The URL can be used to link to this page

Home My WebLink About16-13 RESOLUTIONRESOLUTION NO. 16-13 A RESOLUTION AUTHORIZING THE PURCHASE OF SEVEN (7) POLICE PACKAGE CHEVROLET TAHOES IN A TOTAL AMOUNT OF $245,651.00, PURSUANT TO A STATE PROCUREMENT CONTRACT, FROM BALE CHEVROLET OF LITTLE ROCK FOR USE BY THE POLICE DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of seven (7) police package Chevrolet Tahoes in a total amount of $245,651.00, pursuant to a state procurement contract, from Bale Chevrolet of Little Rock for use by the Police Department. PASSED and APPROVED this 15t' day of January, 2013. APPROVED: ATTEST: By: By: Aa— IO&ELD J , Mayor SONDRA E. SMITH, City Clerk/Treasurer G.Oc -TY O,c°•sG� =v; FAYEiTEVILLE;;0= d' • e •e '�% cD mom` �o9crm.;QkAN��P °�. °s'S'/ °•.... Jam. City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 1/15/2013 City Council Meeting Date Agenda Items Only Dennis Pratt / Barbara Olsen Fleet Operations Transportation Submitted By ` Division Department Action Kequirea: )n to approve the purchase of seven Police Package Chevy Tahoes in the amount of Little Rock off the State Vehicle Contract for use by the Police Department $ 245,651.00 Cost of this request 9700.1920.5802.00 Account Number $ 329,000.00 Category / Project Budget Funds Used to Date Police / Passenger Vehicles Program Category / Project Name Vehicles and Equipment Program / Project Category Name 02081.2013 $ 329,000.00 Shop Fund Project Number Remaining Balance Fund Name Budgeted Item Budget Adjustment Attached / ri� -/?- Date Date ` ,A C�- bv.�..--� 11-31-2.6Zz, Finance and Internal Services Director Date A. R /? Date /Aah ate Previous Ordinance or Resolution # Original Contract pate: Original Contract Number: Received in Cityl- 2 3 -1 2 P 0 i: 4 5 R C V u Clerk's Office EiIT ED Received in ,Q$� Mayor's Office Revised January 15, 2009 ARKAviiie aYL NSAS CITY COUNCIL AGENDA MEMO To: Mayor/City Council Thru: Terry Gulley, Director of Transportation From: Dennis Pratt, Fleet Operations Supt. Date: December 20, 2012 THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE Subject: Purchase of 7 Police Package Chevrolet Tahoes off State Vehicle Contract PROPOSAL: That City Council approve the purchase of seven Police Package Chevrolet Tahoes off the State Vehicle Contract from Bale Chevrolet of Little Rock in the amount of $245,651 for use by the Police Department. RECOMMENDATION: Fleet needs to purchase replacements for seven more police patrol units. As the Police Dept is very happy with the Tahoes purchased previously, we would like to continue to purchase Tahoes for Patrol units. These are available off the State contract for a base price of $25,093 from Bale Chevrolet of Little Rock — the same price as last year. Fleet allows $10,000 in upfit costs for the cage unit, consoles, computer mounts, video camera mount, light bar, etc. Fleet orders these items at the same time as the units from Bale Chevrolet so that they are not taxable. I recommend purchase off the State contract of seven Chevrolet Tahoes from Bale Chevrolet of Little Rock in the amount of $245,651. This purchase was approved by the Equipment Committee at the meeting on December 27, 2012. BUDGET IMPACT: These replacements were budgeted for on both the capital and operating sides. RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF SEVEN (7) POLICE PACKAGE CHEVROLET TAHOES IN A TOTAL AMOUNT OF $245,651.00, PURSUANT TO A STATE PROCUREMENT CONTRACT, FROM BALE CHEVROLET OF LITTLE ROCK FOR USE BY THE POLICE DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of seven (7) police package Chevrolet Tahoes in a total amount of $245,651.00, pursuant to a state procurement contract, from Bale Chevrolet of Little Rock for use by the Police Department. PASSED and APPROVED this 15t' day of January, 2013. APPROVED: LIONELD JORDAN, Mayor ATTEST: SONDRA E. SMITH, City Clerk/Treasurer City Of Fayetteville - Purchase Order (PO) Request (Not a Purchase Order) All purchases under $2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions) All PO Request shall be scanned to the Purchasing e-mail.- Purchasing@ci.fayetteville.ar.us Requisition o.: Date: //412013 P.0 Number: Expected Delivery Date: Vendor #: 13292 Vendor Name: BALE CHEVROLET Mail Yes:_ No: X Address: Fob Point: Taxable Yes:_ No: X Quotes Attached Yes: No: x City: State: Zip Code: Ship to code: 50 Di on Head Approval: Requester: BARBARA OLSEN Requester's Employee #: 1940 Extension: 485 Item Descri tion Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Pro'ect/Sub ro'ect # Inventory# Fixed Asset # 1 2013 POLICE PACKAGE CHEVROLET TAHOES 6 EA 25,093.00 $150,558.00 9700.1920.5802.00 02081.2012 2 PER STATE VEHICLE CONTRACT TO BE: $0.00 3 UNIT 1253, FA 701253, UNIT 1254, FA 701254 $0.00 4 UNIT 1255, FA 701255, UNIT 1256 FA 701256 $0.00 5 UNIT 1257, FA 701257, UNIT 1258, FA 701258 $0.00 6 UPFIT ITEMS: CAGE UNIT, CONSOLE, LIGHT BAR, 6 EA 10,000.00 $60,000.00 9700.1920.5802.00 02081.2012 7 WINDOW SCREENS, ETC. AS SPECIFIED $0.00 8 2013 POLICE PKG TAHOE, PER STATE CONTRACT 1 EA 25,093.00 $25,093.00 9700.1920.5802.00 02081.2013 9 TO BE UNIT 1259, FA 701259; UPFIT ITEMS AS $0.00 10 SPECIFIED: CAGE, CONSOLE, LIGHT BAR, ETC 1 EA 10,000.00 $10,000.00 9700.1920.5802.00 02081.2013 Shipping/Handling Lot $0.00 Special Instructions: Subtotal: $245,651.00 Total: $245,651.00 Approvals: Mayor: Department Director: Purchasing Manager: Finance & Internal Services Director: Budget Manager: IT Manager: Dispatch Manager: Utilities Manager: Other: rteviseo w✓zuust PAR City Of Fayetteville - Purchase Order (PO) Request (Not a Purchase Order) 11 purchases under $2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions) All PO Re uest shall be scanned to the Purchasing e-mail. Purchasin ci.fa etteville.ar.us Requisition o.: Date: 12128/2012 P.0 Number: Expected Delivery Date: Vendor #: 13292 Vendor Name: BALE CHEVROLET Mail Yes:_ No: X Address: Fob Point: Taxable Yes:_ No: X Quotes Attached Yes: No: x City: State: Zip Code: Ship to code: 50 Div! on Head A val: Exte on: 486 Requester: BARBARA OLSEN Requester's Employee #: 1940 Item Description Quantitv Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject # Invent # Fixed Asset # 1 2013 POLICE PACKAGE CHEVROLET HOES 7 EA 26,093.00 $175,651.00 9700.1920.5802.00 02081.2013 2 PER STATE VEHICLE CONTRACT TO BE: $0.00 3 UNIT 1253, FA 701253, UNIT 1254, FA 701254 $0.00 4 UNIT 1255, FA 701255, UNIT 1256 FA 701256 $0.00 5 UNIT 1257, FA 701257, UNIT 1258, FA 701268 $0.00 6 UNIT 1259, FA 701259 $0.00 7 UPFIT ITEMS: CAGE UNIT, CONSOLE, LIGHT BAR, 7 EA 10,000.00 0,0 .00 9700.1920.5802.00 02081.2013 8 WINDOW SCREENS, ETC. AS SPECIFIED $0.00 9 $0.00 10 $0.00 Shipping/Handling Lot $0.00 Special Instructions: Subtota . $245,651.00 Total: 45,651.00 Approvals: Mayor: Department Director: Purchasing Manager: Finance & Int al Services Director: Budget Manager: IT Manager: Disp h Manager: Utilities Manager: Other: nevisea uuzuuo