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Home My WebLink About166-13 RESOLUTIONRESOLUTION NO. 166-13 A RESOLUTION AUTHORIZING ACCEPTANCE OF A 2013 ARKANSAS DEPARTMENT OF ENVIRONMENTAL QUALITY E-WASTE GRANT OF $25,000.00 FOR AN E-WASTE COUPON REDEMPTION PROGRAM, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a 2013 Arkansas Department of Environmental Quality E-Waste Grant of $25,000.00 for an E-Waste coupon redemption program. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 6 h day of August, 2013. '10,Fa0i By: OLD JO A , Mayor ATTEST: By: ' A, 6 "�' , "� SONDRA E. SMITH, City Cle(�,r,��surer �`RK ,.... oTY Q'•9�P''. _�• F ETTEVILLE* N SPA; •'��e.` City of Fayetteville, Arkansas Budget Adjustment Form Budget Year Division: Solid Waste & Recycling Request Date 2013 1 Department: Transportation Services 7/18/2013 V12.0724 Adjustment Number BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION The City was awarded an E-Waste grant from the Arkansas Department of Envirommnetal Quality to be administered through the Boston Mountain Solid Waste District for continuation of an E-waste coupon program. The grant will pay for printing of coupons for the program and also cover the recycling fee incurred though Washington County. - -- - 7-4-0 Division Hea Date Budg irector Date Departm t D�tor _2=1 9Y Date 0. •�� 7 x.-Za t-3 Finance Director Date tall / Date Da Prepared By: Brian Pugh ggundlach Reference: C Y-A % % g1 �� — 13 �L✓ Budget & Research Use Only Type: A B C D E P General Ledger Date Posted to General Ledger _ _ _ Initial Date Checked / Verified Initial Date TOTAL BUDGET ADJUSTMENT 25,000 25,000 Increase / (Decrease) _ Account Name Account Number _Expense Revenue State Grants -Operational 5500.0950.4302.01 Ri 25,000 **ADD**Office supplies/printing 5500.5080.5200.00 E)_ 900 Contract services 5500.5080.5315.00 E) 24,100 x%Office Docs\Brian's Work Folder\Grants\2013\E-Waste\BA E-waste coupon progra „ Project.Sub Number 33028 13,O Z 33028 . 13 o-Z 33028 . 13 f) Z 1 of 1 City of Fayetteville Staff Review Form Brian Pugh Submitted By City Council Agenda Items and Contracts, Leases or Agreements August 6th, 2013 City Council Meeting Date Agenda Items Only Solid Waste and Recycling Transportation Services Division Department Action Resolution Authorizing Accepting a 2013 ADEQ E-waste grant for $25,000 for an E-waste Coupon Redemption - Program and approving a budget adjustment to recognize the revenue. Cost of this request 5500.5080.xxxx.xx Account Number 33028 / 1 °30Z Project Number Budgeted Item $ 25,000.00 Solid Waste E-Waste Grant (ADEQ) Category / Project Budget $ 1,010.21 Funds Used to Date $ 23,989.79 Remaining Balance Budget Adjustment Attached �X Department ' ector Date 7_19_ l y orney Date `' q • "c)"� ?' %cf- >013 Finance and Internal Services Director Date . A�l 7-/?-0 Date Date Comments: — C o� 4-f f^ 9 /� T Program Category / Project Name Solid Waste Improvements Program / Project Category Name Solid Waste Fund Name Previous Ordinance or Resolution # 98-13 Original Contract Date: Original Contract Number: Received in City Clerk's Office 0 7— Received in Mayor's Office Revised January 15, 2009 Zayle I e ARKANSAS To: Fayetteville City Council Thru: Mayor Lioneld Jordan Don Marr, Chief of Staff Terry Gulley, Transportation Director From: Brian Pugh, Solid Waste and Recycling Date: July 19th, 2013 CITY COUNCIL AGENDA MEMO MEETING DATE OF AUGUST 6TH 2O13 THE CITY OF FAYETTEVILLE, ARKANSAS Subject: Resolution Authorizing Accepting 2013 ADEQ E-Waste Grant for $25,000 for an E-Waste Coupon Redemption Program and approving a budget adjustment for the grant funds. RECOMMENDATION Fayetteville City Administration recommends accepting a 2013 Arkansas Department of Environmental Quality (ADEQ) E-waste grant for $25,000 for an E-waste coupon redemption program and approving a budget adjustment for the grant funds. BACKGROUND The Arkansas Department of Environmental Quality administers the Arkansas Computer and Electronic Recycling Grants Program and utilizes the Regional Solid Waste Management Districts to help administer the grant program. For our region we will be applying through the Boston Mountain Solid Waste District. Municipalities are eligible and encouraged to apply for grants with this program. Applications were accepted through May 1st by Boston Mountain and funds are now eligible to awarded recipients through ADEQ. Fayetteville applied for a similar grant at the end of 2012. Resolution 98-13 was approved through Council to apply for the grant. DISCUSSION The program continues the partnership with the Washington County Office of Environmental Affairs and will print more e-waste recycling coupons which can be redeemed at the Washington County HHW site in south Fayetteville where the e- waste is collected for recycling. The current charge for a -waste collected at this site is $5 per unit. The coupons will again be printed showing the $5 value for recycling of e-waste at the site. Distribution would begin in January 2014 after the existing coupons have been exhausted or expired. The coupons will be handed out at promotional events, given out in appreciation for volunteer service with the recycling program, the Mayor's booth at the Farmers Market on the square, school recycling events and many other City and County related events. BUDGET IMPACT The recycling grant awards are not matching grants, so no City funds are obligated with this request. A budget adjustment is being requested to recognize the grant revenue and the existing capital project that was created will be used. E-waste Accept CCMemo July 19th 13 RESOLUTION NO. A RESOLUTION AUTHORIZING ACCEPTANCE OF A 2013 ARKANSAS DEPARTMENT OF ENVIRONMENTAL QUALITY E-WASTE GRANT OF $25,000.00 FOR AN E-WASTE COUPON REDEMPTION PROGRAM, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a 2013 Arkansas Department of Environmental Quality E-Waste Grant of $25,000.00 for an E-Waste coupon redemption program. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 61h day of August, 2013. APPROVED: LE LIONELD JORDAN, Mayor ATTEST: SONDRA E. SMITH, City Clerk/Treasurer Dolton :. btounUan Sol>d .Waste District July 18, 2013 City of Fayetteville Solid Waste Division Mr. Pugh, I am pleased to inform you that ADEQ has approved your a -waste grant application and the funds have been received by the District. The funds were received June 26, 2013. Grant BMT01-13EW was awarded $25,000 for the continuation of the a -waste recycling coupons. Please remember that this project must begin by December 31, 2013, and all funds must be expended within three years from the date ADEQ awarded the funds. If you have any questions please contact the District. Thank you, Robyn eed Director Boston Mountain Solid Waste District (479) 846-3005 11398 Bond Rd. www.bmswd.com (479) 846-4614 (fax) Prairie Grove, AR 72753-9345