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Home My WebLink About116-13 RESOLUTIONRESOLUTION NO. 116-13 A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $302,600.00 TO PROVIDE FUNDING FROM RESERVES FOR SOLID WASTE PERSONNEL TRAINING, ADDITIONAL ROLL -OFF CONTAINERS, CARTS, AND RECYCLING CONTAINERS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A", in the amount of $302,600.00 to provide funding from reserves for Solid Waste personnel training, additional roll -off containers, carts and recycling containers. PASSED and APPROVED this 21St day of May, 2013. APPROVED: ATTEST: By: LISA BRANSON, Deputy City�aticitr,,� \I Y FAYEii EVILLE;� C-, (ANSP. TO City of Fayetteville, Arkansas Budget Adjustment Form V12.0724 Budget Year Division: Solid Waste & Recycling 2013 Department: Transportation Services BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION Request Date I Adjustment Number 4/17/2013 $302,600 in funds are requested in various Solid Waste Fund accounts to adjust budget line items. Due to expanding services of recycling collected at apartments, businesses and the City square additional funding is needed for the purchase of containers to be placed at various locations, additional bailing wire will be needed to process these recyclables. Warranties on residential carts have now expired on the original purchase from 2002, replacements of those carts will continue over the next few years, additional funding will be needed to cover the cost of residential cart replacements. Additional funding is requested for 20 division employees to attend ADEQ Apprenticeship training and 6 employees to have LP Wire Tie training for the MRF-Materials Recovery Facility. Division Heae Date -7- 3 0-0 Bu get Director Date DepaitmePrector Date .P pL Fin zDirector Date y-7-/.5 Chef fiaff Date /P LiOavbr ate Prepared By: Glenda Eden ggundlach Reference: Budget & Research Use Only Type: A B C D E P General Ledger Date Posted to General Ledger Checked / Verified Initial Date Initial Date TOTAL BUDGET ADJUSTMENT 302,600 302,600 Increase / (Decrease) Project.Sub Account Name Account Number Expense Revenue Number Software 5500.5000.5209.00 2,000 - Publications & dues 5500.5000.5303.00 6,600 Minor equipment 5500.5020.5210.00 30,000 Container costs 5500.5030.5870.00 168,000 Container costs 5500.5060.5870.00 39,000 Solid Waste Coll Supplies 5500.5060.5225.00 D 12,000 Containers 5500.5060.5227.00 45,000 Use of fund balance 5500.0950.4999.99 -u 302,600 EXHIBIT A C:\Users\GGUNDL-1\AppData\Local\Temp\XPgrpwise\ba 041713_containers minor 5000 5020 5030 5060 1 of 1 City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements May 21, 2013 City Council Meeting Date Agenda Items Only Andrew Cook Solid Waste Transportation Services Submitted By _ Division Department Resolution authorizing a budget adjustment in the amount of $302,600 to be moved from reserve in order to train personnel, purchase additional roll -off containers, carts, and recycling containers for apartments, businesses, residential customers, and the city square. $ N2,000.00 Cost of this request Various Account Number Category / Project Budget Funds Used to Date Various Program Category / Project Name Various Program / Project Category Name $ - Solid Waste Project Number Remaining Balance Fund Name Budgeted Item Budget Adjustment AttachedX _. Department Dir or Date . i orney Date 3o-zat• Finance and Internal Services Director Date Date Date Comments: Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City 04-23P1 :Do ;?CVD Clerk's Office . ENTERED Received in Mayor's Office �a 913 ' Revised January 15, 2009 • Tav�eqe. V ®ARKANSAS® To: Fayetteville City Council Thru: Mayor Lioneld Jordan Don Marr, Chief of Staff Terry Gulley, Operations Director _n4 From: Andrew Cook, Recycling Crew Leader CITY COUNCIL AGENDA MEMO THE CITY OF FAYETTEVILLE, ARKANSAS Date: April 17th, 2013 Subject: Resolution authorizing a budget adjustment in the amount of $302,600 to be moved from reserve in order to train personnel, purchase additional roll -off containers, carts, and recycling containers for apartments, businesses, residential customers, and the city square. RECOMMENDATION Fayetteville City Administration recommends authorizing a budget adjustment in the amount of $302,600 to be moved from the reserve account in order to purchase additional bailing wire and recycling containers for apartments, businesses, residential customers, and the City Square area. In addition, Drop box containers and Residential trash carts will also be purchased with this funding. Funding is also requested for ADEQ Apprenticeship training for 20 division employees and LP Wire Tie training for 6 employees. Software licensing is needed with the current Windows 7 upgrade, funding for 11 workstations is needed. .BACKGROUND The Solid Waste and Recycling division is currently in the process of expanding recycling collection services at apartments, businesses, and the city square area. The Drop Box program has seen an increase in demand over the last six months, containers will be purchased to cover this demand. Warrranties on the original purchase of residential carts from 2002 have expired, cart replacements will continue over the next 2-3 years. The division is offering ADEQ Appreticeship training to 20 employees, currently there are only 7 employees with Solid Waste Facility Operators Licences. Lp Wire Tie training for 6 employees to learn preventative maintenance on the baler. Software upgrades to Windows 7 has made programs obsolete and requires the division to purchase new licensing for software updates. DISCUSSION In order to reach the goal of 30% participation in the multi -family recycling pilot program the division needs to provide permanent recycling containers to increase participation and improve efficiency of the program. Another expansion of service will be a public recycling pilot on the city square with nine planned containers to be strategically placed to collect bottles and cans, giving a recycling option for those visiting the square. The residential recycling program now offers two free bins to residential and small business customers. The division has increased educational outreach and continued door-to-door surveys where a large number of bins will be expected to be given out. Construction in Fayetteville has Agenda memo_ ba from reserve 04172013 resumed and the division has restructured the drop box pricing to be competitive in the market, the division has seen an increase in our Drop Box program over the last 6 months. TWY!IBUDGEIlIVI T, J(ti &C_T T!l�! Funds will be transferred from reserves to the Solid Waste software, container, container costs, minor equipment, publication and dues, and solid waste collection supplies accounts for a total of $302,600. Agenda memo_ ba from reserve 04172013 RESOLUTION NO. A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $302,600.00 TO PROVIDE FUNDING FROM RESERVES FOR SOLID WASTE PERSONNEL TRAINING, ADDITIONAL ROLL -OFF CONTAINERS, CARTS, AND RECYCLING CONTAINERS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A", in the amount of $302,600.00 to provide funding from reserves for Solid Waste personnel training, additional roll -off containers, carts and recycling containers. PASSED and APPROVED this 21" day of May, 2013. APPROVED: Lo LIONELD JORDAN, Mayor ATTEST: LI-A SONDRA E. SMITH, City Clerk/Treasurer