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HomeMy WebLinkAbout124-13 RESOLUTIONRESOLUTION NO. 124-13 A RESOLUTION AUTHORIZING ACCEPTANCE OF A 2012 ARKANSAS DEPARTMENT OF ENVIRONMENTAL QUALITY RECYCLING GRANT IN THE AMOUNT OF $25,000.00 FOR THE PURCHASE OF RECYCLING CONTAINERS FOR THE APARTMENT RECYCLING PROGRAM, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section l: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a 2012 Arkansas Department of Environmental Quality Recycling Grant in the amount of $25,000.00 for the purchase of recycling containers for the apartment recycling program. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 4`h day of June, 2013. APPROVED: M. ATTEST: By:4&' d"' "'' s� SONDRA E. SMITH, City Clerk/Treasurer e0111111111111 TI�F�s,�. ve FAYETI EVILLE;�0 :,� s •'i'kA NSP• Jam',•` TO 11I Mn11 City of Fayetteville, Arkansas Budget Adjustment Form Budget Year Division: Solid Waste & Recycling Request Date 2013 1 Department: Transportation Services 5/15/2013 V12.0724 Adjustment Number BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION This budget adjustment recognizes revenue received from the 2012 Arkansas Department of Environmental Quality (ADEQ) recycling grant award through the Boston Mountain Solid Waste District. This funding will be used to purchase recycling containers for the apartment recycling program. Divis' n H Date udget l5krec or Date _ ___ _ S=71-13 Depart ent Director Date �' 9. a=---�3.�- --�- -- --- --s - 2� Finance 'rector Date Chief o taff Date ayor - ---- ate C ir0 Prepared By: Brian Pugh / Ginny Gundlach _ kspringer Reference: �� 7�% �__ � J_' Budget & Research Use Only Type: A B C;-©, E P General Ledger Date Posted to General Ledger Initial Date Checked / Verified __ Initial Date TOTAL BUDGET ADJUSTMENT 25,000 25,000 Increase / (Decrease) Account Name Container costs State Grants -Capital _ Account Number 5500.5080.5870.00 5500.0950.4302.00 Expense Revenue D 25,000 - ftE - 25,000 Project.Sub Number 09019 . 2013 09019 . 2013 EXHIBIT A J:\Office Docs\Bnan's Work Folder\Grants\2012\Acceptance\BA 13-xxx 2012 ADEQ Grant Revenue —May 13 1 of 1 City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 6/4/2013 City Council Meeting Date Agenda Items Only Brian Pugh Solid Waste Transportation Submitted By Division Department 000 for recycling $ _ $ 25,000.00 Recycling Containers ADEQ Grant Purchase Cost of this request Category / Project Budget Program Category / Project Name 5500.5080.5870.00 $ - Solid Waste Improvements Account Number Funds Used to Date Program / Project Category Name 09019 / 2013 $ 25,000.00 Solid Waste Project Number Remaining Balance Fund Name Budgeted Item Budget Adjustment Attached 0 r7--13 Date Date AUA a - S- 21-26133 Finance and Internal Services Director Date 5d113 Date L3i3 D to comments: GY,04-f I DI JQ41 Previous Ordinance or Resolution # 159-12 Original Contract Date: N/A Original Contract Number: N/A Received in Ciiy - I '7 -1 3 P 0 3: 2 3 R C V D Clerk's Office , ERE Received in Mayor's Office i Revised January 15, 2009 �a e eVl e ARKANSAS To: Fayetteville City Council Thru: Mayor Lioneld Jordan Don Marr, Chief of Staff p Terry Gulley, Transportation Director From: Brian Pugh, Solid Waste and Recycling Isp Date: May 13", 2013 CITY COUNCIL AGENDA MEMO MEETING DATE OF JUNE 4TH, 2013 THE CITY OF FAYETTEVILLE, ARKANSAS Subject: Resolution authorizing the Mayor to accept 2012 ADEQ Recycling Grant Revenue of $25,000 for recycling containers for Apartment recycling and approving a budget adjustment RECOMMENDATION Fayetteville City Administration recommends approval of a resolution for the Mayor to accept a 2012 Arkansas Department of Environmental Quality (ADEQ) recycling grant though the Boston Mountain Solid Waste District for $25,000 for apartment recycling containers and approving a budget adjustment to accept the funds and allocate them into a capital project. The resolution number for applying for this grant is 159-12. BACKGROUND Each year the Arkansas Department of Environmental Quality issues recycling grants through local Solid Waste Districts to help fund recycling programs. The City has benefited from these grants in the past. The Boston Mountain Solid Waste District compiles the grant applications and submits them to the Solid Waste Board for approval at their August Board meeting. ADEQ released the money for this grant in May 2013. The City applied for this grant in 2012. DISCUSSION Boston Mountain Solid Waste District approved the City for this grant in 2012. It will be used to purchase recycling containers utilized in the newly developed apartment recycling program as needed. The recycling containers are specialized and can be used in conjunction with our source separated collection requirements of the recycling program. To date there are 5 apartment complexes over 100 units in size participating in the program. Staff is searching for additional complexes to participate. Staff is working with participants to site recycling containers at complexes on an on -going basis instead of only one day a week. So far, two of the five have containers on site on an on -going basis. BUDGET IMPACT The recycling grant award is not a matching grant. Funds are needed to cover freight and taxes as grant funds cannot be used for those expenses. There is sufficient funding in 5500.5060.5225.00, Recycling Containers, to cover this expense. The budget adjustment is attached to recognize the grant revenue and add it to the Recycling Container ADEQ Grant project budget. Apartmentfestival Cont Grant App Accept 2012 CCMemo May13 RESOLUTION NO. A RESOLUTION AUTHORIZING ACCEPTANCE OF A 2012 ARKANSAS DEPARTMENT OF ENVIRONMENTAL QUALITY RECYCLING GRANT IN THE AMOUNT OF $25,000.00 FOR THE PURCHASE OF RECYCLING CONTAINERS FOR THE APARTMENT RECYCLING PROGRAM, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a 2012 Arkansas Department of Environmental Quality Recycling Grant in the amount of $25,000.00 for the purchase of recycling containers for the apartment recycling program. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 4ch day of June, 2013. APPROVED: LN LIONELD JORDAN, Mayor ATTEST: SONDRA E. SMITH, City Clerk/Treasurer RESOLUTION NO. 159-12 A RESOLUTION AUTHORIZING APPLICATION FOR A 2012 ARKANSAS DEPARTMENT OF ENVIRONMENTAL QUALITY RECYCLING GRANT THROUGH THE BOSTON MOUNTAIN SOLID WASTE DISTRICT IN THE AMOUNT OF $25,000.00 TO FUND APARTMENT RECYCLING CONTAINERS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes application for a 2012 Arkansas Department of Environmental Quality recycling grant through the Boston Mountain Solid Waste District in the amount of $25,000.00 to fund apartment recycling containers. PASSED and APPROVED this 7 b day of August, 2012. ATTEST: By: d..e. e 4,&-, SONDRA E. SMITH, City Clerk/Tre1a��;e,sf�� �"" ?0t JTP,,-�'`f�P `� � •OaOa U ff _•���G °�'�� Y O,ca• Get ° a FAYETTEVILLE o w ° TON GCE`°i� 4 City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 8/7/2012 City Council Meeting Date Agenda Items Only Brian Pugh Solid Waste Operations Submitted By Division Department action Kequirea- Resolution Authorizing Application for a 2012 ADEQ Recycling Grant through the Boston Mountain Solid Waste for $ 25,000 for Apartment Recycling Containers. Cost of this request Account Number Category / Project Budget Program Category / Project Name Funds Used to Date Program / Project Category Name Project Number Remaining Balance Fund Name Budgeted Item �, Budget Adjustment Attached Z2,0 --IZ• Previous Ordinance or Resolution # Date Original Contract Date: Zy" 12— Original Contract Number. Date Finance and Internal Services Director Date Received in City, 7-2 O -1 2 PO 3: 34 R CV D Clerk's Office 2-22 7 -17 Date Received in ADa Mayor's Office / Revised January 15, 2009 ve Zaylt-l ARKANSAS� To: Thru: From: Fayetteville City Council Mayor Lioneld Jordan Don Marr, Chief of Staff Terry Gulley, Operations Director'42A Brian Pugh, Waste Reduction Coordinator Date: July 19th, 2012 CITY COUNCIL AGENDA MEMO MEETING DATE OF AUGUST 7r",. 2012 THE CITY OF FAYETTEVILLE, ARKANSAS Subject: Resolution Authorizing Application for a 2012 ADEQ Recycling Grant through the Boston Mountain Solid Waste District for $ 25,000 for Apartment Recycling Containers. RECOMMENDATION Fayetteville City Administration recommends authorizing application for a 2012 Arkansas Department of Environmental Quality (ADEQ) recycling grant though the Boston Mountain Solid Waste District for $25,000 for purchasing apartment recycling containers. BACKGROUND Each year the Arkansas Department of Environmental Quality issues recycling grants through local Solid Waste Districts to help fund recycling programs. The City has benefited from these grants in the past. The Boston Mountain Solid Waste District compiles the grant pre applications and submits them to their Grant Committee for review. ADEQ no longer requires a signature from the Mayor for the pre application process. DISCUSSION This grant will be used to purchase new source separated recycling containers for use in the newly created apartment recycling program. The City received a similar grant in the amount of $18,500 in 2011 for recycling containers at apartments. Staff is currently engaged in a Solid Waste and Recycling Plan that has a goal of providing 30% of the apartment complexes in Fayetteville with recycling service by 2015 and these containers would help to reach those goals. The source separated recycling containers are similar to a drop box style container only with a roof and segregated bins which will support the source separated nature of the recycling program. The containers can be easily incorporated into existing operations since collection is handled with a drop off style truck, whereby eliminating the need to purchase new vehicles for this type of recycling collections at apartments. BUDGETIMPACT The recycling grant awards are not matching grants, so no City funds are obligated with this -request. Upon approval and award of the grant a budget adjustment will be requested to recognize the grant revenue and a capital project will be created. Apartment Container Grant App CCMemo July 12 RESOLUTION NO. A RESOLUTION AUTHORIZING APPLICATION FOR A 2012 ARKANSAS DEPARTMENT OF ENVIRONMENTAL QUALITY RECYCLING GRANT THROUGH THE BOSTON MOUNTAIN SOLID WASTE DISTRICT IN THE AMOUNT OF $25,000.00 TO FUND APARTMENT RECYCLING CONTAINERS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes application for a 2012 Arkansas Department of Environmental Quality recycling grant through the Boston Mountain Solid Waste District in the amount of $25,000.00 to fund apartment recycling containers. PASSED and APPROVED this 7d' day of August, 2012. APPROVED: By LIONELD JORDAN, Mayor ATTEST: By: SONDRA E. SMITH, City Clerk/Treasurer Recycling Grants Application 0 2011 Fiscal Year 2012 w 1 `V Purpose The purpose of this application is to provide detailed information about a proposed Recycling Grant project. General All items must be completed and returned to your Regional Solid Waste Management District to be forwarded to the Arkansas Department of Environmental Quality {ADEQ). Applications are accepted by ADEQ annually Sept. 15-Dec. 31. Incomplete applications will result in funding delays. APPLICANT: CITY OF FAYETTEVILLE CONTACT: BRIAN PUGH ADDRESS: 1560 S. HAPPY HOLLOW ROAD CITY: FAYETTEVILLE COUNTY: WASHINGTON ZIP CODE: 72701 PHONE: (479) 718-7685 E-MAIL: BPUGH@CI.FAYETTEVILLE.AR.US Select only one category ❑ ADMINISTRATIVE ❑ COMPOSTING ❑ EDUCATION ❑ MATERIAL RECOVERY FACILITY ❑ PLANNING ® RECYCLING EQUIPMENT ❑ RECYCLING PROGRAMS ❑ TRANSFER STATION WITH RECYCLING ❑ WASTE REDUCTION ACTIVITIES In one sentence, explain what will be purchased with requested grant funds. Three (3) roll off style recycling containers with six (6) compartments for separating recyclable materials at apartment complexes. Grant Amount Requested $25000 Total Project Cost $86033 Other than Recycling Grant funds, how are expenses for the continuation of this project to be funded (including maintenance, repairs, labor and operating expenses)? User fees, Solid Waste and Recycling Enterprise Fund. Who will manage the finances of this grant and how may s/he be contacted? (Who is responsible for maintaining records of income and expenses related to this grant?) Brian Pugh - contact information listed above. 81,7 ADE A R K A N S A S 1'j ��xrteL,.�xe Departmenlot Environmental Quality a.'P, CT APROPOS L (x�ON�(NULv ` � , T ; t^',s���=mot . �vr� _ .. .a.�;'t�i3 (ca"t ,r.::�t .-�.-. �� �'��"r�.�'-.f^,-�':-.t..x� .._•a:c.. a,•.;.-� ,. _ _:..., ....�. _..P.:r .�; On a separate sheet, please describe your proposed project and explain why it is needed. At a minimum, answer the following: (To curtail possible delays processing your application, please answer all questions completely. Examples of project descriptions are provided in the Overview & Application Instructions document.) 1. Describe your current recycling program. Explain how it fits into your local solid waste management program and the overall district solid waste plan. 2. How will the proposed project enhance or improve the current recycling program? 3. What will the project accomplish and how will it be accomplished? How will success of the project be measured? 4. What actions will be taken to begin the project before pre -applications for the next grant round are submitted to ADEQ (July 15)? What actions will be taken to complete the project and spend all grant funds within three years? 5. Who will participate in and benefit from this project? How will they participate or benefit? If partnerships are involved, .describe each partner's role in the project. 6. How will the public be made aware of recycling or other opportunities provided by this project? Describe the educational message to be delivered and the method(s) of delivery. When available, provide a copy of any materials developed. Grant Proposals for Composting, Recycling Equipment, Material Recovery Facility, Recycling Programs, Transfer Station with Recycling and Waste Reduction Activities should also respond to the following questions: 7. Does existing mechanical processing equipment or facilities adequately serve the relevant area? If yes, the regional solid waste management board must determine that the requested equipment or facility is an indispensible component and would more efficiently serve the relevant area. Submit the board's rationale for the determination with the grant application. 8. If purchasing equipment or constructing facilities, provide a detailed description of these items. The description may include bid specifications, equipment brochures, drawings, illustrations, etc. 9. Provide the days and hours of operation and the physical location (address) for the equipment or facilities. 10. What materials will be collected as a direct result of this project? What are the plans for selling or reusing the materials? If composting, provide a physical location where organics will be composted. 11. How will the volume collected for recycling or diversion and revenue received as a result of this project be measured and recorded? Who is responsible for maintaining these records and how may s/he be contacted? Provide an estimate of new or increased tonnage collected or diverted as a result of this project. 12. Will the proposed project generate revenue? How?.Will this revenue be enough to continue or expand the project? ADE Q 0 MM, NA A R K A N S A S Department of Environmental Quality P(3JE7T BU�74G�E E �'.^.:. >Fs+i---.�.fs.".�.... c. .. �nr.•z--,$E. .r�,.e^`�r-t.Ti�rz i.... ;. �-..o_v,^ a.��.... .. ... .: :: .�.-,i".�-::.. .. c�. �:e,�. ._.�. .r. .�-d .37:... ...�.. ,. ...r.,. .. .. ..z Please provide a separate sheet showing the budget for this project using the following headings and categorizing the expenditures using the numbered information as guidance. (See the example budget in the Overview & Application Instructions for one way of doing this.) List of Items - Grant Request ($) - Organizational Budget ($) - Additional Information Item Grant Request. Organizational Budget Additional Information 1. Salaries, Administrative - List project personnel, by position. Provide the percentage of this position's time to be devoted to the grant project in the additional information column. Salaries for managers, supervisors, office or support staff and educators should be included in this listing. 2. Salaries, Operational Labor - List project personnel, by position. Provide the percentage of this position's time to be devoted to the grant project in the additional information column. Salaries for forklift drivers, line workers, baler operators, etc., should be included in this listing. 3. Professional Services - List consultants, contractors, or others who will provide specialized services. List services to be provided in the additional information column. 4. facilities - Costs associated with construction or expansion of recycling facilities. List percentage of the facility's time and/or space to be devoted to this project in the additional information column. 5. Equipment - Capital items (items whose lifespan would normally extend beyond a calendar year) to be purchased. List percentage of time this equipment will be used on this project in the additional information column. 6. Maintenance & Repairs - Costs associated with the upkeep and maintenance of facilities or equipment. 7. Materials & Supplies - Items that are expendable or consumed during the project. This may include office supplies such as paper, ink, envelopes, etc. or operational supplies such as baling wire, plastic bags, gloves, etc. 8. Transportation - Anticipated expenses for trucking, shipping or hauling recyclable materials. 9. Training - Costs associated with training staff, board members or applicants in areas .directly related to recycling. 10, Education & Promotion - Costs, excluding salaries, to educate the public or promote the recycling program. Don't forget to total the amounts for the Grant Request and Organizational Budget columns by category and provide a grand total. Appendices that provide more information to help reviewers better understand the grant request may be included with complete grant application. ,Are Ecka T Department of Environmental Quality p 1�I MVIV1 CoN 32 ,N 3 All grants are subject to the requirements of A. C.A. 8-6-601 et Seq. and Arkansas Pollution Control and Ecology Commission Regulation 11, Chapter Four, Solid Waste Management and Recycling Grants Program. The following items are not eligible for funding from recycling grants: Taxes Retroactive purchases Vehicle registration Reimbursement of funds Legal fees Utilities Licenses or permits GRANT REMPIENTs AGREE TO: ♦ Actively develop a recycling program, as outlined in the grant application, and expend all grant funds in the three (3) years following the date of the grant award by the department. ♦ Actively seek to market or reuse the materials diverted under the recycling program from deposition in landfills in the period of three (3) years following the date of the grant award by the department. ♦ Start grant project before July 15, the date pre -applications for the next grant round are due to the department. ♦ Use facilities or equipment purchased with grant funds no less than 50 percent of the time on the purposes specified in the grant application. ♦ Use any interest earned on grant funds exclusively for recycling programs consistent with the Regional Solid Waste Management District's Solid Waste Management Plan. ♦ Maintain an orderly accounting system to document that grant expenditures are made in accordance with project budget. This includes keeping copies of all bids, paid invoices, canceled checks, and other appropriate paperwork. ♦ Report for five years after receipt of grant funds or until all funds are expended, whichever is longer, as directed by statute and regulation. ♦ Conform to all state laws on the purchase, use or sale of equipment and facilities secured with grant funds. ♦ Seek competitive bids or requests for proposals (RFP) for purchase of equipment or services as required by state and local procurement laws. ♦ Receive written approval from the Board and the department for any modifications to the grant, including requests for time extensions. ♦ Receive written consent from the Board and department before selling, trading or transferring facilities or equipment. REGIONAL SOLID WASTE MANAGEMENT DISTRICT BOARDS AGREE TO ensure recipients conform to requirements and to: ♦ Establish or designate at least one adequate recyclable materials collection center in each county as required in Arkansas Pollution Control & Ecology Commission Regulation 28. ♦ Ensure the grantee show adequate revenues are being collected to support the long-term operation and maintenance of a grant -funded project prior to the disbursal of grant funds. ♦ Ensure all applicable federal, state and local permits and licenses have been obtained. ♦ Ensure the project has begun before disbursing funds. ♦ Notify ADEQ in the event a recipient has not met conditions of the approved grant application. ♦ Ensure that the project is compatible with the approved RSWMD plan on file with ADEQ or submit documentation demonstrating why a deviation is necessary. ♦ Compile annual reports as required. ADEQ A R K A N S A S Department of Environmental Quallty ADMINISTRATIVE REQUIREMENTS All grants are subject to audit. Department personnel have the right of access to all records pertaining to grant -funded project or activity. Grant application must include: answers to the Project Proposal questions, a complete Budget and Proof of Publication, as required. Copies of any comments received regarding the grant request shall be forwarded to ADEQ. Incomplete grant applications will not be considered and may delay processing of grant funds. Signature and Certification The authorized representative of the organization applying for the grant and the Regional Solid Waste Management Board Chairman both must sign the application. The authorized representative must have the authority to obligate the applicant's resources. certify that to the best of my knowledge, the information provided in this application and its attachments is correct and true. I understand and agree that if grant money is subsequently awarded as a result of this application, I will comply with all applicable statutory and regulatory provisions and with applicable terms, conditions, and procedures of the Recycling Grants program. I have read and agree to abide by the Minimum Conditions of Recycling Grants. I certify that all proposed activities will be carried out and that all grant money received will be utilized solely for the purposes for which it is intended unless written authorization is rovided by the Regional Solid Waste Management District and the Arkansas Department of Environme al Quality. i� I 41 t7Applicant's A ed Representative and Title Date R Board Chairman Date THE ABOVE -REFERENCED GRANT IS HEREBY APPROVED. x ADEQ Recycling/Market Development Branch Manager x Q So' Waste and ement ivision Chief ADEQ Chief Deputy Director ADEQ A R K• A N S A S Departmento} Environmental Quality i -1 o � _�.__ Dat to L Date GluNT NU,.MBER: 2012 Recycling Container Grant Project Proposal questions 1. Describe your current recycling program. Explain how it fits into your local solid waste management program and the overall district solid waste plan. Fayetteville's recycling program is a source separated program meaning the materials are separated at the source of collection. This is true in both the curbside and drop off services provided by the City. The curbside program services residential single family homes and small businesses can participate for a fee. City crews operate the residential trash collection as a Pay As You Throw program where residents choose from 3 different cart sizes and pay according to the waste they dispose. The curbside recycling program allows residents to divert materials from their weekly waste stream and potentially lower their waste bill. The drop off recycling service is designed for those without curbside service and non -city residents providing recycling options as required through our District Solid Waste Plan. 2. How will the proposed project enhance or improve the current recycling program? The project will allow the Solid Waste and Recycling Division to grow existing services to apartment complexes in order to meet diversion'goals. At the end of 2011, the City began an apartment recycling program and currently there are 5 large complexes participating in the program. Also, large festivals like Bike Blues and BBQ have not succeeded in establishing a valid recycling component. A container, like the one's identified for this grant, can be incorporated with existing equipment and processing capabilities utilized by the Division. The recycling containers used with this grant will allow for growth. in the apartment program as it has become evident that higher participation in apartment recycling would occur if recycling containers were made available more than the one day a week collection which is currently used. Having more containers would allow for longer periods of time in which the containers would stay on site, along with signing up new complexes for the service. A multi faceted approach for apartments utilizing several collection methods will probably best serve this sector for recycling. Expanding recycling services across the City is the main improvement associated with this grant request. 3. What will the project accomplish and how will it be accomplished? How will success of the project be measured? The project will accomplish growing the newly created apartment recycling program and expanding services. The containers will be included into the current operations of the Solid Waste and Recycling Division using existing fleet and personnel. Staff is currently proposing a Solid Waste and Recycling Resource Management Plan for City Council approval. The draft plan outline efforts to increase diversion of materials from the landfill and reach an established diversion goal. One goal currently being review is to have 30% of apartment complexes in Fayetteville having recycling on site by 2015. This grant would be used to help reach that goal by measuring complexes participating. 4. What actions will be taken to begin the project before pre -applications for the next grant round are submitted to ADEQ (July 15)? What actions will be taken to complete the project and spend all grant funds within three years? The containers will be purchased and all funds expended at one time before July 15`", 2013. The containers will be included in the existing recycling program for apartments which has already begun. 5. Who will participate in and benefit from this project? How will they participate or benefit? If partnerships are involved, describe each partner's role in the project. Apartment complexes and festivals within the City will benefit by allowing the City to provide containers for recycling. Apartment complexes with over 100 units are eligible for the on site recycling service. Apartments participation will include coordinating education information to the tenants, providing space to house the container and helping to maintain metrics regarding participation among their tenants. 6. How will the public be made aware of recycling or other opportunities provided by this project? Describe the educational message to be delivered and the method(s) of delivery. When available, provide a copy of any materials developed. The pilot programs will be well communicated through City staff with apartment owners and managers in order to participate. The City is utilizing Energy Corp positions to provide educational opportunities at the complexes. Events planned at the complexes and staffed by the Energy Corp positions help in delivering the recycling message to participating apartment complexes. What can be recycled will be communicated with an education campaign and with picture signs on the containers and brochures. For apartments participating in the pilots the educational message will be given through brochures, monthly newsletters, tenant lease signings, laundry/mail room facility displays and other apartment complex communications between management and tenants. 7. Does existing mechanical processing equipment or facilities adequately serve the relevant area? If yes, the regional solid waste management board must determine that the requested equipment or facility is an indispensible component and would more efficiently serve the relevant area. Submit the board's rationale for the determination with the grant application. Yes. The City of Fayetteville operates a recycling center where the materials would be processed. 8. If purchasing equipment or constructing facilities, provide a detailed description of these items. The description may include bid specifications, equipment brochures, drawings, illustrations, etc. The containers will be separated into six (6) compartments for recycling of aluminum cans, steel cans, plastic #1 & #2 bottles, mixed paper and cardboard. These containers sit on a roll off style truck when being moved and when dumping the materials. A container drawing is included. 9. Provide the days and hours of operation and the physical location (address) for the equipment or facilities. The containers will be used at different locations throughout the City in the apartment program. Apartments currently are added when contacted by staff and encouraged to participate. The containers will be collected by City personnel and processed at the recycling center located at 1560 S. Happy Hollow Road, Fayetteville, AR., 72701. The containers will be housed there during non use. 10. What materials will be collected as a direct result of this project? What are the plans for selling or reusing the materials? If composting, provide a physical location where organics will be composted. The materials collected with this container will be aluminum cans, steel cans, plastic #1 and #2 bottles, mixed paper and cardboard. The recyclables will be processed along with the curbside and drop off recyclables currently collected. 11. How will the volume collected for recycling or diversion and revenue received as a result of this project be measured and recorded? Who is responsible for maintaining these records and how may s/he be contacted? Provide an estimate of new or increased tonnage collected or diverted as a result of this project. The recyclables will be weighed together on our facilities certified scales to determine actual weight received from the apartments. Currently the containers in use are weighed and dumped as needed to improve operations. Recyclables are added to the other materials collected and sold with those materials. Revenue is received for the service which is currently priced at $.95 cents per unit at an apartment complex. Currently the average collected through the participating complexes is 1.5 tons per month. Brian Pugh will be responsible for maintaining these records and can be contacted through the information provided at the front of this application. It is estimated that 1 to 2 tons per week can be gained through various pilot programs. 12. Will the proposed project generate revenue? How? Will this revenue be enough to continue or expand the project? There will be revenue generated from the sale of the material once processed. The City Council passed an ordinance requiring apartment to pay $.95 cents per unit to participate in the program. This rate helps to cover the cost of servicing the container. Item Grant Request Saltines b:Administrative .' Waste Reduction Coordinator $0 Salaries Administrative Totals $0 `.Salaries Operational Drop Box Driver $0 :.Salaries,Operational Totals $0 ginpment _ 3 recycling roll off style containers $25,000 Drop box truck $0 signs $0 Information brochures $0 E.quipmentTotals $25,000 lVlaintenance and,Reparrs.; . General Maintenance $0 Mainteaani e:and' Repair Totals $0 TransQortaton. Fuel for drop box truck $0 .Transportation Totals $0 Grand Totals 25,000 Organizational Budget Additional Information $6,800 10% of time on the project $6,806 $3,125 5% of time on the project $3,125 $26,750 100% of time on the project $46,800 10% of the time on the project $500 100% of time on the project $500 100% of time on the project $74,550 $500 Modification to boxes if needed $500 $1,058 10% of the time on the project $1,058 is y€i $86,033 t Accurate • Galbreath • MI Tarp - Parts Place - Pioneer • Toter Wastequip Q U O T E P O Box 1029 - Beeville,TX 78104 - i � Phone: 469-853-7729 - Fax: 940-321-3004 Date Quote 9 Email: shurtt@wastequip.com 06/04/12 SYNHO4362 -Sold .To: City Of Fayetteville Jason Drummond 1560 Happy Hollow 113 West Mountain Fayetteville, AR 72701 USA Phone: 479-575-8397 Fax: 479-444-3478 QUOTE GOOD FOR 14 DAYS FREIGHT TO 8E CHARGE AT RATE AT TIME OF SHIPMENT Terms Rep P.O. Number Ship Via Steve Hurtt 9.nrib-aYrJ �.mnae:xcfisnwiw In # Oty Description r Unit Price: Ext. Price 1 3 Recytce roll off specials (as clarified in forwarded email from Jim $8,427.00 $25,281.00 Huffman dated 6-1-12 4:32PM) with exceptions SubTotal $25;281.00 Sales Tax $0.00 Shipping $1,536.00 Total $26,81700 06/05/12 08:08:45 Page 1 APPROVED BY: DATE: �,a 3.4 3.to 3.t� 3 �O �j.FS Ckb;r �taTc�3 (�Il�ll�ll�a�ll�l�! T1115 DRAWING IS THE PROPERTY OF WASTEOUIP AND IS NOT TO III REPRODUCED IN WHOLE OR IN PART WITHOUT THE WRITTEN PERMISSION OF WASTEQUIP. UNLESS STATED OTHEWMSE IN WRMNG, CONTAINER SIZES INDICATED ON SALES LITERATURE. INVOICES, PRICE LISTS, QUOTATIONS. AND DELIVERY TICKETS ARE NOMINAL SIZES. ACTUAL VOLUME MAY VARY FROMNOMINAL SIZES. m� Energy "Carps NCAT Recycling Outreach Events Report Daniel Dean & Elizabeth Hill City of Fayetteville Sustainability & Strategic Planning We planned a Spring Greening Community Gathering with management at North Creekside Apartments on April 3rd from 5pm to 7pm. The University of Arkansas Applied Sustainability Center contributed 108 GE compact fluorescent light bulbs and US Pizza donated five pizzas. Each resident that signed a pledge/reminder card to recycle and save energy received a lightbulb and pizza. We distributed various materials, including "30 Simple things You Can Do to Save Energy and Money" books from the Arkansas Energy Office, canvas tote bags from Boston Mountain Solid Waste, and recycling brochures from Washington County Environmental Affairs. Liz obtained a $100 gift card from Wal Mart, with which we purchased 5 ten gallon and 5 twenty gallon containers which residents could win by playing our reused water bottle bowling game. Liz brought materials to. decorate vases from jars. Nineteen residents signed the pledge and management said they would provide food for monthly events in the future. Tabling at Fayetteville Farmer's Market & Earth Day Eco Trade Show Dan & Liz tabled at the first Fayetteville Farmer's market of the year April 7th from gam until noon. Thirty-nine people stopped to ask questions and take information about Energy Corps, energy efficiency, apartment recycling, multi -use trails, hazardous waste, yard waste, community gardens, solar power, rain barrels, and how to address neighbors burning trash. The Earth Day Eco Trade Show at East Square Plaza in Fayetteville was not particularly well attended. We distributed some information and answered a few questions about the trails system. Volunteer Training and Facility Tour The Volunteer Training and Facility Tour took place on April 19th from 10 am to 1 pm. We worked with professors in the University of Arkansas Sustainability Minor program to invite students and publicized in the Earth Day Eco Passport and on Facebook. Dan prepared a Powerpoint presentation giving an overview of the City's recycling program, including materials accepted at various locations and the financial, environmental, and social implications of the program. Attendees were given a pre/post quiz to determine their knowledge about Fayetteville recycling and Energy Corps before and after the presentation. The presentation included information on Community Based Social Marketing and volunteer opportunities with recycling outreach. COF Waste Reduction Coordinator Brian Pugh then led the group on a tour of the Material Recovery Facility. Nine individuals attended the training and demonstrated increased knowledge on the post quiz. 2 Energy Corps Eco Celebration at Maple Manor Apartments We scheduled an outreach event with management at Maple Manor Apartments for April 291h from 3pm to Spm. The format was similar to the Spring Greening event with giveaways of CFLs, pizza, and recycling bins to residents who signed the pledge and played the water bottle bowling game. We added a sandbag toss game with recycled pencils and stickers as prizes and borrowed materials for a recycling relay race from Washington County Environmental Affairs. We also added live music provided by Energy Corps members Bill Dollar and Dan Dean. Ten pizzas were donated by US Pizza. We created a flier for the event, which management pasted on apartment doors along with reminders on their Facebook page. Twenty-eight residents signed the pledge with several children participating. Residents enjoyed the event, posting notes on the Facebook page such as "Great afternoon! Thanks guys!" and "Had a great time at the Eco-celebration!" C C tinergyetetrratiopCorps SUNDRY April 291h 3.5 PM '� levn tlWe E—Eft-,. .' 4­�a...a« Fayetteville Green Team Celebration On April 25rh, we attended the Fayetteville Public Schools Green Team Celebration event at the Botanical Garden of the Ozarks. FPS Energy Corps member Sammi Jones organized an education station for students to decorate paperboard light switch plates to remind siblings and parents to turn off lights when not in use to conserve energy. Shaw Elementary Earth Day We repeated the light switch reminder project at the Shaw Elementary Earth Day at the Botanical Garden of the Ozarks on May Is'. Seventy-five students from Springdale came through our education station. We told them about our role as Energy Corps members and discussed three main reasons for conserving energy: to save money, reduce pollution, and preserve resources for future generations. Summary The outreach events were, on the whole, successful. Tabling at the Farmer's Market required the least amount of planning effort. Our hope is that the pledge cards at the apartment events will increase participation in the recycling program, although those who signed may already participate. The kids' events reached the largest number of participants, but the short time for each group limited the amount of information we could present. We have not yet drawn from the pool of volunteer energy of those who attended the training, but we plan door-to-door education when the university of Arkansas Fall semester begins. Training attendees appreciated the discussion after our presentation and offered thoughtful feedback on the potential for condominium recycling, encouraging businesses to offer products made from recycled materials, the need for collection of recyclables in City parks and in the Dickson Street entertainment district, the possibility of apartments sharing recycling containers, incentives for recycling, and recycling education on the University campus. 4 guess what?? RFXWLING IS HERE11 Your apartment has been selected to participate In the kick-off of the City of ftetteville's new Multi -Family Recycling Programl WHAT IS ACCEPTED: The four -compartment regS4gg container takes: Aluminum Steel Cans Plastic #1 & #2 Bottles The cardboard recycling container takes: Flattened corrugated cardboard=boxes The paper recycling container tiakes: Newspaper Copy Paper tAgazlnes File Folders Phone Books Envelopes Pamphlets Paperboard Lonq stfAd.Shrddded Paper WHAT IS;NOTACC Plastic Bags Trash Other Met, Plastics #3' - #7 Glass Hardback Books Food Confet,, Construction Pap HOW IT WO The recycling containers will on Monday morning and will re . 4 Tuesday, when they will be to apartment complex. Recycl, no later than 6 am the motQq� of