HomeMy WebLinkAbout15-13 RESOLUTIONRESOLUTION NO. 15-13
A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) TOYOTA
TACOMA COMPACT PICKUP TRUCKS IN A TOTAL AMOUNT OF
$69,875.00, PURSUANT TO A STATE PROCUREMENT CONTRACT, FROM
LANDERS TOYOTA OF LITTLE ROCK FOR USE BY THE WATER AND
SEWER DIVISION, AND APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the purchase of three (3) Toyota Tacoma compact pickup trucks in a total amount of $69,875.00,
pursuant to a state procurement contract, from Landers Toyota of Little Rock for use by the
Water and Sewer Division.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A".
PASSED and APPROVED this 15'h day of January, 2013.
APPROVED:
ATTEST:
BBy:
64dONELD JO , Mayor SONDRA E. SMITH, City Clerk/Treasurer
,`,��`sn
FAYETTEVILLE;xr
is�V; ; ; t ON
„� `�eo
City of Fayetteville, Arkansas
Budget Adjustment Form v12.0724
Budget Year Division: Fleet Operations Request Date Adjustment Number
BY 2013 Department: Transportation Services
1 /15/2013
BUDGET ADJUSTMENT DES?RIPTION / JUSTIFICATION
The purchase price was underestimated on three pickups that are being replaced: #2020, WSEW F001, a 1999
Ford Ranger, #2048, WSEW_F017, a 2002 Ford Ranger, and #2069, WSEW F003, a 2005 Ford Ranger . This
Budget Adjustment will move funds from fund balance to cover the shortfall.
Sufficient funds remain to meet City objectives.
Prepared By: Barbara Olsen
i ision-Head Dat
bolsen
Reference:
Bu et Director Date- Budget & Research Use Only
Type- A B C D E p
Department Director Date
ok _"2�J (� General Ledger Date
Finan Director Date
`- Posted to General Ledger
i of tall Date Initial Date
Checked / Verified
ayor ate initial: Date
TOTAL BUDGET ADJUSTMENT
Increase / (Decrease) ' Project.Sub
Account Name- Account Number Expense Revenue . Number
. Vehicles antl.equipment 9700.1920 5802.00 'i,3 10,000 - 02078 2013
Use of fund balance. 9700.0970.4999:99 t>
KABudgetlBudget Adjustments12013 Adjustmgntsk1-45=.13 3:pideups 2162,3,4.xis
I of 1
City of Fayetteville Staff Review Form
Dennis Pratt / Barbara Olsen
Submitted By
City Council Agenda Items
and
Contracts, Leases or Agreements
1/15/2013
City Council Meeting Date
Agenda Items Only
Fleet Operations Transportation
Division Department
Action Kequirea:
resolution to approve the purchase of three compact pickup trucks in the amount of $69,875 from Landers Toyota
Little Rock off the State Vehicle Contract, and approval of a Budget Adjustment to move funds to the Fleet expen
$ 69,875.00
Cost of this request
9700.1920.5802.00
Account Number
02078.2013
Project Number
Budgeted Item L=I
$ 604,000.00
Category / Project Budget
$ 83,284.00
Funds Used to Date
$ 520,716.00
Remaining Balance
Budget Adjustment Attached �X
Date
Date
(3- _ Pa-,L, i-3-zo4
Finance and Internal Services Director i Date
-X- 8
Date
f
ate
Comments:
Light / Medium Trucks
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
Shop Fund
Fund Name
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City i 2- 2 3 -1 2 PO 1 : 4 4 R C V D
Clerk's Office �&
Received in EKT ED
Mayor's Office 2�1r
Revised January 15, 2009
LayI7Vl
ARKANSAS
CITY COUNCIL AGENDA MEMO
To: Mayor/City Council
Thru: Terry Gulley, Director of Transportation .044-
From: Dennis Pratt, Fleet Operations Supt.
Date: December 21, 2012
Subject: Purchase of three compact pickups for Water and Sewer
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
PROPOSAL: That City Council approve the purchase of three Toyota Tacoma compact pickup trucks in the
amount of $69,875 from Landers Toyota of Little Rock off the State Vehicle Contract for use by Water and
Sewer Division, and approval of a Budget Adjustment to move funds to the Fleet expense account.
RECOMMENDATION: Three compact pickup trucks are due for replacement for Water & Sewer: 2 for
Meter and 1 for Backflow Prevention. These trucks are available off the State Vehicle Contract from Landers
Toyota of Little Rock for $21,037 for a 2 x 4, and $24,419 for a 4 x 4 with limited slip differential. The Toyota
Tacoma is the only compact pickup available on the State Contract for 2013.
Meter truck #2020 is a 1999 Ford Ranger 2 x 4 ext cab, Meter truck #2069 is a 2005 Ford Ranger 4 x 4 ext cab,
and the Backflow Prevention truck #2048 is a 2002 Ford Ranger 4 x 4 ext cab. As requested by the Equipment
Committee, Meter 4 x 4 trucks have been reduced to a total of five. To maintain this level, the 2 x 4 will be
replaced with 2 x 4, and the 4 x 4 with a 4 x 4.
I recommend the purchase of these three trucks from Landers Toyota off the State Contract for a total of
$69,875.
This purchase was approved by the Equipment Committee at the meeting of December 27, 2012.
BUDGET IMPACT: These replacements were budgeted on both the capital and operating sides. The
purchase price was under -estimated in the capital budget, so a budget adjustment is attached.
l.t &il) WIN (1]LiN113
A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) TOYOTA
TACOMA COMPACT PICKUP TRUCKS IN A TOTAL AMOUNT OF
$69,875.00, PURSUANT TO A STATE PROCUREMENT CONTRACT, FROM
LANDERS TOYOTA OF LITTLE ROCK FOR USE BY THE WATER AND
SEWER DIVISION, AND APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the purchase of three (3) Toyota Tacoma compact pickup trucks in a total amount of $69,875.00,
pursuant to a state procurement contract, from Landers Toyota of Little Rock for use by the
Water and Sewer Division.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A".
PASSED and APPROVED this 15"' day of January, 2013.
APPROVED:
LIONELD JORDAN, Mayor
ATTEST:
SONDRA E. SMITH, City Clerk/Treasurer
City Of Fayetteville - Purchase Order (PO) Request
Requisition o.:
Date:
12/28/2012
(Not a Purchase order)
All purchases under $2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions)
P.0 Number:
Expected Delivery
a e:
Ali PO Reguest shall be scanned to the Purchasing a -mail: Purchasin ci.fa etteville.ar.us
Vendor #:
Vendor Name:
Mail
18148
LANDERS TOYOTA
Yes:_ No: X
Address:
Fob Point:
Taxable
Quotes Attached
CRY:
State:
Yes:_ No: X
Yes;
No: x
Zip Code: Ship to code:
Div on ead A proval:
so
Requester:
Requester's Employee #:
Ext sion:
BARBARA OLSEN
1940
485
Item
Description
QuantityUnit
of Issue
Unit Cost
Extended Cost
Account Numbers
Pro'ect/Sub roiect #
Inventory #
Fixed Asset #
1
TOYOTA TACOMA ACCESS CAB 7164 2x4, TO
1
EA
21,037.00
$21,037.00
9700.1920.5802.00
02078.2013
2
BE UNIT 2162, FA 702162
$0.00
702162
3
TOYOTA TACOMA ACCESS CAB 7164 40,
2
EA
24,419.00
$48,838.00
9700.1920.5802.00
02078.2013
4
WITH LIMITED SLIP DIFFERENTIAL, TO
$0.00
5
BE UNIT 2163, FA 702163
$0.00
702163
6
and UNIT 2164, FA 702164
$0.00
702164
7
$0.00
8
$0.00
9
$0.00
10
$0.00
Shipping/Handling
Lot
$0.00
Special Instructions:
Subtotal:
$69,875.00
Total:
$69,875.00
Approvals:
Mayor:
Department Director:
Purchasing Manager:
Finance & Internal Services Director:
Budget Manager:
IT Manager:
Dispatch Manager:
Utilities Manager:
Other:
Kevisea iwzuuts