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Home My WebLink About121-13 RESOLUTIONRESOLUTION NO. 121-13 A RESOLUTION APPROVING CHANGE ORDER NO. 2 TO THE CONSTRUCTION CONTRACT WITH GOODWIN & GOODWIN, INC. FOR WATER AND SEWER RELOCATIONS ON N. GARLAND AVENUE IN THE AMOUNT OF $111,165.35, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order No. 2 to the construction contract with Goodwin & Goodwin, Inc. for water and sewer relocations on N. Garland Avenue in the amount of $111,165.3 5. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A". PASSED and APPROVED this 4t' day of June, 2013. APPROVED: ATTEST: B r w-�---- B 'xQ L t/W,., 4f 2a,&, EL AN, Mayor SONDRA E. SMITH, City Clerk/Treasurer 011111n1111 � i �v� ARK TRF ii �o G� • 9 G FAYETTEVILLE •�� City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 6/4/2013 City Council Meeting Date Agenda Items Only David Jurgens Utilities Capital Projects Utilities Submitted By Division Department Action Kequirea: Approval of Change Order 2 to the construction contract with Goodwin & Goodwin, Inc. for Water/Sewer relocations on Hwy. 112 (Garland Ave.), for $111,165.35 and approve a Budget Adjustment. $ 61,165.35 $ 25,000.00 $ 25,000.00 Cost of this request 5400.5600.5808.00 5400.5640.5808.00 5400.5740.5815.00 Account Number 06035.2250 Project Number Budgeted Item r\ $ 39,388 $ 39,387 Category / Project Contingency $ 14,388 $ 14,387 Funds Used to Date $ 25,000 $ 25,000 Remaining Balance Budget Adjustment Attached 0 Garland Ave. W/S Relocations Program Category / Project Name Garland Ave. W&S Program / Project Category Name Water & Sewer Fund Name Previous Ordinance or Resolution # 86-12, 188-12 Date / Original Contract Date: 5/1/12, 9/18/12 Original Contract Number: 2247 Date 401 �- . r3.,,�,r� s - X1- Z613 Finance and Internal Services Director Date Received ff i)QV7 — '1 3 ? 0 1 : 3 3 R % V Clerk's Office Date Received in 3'? q Mayor's Office Date Revised January 15, 2009 eZvillie • ayle ARKM 3M To: Fayetteville City Council Thru: Mayor Lioneld Jordan Don Marr, Chief of Staff David Jurgens, Utilities Director Fayetteville Water and Sewer Committee From: Shannon Jones, Utilities 4,961,04 Date: May 10, 2013 CITY COUNCIL AGENDA MEMO MEETING DATE OF JUNE 4, 2013 THE CITY OF FAYETTEVILLE, ARKANSAS Subject: Approval of Changer Order 2 to the construction contract with Goodwin & Goodwin, Inc. for Water/Sewer relocations on Hwy. 112 (Garland Ave.), for $111,165.35 RECOMMENDATION City Administration recommends approval of Change Order 2 to the construction contract with Goodwin & Goodwin, Inc. for Water/Sewer relocations on Hwy. 112 (Garland Ave.), for $111,165.35 and approve a Budget Adjustment. BACKGROUND Relocation of existing water and sewer lines is required in preparation for the combined Arkansas Highway Department (AHTD) and City widening of Hwy. 112 (Garland Ave.) from North Street to Janice Street. The majority of the existing water and sewer lines in this section of roadway are located within the AHTD right of way (ROW), so the City is bearing the majority of the expense to relocate these lines. DISCUSSION Several additional changes have occurred during the project. Other utility companies were simultaneously moving their lines while we were relocating the water and sewer lines. This, in combination with the limited space between homes and the AHTD right-of-way, made this one of the most physically challenging water and sewer line relocations projects the City has faced in years. This change order reconciles the original project quantities and addresses the remaining unforeseen costs associated with the difficult working conditions. The majority of the unit quantity changes are from increased street repairs that were required. The breakdown of the change order is as follows: Increase in unforeseen costs $ 40,557.00 Increase in Quantities from bid to actual $ 70,608.35 Total cost of change order $111,165.35 BUDGET IMPACT This project is funded from several sources, including water and sewer revenue bonds, water and sewer funds, and transportation bond funds. The budget adjustment moves funds from the water and sewer capital fund into the project to cover the costs of the change order. Hwyl 12 Goodwin CO2 CC Memo lOMaylldoc RESOLUTION NO. A RESOLUTION APPROVING CHANGE ORDER NO. 2 TO THE CONSTRUCTION CONTRACT WITH GOODWIN & GOODWIN, INC. FOR WATER AND SEWER RELOCATIONS ON N. GARLAND AVENUE IN THE AMOUNT OF $111,165.35, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order No. 2 to the construction contract with Goodwin & Goodwin, Inc. for water and sewer relocations on N. Garland Avenue in the amount of $111,165.3 5. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A". PASSED and APPROVED this 4 h day of June, 2013. LIONELD JORDAN, Mayor ATTEST: SONDRA E. SMITH, City Clerk/Treasurer '0 1 7a%yft fte- t 10011 S Change Order No. 1 Page 1 of 4 CONTRACT CHANGE ORDER City Contract # 2247 Schedule City Resoultion # 86-12 Date 5/10/2013 City Project No.: 06035-2250 Project Name: Garland Avenue Water & Sewer Improvements Location: Fayetteville, AR Owner: _City of Fayetteville Contractor: Goodwin & Goodwin, Inc. Address: 113 W. Mountain Address: 3543 Free Ferry Rd. Fayetteville, AR 72701 Fort Smith, AR 72903 THE FOLLOWING CHANGES ARE HEREBY AMENDED INTO THE CONTRACT PLANS AND SPECIFICATIONS: ITEM # DESCRIPTION DECREASE INCREASE I Increase cost due to unforseen circumstances (see attached) $40,557 2 Reconcile project quantities (see attached) $70,608.35 TOTAL DECREASE AMOUNT $0.00 $111,165.35 TOTAL INCREASE AMOUNT $111,165.35 NET CHANGE ORDER ENGINEERS FINAL CHANGE TO CONTRACT AMOUNT: TOTAL AMOUNT $1,575,497.00 ELIGIBLE AMOUNT $1,575,497.00 Original Contract Amount Total Previous Change Order(s) $105,125.00 $105,125.00 Net Amount This Change Order $111,165.35 $111,165.35 TOTAL CONTRACT AMOUNT TO DATE $1,791,787.35 $1,791,787.35 CHANGE TO CONTRACT COMPLETION DATE: Original Completion Date December 26, 2012 Previous Adjusted Completion Date (Increase)(Decrease) This Change Order 135 Calendar Day NEW CONTRACT COMPLETION DATE: May 10, 2013 RECOMMENDED: City of Fayetteville Engine BY: Utilities Engineer 1 ,(j Signa Title ate RECOMMENDED: City of Fayetteville 01 E 'leer BY: ,fr- City Engineer ignature Title Date Go ACCEPTED: odwin & Goodwin, Inc. ,ontract r BY: _ President Signature Title Date APPROVED: JITY OF TTEVILLE wn r BY: Mayor n lQ / S' ature Title Date Cost Breakdown for Change Order #2 - Unforseen Costs Item Description Unit Unit Cost Original Adjusted CO#2a DOWN TIME AT VINEYARD APARTMENTS LS $750.00 1.00 $ 750.00 CO#2b F.H. EXTENSION AT STA. 140+98 LS $800.00 1.00 $ 800.00 CO#2c 9' VALVE STEM EXTENTION LS $2,000.00 1.00 $ 2,000.00 CO#2d 10' VALVE STEM EXTENTION LS $2,400.00 1.00 $ 2,400.00 CO#2e RELOCATE TAP ACROSS JANICE STREET LS $2,000.00 1.00 $ 2,000.00 CO#2f REPAIR STORM DRAIN AT HARP'S LS $1,607.00 1.00 $ 1,607.00 CO#2g VALVE STEM EXTENSION (2) LS $800.00 1.00 $ 800.00 CO#2h LARGE DIAMETER TREE REMOVAL (4) LS $10,000.00 1.00 $ 10,000.00 EMERGENCY WATER LEAK REPAIR AT CO#2i HICKORY ST. LS $7,400.00 1.00 $ 7,400.00 WORK DELAYS DUE TO GAS LINE CONFLICT CO#2j PARALLEL TO SEWER LINE LS $12,800.00 1.00 $ 12,800.00 Contract Change $ 40,557.00 Cost Breakdown for Change Order Reconciliation Quantities Quantities Adjusted Contract Item Description Adjust Unit Unit Cost Original Adjusted +/- Amount 1 ACT 291, 1993 TRENCH AND EXCAVATION SA LS $60,000.00 1 1 0.00 $0.00 2 TRAFFIC CONTROL LS $48,000.00 1 1 0.00 $0.00 3 MOBILIZATION LS $60,000.00 1 1 0.00 $0.00 4 SITE PREPARATION LS $110,000.00 1 1 0.00 $0.00 5 24-INCH DUCTILE IRON PIPE, CLASS 350 WITI LF $140.00 485 502 17.00 $2,380.00 6 12-INCH PVC, C-900, CLASS 200 DR-14 WATER LF $62.00 2555 2570 15.00 $930.00 7 8-INCH PVC, C-900, CLASS 200 DR-14 WATER LF $35.00 2357 2295 -62.00 -$2,170.00 8 6-INCH PVC, C-900, CLASS 200 DR-14 WATER LF $34.00 201 251.9 50.90 $1,730.60 9 2-INCH PVC, SDR 13.5, CLASS 315 WATER MAI LF $18.00 278 344 66.00 $1,188.00 10 1-INCH POLYETHYLENE CLASS 200 WATER S1 LF $9.00 2466 3552 1086.00 $9,774.00 11 24-INCH CLASS 250B BUTTERFLY VALVE WB EA $8,000.00 2 2 0.00 $0.00 12 12-INCH CLASS 250B BUTTERFLY VALVE WB EA $2,800.00 7 8 1.00 $2,800.00 13 8-INCH GATE VALVE WBOX EA $2,000.00 10 10 0.00 $0.00 14 6-INCH GATE VALVE WBOX EA $1,500.00 1 1 0.00 $0.00 15 2-INCH GATE VALVE WBOX EA $800.00 5 5 0.00 $0.00 16 THREE WAY FIRE HYDRANT ASSEMBLY W/V EA $4,500.00 11 13 2.00 $9,000.00 17 REMOVE EXISTING FIRE HYDRANT AND DEL EA $600.00 7 7 0.00 $0.00 18 2-INCH BLOWOFF ASSEMBLY EA $1,500.00 1 1 0.00 $0.00 19 12-INCH X 12-INCH TAPPING SLEEVE AND VA EA $6,000.00 1 1 0.00 $0.00 20 8-INCH X 8-INCH TAPPING SLEEVE AND VAL EA $3,600.00 6 6 0.00 $0.00 21 6-INCH X 6-INCH TAPPING SLEEVE AND VAL EA $3,200.00 6 6 0.00 $0.00 22 24-INCH X 24-INCH CONNECTION EA $4,000.00 2 2 0.00 $0.00 23 2-INCH x 2-INCH CONNECTION EA $800.00 4 4 0.00 $0.00 24 EPDXY COATED DUCTILE IRON FITTINGS LB $0.01 35500 0 -35500.00 -$355.00 25 SINGLE METER SETTING, COMPLETE INCL. PI EA $900.00 37 39 2.00 $1,800.00 26 1-INCH METER SETTING, COMPLETE INCL. PB EA $1,700.00 2 3 1.00 $1,700.00 27 DOUBLE METER SETTING, COMPLETE INCL. I EA $1,200.00 8 7 -1.00 -$1,200.00 28 REMOVE EXISTING METER SETTING EA $200.00 53 53 0.00 $0.00 29 12-INCH SADDLE, 1-INCH CORPORATION STO EA $350.00 26 30 4.00 $1,400.00 30 8-INCH SADDLE, 1-INCH CORPORATION STOP EA $350.00 15 19 4.00 $1,400.00 31 2-INCH SADDLE, 3/4-INCH CORPORATION STC LF $250.00 2 2 0.00 $0.00 32 24-INCH BORED STEEL CASING LF $350.00 70 70 0.00 $0.00 33 24-INCH DIRECT BURY STEEL CASING LF $100.00 40 120 80.00 $8,000.00 34 16-INCH BORED STEEL CASING LF $275.00 490 449 -41.00 -$11,275.00 35 16-INCH DIRECT BURY STEEL CASING LF $135.00 190 220 30.00 $4,050.00 36 12-INCH BORED STEEL CASING LF $150.00 60 60 0.00 $0.00 37 12-INCH DIRECT BURY STEEL CASING LF $125.00 20 20 0.00 $0.00 38 4-INCH BORED CASING LF $65.00 85 100 15.00 $975.00 39 4-INCH DIRECT BURY CASING LF $35.00 0 10 10.00 $350.00 40 2-INCH BORED CASING LF $35.00 1600 1600 0.00 $0.00 41 2-INCH DIRECT BURY CASING LF $20.00 0 41 41.00 $820.00 42 TREE PROTECTION FENCING LF $6.00 1860 514 -1346.00 -$8,076.00 43 CUT AND CAP EXISTING 24-INCH WATER MA EA $1,800.00 4 4 0.00 $0.00 44 CUT AND CAP EXISTING 12-INCH WATER MA EA $1,500.00 3 3 0.00 $0.00 45 CUT AND CAP EXISTING 8-INCH WATER EA $1,200.00 17 19 2.00 $2,400.00 46 CUT AND CAP EXISTING 6-INCH WATER MAR EA $900.00 14 12 -2.00 -$1,800.00 Cost Breakdown for Change Order Reconciliation Quantities Quantities Adjusted Contract Item Description Adjust Unit Unit Cost Original Adjusted +/- Amount 47 CUT AND CAP EXISTING 2-INCH WATER MAR EA $400.00 4 4 0.00 $0.00 48 ADJUST EXISTING WATER VALVE TO FINISH EA $300.00 4 1 -3.00 -$900.00 49 ABANDON EXISTING WATER VALVE EA $125.00 34 34 0.00 $0.00 50 12-INCH PVC SEWER MAIN, SDR-26 LF $46.00 366 366 0.00 $0.00 51 8-INCH PVC SEWER MAIN, SDR-26 LF $36.00 2995 2995 0.00 $0.00 52 6-INCH PVC SEWER SERVICE, SCH 40, LF $35.00 27 20 -7.00 -$245.00 53 4-INCH PVC SEWER SERVICE, SCH 40, LF $18.00 648 725 77.00 $1,386.00 54 4 FOOT DIAMETER STANDARD MANHOLE, Ul EA $3,000.00 23 23 0.00 $0.00 55 EXTRA MANHOLE DEPTH, OVER 6 FEET DEEY VF $200.00 34 36.3 2.30 $460.00 56 REMOVE EXISTING MANHOLE EA $800.00 15 15 0.00 $0.00 57 ADJUST EXISTING MANHOLE TO FINISHED G EA $800.00 4 2 -2.00 -$1,600.00 58 SEWER SERVICE CONNECTION ON 12" PVC EA $1,000.00 8 3 -5.00 -$5,000.00 59 SEWER SERVICE CONNECTION ON 8" PVC EA $700.00 39 36 -3.00 -$2,100.00 60 6-INCH MANHOLE TAP FOR SEWER SERVICE EA $1,000.00 1 1 0.00 $0.00 61 4-INCH MANHOLE TAP FOR SEWER SERVICE EA $1,000.00 1 3 2.00 $2,000.00 62 PLUG EXISTING SEWER AT MANHOLE WALL EA $1,000.00 5 6 1.00 $1,000.00 63 CONNECT 12" OR 8" SEWER TO EXISTING MA EA $1,400.00 2 3 1.00 $1,400.00 64 STREET REPAIR, T-PATCH SY $70.00 357 656.2 299.20 $20,944.00 65 ASPHALT SURFACE REPLACEMENT SY $65.00 46 226.2 180.20 $11,713.00 66 CONCRETE SURFACE REPLACEMENT SY $65.00 220 351 131.00 $8,515.00 67 GRAVEL DRIVEWAY REPAIR TON $25.00 50 273.15 223.15 $5,578.75 COLD MIX ASPHALT TEMPORARY 68 PAVEMENT REPAIR TON $175.00 50.00 70.00 20.00 $3,500.00 69 ROCK EXCAVATION CY $150.00 10.00 6.67 -3.33 -$500.00 70 EROSION CONTROL LS $45,000.00 1.00 1.00 0.00 $0.00 71 AUDIO/VIDEO RECORDINGS LS $4,000.00 1.00 1.00 0.00 $0.00 72 SITE PHOTOGRAPHS LS $5,000.00 1.00 1.00 0.00 $0.00 73 CO#1 - FLOWABLE FILL CY $70.00 500.00 480.50 -19.50 -$1,365.00 CO#1 - 30" STEEL ENCASEMENT PIPE - OPEN 74 CUT LS $36,000.00 1.00 1.00 0.00 $0.00 CO#1 - ADDITIONAL CONCRETE BLOCKING 75 AT SYCAMORE LS $6,000.00 1.00 1.00 0.00 $0.00 76 CO#1 - SEWER SERVICE LINE BORES EA $3,800.00 8.00 8.00 0.00 $0.00 Contract Change $70,608,35