HomeMy WebLinkAbout161-13 RESOLUTIONRESOLUTION NO. 161-13
A RESOLUTION APPROVING THE PURCHASE OF SEVEN (7)
CHEVROLET TAHOES FROM GEORGE NUNNALLY CHEVROLET OF
BENTONVILLE, PURSUANT TO A STATE PROCUREMENT CONTRACT,
IN THE TOTAL AMOUNT OF $175,651.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves
the purchase of seven (7) Chevrolet Tahoes from George Nunnally Chevrolet of Bentonville,
pursuant to a state procurement contract, in the total amount of $175,651.00.
PASSED and APPROVED this 16t' day of July, 2013.
APPROVED:
ATTEST:
By.'Ii.- J'W�
SONDRA E. SMITH, City Clerk/Treasurer
IT ,
FAYETTEVILLE.
.• 'V P •�
s . RKA NS CO
City of Fayetteville Staff Review Form
Jesse Beeks / Barbara Olsen
Submitted By
City Council Agenda Items
and
Contracts, Leases or Agreements
7/16/2013
City Council Meeting Date
Agenda Items Only
Fleet Operations Transportation
Division Department
Acuon
resolution approving the purchase of seven 2014 Police Package Chevrolet Tahoes from George Nunnally
ievrolet of Bentonville at the State Vehicle Contract price for a total of $24 - t.
►-15,b5► po
$ 245,65t 88
Cost of this request
9700.1920.5802.00
Account Number
02081.2013
Project Number
Budgeted Item U
$ 358,000.00
Category / Project Budget
$ 92,481.00
Funds Used to Date
$ 265,519.00
Remaining Balance
Budget Adjustment Attached
a214 _ 27
Departm t Director Date
Ci orney Date
"t aj ct . L—L, 7 (_ Zo t 3
Finance and Internal Services Director Date
7 -a?-8
Date
Date
Police / Passenger Vehicles
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
Shop Fund
Fund Name
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
EFVTE8E0
Received in City
U
Clerk's Office
EN E
Received in
!�
Mayor's Office
co„ —4 1... I F Onno
ay IVl11C
ARKANSAS
CITY COUNCIL AGENDA MEMO
To: Mayor/City Council
Thru: Terry Gulley, Director of Transportation
From: Jesse Beeks, Fleet Operations Superintendent
Date: June 27, 2013
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
Subject: Purchase of 7 Police package Chevrolet Tahoes off State Vehicle Contract
PROPOSAL: That City Council approve the purchase of seven Police Package Chevrolet Tahoes off the State
Vehicle contract from George Nunnally Chevrolet of Bentonville, AR in the amount $175,651 for use by the
Police Department.
RECOMMENDATION: Fleet just found out on June 26th that 2014 Police Tahoes will have a cut-off date of
August 23, 2013. Chevrolet is going to redesign the Tahoe in early 2014 and the resulting 2015 model will
have a significant price increase.
Funds are available to purchase seven Tahoes in Fleet's 2013 Police/Passenger Vehicle project. We would like
to go ahead and order them as soon as we can to avoid the price increase and so we don't lose a year. (The
redesigned Tahoes won't arrive until Dec of 2014 - that's why we'd lose a year.)
The cut-off date of Aug 23rd, means they (Chevy) think they will have all the orders they can fill for 2014 units
by August 23rd. If Chevy plans to build 20,000 Tahoes for 2014, as soon as they have orders for 20,000 the
order window closes and they won't take any more orders.
Fleet recommends the purchase off the State contract of seven Chevrolet Tahoes from George Nunnally
Chevrolet of Bentonville in the amount of $175,651.
This purchase was presented to the Equipment Committee on July 2, 2013.
BUDGET IMPACT: These replacements were budgeted for on both the capital and operating sides.
RESOLUTION NO.
A RESOLUTION APPROVING THE PURCHASE OF SEVEN (7)
CHEVROLET TAHOES FROM GEORGE NUNNALLY CHEVROLET OF
BENTONVILLE, PURSUANT TO A STATE PROCUREMENT CONTRACT,
IN THE TOTAL AMOUNT OF $175,651.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves
the purchase of seven (7) Chevrolet Tahoes from George Nunnally Chevrolet of Bentonville,
pursuant to a state procurement contract, in the total amount of $175,651.00.
PASSED and APPROVED this 161" day of July, 2013.
APPROVED:
IIn
ATTEST:
C
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail. Purchasing@ci.fayetteville.ar.us
Requisition o.:
Date:
6/2712013
P.0 Number:
Expected Delivery a e:
Vendor #:
21341
Vendor Name:
GEORGE NUNNALLY CHEVROLET
Mail
Yes:_ No: X
Address:
Fob Point:
Taxable
Yes:_ No: X
Quotes Attached
Yes: No: x
City:
State:
Zip Code:
Ship to code:
50
D ison Head Approval: -T
Requester:
BARBARA OLSEN
Requester's Employee #:
1940
E nsion:
485
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Pro'ect/Sub ro'ect #
Inventory#
Fixed Asset #
1
2014 POLICE PACKAGE CHEVROLET TAHOES
7
EA
25,093.00
$175,651.00
9700.1920.5802.00
02081.2013
701264
2
PER STATE VEHICLE CONTRACT, TO BE:
$0.00
701265
3
UNIT 1264, FA 701264, UNIT 1265, FA 701265
$0.00
701266
4
UNIT 1266, FA 701266, UNIT 1267, FA 701267
$0.00
701267
5
UNIT 1268, FA 701268, UNIT 1269, FA 701269
$0.00
701268
6
UNIT 1270, FA 701270
$0.00
701269
$0.00
9
$0.00
10
$0.00
Shipping/Handling
Lot
$0.00
Special Instructions:
Subtotal:
Total:—$24$6ff.tfl '
Approvals:
Mayor: Department Director: Purchasing Manager:
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
Revised 1/2/2008