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Home My WebLink About150-13 RESOLUTIONRESOLUTION NO. 150-13 A RESOLUTION AUTHORIZING ACCEPTANCE OF AN ASSISTANCE TO FIREFIGHTERS GRANT FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY IN THE AMOUNT OF $120,736.00, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of an Assistance to Firefighters Grant from the Federal Emergency Management Agency in the amount of $120,736.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 2nd day of July, 2013. APPROVED: ATTEST: LIM B-- e Y• A"" �-- SONDRA E. SMITH, City Clerk/Treasurer `o��tnirnrr,�� • .�lo ; PAYE TTEVILLE.�— i�� TA NSQcf i°11r r oQ i%et� City of Fayetteville, Arkansas Budget Adjustment Form Budget Year Division: Fire Department Request Date 2013 Department: Fire Department 6/11 /2013 V 12.0724 Adjustment Number BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION The Fayetteville Fire Department has received an Assistance to Firefighter's Grant Award of $120,736 from The Federal Emergency Management Agency for the purchase of Wildland Firefighter Gear. The $120,736 will be in the Federal Grants -Operational 1010.0001.4309.01 line item and will be moved into 1010.3020.5302.01 Project # 31303.1 Bunker Gear. Also, $30,184 will be moved from Fire Act 833 Revenue 1010.0001.4308.00 into Bunker Gear 1010.3020.5302.01 Project #31303.1. This will allow for the full $150,920 to be available for the purchasing of Wildland Gear per the AFG Grant guidelines. -'-/,- �1-/-� DIVISIo ad Date Budget Dire Date D partm nt Direc or Date Finance Director Date Date DAte Prepared By: Granville Wynn gwynn Reference: ----------- _--- _ -- Budget & Research Use Only Type: A B C V E P. General Ledger Date Posted to General Ledger __ Initial Date Checked / Verified Initial Date TOTAL BUDGET ADJUSTMENT 150,920 150,920 Increase / (Decrease) Account Name Account Number _ Expense Revenue Q V.490-C t; ea-C 1010.3020.5302.01 33 150,920 - Federal Grant -Operational 1010.0001.4309.01 tF 120,736 Fire Act 833 1010.0001.4308.00 zF 30,184 J:\AFG Grant Award\Budget Adjustment AFG Grant Award Project.Sub Number 31303 . .1 31303 1 31303 1 1 of 1 City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 7/2/2013 City Council Meeting Date Agenda Items Only David Dayringer Fire Fire Submitted By Division Department $150,920 Fire FEMA Grant-Wildland Firefighting Gear Cost of this request Category / Project Budget Program Category / Project Name 31303.1 Fire Improvements Account Number Funds Used to Date Program / Project Category Name $ - General Project Number Budgeted Item Remaining Balance Budget Adjustment Attached D partment Dire or 00, ttorney Date Finance and Internal Services Director Date . l�l Date Fund Name Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City - Clerk's Office Received in Qr1/1 Mayor's Office Revised January 15, 2009 0.1c .Za I � yj� KANSAS STAFF REVIEW MEMO To: Mayor Jordan and City Council From: David Dayringer, Fire Chief Date: June 11, 2013 THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE Subject: Approval of the Fire Department utililization of Assistance to Firefighter's Grant Award in amount of $120,736 and of $30,184 Fire Act 833 Revenue for the purchase of Wildland Firefighter Gear. PROPOSAL: The Fayetteville Fire Department will be receiving an Assistance to Firefighter's Grant Award from The Federal Emergency Management Agency in the amount of $120,736. The Fire Department would like to utilize the revenue from this grant and the additional funding of $30,184 from Fire Act 833 to complete the outfitting of all firefighters with wildland gear. These purchases will be vital to the efficient and effective operation of Wildland Fire Calls. RECOMMENDATION: Staff recommends the approval of the Fire Department utilization of Assistance to Firefighter's Grant Award from The Federal Emergency Management Agency in the amount of $120,736 and the utilization of $30,184 from Fire Act 833 Funds to complete the outfitting of all firefighters with wildland gear. BUDGET IMPACT: A Budget Adjustment is attached that moves funds into the Bunker Gear line -item 1010.3020.5302.01 Project # 31303.1 in Fire Operations for the purchase of Wildland Firefighter Gear. RESOLUTION NO. A RESOLUTION AUTHORIZING ACCEPTANCE OF AN ASSISTANCE TO FIREFIGHTERS GRANT FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY IN THE AMOUNT OF $120,736.00, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of an Assistance to Firefighters Grant from the Federal Emergency Management Agency in the amount of $120,736.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 2°a day of July, 2013. APPROVED: I0 LIONELD JORDAN, Mayor ATTEST: SONDRA E. SMITH, City Clerk/Treasurer 6/•7/13 Assistance to Firefighters Grant Program Mr. David Dayringer City of Fayetteville Fire Department 303 W Center St Fayetteville, Arkansas 72701-5201 Re: Grant No.EMW-2012-FO-04964 Dear Mr. Dayringer: U.S. Department of Homeland Security Washington, D.C. 20472 FE0M`rA .ti t On behalf of the Federal Emergency Management Agency (FEMA) and the Department of Homeland Security (DHS), I am pleased to inform you that your grant application submitted under the FY 2012 Assistance to Firefighters Grant has been approved. FEMA's Grant Programs Directorate (GPD), in consultation with the U.S. Fire Administration (USFA), carries out the Federal responsibilities of administering your grant. The approved project costs total to $150,920.00. The Federal share is 80 percent or $120,736.00 of the approved amount and your share of the costs is 20 percent or $30,184.00. As part of your award package, you will find Grant Agreement Articles. Please make sure you read and understand the Articles as they outline the terms and conditions of your grant award. Maintain a copy of these documents for your official file. You establish acceptance of the grant and Grant Agreement Articles when you formally receive the award through the AFG online system. By accepting the grant, you agree not to deviate from the approved scope of work without prior written approval from FEMA. If your SF 1199A has been reviewed and approved, you will be able to request payments online. Remember, you should request funds when you have an immediate cash need. If you have any questions or concerns regarding the awards process or how to request your grant funds, please call the helpdesk at 1-866-274-0960. Sincerely, Timothy W. Manning Deputy Administrator for National Preparedness and Protection 6/7/13 Assistance to Firefighters Grant Program Agreement Articles -a M.U.S. Department of Homeland Security a: Washington, D.C. 20472 JL JL_JMA ND 4 � AGREEMENT ARTICLES ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM - Operations and Safety program GRANTEE: City of Fayetteville Fire Department PROGRAM: Operations and Safety AGREEMENT NUMBER: EMW-2012-FO-04964 AMENDMENT NUMBER: Article I Article 11 Article Ill Article IV Article V Article VI Article VII Article Vill Article IX Article X Article I - Project Description TABLE OF CONTENTS Project Description Grantee Concurrence Period of Performance Amount Awarded Financial Guidelines Prohibition on Using Federal Funds GPD Allocations Financial Reporting FEMA Officials Central Contractor Registration (CCR) The purpose of the Assistance to Firefighters Program is to protect the health and safety of the public and firefighting personnel against fire and fire -related hazards. After careful consideration, FEMA has determined that the grantee's project submitted as part of the grantee's application, and detailed in the project narrative as well as the request details section of the application - including budget information - is consistent with the program's purpose and worthy of award. Therefore, the grantee shall perform the work described in the approved grant application as itemized in the request details section of the application and further described in the grant application's narrative. These sections of the application are made a part of these grant agreement articles by reference. The grantee may not change or make any material deviations from the approved scope of work outlined in the above referenced sections of the application without prior written approval from FEMA. Article II - Grantee Concurrence By providing the Primary Contact's electronic signature and indicating acceptance of the award, the grantee accepts and agrees to abide by the terms and conditions of the grant as set forth in this document and the documents identified below. Grantees agree that they will use the funds provided through the Fiscal Year 2012 Assistance to 617113 Assistance to Firefighters Grant Program Firefighters Grant Program in accordance with these Articles of Agreement and the program guidelines provided in the Fiscal Year 2012 Assistance to Firefighters Grant program guidance. All documents submitted as part of the application are made a part of this agreement by reference. Article III - Period of Performance The period of performance shall be from 29-MAY-13 to 28-MAY-14. Article IV - Amount Awarded The amount of the award is detailed on the Obligating Document for the Award attached to these articles. Following are the budgeted estimates for each object class of this grant (including Federal share plus grantee match): Personnel $0.00 Fringe Benefits $0.00 Travel $0.00 Equipment $150,920.00 Supplies $0.00 Contractual $0.00 Construction $0.00 Other $0.00 Indirect Charges $0.00 Total $150,920.00 NEGOTIATION COMMENTS IF APPLICABLE (max 4000 characters) The Program Office has made the following reductions to your grant: Funds for Boots was as reduced to 110 at $200 each. Funds for Hoods was as reduced to 110 at $40 each. Funds for the Duffle Bags and Flashlights was not a fundable portion of this application and was removed from your award. Therefore, they have recommended the award at this level: Total budget $ 150,920 Federal share $120,736 Applicant share $30,184 Any questions pertaining to your award package, please contact your GPD Grants Management Specialist: Francisco Bernal Francisco.Bemal1@dhs.gov Article V - Financial Guidelines The grantee and any subgrantee shall comply with the most recent version of the Administrative Requirements, Cost Principles, and Audit Requirements. A non-exclusive list of regulations commonly applicable to FEMA grants are listed below: A. Administrative Requirements 617/13 Assistance to Firefighters Grant Program 1. 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments 2. 2 CFR Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Nonprofit Organizations (OMB Circular A-110) B. Cost Principles 1. 2 CFR Part 225, Cost Principles for State, Local, and Indian Tribal Governments (OMB Circular A-87) 2. 2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular A-21) 3. 2 CFR Part 230, Cost Principles for Nonprofit Organizations (OMB Circular A-122) 4. Federal Acquisition Regulations (FAR), Part 31.2 Contract Cost Principles and Procedures, Contracts with Commercial Organizations C. Audit Requirements 1. OMB Circular A-133, Audits of States, Local Governments, and Nonprofit Organizations Article VI - Prohibition on Using Federal Funds Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of FEMA. Article Vil - GPD Allocations The recipient agrees that all allocations and use of funds under this grant will be in accordance with the FY 2012 Assistance to Firefighters Grant Program guidance and application kit. Article Vill - Financial Reporting Recipients of any Assistance to Firefighters Grants will be required to submit a semi-annual Federal Financial Report (FFR) via the automated system on the Standard Form 425. The FFR is intended to provide Federal agencies and grant recipients with a standard format and consistent reporting requirements throughout the government. The FFR, to be submitted using the online a -grant system, will be due semi-annually based on the calendar year beginning with the period after the award is made. Grant recipients will be required to submit a FFR throughout the entire period of performance of the grant. The reporting periods for the FFR are January 1 through June 30 (Report due by July 31), and July 1 through December 31 (Report due by January 30). At the end of the grant's period of performance, all grantees are required to produce a final report on how the grant funding was used and the benefits realized from the award. Grantees must submit a final financial report and a final performance report within 90 days after the end of the period of performance. Article IX - FEMA Officials Program Officer: Catherine Patterson is the Program Officer for the Assistance to Firefighters Grant Program. The Program Officer is responsible for the technical monitoring of the stages of work and technical performance of the activities described in the approved grant application. Grants Assistance Officer: Rosalie Vega is the Assistance Officer for this grant program. The Assistance Officer is the Federal official responsible for negotiating, administering, and executing all grant business matters. If you have any questions regarding your grant please call ASK-GMD at 866-927-5646 to be directed to a specialist. Grants Management Division POC: The Grants Management Specialist shall be contacted to address all financial and administrative grant business matters for this award. If you have any questions regarding your grant please call 6/7/13 Assistance to Firefighters Grant Program ASK-GMD at 866-927-5646 to be directed to a specialist. Article X - Central Contractor Registration (CCR) Recipients of an AFG grant are required Central Contractor Registration (CCR) in the SAM.govsystem. Active registration in the Central Contractor Registry ensures grantees are compliant with Federal regulations under Federal Financial Accountability and Transparency Act (FFATA). CCR registration is free, and may take up to 5 to 10 business days to process. For help with registering in the CCR, please visit SAM.gov for more information. 6/7I13 Assistance to Firefighters Grant Program FEDERAL EMERGENCY MANAGEMENT AGENCY OBLIGATING DOCUMENT FOR AWARD/AMENDMENT 1 a. AGREEMENT NO. EMW-2012-FO-04964 6. RECIPIENT NAME AND ADDRESS City of Fayetteville Fire Department 303 W Center St Fayetteville Arkansas,72701-5201 9. NAME OF RECIPIENT PROJECT OFFICER David Dayringer 11. EFFECTIVE DATE OF THIS ACTION 29-MAY-13 2. AMENDMENT NO. 3. RECIPIENT NO. 4. TYPE OF 0 71-6018462 ACTION AWARD 7. ISSUING OFFICE AND ADDRESS Grant Programs Directorate 500 C Street, S.W. Washington DC, 20528-7000 POC: Rosalie Vega 8. PAYMENT OFFICE AND ADDRESS FEMA, Financial Services Branch 500 C Street, S.W., Room 723 Washington DC, 20472 PHONE NO. 10. NAME OF PROJECT COORDINATOR 4795758365 Catherine Patterson 12. MEFHODOF 13. ASSISTANCEARRANGEMENT PAYMENT Cost Sharing SF-270 15. DESCRIPTION OF ACTION a. (Indicate funding data for awards or financial changes) PROGRAM NAME CFDA NO. ACCOUNTING DATA ACRONYM (ACCS CODE) XXXX-X )O(XXXX-XXXXX- XXXX-XXXX-X AFG 97.044 2013-1C-C111-P4000000- 4101-D 5. CONTROL NO. W27923ON PHONE NO. 1-866-274- 0960 14. PERFORMANCE PERIOD From:29- To.28-MAY-14 MAY-13 Budget Period From:01- To:30-SEP-13 NOV-12 PRIORTOTAL AMOUNTAWARDED CURRENT CUMMULATIVE AWARD THIS ACTION TOTAL AWARD NON- + OR (-) FEDERAL COMMTM 34T $0.00 $120,736.00 $120,736.00 $30,184.00 TOTALS $0.00 $120,736.00 $120,736.00 $30,184.00 b. To describe changes other than funding data or financial changes, attach schedule and check here. NIA 16a. FOR NON -DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO FEMA (See Block 7 for address) Assistance to Firefighters Grant recipients are not required to sign and return copies of this document. How ever, recipients should print and keep a copy of this document for their records. 16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN This assistance is subject to terns and conditions attached to this aw and notice or by incorporated reference in program legislation cited above._ 17. RECIPIENT SIGNATORY OFFICIAL (Name and Tide) DATE N/A N/A 18. FEMA SIGNATORY OFFICIAL (Name and Title) Rosalie Vega Go Back DATE 21-MAY-13