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Home My WebLink About11-13 RESOLUTIONRESOLUTION NO. 11-13 A RESOLUTION AWARDING BID #13-07 AND AUTHORIZING THE PURCHASE OF AGGREGATE MATERIALS FOR VARYING UNIT PRICES FROM VARIOUS VENDORS, AS NEEDED THROUGH THE END OF CALENDAR YEAR 2013 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #13-07 and authorizes the purchase of aggregate materials for varying unit prices from various vendors, as shown in the attached Exhibit "A", as needed through the end of calendar year 2013. PASSED and APPROVED this 15t' day of January, 2013. APPROVED: ATTEST: t -0 /.— , B y: (&,&. k' '4"'A N LD JO �ANayoir SONDRA E. SMITH, City Clerk/Treasurer v Y FAYE7 1'EVILLF :'= -ANSP. °��`� ye eyi le Bid 13-07, Aggregate Materials BID:13.07 DATE: 12/18112 2:00 PM CITY OF FAYETTEVILLE k. APAC •Central, Inc. Northwest Arkansas Quarries Q .� Rogers Group, Inc. (Option: Rogers Group, .Inc. (Option 2) S.,, a.'s.,'�:"t : '� as��. �'h. �'�v '�LY �K'...., �.. i$� �%Y.n`.s.pp... �. 1'#"i�"�e�` i �4 ,�... �• F.� �' - 1 a LL'�;� � }11..: ti,h ......, .,:., : , ,s" :. :.,T:i. "Y..:_.sw..;; i•,ci'5i . ,.? :, a.. ..�5� : >. <r, s u It'. ..: ..F T.. , .: 1 Class 7 Base (SB-2) - includes wet and dry 30,000 $5.15 $154,500.00 $5.45 $163,500.00 $6.50 $195,000.00 $6.50 $195,000.00 2 Concrete Aggregate - 1.5" 500 $8.50 $4,250.00 $7.85 $3,925.00 $9.00 $4,500.00 No Bid No Bid 3 Concrete Aggregate - 3/4" 500 $9.00 $4,500.00 $8.85 $4,425.00 $9.50 $4,750.00 $9.50 $4,750.00 4 "B" Stone 2,500 $6.75 $16,875.00 $6.75 $16,875.00 $7.00 $17,500.00 $7.00 $17,500.00 5 Abrasives / Grit (IA" chips) 500 $7.50 $3,750.00 $4.75 $2,375.00 No Bid No Bid No Bid No Bid 6 Shot Rock 600 $6.00 $3,000.00 $6.00 $3.000.00 $6.50 $3,250.00 $6.50 $3,250.00 7 Rip Rap - Limestone 1,500 $15.00 $22,500.00 $13.00 $19.500.00 $16.00 $24,000.00 No Bid No Bid Rip Rap : HARD SANDSTONE: Rock shall have an average diameter ranging from 6 8 inches to 24 inches. Rock can be quarried, out or fieldstone material but shall be 400 $15.00 $6,000.00 No Bid No Bid No Bid No Bid No Bid No Bid brown in color. No limestone will be accepted. TOTAL BASED BID = $21 ¢,375 00. $13,6p0 t!t) $249,�OQ R . $220,bOb Q0 r *NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements January.15, 2013 City Council Meeting bate Agenda Items Only John Nelson Trans .ortation.. Transportation. Services, Submitted By .: _ ... Division . Department Action,Re uirep:,_ resolution awarding 6'id #13-07, Aggregate on a line item basis as specified in tliis memo, authorizing the use of other bidders based on price and availability, and approving the purchase of aggregate materials for the unit price amounts specified on the attached bid tabulation, as needed through the end of calendar year 2013. $229 1.90.00 Various Capital Projects Cost of this request Category % Project Budget Program Category / Project Name Previous Ordinance or Resolution # Date' Original Contract Date: Original Contract Number: Date Finance and Internal Services bisector Date Received in City i 2-27— i 2 A,09 :34 RCV Clerk's Office Date in ate LReceived yors Office Revised January 15, 2009 ZayleL—l '*4tev! le CITY COUNCIL AGENDA MEMO To: Mayor and City Council Thru: Don Marr, Chief of Staff Terry Gulley, Transportation Services Director From: John Nelson, Management Accounting Coordinator Date: December 21, 2012 Subject: Bid #13-07, Aggregate THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE PROPOSAL: The purchase of bulk construction materials and services is necessary to maintain the City's current infrastructure and to implement the Capital Improvement Program projects outlined in the 2013 Annual Budget & Work Program and five-year Capital Improvement Program. Sealed formal bids for aggregate materials were publicly read and the results are attached to this memo. The following in-house hauling costs were disclosed in the Invitation to Bid for Bid 13-07, Aggregate. City Costs: i. City Staff — Maintenance Worker III (Truck Driver) = $14.28 / hour ii. 10-Wheel Dump Truck (15 ton capacity) = $10.36 / hour iii. Tri-Axle Dump Truck (18 ton capacity) = $10.89 / hour iv. 10-Wheel Dump Truck (15 tons) + Truck Driver = $24.64 / hour V. Tri-Axle Dump Truck (18 tons) + Truck Driver = $25.17 / hour The following mileages were calculated based on the distance from each supplier's location to the City of Fayetteville Transportation Division, utilizing Google Maps: • APAC — Central, Inc. — 17.1 miles, 22 minutes • Northwest Arkansas Quarries —15.5 miles, 27 minutes • Rogers Group, Inc. (Lowell Quarry) —15.8 miles, 29 minutes • Rogers Group, Inc. (Hamstring Quarry) — 10.1 miles, 19 minutes The following City hauling costs were calculated based on the information shown above and added to the unit price per ton in order to fairly evaluate the bids submitted by each potential supplier. The calculation method consisted of converting the mileage and drive time to a percentage of an hour. The resulting percentages were multiplied by the tri-axle dump truck + truck driver cost and divided the dump truck capacity to arrive at the cost per ton added to the original unit price in each bid. Based on the aforementioned method of calculation, the following unit costs were added to the unit bid prices for each potential supplier: THE CITY OF FAYETTEVILLE, ARKANSAS • APAC — Central, Inc. — $0.50 per ton • Northwest Arkansas Quarries — $0.63 per ton • Rogers Group, Inc. (Lowell Quarry — OPT 1) — $0.67 per ton • Rogers Group, Inc. (Hamstring Quarry OPT 2) — $0.45 per ton RECOMMENDATION: Staff recommends awarding the aggregate materials bid on a line item basis as follows: 1. Class 7 Base (SB-2): Primary Supplier: APAC — Central, Inc. Secondary Supplier: Northwest Arkansas Quarries 2. Concrete Aggregate — 1.5": Primary Supplier: Northwest Arkansas Quarries Secondary Supplier: APAC — Central, Inc. 3. Concrete Aggregate - 3/": Primary Supplier: Northwest Arkansas Quarries Secondary Supplier: APAC — Central, Inc. 4. `B" Stone: Primary Supplier: APAC — Central, Inc. Secondary Supplier: Northwest Arkansas Quarries 5. Abrasives / Grit: Primary Supplier: Northwest Arkansas Quarries Secondary Supplier: APAC — Central, Inc. 6. Shot Rock: Primary Supplier: APAC — Central, Inc. Secondary Supplier: Northwest Arkansas Quarries 7. Rip Rap — Limestone Primary Supplier: Northwest Arkansas Quarries Secondary Supplier: APAC — Central, Inc. Secondary suppliers are awarded for use on an "as needed" basis in the event that the primary supplier cannot provide the necessary materials or services within the time frame required to complete a project. BUDGET IMPACT: Funds for the acquisition of these materials have been budgeted in various capital projects within the Sales Tax Capital Improvements fund. RESOLUTION NO. A RESOLUTION AWARDING BID #13-07 AND AUTHORIZING THE PURCHASE OF AGGREGATE MATERIALS FOR VARYING UNIT PRICES FROM VARIOUS VENDORS, AS NEEDED THROUGH THE END OF CALENDAR YEAR 2013 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #13-07 and authorizes the purchase of aggregate materials for varying unit prices from various vendors, as shown in the attached Exhibit "A", as needed through the end of calendar year 2013. PASSED and APPROVED this 15th day of January, 2013. APPROVED: LIONELD JORDAN, Mayor ATTEST: IC SONDRA E. SMITH, City Clerk/Treasurer