yr:h•kaY4cyc3ek:F •k&�`c 3c:FYriY t � 3.3t�C• k� ;cdtic•ka4 ir�k�k Yr3r•k�ie �k x�kdc�t•oFaY�r`: k3t4i is �t �kYci• •k k •kM•krr�E••k:.• krt a••kak �ki: �k Yr R�•kak �k �a rc ak d 3c� is wi-Yri.� •k o. Heater -Defroster Unit: front heat and factory installed auxiliary rear heater p. Insulation: type and capacity as recommended by manufacturer for vehicle as equipped q. Locks, Door: single key locking system for each car with two (2) per vehicle. Separate key and key fob. r. Lights, Interior: Dome lights, cargo light and map lights. s. Mirrors: Factory installed dual outside with power remote control; non -glare day -night inside. t. Operator's manual. u. Paint: one (1) standard exterior color selected from manufacturer's standard list and specified by ordering entity. v. Special Service Package: Including all features listed in the manufacturer's printed specifications and literature as a part of their special service equipment package. w. Steering: power, factory installed. x. Radio: factory installed in dash AM/FM y. Radio Suppression System z. Seats: 40/20/40 seating, type as recommended by manufacturer for vehicle as equipped. Seat belts shall be provided for all seating positions. aa. Suspension: Stabili-Trak electronic stability control system bb. Tilt Steering Wheel. cc. Tires: four (4) radial, tubeless, tires of the size and load range recommended by vehicle manufacturer for vehicle as equipped and one (1) spare. dd. Transmission: automatic 6-speed ee. Wheels: steel ff. Windshield washer with multi -speed wipers and rear window wiper with washer gg. Inside hood latch control hh. Automatic Locking Hubs B. OPTIONAL EQUIPMENT: (Must be factory installed unless aftermarket options are specifically listed as acceptable) Purchaser may choose from the following: Page 156 of 159 xr k :kF kR• •# x •kNr k• •# nc •,t k•k• kx A• rs'.c k3• fici• •k kat 3c4 •kak kYcl••krY•k •#•kkir'.ci is k�••kak kv:'r•3rAkk •k is is i3• k:k'.c k•kk'• ksF k •ki••kl• •kic•k•kal •k rcx •#3c•kirir rk k>Y•#ir •# ar •k•ak€ •k BZ. Ballistic Door Panels: for driver side only $1360.00 BP. Ballistic Door Panels: for driver and passenger $2720.00 DL. Daytime Running Lights Standard DB. Dual Batteries $190.00 FB. Front Bucket Seats with Console $935.00 KO. Skid Plate: designed to protect front underbody and oil pan. $150.00 LS. Differential: limited slip, ratio as recommended by manufacturer. $295.00 MO. Delete Left Spotlight: spotlight may be deleted for credit $391.00 (deduct) ON. Spotlights (2): left side & right side, factory installed. $450.00 VM. Vinyl Floor Mats Front & Rear $140.00 WL. One (1) Mounted, Matching Full -Size Spare Tire With Wheel. Standard WW. Rear Cloth Seat N/A ZI. Street Appearance Package: carpet flooring and carpeted floor mats, side molding $290.00 XO. Towing: Class of frame attached hitch will be manufacturer recommended for vehicle as equipped. Must be dealer or manufacturer installed. Must include appropriate oil and/or transmission cooling capability where required, Insert bar and ball not included. Standard Page 157 of 159 Arkansas Office of State Procurement 2013 State Vehicle Contract Vendor Contact Name Phone I Email Vendor # OA # Awarded Items North Point Nissan Kelly Cockrell 501-975-0300 1 kcockrell@northpointcars.com 100184216 4600022810 1,2 1 Commercial Center Dr. Little Rock, AR 72210 Sorinedale Dodge Jeeo 3709 S. Thompson Springdale, AR 72764 13101 Chenal Pkwy. Little Rock, AR 72211 Landers Chevrolet PO Box.1649 Benton, AR 72018 Landers Toyota 10825 Colonel Glenn Little Rock, AR 72204 North Point Ford 4400 Landers Rd. N. Little Rock, AR 72117 Landers Dodge Jeep PO Box. 1649 Benton, AR 72018 Landers Ford PO Box. 1649 Benton, AR 72018 15400 Chenal Pkwy. Little Rock, AR 72211 Harold Schwartz 479-751-4563 budschwartz@hotmail.com 100189963 4600027806 3,9,12,15,39,40 David Broyles 501-221-9191 dbroyles@balechevrolet.com 100095671 4600022797 4,13,14,30,31,32,33,34,35 Ext. 4282 36,53,54,55,56,61,64,67 4600022985 45,46 Rick Layton 501-316-4400 ricklayton@penskeautomotive.com 100029958 4600022800 5 4600027876 42 Roy Spann 1501-569-4018 rspann@landerscorp.com ( 100149950 I 4600027801 6,7,8,76 Jerry Smith 501-945-8213 gsmith4@northpointcars.com 100052169 4600022795 10,11,16,17,22,23, Kelly Penn 501-955-7715 kpenn@northpointcars.com northpointcars.com 26,47,66 46000 22981 2 7, 28, 2 9, 3 7, 3 7 a 4600027878 78 Rick Layton 501-316-4400 ricklayton@�penskeautomotive.com 100032141 4600022798 18,21,25,38,43,44 4600027803 62,63 4600022984 41 Rick Layton 501-316-4400 ricklayton@penskeautomotive.com 100069180 4600022801 19,20 Will Allen 501-570-3727 wiliallen@crainteam.net 100052072 I 4600022803 24,65 Frank Fletcher Honda Ryan Blake 479-273-3000 rvanblakell@vahoo.com 2921 Moberly Lane Bentonville, AR 72712 Steve Landers Dodge Roy Spann 501-374-4848 rspann@landerscorp.com 4600 S. University Little Rock, AR 72204 George Nunnally Chevy Don Clark 479-273-5555 iusttryme.com dclark@iusttryme.com 2700 SE Moberly Ln. Bentonville, AR 72712 (Caldwell Toyota I Jonathan Webb 501-327-3900 I imwebb@caldwellcares.com 1355 Excahange Ave. Conway, AR 72032 100165279 4600022986 48 100149950 1 4600022987 49 100004710 4600027874 50,77 100120925 1 4600027877 52 Smith Chevrolet Cadillac Ed Flaherty 479-646-7301 eflaherty@smithautogroup.com 100059108 4600022988 1215 Hwy. 71 South Fort Smith, AR 72901 Fayetteville Auto Park Rick Layton 501-316-4400 ricklayton@penskeautomotive.com 100185462 4600023005 PO Box. 1649 Benton. AR 72018 ORDERING INSTRUCTIONS: When ordering vehicles, agencies must reference the outline agreement numbers (OA #) and vendor numbers (Vendor #) on all purchase orders. 57 59 co ® r N » \ N Cq } < p p . > { ) coaf . E > 0 2 / « co \ ^ CD a a a \ ) 2 o d CD ~FU \\.. / \ ® - x / > § ; x M CD co G z a < \ ° z ~ 2 § \ G D `�0 ° } CO \ �$ m /c _ _ / CO k)�\k \ 2 ca ® 2 Cl) . / J E 3 0 « { 2 i ® Q ° � d $ / k � § \ j / o < m }) §% 0CD ° O §)$ � ® — . - �k 0 CD ■ � 2 - q Q % 2 ƒ _ _ 2 $ _ .. D $ - \ �b m « , � z z e L.: 6 z § } 2})W a co 4) vf (a ƒ / § f k ) �a-2k (L 2 o f \ co ) \ .ƒ02 u 3 2 e■ 0 . kko � 2$ * « � \ O d. > � (( U as §k )% m ƒ / 04 -- ® ® o o R k k£ m 2 m L f W k2 Cl)§ � § CY: K § ~ 0. § / w o # j e z w § < / $ k § 0 2 w / f ; k ° _ § d ~ \_ « k { a b < \ k . o f 2 c .Q > U. \ e { 2 7 �<§ e § / CN r r c � = e 2 > < O m c D < / E a