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Home My WebLink About138-13 RESOLUTIONRESOLUTION NO. 138-13 A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) CATERPILLAR 120M2 MOTOR GRADER FROM J.A. RIGGS OF SPRINGDALE IN THE AMOUNT OF $230,928.00, PURSUANT TO A NATIONAL JOINT POWERS ALLIANCE COOPERATIVE PURCHASING AGREEMENT, FOR USE BY THE TRANSPORTATION DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section l: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of one (1) Caterpillar 120M2 motor grader from J.A. Riggs of Springdale in the amount of $230,928.00, pursuant to a National Joint Powers Alliance cooperative purchasing agreement, for use by the Transportation Division. PASSED and APPROVED this 181" day of June, 2013. APPROVED: ATTEST: By: .��---� By: -f✓c �;O LLD J N. Mayor SON RA E. SMITH, City Clerk/Treasurer Y ��G;•• •;9S''is �� • GAT Y O,c •.G ''. FAYETTEVILLE;� %�is''.'QkA NSP•' �'�� i- i j Or ,"``�� City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 6/18/2013 City Council Meeting Date Agenda Items Only Jesse Beeks / Barbara Olsen Fleet Operations Transportation Submitted By Division Department Action rcequirea: A resolution to purchase one Caterpillar 120M2 Motor Grader from JA Riggs of Springdale, AR off their bid through NJPA in the amount of $230,928 for use by Transportation Division. $ 230,928.00 Cost of this request 9700.1920.5802.00 Account Number 02077.2013 Project Number Budgeted Item �X $ 736,000.00 Category / Project Budget $ 470,484.00 Funds Used to Date $ 265,516.00 Remaining Balance Budget Adjustment Attached Date 3v-13- Date Finance and Internal Services Director Date r Date 61,311-3 Kate ',omments: Construction Equipment Program Category / Project Name Vehicles and Equipment Program / Project Category Name Shop Fund Fund Name Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City 0 5- 3 n -1 3 A 1 1: 4 7 R C V D Clerk's Office (�f1 Received in �? Mayor's Office Revised January 15, 2009 LCUIC THE CITY OF LA kr_ s," t' DEPARTMENT COR'RESPONDENCE CITY COUNCIL AGENDA MEMO To: Mayor/City Council Thru: Terry Gulley, Director of Transportation —1�4- From: Jesse Beeks, Fleet Operations Shop Supervisor Date: May 29, 2013 Subject: Purchase of one Motor Grader for Transportation PROPOSAL: That City Council approve the purchase of one Caterpillar 120M2 Motor Grader from JA Riggs of Springdale, AR off their bid through NJPA in the amount of $230,928 for use by Transportation Division. RECOMMENDATION: Unit #805 is a 1994 Caterpillar Grader that is worn out and no longer dependable for full time front line use. It was originally scheduled for replacement in 2007, but as there were few maintenance problems replacement was pushed back each year. It is now time to replace this unit. Fleet recommends purchase of a Caterpillar 120M2 Motor grader off the NJPA contract from Riggs Cat of Springdale for a total purchase price of $230,928. This purchase was discussed at the Equipment Committee meeting on May 28, 2013. BUDGET IMPACT: This replacement was budgeted for on both the capital and operating sides. RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) CATERPILLAR 120M2 MOTOR GRADER FROM J.A. RIGGS OF SPRINGDALE IN THE AMOUNT OF $230,928.00, PURSUANT TO A NATIONAL JOINT POWERS ALLIANCE COOPERATIVE PURCHASING AGREEMENT, FOR USE BY THE TRANSPORTATION DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of one (1) Caterpillar 120M2 motor grader from J.A. Riggs of Springdale in the amount of $230,928.00, pursuant to a National Joint Powers Alliance cooperative purchasing agreement, for use by the Transportation Division. PASSED and APPROVED this 181h day of June, 2013. APPROVED: ATTEST: LN LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer May 13, 2013 CITY OF FAYETTEVILLE 1525 S HAPPY HOLLOW RD FAYETTEVILLE, ARKANSAS 72701-7258 Attention: JESSE BEEKS WE ARE PLEASED TO QUOTE THE FOLLOWING FOR YOUR PURCHASE CONSIDERATION. ONE (1) NEW CATERPILLAR MODEL: 120M2 OTOR GRADE WITH ALL STANDARD EQUIPMENT IN ADDITION TO THE ADDITIONAL SPECIFICATIONS LISTED BELOW: Sell Price Ext Warranty Before Tax Balance $230,928.00 Included $230,928.00 WARRANTY 12 Months / Unlimited Hours Premier Warranty" All standard warranties include travel Standard Warranty: time & mileage for first three months. Scheduled Oil sampling is required during entire warranty period. Extended Warranty: 36 MO/5000 HR PREMIER WARRANTY (total machine) ADDITIONAL CONSIDERATIONS • Pricing pursuant to NJPA Contract 060311-CAT THANK YOU FOR YOUR INTEREST IN RIGGS CAT AND CATERPILLAR PRODUCTS FOR YOUR BUSINESS NEEDS. THIS QUOTATION IS VALID FOR 30 DAYS, AFTER WHICH TIME WE RESERVE THE RIGHT TO RE -QUOTE. IF THERE ARE ANY QUESTIONS, PLEASE DO NOT HESITATE TO CONTACT ME. SINCERELY, STEVE SMITH MACHINE SALES REPRESENTATIVE RIGGS CAT Accepted by ��t tY��r_ on �Ol Signature Page 1 of 4 Riggs CAT Quote 110671-01 ONE (1) NEW CATERPILLAR MODEL:120M2 AWD MOTOR GRADERS WITH ALL STANDARD EQUIPMENT IN ADDITION TO THE ADDITIONAL SPECIFICATIONS LISTED BELOW: STANDARD EQUIPMENT POWERTRAIN Air cleaner,dual stage dry type radial seal with service indicator through messenger and automatic dust ejector Air-to-air after cooler (ATAAC) Brakes, oil disc, four-wheel, hydraulic Demand fan, hydraulic Differential, lock/unlock,automatic Drain, engine oil, ecology Engine,C7.1 with ACERT technology, diesel, with automatic engine derate ELECTRICAL Alarm, back-up Alternator, 150 ampere, sealed Batteries, maintenance free, heavy duty, 1125 CCA Electrical system, 24 volt Grade Control Ready -cab harness -software OPERATOR ENVIRONMENT Air Conditioning with heater Display, digital speed and gear Gauge, machine level Gauges (analog) inside the cab Includes -fuel -articulation -engine coolant temp -engine RPM -hydraulic oil temp -regeneration Joystick adjustable armrests Joystick gear selection Joystick hydraulic controls -right/teft blade lift w/float position -front wheel lean and articulation -blade sideshift and tip -circle drive -centershiit -steering Joystick hydraulic power steering and idle control Meets U.S. EPA Tier 4 and EU Stage Ilib emission standards Fuel -water separator Parking brake, multi -disc, sealed and oil cooled Priming pump, fuel Transmission, 8 speed forward and 6 speed reverse, power shift, direct drive VHP Plus(Variable Horsepower) -bosses -brackets -electrical hydruulic valves Lights, reversing Lights, roading, roof -mounted Lights, stop and tail, LED Product Link ready Starter, electric Ladders, cab, left and right side Messenger operator information system Meter, hour, digital Mirror, inside rearview, wide angle ROPS cab, sound suppressed 70dB(A) 1806394 Seat,cloth-covered, comfort suspension Seat belt, retractable 3" Throttle control, electronic Windows: laminated glass - fixed front with intermittent wiper - side and rear (3) Page 2 of 4 Riggs CAT TIRES, RIMS, AND WHEELS A partial allowance for tires on 10"x24" is included in the base machine FLUIDS Antifreeze OTHER STANDARD EQUIPMENT Accumulators, brake, dual certified Bumper, rear, integrated with hitch CD ROM Parts Book Clutch, circle drive slip Cutting edges, 6" x 5/8" (152mm x 16mm) curved DH-2 steel, 3/4" mounting bolts (19mm) Doors, 4, engine compartment, (two left hand, two right hand,) locking Drawbar, 4 shoe with replaceable wear strips Endbits, 5/8" (16mm) DH-2 steel, 3/4" (19mm) mounting bolts Quote 110671-01 price and weight. Extended Life Coolant to-35C/-30F Fuel tank, 110 gallon (416 L) Ground level engine shutdown Hammer (emergency exit) Moldboard, 12'x 24" x 7/8" (3658mm x 610mm x 22mm) Pump, hydr, high capacity (98cc/6cu in) Radiator, cleanout access (both sides with swing doors) Secondary steering SOS ports, engine, hydraulic transmission, coolant, fuel Tow hitch Page 3 of 4 Riggs CAT MACHINE SPECIFICATIONS Description List Amount 120M2 ALL WHEEL DRIVE MOTOR $353,630.00 GRADER TIMES, 14.OR24 BS VUT 1- MP $9,350.00 DRAWBAR, 4 SHOE CIRCLE GUIDES SECONDARY STEERING VALVES,BASE + 1 (RIP) $2,070.00 LIGHTS, FRONT HEADLIGHTS, LOW w/ $2,430.00 turn signals RIPPER -SCARIFIER, REAR,W/3 SHANKS $18,980.00 MOLDBOARD, 14 FT, w/ END BITS $1,155.00 ENGINE OIL ECOLOGY DRAIN ENGINE IDLE CONTROL BATTERIES, HEAVY DUTY,1125 CCA AUTOMATIC DIFFERENTIAL LOCK CIRCLE DRIVE SLIP CLUTCH CATERPILLAR C7.1 VHP PLUS ENGINE,TIER IV COMPLIANT (209 net HP) GUARD, TRANSMISSION $3,285.00 PUSH PLATE / C WEIGHT, FRONT $5,440.00 CATERPILLAR PRODUCT LINK 321 CAB, PLUS(air ride seat,wiper/washer front and rear,fan, radio, 150 amp alternator) $2,090.00 STARTING, (BOSCH), (gear reduction 710 amp starter) Total List Price $398,430.00 Contract Discount-37.00% ($147,419.10) Sub -Total after discount $251,010.90 Freight Charge $3,820.00 Prep and Delivery $1,284.00 36 Month / 5000 Hour Premier Warranty 0 Riggs CAT Volume Discount ($25,186.90) Final Price $230,928.00 Quote 110671-01 Page 4 of 4 NJPA VENDOR CONTRACT SUMMARY - CATERPILLAR HEAVY EQUIPMENT DATE RFP tt t }ctoh r 19. 201 1 t 60",1 1 AWARDED CONTRACT NUMBER NJPA RFP TITLE & CATEGORY 060311-CAT Ile<.��, C;l)listruc°ti«ri 1= 01 i n.leril �IZ,q:.ctlic�:r vfiat Rekilcd Accessori(;s. Arid ``Scnicc,, l"le=lvv {.bnstm tioil EipdPrimil: CONTRACT PERIOD PRICING MODEL C)cto[v..r 19, ,'() I I tbrougll October 19, 2015 Percentage Discowl', fror€) Catalog DESCRIPTION ]'avers. { brt113:!C:tOrs. l rack I , j)e 1 ritctors. lntc orated Fool t.'an-iers, f°..c.at att)rs. mixers. scr::ll crs, (lradas..` kid at , l,o:idcrs. ltticu:ated I nick,,, l)orc rs, l`nic s, aild Work l Dols I (w All I;tlt.t_}tr-Wn! 1.istcd, VENDOR NAME AND ADDRESS VENDOR CONTACT t'atcrl)ii!<ir,lets J<tion Walker 100, Nk Adams Street, 09-675_409� I'Lo6 . II..: 616,29 Walker Jason C� ,;.cat.com NJPA CONTRACTS CONSIST OF THE FOLLOWING RELATED CONTRACT DOCUMENTATION DOCUMENTS * Allidavitol'Advet'dscment Sec*ion 16 "C0jii:i1,ic1:" :)> used Ilea-citi hall 1'1,0,111 * Bid Opennu� Witiiess Paaye cun1tdlak;e &culln'l-,Wtion consisting of tl e Rf,F, and entire � Bid FMiludtlon Bidder's Resl)otisc, and fitly cxmitcal-'Acceiatai(;e and ---._.....__...__........_......._......._ Bid Comment & Review Board -Minutes 7-19-1 1 a Request for Proposal R( 1*,P • Bid Acceptance & A\vard • Pricing Discount Suinniq • l3iddo's: Respoiise:)'iid l'r€rill£!. Availcible upon requvnzl- fiom t lti. DOCUMENTATION OF CONTRACT MAINTENANCE ADDITIONAL INFORMATION: • CONTRACT AMENDMENT NJPA INFORMATION NJPA CONTACT TITLE lerealty Schwart NA'A Coiitract Munager PHONE EMAIL 3 1 cy _gt).:j.M ti 4 8 8 t't'C'; ;11 . ��;:4\';;il'tr�td�t`i':1:3.C%f li);?.i si•v ADDRESS WEBSITE 2(C' t lil'St c1. N?.'.. P,0, Box 219� 5(479 l:�lVti.;ij3"}FiC:C)t) ).flea.> National Joint Powers Alliance' Contract Purchasing Department City Of Fayetteville - Purchase Order (PO) Request equisition o.: Date: 5/29/2013 (Not a Purchase order) All purchases under $2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions) P.0 Number Expected Delivery Date: All PO Request shall be scanned to the Purchasing e-mail. Purchasing@ci.k etteville.anus Mail Vendor #: Vendor Name: 11700 JA RIGGS Address: Yes:_ No: X Fob Point: Taxable Quotes Attached City: State: Yes:_ No: X Yes: No: x Zip Code: Ship to code: Div on Head Approval: Requester: 50 Requester's Employee #: BARBARA OLSEN -nn: 1940 485 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Pro'ect/Sub ro'ect # Inventory# Fixed Asset # 1 CATERPILLAR 120M2 MOTOR GRADER PER 1 EA 230,928.00 $230,928.00 9700.1920.5802.00 02077.2013 2 QUOTE OFF NJPA CONTRACT, TO BE UNIT $0.00 700823 3 823, FIXED ASSET 700823 $0.00 4 $0.00 5 $0.00 6 $0.00 7 $0.00 8 $0.00 9 $0.00 10 $0.00 Shipping/Handling Lot $0.00 Special Instructions: Subtotal: $230,928.00 Total: $230,928.00 Approvals: Mayor: Department Director: Purchasing Manager: Finance & Internal Services Director: Budget Manager: IT Manager: Dispatch Manager: Utilities Manager: Other: Kevisea w/zou8