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Home My WebLink About139-13 RESOLUTIONRESOLUTION NO. 139-13 A RESOLUTION AMENDING RESOLUTION NO. 94-13 AWARDING BID #13-23 AND AUTHORIZING A CONTRACT WITH CENTER POINT CONTRACTORS INC. IN THE AMOUNT OF $289,675.00 FOR CONSTRUCTION OF AN EXECUTIVE HANGAR ADDITION AT FAYETTEVILLE EXECUTIVE AIRPORT -DRAKE FIELD BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby amends Resolution No. 94-13, awards Bid #13-23 and authorizes a contract with Center Point Contractors Inc. in the amount of $289,675.00 for construction of an executive hangar addition at Fayetteville Executive Airport -Drake Field. PASSED and APPROVED this 18t' day of June, 2013. APPROVED: ATTEST: By: 4046�y� As� SONDRA E. SMITH, City Clerk/Treasurer K/ t.gs�'�. 4 I r `O •T� i �0. FAYETTEVILLE;'� r • • City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements Ghl/Uj3 6WHq City Council Meeting Date Agenda Items Only Ray M. Boudreaux Aviation Transportation Submitted By Division Department $33,000 REVENUE $ 33,000.00 $ 354,242.00 Executive Hangar Office Addition Cost of this request Category / Project Budget Program Category / Project Name 5550.3960.5804.00 $ 17,880.00 Airport Improvements Account Number Funds Used to Date Program / Project Category Name 12011 1 $ 336,362.00 Airport Project Number Remaining Balance Fund Name Budgeted Item �X Budget Adjustment Attached 5 '4`' 95-12, 207-12 -� Previous Ordinance or Resolution # 93-13, 94-134-13 Depa Date 1 1--� 74 Original Contract Date: 5/7/2013 / ///' �� Original Contract Number: 2283 Ci v Date Pam, 01'.- %-4� 5-z3_20,: Finance and Internal Services Director Date Date � 3 Dat3 Comments: Received in Ci �- 2 3- i 3 G 0 3 Clerk's Office Received in Mayor's Office Revised January 15, 2009 City Council Meeting of. June 4, 2013 Agenda Item Number: 1raye V1 AVIATION DIVISION A R K A N S A S FAYETTEVILLE EXECUTIVE AIRPORT - DRAKE FIELD CITY COUNCIL AGENDA MEMO/STAFF CONTRACT REVIEW MEMO TO: Mayor Jordan THRU: Chief of Staff THRU: Staff/Contract Review Committee THRU: Terry Gulley, Transportation Direct FROM: Ray M. Boudreaux, Aviation Di ctor DATE: May 15, 2013 SUBJECT: Amend resolution 94-13 to include the cost of the Fire suppression system in the Hangar Addition Project at the Airport. Signature of the Mayor and City Clerk. RECOMMENDATION: Amend Resolution 94-13 to include the cost of the fire suppression system in the Hangar project. The tenant will make monthly payments to cover the cost of the fire suppression system so in order to get the project done, we must include the cost in the project award to the contractor. The total cost of the project will not change. Signature of the Mayor and City Clerk on the Agreement. BACKGROUND: We have been working on this project for a year. The tenant, NFlight Technology, has agreed to fund the cost of a fire suppression system for the building but conditions have changed necessitating that the cost be paid in monthly payments. His rent will be increased by $1,000.00 per month until the total ($33,000) is paid. The lease is a long term lease (10 years prime with two 10 year options) and the tenant fully expects to be at the Airport for the long haul. BUDGET IMPACT: There is no change to the total project cost. Tenant will pay an additional $1,000.00 per month until the total is paid back to the airport fund. Attachments: Staff Review 4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING - FAYETTEVILLE AR 72701 479.718.7642 •479.718.7646 FAX - www.accessfayetteville.org/governmentlaviation airport—economic—development@ci.fayetteville.ar.us PROMISSORY NOTE $33,000.00 Fayetteville, Arkansas Date: S-28 • (7 FOR VALUE RECEIVED, the undersigned NFlight Technology, Inc. promises to pay to the order of the CITY OF FAYETTEVILLE, ARKANSAS ("City") the principal sum of Thirty-three Thousand Dollars ($33,000.00), with interest from the date hereof on unpaid principal at 0.0%. Such principal and interest shall be payable at the principal office of the City in the City of Fayetteville, Arkansas, as follows: Thirty-three (33) monthly payments in the amount of $1,000.00 per month on or before the first day of each month with the first payment due on or before September 1, 2013. The entire principal balance due and owing may be paid in advance at any time without pre -payment penalty. Each installment of principal and interest not paid at maturity (meaning normal maturity or any maturity created by acceleration) shall bear interest thereafter at the highest rate allowed by law. If total or partial default be made in the payment of any installment of principal or interest under this note, as the same matures, the entire principal sum and accrued interest shall at once become due and payable without notice at the option of the holder of this note. Failure to exercise this option shall not constitute a waiver of the right to exercise the same in the event of any subsequent default. The makers, endorsers, sureties, guarantors, and all other persons now or hereafter liable hereon, waive presentment, demand for payment, protest and notice of dishonor, and consent that the owner or holder hereof shall have the right, without notice, to deal in any way at any time (and from time to time) with any party hereto or to grant to any such party any extension(s) of time for payment of any of the indebtedness or any other indulgences or forbearances whatsoever, without in any way affecting the personal liability of any party hereunder. If this obligation, after default, is placed in the hands of an attorney for collection, the maker and all other parties liable hereunder will be obligated to pay the holder hereof a reasonable attorney's fee, not to exceed ten percent (10%) of the unpaid principal plus all accrued interest. Flight Technology, Inc. Patrick Carter Authorized Agent RESOLUTION NO. A RESOLUTION AMENDING RESOLUTION NO. 94-13 AWARDING BID #13-23 AND AUTHORIZING A CONTRACT WITH CENTER POINT CONTRACTORS INC. IN THE AMOUNT OF $289,675.00 FOR CONSTRUCTION OF AN EXECUTIVE HANGAR ADDITION AT FAYETTEVILLE EXECUTIVE AIRPORT -DRAKE FIELD BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby amends Resolution No. 94-13, awards Bid #13-23 and authorizes a contract with Center Point Contractors Inc. in the amount of $289,675.00 for construction of an executive hangar addition at Fayetteville Executive Airport -Drake Field. PASSED and APPROVED this 18th day of June, 2013. ATTEST: IC LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer Alt) erolr4 RESOLUTION NO.94-13 A RESOLUTION AWARDING BID #13-23 AND AUTHORIZING A CONTRACT WITH CENTER POINT CONTRACTORS INC. IN THE AMOUNT OF $256,675.00 FOR CONSTRUCTION OF AN EXECUTIVE HANGAR ADDITION AT FAYETTEVILLE EXECUTIVE AIRPORT -DRAKE FIELD, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #13-23 and authorizes a contract with Center Point Contractors Inc. in the amount of $256,675.00 for construction of an executive hangar addition at Fayetteville Executive Airport - Drake Field. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 7`� day of May, 2013. APPROVED: MEA:.lMayor M I ATTEST: By: OA L, 6 " SONDRA E. SMITH, City Clerk/Treasurer City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 5/7/2013 City Council Meeting Date Agenda Items Only Ray M. Boudreaux Aviation Transportation Submitted By Division Department wcnon Kequrrea: tequired: A resolution to award a Construction Contract with Center Point Contractors Inc., Contact: Richai 1, 10316 E Hwy 72, Bentonville AR 72712, 479-426-7373, 479-461-8030 fax, for construction of Executive Office Addition, Bid No.13-23, in the amount of $256,675. $ 256,675.00 $ 354,242.00 Executive Hangar Office Addition Cost of this request Category / Project Budget Program Category / Project Name 5550.3960.5804.00 $ 6,384.00 Airport Improvements Account Number Funds Used to Date Program / Project Category Name 12011 1 $ 347,858.00 Airport Project Number Remaining Balance Fund Name Budgeted Item QX Budget Adjustment Attached 1_^J el-11013 Previous Ordinance or Resolution # 95-12, 207-12 De rtme Director Date pa � Original Contract Date: Original Contract.Number: Ci omey Date -W 01—' ►-`-IS-ur-) 04-11-13P12:03 RCv Finance and Internal Services Director Date Received in City Clerk's Office Date Received in Mayor's Office Dale Comments: Bid Deduction #1, Fire Sprinkler Protection System, $33,000. will be purchased by aviation business tenant. Revised January 15, 2009 City Council Meeting of. May 7, 2013 Agenda Item Number: AVIATION DIVISION -aye, M(le FAYETTEVILLE EXECUTIVE AIRPORT • DRAKE FIELD CITY COUNCIL AGENDA MEMO/STAFF CONTRACT REVIEW MEMO TO: Mayor Jordan THRU. Chief of Staff THRU: Staff/Contract Review Committee a THRU. Terry Gulley, Transportation Directore--P/— FROM: Ray M. Boudreaux, Aviation Dr DATE: April 9, 2013 SUBJECT: Approve a contract with Center Point Contractors Inc. for the Hangar A Renovation project to modify the Hangar for NFlight Technology at the Airport. Signature of the mayor and City Clerk. RECOMMENDATION: Approve the Contract with Center point Contractors, Inc for the Hangar A Renovation project. Signature of the Mayor and the City Clerk on the Contract. BACKGROUND: This project was originally designed and bid last year and a request for grant funding to support was submitted to the Department of Aeronautics Commission. The Commission did not approve the project for finding due to the lack of Aeronautics Department revenue. Staff Reapplied and received approval of the grant from the Aeronautics Commission February 13, 2013. Following. approval of funding, staff, the customer and the engineer accomplished value engineering to reduce cost. Bids were taken March 28, 2013 and the low bidder was Center Point Contractors, Inc. for $289,675.00. BUDGET IMPACT: This project is funded through an 80/20 Grant from the Arkansas Department of Aeronautics. Total project cost is $334,028.00 including engineering, advertising and construction. NFlight Technology will pay 33,000.00 for the fire suppression system. Total project cost for the Aeronautics Grant is $301,028. Aeronautics will pay $240,822 and $60,206 will be funded from the Airport Fond. Attachments: Staff Review Contract with Center Point Contractors Inc. Recommendation from Engineer w/ Bid Tab 4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE AR 72701 •479.718.7642.479:718.7646 FAX • www.accewfayetteville.org/govemment(aviaton airport economic�-development@ci.fayetteVille.ar.us CONTRACT Reference: Bid 13-23, Construction - Hangar A Renovations Re -Bid Contractor: Center Point Contractors, Inc. Term: Single Project • This contract executed this �_ day of DhA. z _ 2013, between the City of Fayetteville, Arkansas, and Center Point Contracting, Inc. In consi eration of the mutual covenants contained herein, the parties agree as follows: 1. Center Point Contracting. Inc. at its own cost and expense shall famish all labor, materials, supplies, machinery, equipment, tools, supervision, bonds, insurance, tax permits, and all other accessories and services necessary to complete items bid per Bid 13-23 as stated in Center Point Contracting, Inc. bid proposal, and in accordance with specifications attached hereto and made a part hereof under Bid 13-23, all included herein as if spelled out word for word. 2. The City of Fayetteville shall pay Center Point Contracting. Inc. based on their bid proposal in an amount not to exceed $289,676.00. Payments will be made after approval and acceptance of work and submission of invoice. Payments will be made approximately 30 days after receipt of invoice. 3. The Contract documents which comprise the contract between the City of Fayetteville and Center Point Contracting. Inc. . consist of this Contract and the following documents attached hereto, and made a part hereof: A. Bid form identified as Invitation to Bid 13-23 with the specifications and conditions typed thereon. B. Center Point Contracting, Inc. bid proposal. C. The Notice to Prospective Bidders and the Bid Tabulation. 4. These Contract documents constitute the entire agreement between the City of Fayetteville and Center Point Contracting. Inc. and may be modified only by a duly executed written instrument signed by, the City of Fayetteville and Center Point Contracting, Itic. 5. Center Point Contracting. Inc. shall not assign its duties under the terms of this agreement. 6. Center Point Contracting. Inc. agrees to hold the City of Fayetteville harmless and indemnify the City of Fayetteville, against any and all claims for property damage, personal injury or death, arising from Center Point Contracting, Inc. performance of this contract. This clause shall not in any form or manner be construed to walve that tort immunity set forth under Arkansas Law. 7. Center Point Contracting; Inc. shall furnish a certificate of insurance addressed to the City of Fayetteville, showing that he carries the following insurance which shall be maintained throughout the term of the Contract. Any work sublet, the contractor shall require the subcontractor similarly to provide worker's compensation insurance. In case any employee engaged in work on the project under this contract is not protected under Worker's Compensation Insurance, Center Point Contracting, Inc. shall provide and shall cause each Subcontractor to provide adequate employer's liability insurance for the protection of such of his employees as are not otherwise protected. Workmen's Compensation Statutory Amount Bid 13-23, Construction — Hangar A Renovation Re -Bid Page 1 of 2 City of Fayetteville, Arkansas Budget Adjustment Form Budget Year Division: Aviation Request Date 2013 1 Department: Transportation Services 4/16/2013 V12.0724 Adjustment Number BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION To revise the project budget following re -bidding. This revision reflects actual amounts for construction costs, Amendment #1 to the Engineering contract for additional design and re -bidding, and adjustments to anticipated revenue from grants and other sources relative to the project cost. Additional revenue for the project that will be contributed by the business owner to offset costs for a fire protection sprinkler system is also added to the project budget. Division Head • Date Budget Director Date Departure irector Date '�'PCJ Qk- (5 -1013 Fin ce Director Date �• SUlf Date Mayor ate Prepared By: James Nicholson jnlcholson Reference: Budget & -Research Use Only Type: A B- C D E P General Ledger Date Posted to General Ledger Checked / Verified Initial Date Initial Date 'TOTAL BUDGET ADJUSTMENT - (46,687) (4.6,687) Increase / (Decrease) Project.Sub Account Name Account Number Expense Revenue Number Uso'of fund balance 5550.0955.4999.99 '' (20,509).. State grants 5550.0955.6805.00 R (59,178) ' 12011 1 Pymts by property owners 5550.0955.4420.00 iu 33,000 12011 1 Building costs 5550.3960.5804.00 (46,687) 12011 1 J:Wames120131BUDGE116udgetAdjustmentslBAForm 2012 HangarOfficeAddition