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Home My WebLink About135-13 RESOLUTIONRESOLUTION NO. 135-13 A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) CASE FARMALL 105U TRACTOR FROM WILLIAMS TRACTOR OF FAYETTEVILLE IN THE AMOUNT OF $52,410.00, PURSUANT TO A NATIONAL JOINT POWERS ALLIANCE COOPERATIVE PURCHASING AGREEMENT, FOR USE BY THE PARKS AND RECREATION DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of one (1) Case Farmall 105U tractor from Williams Tractor of Fayetteville in the amount of $52,410.00, pursuant to a National Joint Powers Alliance cooperative purchasing agreement, for use by the Parks and Recreation Department. PASSED and APPROVED this 18t' day of June, 2013. APPROVED: ATTEST: By:' By: 7 NELD AN, Mayor SOND1kA E. SMITH, City Clerk/Treasurer TRp FAYETTEVILLE; '�i� ',� i 'O ,,, `�� City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 6/18/2013 City Council Meeting Date Agenda Items Only Jesse Beeks / Barbara Olsen Fleet Operations Transportation Submitted By Division Department Action Kegwrea: A resolution to purchase one Case Farmall 105U Tractor from Williams Tractor of Fayetteville, AR off their bid through NJ PA in the amount of $52,410 for use by Parks and Recreation Division. $ 52,410.00 Cost of this request 9700.1920.5802.00 Account Number 02083.2013 Project Number Budgeted Item �X $ 283,300.00 Category / Project Budget $ 92,660.00 Funds Used to Date $ 190,640.00 Remaining Balance Budget Adjustment Attached 65-;� Date .0-/;. Date `D Q -3 Finance and Internal Services Director Date of Date 1 C14AW � - ;1 Tractors / Mowers Program Category / Project Name Vehicles and Equipment Program / Project Category Name Shop Fund Fund Name Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City 0 P, - - 3 ,fi 1 1 4 8 R C V Clerk's Office Received in Mayor's Office THE CITY OF FAYETTEVILLE, ,. DEPARTMENT CORRESPONDENCE M. ti CITY COUNCIL AGENDA MEMO To: Mayor/City Council Thru: Terry Gulley, Director of Transportatiod-I From: Jesse Beeks, Fleet Operations Shop Supervisor Date: May 29, 2013 Subject: Purchase of one tractor for Parks and Recreation PROPOSAL: That City Council approve the purchase of one Case Farmall 105U Tractor from Williams Tractor of Fayetteville, AR off their bid through NJPA in the amount of $52,410 for use by Parks and Recreation Division. RECOMMENDATION: #567 is a 1999 Tractor that is no longer dependable for full time front line use and needs to be replaced. It was originally scheduled for replacement in 2009, but was pushed back each year as long as it continued to run well. It is now time to replace it. Fleet recommends purchasing a Case Farmall 105U Tractor off the NJPA Contract from Williams Tractor in the amount of $52,410. Sufficient funds have been collected to replace this unit. This purchase was discussed at the Equipment Committee meeting on May 28', 2013. BUDGET IMPACT: This replacement was budgeted for on both the capital and operating sides. RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) CASE FARMALL 105U TRACTOR FROM WILLIAMS TRACTOR OF FAYETTEVILLE IN THE AMOUNT OF $52,410.00, PURSUANT TO A NATIONAL JOINT POWERS ALLIANCE COOPERATIVE PURCHASING AGREEMENT, FOR USE BY THE PARKS AND RECREATION DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of one (1) Case Farmall 105U tractor from Williams Tractor of Fayetteville in the amount of $52,410.00, pursuant to a National Joint Powers Alliance cooperative purchasing agreement, for use by the Parks and Recreation Department. PASSED and APPROVED this 18th day of June, 2013. APPROVED: ATTEST: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer 5-DY3 Williams Tractor, Inc. 250T SHIi OH DRIVE P, 0, BOX 1346 MYETTEVILLE, ARKANSAS 72702-1$46 cr v; Phone 4791442.8284 PAX 4791442-6013 Emai# d4iv7i9iamswliHarnStraalc+raCttt May 8, 2013 City of Fayetteville Attn: Jesse Please accept the following Case tractor bid using the NJPA contract 031711-CIH: 1. Case Farmall 105U 4wd Tractor -12X12 Power Shuttle transmission -2 remotes -Cab, A/C, radio 14.9X24 front radial tires,18.4X34 Rear Radial tires -Case L735 loader Skid Steer Quick Attach with Bucket -3`d function loader hydraulics with flat face couplers c Sales *please add any applicable sales tax Thank you for considering Williams Tractor Inc. Tim Bailey �. AWARD CONTRACT NJPA VENDOR CONTRACT SUMMARY — CASE IH DATE RFP# kbv 17. 2011 031 "11 1 AWARDED CONTRACT NUMBER NJPA RFP TITLE & CATEGORY 031711—CIH Al:, T'act,irs And -Or bnpic inents lo-cihl c;r With Rchjic k;yuiltiricnt And Ac ccssoric Aft `f rntors & [rnplernent:, CONTRACT PERIOD PRICING MODEL Xl 17, 210 11 throt �.h N•lav 16, "01, Percent£ g,ediseouiii:s fi-orn CaM:20� DESCRIPTION Con-prehe;nsivv lineol �:.gUipmen. t;o1u6ons in the-,M,�ts oi` Agricultural andt,.ilit: 'Irat;[ors. Conl ra;�.ana I kwy .;. -s, I lzo and 1 rx<i . 1',11«� . 11:antinz,. �(xdin;,, srra� iu., Site Slicc,t., Eam imu. Slid deer., C"0mpao1 l iaQk Louder . L'OhN �'t�hii;lt:s. anal 1:c;;z{°L1 IZ�;n;:il• Pii:rt=.. VENDOR NAME AND ADDRESS VENDOR CONTACT CASE 111 North AineriC;a 1'atriC-ia 11. Lardit t 1. 1J {_'OUilty Ili t'.1i vay V 608-444-5349 Poynette, Wf 5.i()55 patClCld.lal'd1G'CLCnl1.COln NJPA CONTRACTS CONSIST OF THE FOLLOWING RELATED CONTRACT DOCUMENTATION DOCUMENTS Affidavit of Advertisement `�Cc'.ion -It, " oritNict'• is asc;i hcnln shall Inca?) E3id O �cnin _��'itness 1'a . _ __....._...__a(-) . E;k. ? E tti�t''ti1Fri:i4t'.lE.:i't.tit'(3n j:l(w of ibe RIT, alld rn.ire; [lid k aluatEon f. li.i.... .s teC'S1:ilnS... 2trii: ;u[Y i`v;t..<ti:s:i %S:X;c;1��lrfi;C ifitif _ ._ ._ . E3id Comment & Review Board'\-'finutes 5-17-E 1 • Reciuest fbr Proposal (RIP) • Bid Acceptance & ANv,,)Yd • Pricin 1:)isccnint Summate o Bidder's Respi>rise and l'ric;in,,; - Available 11}ion request [rant the N,111.A Contract Minage• DOCUMENTATION OF CONTRACT MAINTENANCE ADDITIONAL INFORMATION: ReneL it Extension 5/17i12 NJPA INFORMATION NJPA CONTACT TITLE elvfry NA'A C.�m*,vact Manager PHONE EMAIL 21 h-8' 4-4l48 s �t;(:<i, lG'S(:�1,LL;i.r(J:..t.rCl..`"FICtH: V l.': ADDRESS WEBSITE 2-02 12th Strect N1:, PA), Box 219, Staples, 'iIN 56479 National Joint Powers Alliance' Contract Purchasing Department City Of Fayetteville - Purchase Order (PO) Request equisition o.: Date: 5/29/2013 (Not a Purchase Order) All purchases under $2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions) P.0 Number: Lxpected Delivery a e: All PO Request shall be scanned to the Purchasing a -mail: Purchasing@ci.fayetteville.ar.us Vendor #: Vendor Name: Mail 11133 WILLIAMS TRACTOR Yes:_ No: X Address: Fob Point: Taxable Quotes Attached City: Yes:_ No: X Yes: No: x State: Zip Code: Ship to code: Div' on Head Approval: 50 Requester: Requester's Employee #: ension: BARBARA OLSEN 1940 485 Iteml Descri tion Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Proiect/Sub ro'ect # Inventory # Fixed Asset # 1 CASE FARMALL 105U TRACTOR PER QUOTE 1 EA 52,410.00 $52,410.00 9700.1920.5802.00 02083.2013 705043 2 OFF NJPA CONTRACT, TO BE UNIT 5043 $0.00 3 FIXED ASSET 705043 $0.00 4 $0.00 5 . $0.00 6 $0.00 7 $0.00 8 $0.00 9 $0.00 10 $0.00 Shipping/Handling Lot $0.00 Special Instructions: Subtotal: $52,410.00 Total: $52,410.00 Approvals: Mayor: Department Director: Purchasing Manager: Finance & Internal Services Director: Budget Manager: IT Manager: Dispatch Manager: Utilities Manager: Other: Revised 1/2/2008